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HomeMy WebLinkAboutResolution No. 6298 (Landscape Architectural Svcs)RESOLUTION NO. 6298 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with BRIAN WITTENKELLER FOR LANDSCAPE ARCHITECTURAL SERVICES a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the 3rd day of May, 1982, by the following vote, to wit: AYES: COUNCILMEMBERS: Frugoli, Jensen & Mayor Mulryan NOES: COUNCILMEMBERS: Breiner ABSENT: COUNCILMEMBERS: Miskimen AN E M. LEONCINI, City Clerk AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES THIS AGREEMENT, made and entered into this third day of May , 1982, by and between the City of San Rafael, a municipal corporation of the State of California, herein- after called "City", and Brian Wittenkeller, hereinafter called "Landscape Architect" witnesseth: RECITALS City desires to employ the services of said Landscape Architect for preparation of a Conceptual Master Plan for a 7 -acre neighborhood park in Peacock Gap. 21(_VVPMPMM 1. General: City engages Landscape Architect to furnish the services hereinafter mentioned, at and for the compensation herein stipulated, and Landscape Architect accepts said engagement upon said terms. 2. Work Tasks of Landscape Architect: Landscape Architect shall. a. Base Map Preparation: The consultant will compile base map information provided by adjacent owners and prepare a final base map at 1" = 20', with 2' contour interval. b. Data Gathering and Review: The consultant will gather all available and applicable information regarding the site. Information sources will include the City of San Rafael, adