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Lib Library Facilities Planning ProcessAGREEMENT FOR PROFESSIONAL SERVICES FOR SAN RAFAEL PUBLIC LmRARY FACILITIES PLANNING PROJECT This Agreement is made and entered into this /1 day of AJllJu~f' ,2018, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Noll ~Architects and Planners (hereinafter "CONTRACTOR"). RECITALS WHEREAS, CITY operates the San Rafael Public Library ("LIBRARY"); and WHEREAS, CITY has a need for professional consulting services in connection with conducting a library facilities planning project; and WHEREAS, CONTRACTOR has the expertise required to provide such consulting services and is willing to do so on the terms and conditions set forth in this Agreement. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY. The Library Director is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. DAWN MERKES is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows: agrees to perform the services outlined in the proposal from CONTRACTOR dated Augut 24, 2017 and as outlined in Section 4 "Implementation Approach, Public Input and Timeline" of Proposal for San Rafael Public Library Facilities Planning Project marked Exhibit "A" attached hereto, and incorporated herein by this reference. ORIGINAL 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4 and shall otherwise cooperate as necessary for the performance of CONTRACTOR's services described herein. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown on the current fee schedule as described in the proposal from CONTRACTOR dated August 24, 2017 and as outlined in Section 5 "Bid" of Proposal for San Rafael Public Library Facilities Planning Project marked Exhibit "A" attached hereto, and incOlporated herein by this reference. The total payment made for any individual work task will not exceed the amounts shown on the Subtotal Basic Services detailed out in Exhibit "A" The total contract amount shall not exceed $187,860.00, including costs and expenses. 5. TERM OF AGREEMENT. The term of this Agreement shall be for twelve (12) months commencing on the date of this Agreement. Upon mutual written agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of six (6) months. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR'S documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 2 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. 3 B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in 4 CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defmed under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage of fault. B. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this 5 Agreement. CONTRACTOR shall perfonn all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold hannless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the tenns and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: TO CONTRACTOR: San Rafael Public Library Attn: Sarah Houghton, Project Manager City of San Rafael 1400 Fifth Ave. (p.O. Box 151560) San Rafael, CA 94915-1560 Noll & Tam Architects and Planners 729 Heinz Avenue #7 Berkeley, CA 94710 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The tenns and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. 6 B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 19. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 20. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 7 21. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year ftrst above written. CITY OF SAN RAFAEL CONTRACTOR By:CNJI --- Name: Christopher Noll Title: Principal ATTEST: 8 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library Project Manager: Sarah Houghton Extension: 3325 Contractor Name: Noll and Tam Contractor's Contact: Christopher Noll Contact's Email: Chris.NolI@nollandtam.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval ·PSA > $20,000; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 11/28/2017 11/3/2017 11/28/2017 11/28/2017 4/17/2018 D N/A Or 1/16/2018 1/8/18 ~ ~ll i i1 ·ti I If ( " Y/'U /lY l \ I '-tL2b11 P> REVIEWER Check/Initial ~ ~ ~ LMM - ~ LMM ~ ~ SH I /JA.JA fAA %\ \.,l Proposal for San Rafael Public Library Facilities Planning Project City of San Rafael 24 August 2017 Noll & Tam Architects | 729 Heinz Avenue #7 | Berkeley, CA 94710 | 510.542.2211 | chris.noll@nollandtam.com 24 August 2017 Sarah Houghton Library Director San Rafael Public Library 1100 E Street San Rafael, CA 94901 Dear Sarah and Members of the Selection Committee: We are pleased to present our proposal for the San Rafael Public Library Facilities Planning Project. We are excited at the possibility of working with you on this important planning project that will help to define the future of the buildings in the San Rafael Public Library system. We look forward to developing creative ideas that best fit the needs of the City of San Rafael and your libraries. Noll & Tam brings specialized expertise in the planning and design of public libraries. We have worked on more than 40 libraries since our founding in 1992 – from small, complex renovations to large new buildings. In addition, we have prepared a number of facility master planning studies for libraries and other building types. Our practice includes the spectrum of design services needed for this project: needs assessments, library programming, master planning, building assessments, feasibility studies, space programming, renovation and new construction. Each project we undertake develops out of an understanding of the priorities of our clients, the needs of the community, the physical requirements of the place, and the client’s strategic goals. We develop innovative designs that function well and are embraced by their users. For this project, we’ve brought together a team of experienced people to lead a comprehensive and engaged process. I will be the Principal in Charge, actively leading our team’s efforts, joined by Alyson Yarus as Project Manager and Trina Goodwin as Library Space Planner/Interiors Architect. Trina, Alyson, and I have worked together on many community building projects over the last few years, including the Napa Main Library, the American Canyon Library, and the Berkeley Central Library. Our cost estimator, David Cobb of TBD Consultants, is an important member of our core team with whom we have a trusted, collaborative relationship. If necessary, we can bring on any engineer or other consultant to advise on the assessment. We would love to work with you to explore ideas about improving library services in San Rafael. Our goal for this planning project will be to provide the City with several good, realistic options to realize your library projects. Noll & Tam will give this project all the enthusiasm, energy and conscientious effort for which we are known. We look forward to the opportunity to share our qualifications and ideas with you in person. If you have any questions regarding the content of this proposal, please do not hesitate to contact me. Sincerely, Christopher Noll, AIA, LEED AP Principal in Charge Table of Contents 1. Company Background 5 2. Project Pitch 7 3. Future Plans 9 4. Implementation Approach, Public Input and Timeline 13 5. Bid 21 6. Sample Work 23 7. References 33 San Rafael Public Library Facilities Planning Project 3 Firm Information Legal Name: Noll & Tam Architects Address: 729 Heinz Avenue #7 Berkeley, CA 94710 Telephone: 510.542.2200 Legal Form of Company: Corporation Corporation Established: April 1, 2000 Date Entity Established: 1992 Number of Years in Business: 25 Names of Principals: Christopher Noll, AIA, LEED AP Janet Tam, AIA, LEED AP BD+C Merideth Marschak, AIA, LEED AP Scott Salge, LEED AP Norma Ochoa, CFO Website: www.nollandtam.com Project Contact: Chris Noll, Principal in Charge 510.542.2211 chris.noll@nollandtam.com 1. Company Background Noll & Tam Architects designs distinct spaces that enhance the civic presence of municipal buildings and meet the needs of the community. Christopher Noll and Janet Tam founded the firm in 1992 to establish a talented studio of architects promoting active community involvement and environmentally responsive design. Today, the firm has 36 creative and energetic staff members, including 14 LEED Accredited Professionals. Architectural projects belong to the building owners and the individuals who will use and shape them over time. With that in mind, Noll & Tam deftly balances the needs of a variety of constituents, developing multiple design alternatives that reflect the desires of the client and the community. To create spaces in which users and visitors flourish, we balance technical requirements, aesthetics, setting and social context, always seeking solutions that touch the environment gently while bringing life to the community. For 25 years, our acclaimed work in the planning and design of libraries, universities and community college facilities, and civic buildings has illustrated our commitment to the people and buildings that make for strong communities. Our clients find their vision realized and expanded by the firm’s careful attention to the integration of client objectives, end-user needs, and a creative exploration of the possibilities. Los Gatos Library San Rafael Public Library Facilities Planning Project 5 Expertise in Libraries Noll & Tam has planned, designed, and/or constructed many public libraries throughout California over the last 25 years. Our experience reflects our awareness of the important role of libraries in our communities, the latest thinking in library service and design, and creative ways to serve the community. We will bring these capabilities to a collaborative master planning process that will include library staff, library users, and other stakeholders. Through this inclusive, highly interactive process, we will hear everyone’s needs, create a sense of ownership among everyone involved, and produce imaginative and practical solutions that fulfill the current and future needs of San Rafael. Approach to Planning Our skill in library planning and design is just one part of our ability to execute a comprehensive building assessment. As architects who specialize in reconstruction and adaptive reuse projects, we recognize existing buildings’ potential and limitations. We translate this information into the bigger picture of the long-term goals of our clients. Noll & Tam has strong building assessment experience, including work with the City of Berkeley on an assessment and master plan study of four branch libraries that led to a successful bond campaign and upgrade of their facilities. We also have extensive experience in site selection. Our current work with the City of Santa Cruz includes evaluating multiple options for an urban site, and considering the possibilities of combining the library with other civic projects. One of the keys to our success is principal involvement and direction in all of the projects we undertake. Unlike other firms, our principals are “hands-on” and stay involved throughout the project. We will bring a fresh eye to this thought process, building on any work already done, dis- cussing your priorities, and focusing on a thorough assess- ment process that will help us to identify improvements that will provide better functionality of the library, better ex- perience for patrons, and a better facility for the community. Our approach will be both practical and visionary: meeting needs with sensible, functional solutions, while keeping the future in mind and finding design solutions that adapt the existing building to meet current needs. Alameda Library West End Branch 6 Noll & Tam Architects 2. Project Pitch The Library and the City have invested considerable time, thought, and resources into this project over many years. The findings of this work is summarized most recently in Group 4's July 26, 2017 report, which helps define the scope of the work for this Proposal. We value the work performed to date, and our approach will be to build upon it, incorporating the thought and conclusions of the previous studies while bringing a fresh perspective, as well as the energy and excitement that comes with adding a new participant to the process. In our experience, projects have the best outcome when a variety of diverse viewpoints are brought to the table. A different perspective from an equally qualified professional will strengthen the credibility of the conclusions presented to the community. Recognizing that the City has already invested a lot to get to this point, and has incorporated feedback from numerous stakeholders, we propose a streamlined planning and design process to move to a decision point for the future of your library system. We are generally familiar with your process to date, although we have not been involved in the details, so we anticipate closely reviewing our proposed approach with you and modifying it to best suit your needs. The team we are proposing for this planning project consists of our most experienced and skilled architects. Chris Noll will provide overall leadership and be involved throughout the process. He has considerable experience with library planning over the last 30 years. Alyson Yarus is our most senior project manager, and is particularly skilled at complex projects like this, with moving parts that must be precisely organized, and at working with communities. Trina Goodwin is an expert library planner. All three of our proposed staff are principals of the firm, bringing a high level of expertise to this process. We will be assisted by one or more junior staff members who will help with the research, documentation, and presentation graphics. We offer San Rafael our best team. What we find most interesting about your RFP is that it is not the usual feasibility study for a new library, but includes some unusual tasks like researching real estate and financial options. We would embark on the task with enthusiasm, working with Library staff and other stakeholders to identify a wide range of possibilities to consider, and applying financial analyses and critical thinking to evaluate and rank options. We think that the community would be a useful source of information to identify possible sites, so we propose including community input for the Downtown and Terra Linda studies, to make sure that no stone is left unturned. We remain open minded about possibilities, Valley Hi North Laguna Library and in response to your request in the RFP, we have initial thoughts (not yet recommendations) about the three site options, as follows: Downtown Library: The Downtown Library site is well located and has a strong identity as a Carnegie. Although the Group 4 report states that it is not feasible to construct a library on this site, at the risk of appearing naïve, we think that conclusion bears further examination. We successfully designed a 60,000 sf, 3-story library on a tight site in downtown Hayward, and this building will be a centerpiece for the City when it is completed next year. Looking at your downtown site, we think there may be opportunities not yet fully explored. The rest of the Civic Center site also has possibilities for development that we would be interested in studying in more depth. Boyd Park is a very attractive option, but the existing uses there appear to be settled, so it would be a delicate exercise to fit a fairly large building with associated parking into a part of the park that would be visible and accessible to the community. Looking at alternative sites in the central San Rafael area, there are few open spaces that would be sizeable enough, but we might come up with some viable possibilities with more research. The cost implications of each option are likely to drive the recommendations. San Rafael Public Library Facilities Planning Project 7 Terra Linda Branch Library: The size of a possible branch needs to be determined, but it likely will not be very large, possibly in the range of 4,000 to 8,000 sf. Some reasonable options have been identified in the Group 4 report, such as adding to the Terra Linda Community Center, or at one of the many school sites, or at the Northgate Mall (leasing space or a new build on the periphery of the mall). With research and discussions with interested parties, we will define many opportunities, and the task will be to optimize the selection and determine the financial implications of each. Pickleweed Branch Library: There seems to be a straightforward way to expand the Pickleweed Branch Library to the northwest, so the task would be to define the size of the expansion and develop an attractive and functional layout for the whole branch that is compatible with the existing building. If other ancillary needs arise relating to the community center, those could be incorporated into the planning and costing process. Carmichael Library We expect to work closely with Library and City staff, Trustees and Foundation, and the Council Subcommittee throughout to ensure that everyone’s input is received and incorporated, and that the project is moving forward effectively and efficiently. We will clearly define the objectives, criteria, and outcomes at the beginning of the process, so that all our work moves the process forward towards the desired outcomes. Along the way, we will check in with the community for input and to review our recommendations. Since there has already been substantial community input in the previous work, we don't recommend an extensive and robust process, but we are open to expanding it if the City wishes to do more. An outline of the process is described in Section 4 Implementation Approach. 8 Noll & Tam Architects 3. Future Plans Libraries have greatly expanded their role in the contemporary community. Their mission to promote equal access to knowledge endures, but the last 20 years have brought remarkable changes in its delivery. This is due both to advances in technology and to changing community expectations. Libraries are no longer just a place where you can borrow and read a book. They are the focus of the local community – a place to meet friends and access the Internet with the latest technology, offering expanded reference resources, audio-visual collections, government services, after-school care, homework centers, resources for business, job search resources, literacy programs, genealogy resources, local history, and continuing education. Like most libraries in California, the San Rafael Public Library system has experienced changes of this sort, and needs to create more flexible facilities to integrate these changes and plan for the future. In considering what the San Rafael Public Library system could be, it is important to consider how libraries have changed and evolved across the years. Libraries – Present Technology Rapid advances in technology are particularly relevant to libraries and the services they are expected to provide. Technology has produced many new ways to deliver information and entertainment, now mostly in digital format, and the library is expected to deliver it all. Anyone wanting to keep up in the Information Age needs access to technology, and the library is often the only place many people can access it. Flexibility Nowadays everything changes fast: technology, client expectations, and approaches to delivering library services. The structure, systems, and contents of libraries need to be adaptable to all sorts of changes, without massive expenditure. We typically employ design techniques to ensure that libraries can reconfigure spaces and furnishings easily, and our designs incorporate flexible wiring systems, wireless technology, easily changeable service desks, adaptable lighting, mobile shelving, and moveable walls. Accessibility The location of libraries in convenient central locations is of great importance. Visibility, availability of parking and public transit, proximity to schools and commercial centers, and main traffic routes are factors that will affect the success of a library. The libraries themselves must be welcoming and hospitable places for people of all ages, abilities, and cultures. Everything within the library must be easy to find and user friendly. Increasingly, libraries are reaching out into the community through Library on Wheels and Mobile Library Programs. Libraries as Community Center Libraries are increasingly positioning themselves as community centers – places to meet with friends, talk, read, research personal interests, do business, have coffee or a bite to eat, catch an interesting talk or educational program, view art, buy books, be entertained, or just find sanctuary from the rush of life. In order to make this work, libraries are turning to retail merchandising techniques to find more effective ways of drawing people in and increasing circulation. Los Gatos Library San Rafael Public Library Facilities Planning Project 9 Specialized Teen Services Librarians are finding many constructive ways to reach out to teens. More and more teens are coming to libraries. Schools are teaching them to learn in groups, and they need appropriate spaces to accomplish their goals. They want to socialize, listen to music, use the computers, text, and study, often all at the same time. For teens to have their needs met and be able to co-exist with other library users, dedicated spaces are needed. Collections, seating, acoustical separation, visual control, and a sense of a place of their own all factor into the success of teen spaces. Greater Focus on Children and Early Learning Techniques Children’s areas have been around for a long time, but now more attention is being paid to creating special spaces that are more separate, with colors, decorations, and furnishings specifically attuned to kids. In addition, children’s librarians are moving beyond their traditional roles to focus on the specialized techniques of early childhood learning and provide materials, spaces, and furnishings more precisely targeted to specific age groups such as infants, toddlers, pre-school, elementary school, and tweens, rather than children in general. Support to Schools/Homework Help With the closure of some school libraries, and more families with both parents working, children are coming to the library after school looking for support with their school work. Homework centers and tutoring programs are becoming more common, and need particular spaces in the library. Librarians are coordinating closely with local schools on curriculum materials and providing assistance to both teachers and students with their research topics. Our team’s experience with libraries reflects our awareness of the current role of libraries in our communities, the latest thinking in library service and design, community expectations, and creative ways to serve the community. Our ability to collaborate with librarians and users, hear their needs, and respond with imaginative and practical solutions has helped us to create very successful results for our clients. Libraries – Future If we are to move beyond the present and create the library of the future, we need to think imaginatively about how libraries could relate to our communities, culture, and technology in the coming 20 to 30 years. We must be careful to preserve and improve what is relevant and working. We must embrace and include the new ideas that we are just getting to know. But we must also be prepared to dream and to build in the flexibility to incorporate changes in use and function. The following are some ideas that resonate with us: Improving on the Library Foundation The library of the future will extend beyond the library as the community living room. It will become the “exploration space” for the community, open earlier and staying open later into the night. It will be an interactive social place, hosting a wide variety of interesting such as discussion groups, presentations, live theater, music, gaming, and open-mic nights. Technology will be ubiquitous. But some things will not change: books and places to read books will still be important. People will still want comfortable places to hang out. Children and teens will need specialized spaces and programs still more tightly targeted to their needs. The library will still support learning and education of the community. Above all, equal access to knowledge for everyone will still be essential. Valley Hi North Laguna Library Capitola Branch Library 10 Noll & Tam Architects Innovation and Creativity Libraries are well positioned to foster innovation, entrepreneurship, and the creative endeavors of the community. These will be the foundation of the American economy of the future, and need to be supported in all ways possible. We are already seeing this resurgence of early hands-on learning and innovation in makerspaces and tinkering. The library can provide spaces to cultivate an exchange of ideas based on creativity, knowledge, and learning. Interactive Technologies and Social Networking New technology is emerging that could fundamentally shift how the library will provide services. Personal devices, such as laptops, phones, tablets, eBooks readers – and other devices we haven’t yet heard of – can be better linked to the library’s networks and services. This will allow people to use their own devices, obtain access to the library’s resources, and reduce the library’s need to invest in technology. The library of the future needs to address these changes in a flexible, innovative, and constructive way, in order to get the most out of its investments, and to maintain the library as an attractive place for the customers of the future. Lifelong Learning Libraries will want to do still more to support the educational goals of the community and will flourish as the source of organized lifelong learning by incorporating continuing education into their programs. Tomorrow’s classes at the library are not just beginning computer classes, but also coding classes, online privacy training, and job counseling. Partnerships Innovative public/private partnerships can and will significantly leverage the funding and other resources available to advance the library’s mission. Successful partnerships require creative thinking, a flexible approach, proactive decisions, and a willingness to think outside the normal ways of doing business. These issues and innovations are what our team will be considering while we evaluate possibilities for the San Rafael Public Library System. Our goal is always to design libraries that will serve your community for decades to come, so they must be forward thinking and able to evolve over time. Hayward 21st Century Library and Community Learning Center San Rafael Public Library Facilities Planning Project 11 4. Implementation Approach, Public Input and Timeline Implementation Approach The first step will be to define our scope of work in greater detail, which we will necessarily do as we negotiate our scope and fees prior to starting the work. We will define the steps in the process, participants, number of meetings, the community outreach process, methodologies for research, and deliverables. A. Kick-Off Meeting We will start with a Kick-Off Meeting, attended by all key stakeholders and the design team, where we will review the project scope of work, define project parameters, define the size and other attributes for each of the three library sites, outline the key stakeholders and the methods of their participation in the process, determine the best approach to community outreach, define the number, type, agendas, and desired outcomes for all meetings, and enumerate the project deliverables for each stage of the work. In addition, we will define the lines of communication and decision making, the process, and the timeline. Having this level of clarity and definition at this point will set us up for success down the road. B. Preliminary Data Gathering We will research all known sites and look for possible other sites for Downtown and Terra Linda, and become familiar with the Pickleweed building and site. This may include reaching out to existing property owners and other institutions to determine the feasibility of each option. We will work closely with staff and the other stakeholders to perform this research, and investigate the possibilities. We will assemble the data for the various options into a consistent format, to enable objective comparisons between them. In separate community meetings, we will reach out to the community to gather input about possibilities for siting the new buildings. Working with the staff and stakeholders, we will review, analyze, evaluate, and prioritize the options. Our team will review them with staff and stakeholders, and narrow the options down to a manageable number, likely three each for Downtown and Terra Linda. Each option will have preliminary descriptions of site, building, parking, and costs, with pros and cons. We will present the alternatives to the Foundation, Trustees, Council Subcommittee, and the community. If anything comes up during the formal review process that changes our priorities, we will make adjustments as necessary before proceeding. C. Develop Site Concepts and Cost Estimates We will further develop the design concepts for each of the three alternatives for Downtown and Terra Linda, and one for Pickleweed. These will include site plans, massing diagrams, and general building program layouts. We will define acquisition costs, as necessary. We will also prepare conceptual cost estimates for building, site, and other project costs. We will present the conceptual alternatives to the Foundation, Trustees, Council Subcommittee, and the community for review and feedback. We will incorporate feedback into the options, make adjustments as necessary, and produce a draft report. D. Finalization of Options Incorporating feedback from the previous reviews, we will make final revisions and refinements to all the conceptual alternatives, update costs, and prepare a consistent matrix of the pros and cons for each, so that a rational comparison can be made between them by decision makers. This will be in the form of a final draft report. We will present, in separate meetings, the final draft report to the Foundation, Trustees, Council Subcommittee, and the community for a final review and comment, and make any adjustments to the recommendations as needed. We will present the final draft report to the City Council. San Rafael Public Library Facilities Planning Project 13 Assigned Staff Our team brings together the talents of architects and subconsultants who understand libraries. Through many years of public works experience, Noll & Tam has honed our skills in communication and decision-making. As Prime Architect, Noll & Tam will provide the overall team direction, overseeing the consultants, leading the facility planning process. Our team will facilitate the community input process, and is prepared to address local concerns about the impact and direction of the library project. We intend to collaborate with the project manager and Library Staff to ensure that the project moves forward efficiently. Design Team Roles Christopher Noll, AIA, LEED AP, Principal-in-Charge With more than 30 years of experience designing both public and academic libraries, Chris Noll will act as Principal- in-Charge. He has led all of Noll & Tam’s public library projects and understands the important factors that create successful library spaces. Through his close relationships with public librarians throughout the state, Chris stays on top of new trends in librarianship, and brings a visionary perspective to the design process. Chris is very familiar with the design process for community buildings and is adept at building consensus among diverse interest groups. Chris brings strong skills in collaborating with clients and directing projects through all phases of design, while remaining sensitive to the needs and concerns of the community and users throughout the process. His role will be to lead the entire planning process and keep a sharp eye on implementation of the City’s vision and budget. He will collaborate with other team members and library staff to identify the program and delivery goals. Alyson Yarus, LEED AP, Project Manager Having an organized, communicative project manager will be key to the success of the San Rafael Public Library Facilities Planning project. Alyson Yarus has more than 20 years of experience managing civic projects, including library renovations for the cities of Berkeley, Alameda, and Napa County. As the daily contact, Alyson will manage the budget and schedule, coordinate the work of the sub- consultants, manage the production of the deliverables, and ensure that the project proceeds efficiently. She will coordinate and participate in meetings with stakeholders and Library staff, together with Chris and Trina. Alyson has served as project manager for a wide variety of projects including library master plans, new library construction, and library renovations. She has extensive experience working on historic buildings, including work on two Carnegie libraries in Oakland. Trina Goodwin, LEED AP, Library Space Planner/Interiors Architect Trina offers the unique perspective of an architect and interior designer specializing in space planning and FF&E. Over the past 30 years she has developed a specialization in designing joyful and energizing library spaces. She has specific expertise in space planning, interior design, furniture selection, and LEED design. She performed this role on the Los Gatos Library, Castro Valley Library, and Valley Hi North Laguna Library. Trina will bring her experience in high-use public environments, focusing on highly durable finishes and materials that are sustainable, flexible, and hold up to heavy use. She will work side-by- side with Chris and Alyson on the facility master plan, ensuring that the library program is properly reflected in the our recommendations and master plan suggestions. She will participate in design presentations to City and the community, and ensure that the recommendations are budget conscious and appropriate to its context and community. Subconsultant Roles Daivd Cobb, Senior Cost Consultant, TBD Consultants David Cobb is a senior consultant at TBD Consultants, a company that has experience covering virtually every building type and extending across a large geographic area. David is our go-to consultant for library projects. He has provided cost estimates for studies such as the Menlo Park Main Library Space Study and the Woodland Library Facility Master Plan. He has also worked with us on our large new libraries, such as the Los Gatos Library, Hayward Library, and Capitola Branch Library. We have come to trust and rely on his accurate estimates which lead to a smooth bidding process. 14 Noll & Tam Architects Alameda Library Bay Farm Island Branch American Canyon Library Castro Valley LibraryLos Gatos Library Noll & Tam Architects Christopher Noll, AIA, LEED® AP Principal in Charge A licensed architect since 1985, Chris specializes in the planning and design of libraries and has led all of Noll & Tam’s public library projects. Chris is actively involved in the library community through the California Library Association (CLA) and the American Library Association (ALA). Chris engages in research about future trends in library facilities and library service delivery, sharing information through presentations, including “Planning Smart: Managing Your Building Project from Concept to Cost Estimate,” at the Professional Library Association (PLA) National Conference with Richard Hall, the California Library Bond Act Manager, and Linda Demmers of Libris Design. Chris also presented “Designing Library Spaces” at the 2015 Library Unconference in Santa Rosa with Will Baty, library consultant and Dean of Learning Resources and Educational Technology at Santa Rosa Junior College. CALIFORNIA REGISTRATION Licensed Architect #C15916 EDUCATION Master of Architecture, University of California, Berkeley, 1981 Bachelor of Arts, Princeton University, 1978 RELEVANT PROJECT EXPERIENCE Alameda Branch Libraries Study and Renovation American Canyon Library Berkeley Public Library Branch Facilities Master Plan Berkeley Public Library Central Library Improvements Carmichael Branch Library Castro Valley Library Half Moon Bay Library Hayward Main Library & Community Learning Center Los Gatos Library Marina Branch Library Menlo Park Main Library Space Study Morgan Hill Library Mountain View Library Renovation Napa County Main Library Renovation Rockridge Library TeenZone, Oakland Martin Luther King Jr. Branch Library Renovation, Oakland Portola Branch Library, San Francisco Woodland Library Facility Master Plan San Rafael Public Library Facilities Planning Project 15 American Canyon Library Alameda Library West End Branch YMCA-PG&E Teen Center Marina Library Noll & Tam Architects Alyson Yarus, LEED® AP Project Manager Alyson Yarus has been with Noll & Tam since 1997 and is an Associate Principal with the firm. She is a registered architect with more than 20 years of experience managing projects for public uses. She also brings experience with historic renovation. Alyson worked on the study of four branch libraries for Berkeley Public Library, and is currently leading the renovation of the BPL Central Library. Her ability to listen carefully to the needs of clients and user groups’ while keeping all aspects of the projects well-organized has enabled her to continually deliver complex projects on time and on budget. CALIFORNIA REGISTRATION Licensed Architect #C28307 EDUCATION Master of Architecture, University of California, Berkeley, 1997 Bachelor of Arts, Stanford University, 1987 RELEVANT PROJECT EXPERIENCE Alameda Branch Libraries Study and Renovation American Canyon Library Berkeley Public Library Central Library Improvements Berkeley Public Library Branch Libraries Facilities Master Plan Napa County Main Library Renovation Marina Branch Library Berkeley YMCA-PG&E Teen Center Cal Career Center Renovation UC Berkeley College of Natural Resources Master Plan UC Berkeley Student Community Center Renovations, Lower Sproul Plaza Revitalization UC Berkeley Eshleman Surge Space Renovation International House Renovations, Berkeley UC Berkeley Moffitt Library West Terrace Canopy UC Berkeley Cesar Chavez Student Center St. Mary’s College Library and Learning Commons, Moraga Pleasanton Veterans’ Memorial Building Oakland Zoo Veterinary Hospital Oakland Zoo California Trail 16 Noll & Tam Architects Rockridge Branch Library TeenZone American Canyon Library Los Gatos Library Castro Valley Library Noll & Tam Architects Trina Goodwin, LEED® AP Library Space Planner/ Interiors Architect In her 30-year career as an architect, Trina Goodwin has planned, designed, and conducted feasibility studies and needs assessments for numerous Bay Area public libraries. At Noll & Tam since 2005 and an Associate Principal of the firm, Trina most recently designed the interior architecture for the new Hayward Library. She offers the unique perspective of an architect and interior designer specializing in space planning and FF&E. Trina has a particular interest in creating efficient and supportive spaces for library services that respond to the needs of library staff and patrons, focusing on highly durable finishes and materials that are attractive yet hold up to heavy use. CALIFORNIA REGISTRATION Licensed Architect #C21806 EDUCATION Bachelor of Architecture, California Polytechnic State University, San Luis Obispo, 1980 RELEVANT PROJECT EXPERIENCE American Canyon Library Berkeley Public Library Central Library Improvements Napa County Main Library Renovation Hayward Main Library & Community Learning Center Half Moon Bay Library Los Gatos Library Castro Valley Library Valley Hi North Laguna Library, Sacramento Morgan Hill Library Marina Branch Library 3 Interior Branch Renovations, Sacramento Public Library Rockridge Library Teen Space, Oakland Martin Luther King Jr. Branch Library Renovation, Oakland St. Mary’s College Library and Learning Commons, Moraga Las Positas College Library, Livermore De Anza College Campus Center Antioch Community Center Pleasanton Youth Center Corte Madera Town Park and Recreation Center Master Plan Woodland Library Facility Master Plan Menlo Park Main Library Space Study San Rafael Public Library Facilities Planning Project 17 111 Pine Street Suite 1315 San Francisco CA, 94111 Phone : (415) 981 9430 Fax : (415) 981 9434 www.tbdconsultants.com www.tbdconsultants.com Project Management | Construction Cost Management San Francisco · Los Angeles · Sacramento · Los Altos · San Diego · Seattle DAVID COBB Senior Cost Consultant dcobb@tbdconsultants.com BACKGROUND David Cobb has worked in the Bay Area construction industry for over 36 years, providing project management and cost consulting services for a wide variety of clients in the public and commercial sectors. He provides overall coordination and management services throughout the duration of the project, focusing on early budget cost advice including master planning and cost modeling, and advises on due diligence, approvals and procurement strategies. His skills include design phase cost management and monitoring, value engineering,and life cycle cost analysis. David’s experience extends to construction phase activities: real time cost reporting information to support decision making and cost auditing, selection and oversight of design and construction teams, and recommendations on proposed construction change directives and change orders. EDUCATION B.S. University of California, Berkeley Lead-Related Construction Training for Supervisors & Project Monitors CERTIFICATIONS / AFFILIATIONS LEED Accredited Professional General Building Contractor, California License American Society of Professional Estimators REFERENCES David Johnson U.C. Berkeley Construction & Design 510-642-7533 Randy Fong National Park Service, Yosemite randyfong@nps.gov 18 Noll & Tam Architects Public Input Noll & Tam brings a collaborative and participatory process and approach to the library planning process. This project already has many champions and stakeholders. We will work closely with City and Library staff to identify those key decision makers and define all the project priorities, so that we can then develop tangible design strategies to achieve these priorities. We want to engage your stakeholders. Different groups will want different things from this project, and it will be critical to ensure that all voices feel that they have been heard, and that they have been able to express their feelings and desires. Almost all of our public projects reach out to the community in some way to gather input and support. We bring strong experience in facilitating an inclusive community outreach process, and have developed proven, effective methods that help us reach consensus while balancing the needs and concerns of many different groups. We listen well, present clearly and comprehensively, and stay organized and focused. A community process can be as simple as making public presentations at City Council meetings, or facilitating a whole series of meetings, interviews, and participatory workshops, depending on the needs and preferences of the City. Every community has its priorities and its concerns, and San Rafael will be no exception. We will work with the City to tailor our process to achieve successful results. For instance, a more substantive community engagement process may be desired at a later point in the project, and we will help you with that, but in these early stages, the project may be better served focusing on the input and collaboration of those key stakeholders already committed to the project. Noll & Tam recognizes that the resulting San Rafael Libraries belong to the citizens of San Rafael, and that our role is to support the City in creating the best possible facility for this community. We will do everything within our power to make this happen. Farmers Market Booth for the Hayward 21st Century Library and Learning Commons San Rafael Public Library Facilities Planning Project 19 IDTask NameDurationStartFinish1Notice to Proceed0 wksMon 9/25/17Mon 9/25/172Kick-Off Meeting2 wksMon 9/25/17Fri 10/6/173Preliminary Data Gathering6 wksMon 10/9/17Fri 11/17/174Develop Site Concepts and Cost Estimates4 wksMon 11/20/17Fri 12/15/175Finalization of Options4 wksMon 12/18/17Fri 1/12/186Present Final Report to City Council2 wksMon 1/15/18Fri 1/26/189/25ASONDJ2018San Rafael Public Library Facilities Planning ProjectProposed Project Schedule24 August, 2017Noll & Tam ArchitectsTimeline 20 Noll & Tam Architects 5. Bid We propose to provide the above mentioned scope of services and deliverables for $187,860. Please see attached staff hours breakdown that illustrates our proposed tasks and the number of staff hours assigned to each. This is our best guess at this point, without having had the opportunity to discuss the process with you in detail. We understand that our proposed approach is subject to modification to best meet your needs, and we welcome that. Noll & Tam Architects 729 Heinz Avenue Berkeley, CA  94710 San Rafael Public Libraries Facilities Planning Project San Rafael, CA Kick‐Off MeetingPreliminary Data GatheringDevelop Site Concepts and Cost EstimatesFinalization of OptionsTOTALS Basic Service Consultant Architectural Services Noll & Tam $7,120 $61,210 $57,120 $47,010 $172,460 Cost Estimating TBD Consultants $0 $0 $15,400 $0 $15,400 Subtotal Basic Services $7,120 $61,210 $72,520 $47,010 $187,860 Total Proposed Fee $187,860 August 24, 2017 San Rafael Public Library Facilities Planning Project 21 NOLL & TAM FEE BREAKDOWN PICAssoc. PICPMDesignerPhase / Task $210 $175 $165 $135 Total $ TOTAL NOLL & TAM PROFESSIONAL FEE $172,460 1. Kick‐Off Meeting A.Kick‐Off Meeting amd preparation 6668 $4,380 B.Staff Meeting, Review site search criteria and data 4444 $2,740 Subtotal 10 10 10 12 $7,120 2. Preliminary Data Gathering A.Research multiple site alternatives, identify long list 12 12 12 40 $12,000 B.Staff meeting to review alternatives and sort 4444 $2,740 C.Research Owner contact info, make contact 4 0 4 12 $3,120 D.Review with staff in meeting 4444 $2,740 E.Community meetings to review preliminary alts. (3)16 16 16 24 $12,040 F.Review, analyze, narrow options 8 8 8 16 $6,560 G.Review with staff in meeting 4444 $2,740 H.Develop descriptions for each alternative (7)4 4 16 24 $7,420 I.Presentations to F/T/C (3)12 12 12 0 $6,600 J.Staff meeting to review alternatives 4444 $2,740 K.Revisions as needed to alternatives 2248 $2,510 Subtotal 74 70 88 140 $61,210 3. Develop Site Concepts and Cost Estimates A.Develop conceptual design concepts for 3 Downtown sites 8 8 16 24 $8,960 B.Develop conceptual design concepts for 3 Terra Linda sites 8 8 16 24 $8,960 C.Develop conceptual design concept for 1 Pickleweed alt.2448 $2,860 D.Determine land acquisition costs as needed 2228 $2,180 E.Conceptual cost estimates 2248 $2,510 F.Staff meeting 4444 $2,740 G.Presentations to Community (3)16 16 16 24 $12,040 H.Presentations to F/T/C (3)12 12 12 0 $6,600 I.Staff meeting 4444 $2,740 J.Make adjustments as necessary 2248 $2,510 K.Produce Draft Report 4 4 8 16 $5,020 Subtotal 64 66 90 128 $57,120 4. Finalization of Options A.Develop final versions for all 7 conceptual alternatives 4 4 8 16 $5,020 B.Develop pros and cons 2440 $1,780 C.Produce Report text 4 4 16 40 $9,580 D.Update costs 0040 $660 E.Staff meeting 4444 $2,740 F.Produce Final Draft Report 2248 $2,510 G.Presentations to Community (3)16 16 16 24 $12,040 H.Presentations to F/T/C (3)12 12 12 0 $6,600 I.Staff meeting 4444 $2,740 J.Presentation to City Council 4466 $3,340 Subtotal 52 54 78 102 $47,010 Hours/Rate 22 Noll & Tam Architects 6. Sample Work Noll & Tam has completed a wide range of public buildings for cities and institutions. We are best known for our specialization in libraries, as we have programmed and designed more than 40 public libraries in California. These include the recently completed Los Gatos Library, LEED Gold certified; Castro Valley Library, LEED Gold certified; and Valley Hi North Laguna Library in Sacramento, LEED Gold and 2011 winner of an AIA San Francisco Design Award for Excellence. We are currently working on the design of the Half Moon Bay Library with the City of Half Moon Bay and our new Main Library for the City of Hayward is under construction. We know that a public library serves a multi-generational population including toddlers, teens, adults, and seniors, and thus requires specialized programmatic considerations for its various users. Public libraries are community centers, meeting places, public art galleries, homework centers and continuing adult education providers, while offering access to the latest technology and links to broader social services. We greatly enjoy helping define and enhance the role that libraries play in our communities. Our portfolio also includes community centers, recreational facilities, educational institutions, and public safety facilities. These projects typically go through highly visible public processes that require public presentations to city councils, task forces, and city commissions; close coordination with city agencies for permit approvals; as well as a community participatory process that encourages active participation from stakeholders and neighbors. Whether a small renovation on a tight budget or a large new construction project, our libraries become beacons for their community’s. In the following pages, please find descriptions of representative projects similar to your own. All of these projects involved facilitation of a community input process, working with multiple stakeholder groups to reach consensus, and the development of alternative design options in order to find the best solution for each particular community. Through this process we find that the design concept that emerges truly reflects the spirit of its place, creating excitement and support for the new library project. As requested, we have also provided a link to a portfolio of our work: https://we.tl/xZR6Vng2di Noll & Tam Library Projects NEW CONSTRUCTION Capitola Branch Library Half Moon Bay Library Hayward Main Library & Community Learning Center Valley Hi North Laguna Library, Sacramento Castro Valley Library Los Gatos Library Morgan Hill Library Marina Branch Library Rohnert Park Library Portola Branch Library, San Francisco Felton Library Interior Design RENOVATION & EXPANSION Mission Branch Library Santa Clara Menlo Park Library Lobby American Canyon Library Napa County Main Library Mountain View Library Berkeley Central Library Carmichael Branch Library North Highlands-Antelope Branch Library, Sacramento Southgate Branch Library, Sacramento Sylvan Oaks Branch Library, Sacramento Rockridge Branch Library, Oakland Martin Luther King Jr. Branch Library, Oakland Golden Gate Branch Library, Oakland Temescal Branch Library, Oakland West Oakland Branch Library, Oakland West End Branch, Alameda Bay Farm Island Branch, Alameda Freedom Branch Library, Watsonville Weekes Branch Library, Hayward MASTER PLANS & CONCEPT DESIGN STUDIES Menlo Park Main Library Space Study Woodland Library Facility Master Plan Oakley Library Visualization Study Berkeley Branch Libraries Master Plan Coalinga-Huron Libraries Dixon Library Master Plan and Concept Design San Lorenzo Public Library Master Plan & Grant Proposal Manteca Public Library Master Plan & Grant Proposal Seaside Library Master Plan & Grant Proposal Belmont Public Library Master Plan & Grant Proposal San Rafael Public Library Facilities Planning Project 23 Menlo Park Library Space Needs Study City of Menlo Park Noll & Tam first worked on the Menlo Park Library in 2011, when we designed a new Circulation Desk for their lobby. Returning in 2016, our team conducted a space needs study for this 33,000 sq ft library in downtown Menlo Park. To identify the needs of the library and the desires of the community, our team engaged in extensive stakeholder outreach, including meeting with the friends, a teen advisory group, and the library steering group. We developed and costed several schemes including two remodel options and two new building options, and presented these options to the City Council. We are continuing to help the City to coordinate donor funding with the priorities developed. Team Members: Chris Noll – Principal-in-Charge Trina Goodwin – Library Space Planner/Interiors Architect PUBLIC ENTRY CHILDREN TEEN MEETING ADULT STAFF OTHER 1461 SF FRIENDS 8.0300 SF STAFF BREAKROOM 7.3 440 SF STAFF STORAGE 7.7 100 SF FOUNDATION OFFICE 8.3 270 SF SHIPPING / RECEIVING 7.5 300 SF AUTOMATED MATERIAL HANDELING 7.6 940 SF STAFF WORKROOM 7.1 219 SF DIRECTOR'S OFFICE 7.0 200 SF CHILDREN'S STORAGE 4.4 2892 SF CHILDREN'S COLLECTION 4.0 1630 SF CHILDREN'S SEATING 4.1 360 SF CHILDREN'S STAFF 4.3 130 SF SERVICE DESK 4.2 1060 SF TEENS 5.0 480 SF TECH TUTORING 2.1 150 SF CATERING KITCHEN 2.0 B 4250 SF ADULT SEATING 3.2 2000 SF PROGRAM ROOM 2.0 340 SF PROGRAM STOARGE / AV CLOSET 2.0 A 7815 SF ADULT COLLECTION 3.0 240 SF BROWSING / MARKETPLACE 1.672 SF HOLDS 1.4 160 SF SELF-CHECKOUT 1.350 SF WELCOME DESK 1.2 150 SF CAFE 1.7200 SF FRIENDS OF THE LIBRARY SALE 1.1800 SF ENTRANCE/LOBBY 1.0 LITERACY MECH 600 SF MAKER SPACE 2.2 60 SF GROUP STUDY SMALL 2.3 A 60 SF GROUP STUDY SMALL 2.3 B 60 SF GROUP STUDY SMALL 2.3 C 60 SF GROUP STUDY SMALL 2.3 D 60 SF GROUP STUDY SMALL 2.3 E 60 SF GROUP STUDY SMALL 2.3 F 60 SF GROUP STUDY SMALL 2.3 G 60 SF GROUP STUDY SMALL 2.3 H 60 SF GROUP STUDY SMALL 6.2 I 60 SF GROUP STUDY SMALL 6.2 J 150 SF GROUP STUDY MEDIUM 2.3 K 150 SF GROUP STUDY MEDIUM 2.3 L 150 SF GROUP STUDY MEDIUM 2.3 M 150 SF GROUP STUDY MEDIUM 2.3 N 300 SF GROUP STUDY LARGE 2.3 O 360 SF LITERACY STAFF 6.0 280 SF LITERACY PC'S 6.1 100 SF LITERACY STORAGE 6.3 757 SF TECHNICAL PROCESSING 7.2 150 SF SERVICE DESK 3.1 150 SF STAFF CONFERENCE 7.4A 150 SF STAFF CONFERENCE 7.4B LITERACY TUTORING PROGRAM CORRALSMENLO PARK MAIN LIBRARY SPACE NEEDS STUDY March 1, 2017 UP DN 6,000 SQ FTADULT 800 SQ FT LITERACY MECH 6,000 SQ FT ADULT 1,700 SQ FT ENTRY1,100 SQ FT TEEN 3,500 SQ FT MEETING 5,200 SQ FT CHILDREN'S1,100 SQ FT FOL 1,500 SQ FT MEETING 3,100 SQ FT STAFF 400 SQ FT STAFF RR SCOPE OF WORK:SITE AREA: 92,780 SF TOTALFOOTPRINT:33,700 SFNET SITE:59,080 SF EXISTING LIBRARY TO REMAIN:10,300 SF NEW LIBRARY ADDITION:23,400 SF ADULT TEEN STAFF ENTRY KIDS LITERACY MEETING FRIENDS MECH SCHEME A-1MENLO PARK MAIN LIBRARYSPACE NEEDS STUDY 12.13.2016 1" = 20'-0" BASEMENT 1" = 20'-0" FIRST FLOOR PLAN LEVEL EXISTING NEW TOTAL B 10,300 10,300 1 10,300 23,400 33,700 TOTAL 20,600 23,400 44,000 AREA CHART REMOVE TWO WINGS OF EXISTING LIBRARY (1957 AND 1991). REMODEL 1967 PORTION AND ADD ONE-STORY ADDITION. DESCRIPTION 12,000 SQ FT ADULT 1,700 SQ FT ENTRY 1,100 SQ FT TEEN 3,500 SQ FT MEETING 5,200 SQ FTCHILDREN'S 1,100 SQ FT FOL 3,500 SQ FT STAFF 1,500 MTG 700 SQ FT LITERACY RR SCOPE OF WORK:SITE AREA: 92,780 SF TOTALFOOTPRINT:44,000 SFNET SITE:48,780 SF NEW LIBRARY:44,000 SF MECH ADULT TEEN STAFF ENTRY KIDS LITERACY MEETING FRIENDS MECH SCHEME B-1MENLO PARK MAIN LIBRARYSPACE NEEDS STUDY 12.16.2016 1" = 20'-0" FIRST FLOOR LEVEL EXISTING NEW TOTAL 1 44,000 44,000 TOTAL 44,000 44,000 AREA CHART REMOVE EXISTING LIBRARY. CREATE NEW ONE- STORY LIBRARY. DESCRIPTION 24 Noll & Tam Architects Existing Woodland Library Woodland Library Facility Master Plan City of Woodland In 2016, Noll & Tam was engaged to develop a Facility Master Plan for the oldest operating Carnegie library in California, the Woodland Library. The last update to the library was almost 30 years ago, and the needs of the staff and community have far outpaced the capacity of the current facility to meet those needs. With the need to secure support and funding, the goal for our Facility Master Plan is to identify a range of short-to long-term renovation projects for the library which will provide a road map to implement immediate improvements, while planning for longer-term projects as funding permits. Focused on flexibility, we are creating a document that will be a useful management plan into the future, guiding the library’s development as its needs change over time. Working with a library planner and fundraising consultants, we have developed a report with recommendations ranging from the replacement of the carpet and painting, to electrical and technology upgrades, to an historic renovation of the Carnegie building, to a full renovation/replacement of the 1988 addition. Team Members: Chris Noll – Principal-in-Charge Trina Goodwin – Library Space Planner/Interiors Architect OPTION 1 - FLOOR PLANSCITY OF WOODLANDLIBRARY FACILITIES MASTER PLAN 05.23.2017 D 22 3/32" = 1'-0"D 221111 OPTION 1 - FIRST FLOOR PLAN 3/32" = 1'-0"D 222222 OPTION 1 - SECOND FLOOR PLAN GROSS SQ FT: 15694 SF NORTH STREET CARNEGIE WAY COURT STREET COLLEGE STREET1ST STREETOPTION 1 - SITE PLANCITY OF WOODLANDLIBRARY FACILITIES MASTER PLAN 05.23.2017 D 21 1/32" = 1'-0"D 21 1111 SITE PLAN - OPT 1 San Rafael Public Library Facilities Planning Project 25 Santa Cruz Downtown Library Building Program City of Santa Cruz Santa Cruz Public Libraries is investigating renovating, rebuilding or moving their downtown public library. The current building is aged, deteriorated, and struggles to provide contemporary services for its community. Much of the current space allocation does not meet the needs of the people of Santa Cruz due mostly to inefficiencies. Noll & Tam is evaluating the existing building programmatically, structurally and studying the cost of possible changes to it. We are also developing site criteria that will be used to evaluate and weigh the decision on if the library should be moved and to where. Most importantly, we are developing a new program that will be the starting point for any new endeavor. A final report will be prepared that will summarize the process and include recommendations for the best path forward. Team Members: Chris Noll – Principal-in-Charge Trina Goodwin – Library Space Planner/Interiors Architect 26 Noll & Tam Architects North Marin Water District Headquarters Upgrade North Marin Water District This water district in Novato is looking at the prospect of a significant renovation or new facility for the District Headquarters. A primary concern for them is to upgrade building systems and replace the roof to provide a durable and healthy facility for the next 75 years. Noll & Tam conducted a needs assessment and site analysis to provide the district with recommendations on renovating the building or relocating it to a new spot on the headquarters site. The assessment included recommendations on possibilities for public and educational spaces, modernized staff and administration spaces, improvements to the water quality lab, and general improvements to the operation and maintenance of the facility. The district is currently looking at funding possibilities to implement these options. Team Members: Chris Noll – Principal-in-Charge San Rafael Public Library Facilities Planning Project 27 Berkeley Branch Libraries Facilities Master Plan City of Berkeley In 2008, Noll & Tam conducted a facilities master plan for the Berkeley Public Library’s branch libraries. The Berkeley Public Library, established in 1893, is one of the most heavily used public library systems in California. We evaluated the four branches – Claremont, North Branch, West Branch, and South Branch, which includes a Tool Lending Library – to determine how they were responding to the needs of the community and what was needed to bring them up to current standards. The branches were also measured against one another to establish a system standard and make sure deficiencies between the branches were addressed. The final plan provides relevant information to allow Library Administration and the Board of Library Trustees to set priorities and develop implementation scenarios for the next 20 years. Our report was also used as the basis for a $26 million City bond measure that passed in November 2008 and subsequently funded renovation and expansion of the four branches. Team Members: Chris Noll – Principal-in-Charge Alyson Yarus – Project Architect North Branch South Branch Claremont Branch West Branch 28 Noll & Tam Architects Berkeley Central Library Improvements City of Berkeley Noll & Tam Architects is providing space planning and design services for improvements to the Central Library public spaces. This project has two phases; the first consists of programming, building upon the findings and recommendations in the Page & Moris report, and conceptual design services, developing and recommending cost-effective alternatives and solutions to improve interior public spaces within the existing square footage and without substantial structural modification. A second phase consists of design development and construction. Project components will be phased in to allow for operation on some floors while select areas are under renovation, negating the need to close the Central Library. Team Members: Chris Noll – Principal-in-Charge Alyson Yarus – Project Manager Trina Goodwin – Library Space Planner/Interiors Architect San Rafael Public Library Facilities Planning Project 29 Alameda Branch Libraries Feasibility Study & Renovation City of Alameda Noll & Tam was initially hired to perform a feasibility study to evaluate a “wishlist” of ideas for the renovation of two branch libraries in the City of Alameda, relative to a very limited budget. We worked closely with Library administration, City staff and the library improvement board to define the scope that would give them the most “bang for the buck” and still correct major building deficiencies. The renovations included accessibility upgrades; HVAC replacement; electrical and data system upgrades; new furniture, lighting fixtures, interior and exterior paint, flooring/carpeting and window coverings; new space plans for each branch; and structural and seismic upgrades for the historic West End branch. Team Members: Chris Noll – Principal-in-Charge Alyson Yarus – Project Manager West End Branch Bay Farm Island Branch 30 Noll & Tam Architects Golden Gate and Temescal Branch Libraries City of Oakland These two striking historic landmark buildings were originally constructed in 1918, under the Carnegie Library program. However, in order to comply with the City of Oakland’s Unreinforced Masonry (URM) Ordinance, the buildings required life-safety upgrades. Starting with a previous study that recommended significant alterations to the building’s historical fabric, Noll & Tam initiated an intensive investigation into alternative structural approaches that utilized the CBC and the State Historic Building Code. Our conclusions eliminated most alterations to the historically significant interior and exterior finishes, and cost less. In addition, we added new exterior elevators to both buildings to access the basement meeting rooms and main reading room floor levels. Other project elements included historical restoration of the library reading rooms, administrative spaces, and public meeting rooms, ADA upgrades, new code historical upgrades, lighting, telecommunications and networking systems, electrical upgrades, mechanical systems, and overall renovation of interior finishes. Team Members: Chris Noll – Principal-in-Charge Alyson Yarus – Project Manager Golden Gate Branch Library Temescal Branch Library San Rafael Public Library Facilities Planning Project 31 7. References Alameda Free Library Jane Chisaki Library Director Alameda Free Library 1550 Oak Street Alameda CA 94501 (510) 747-7747 jchisaki@alamedaca.gov Napa County Library & American Canyon Library Danis Kreimeier Library Director Napa County Library 580 Coombs St. Napa CA 94559 (707) 253-4241 Danis.Kreimeier@countyofnapa.org Hayward 21st Century Library and Community Learning Center Sean Reinhart Director of Library and Community Services City of Hayward 835 C Street Hayward, CA 94541 (510) 881-7976 sean.reinhart@hayward-ca.gov Santa Cruz Downtown Library Study Susan Nemitz Library Director Santa Cruz Public Libraries 117 Union Street Santa Cruz, CA 95060 (831) 427-7706 ext. 7611 nemitzs@santacruzpl.org Woodland Library Master Plan Greta Galindo Library Services Director Woodland Public Library 250 First Street Woodland, CA 95695 (530) 661-5984 greta.galindo@cityofwoodland.org Berkeley Central Library Improvements Kay Finney Librarian Berkeley Public Library 2031 Bancroft Way Berkeley, CA 94704 (510) 981-6270 kfinney@ci.berkeley.ca.us Alameda Library Bay Farm Island Branch San Rafael Public Library Facilities Planning Project 33 729 Heinz Avenue Berkeley, CA 94710 510.542.2200 www.nollandtam.com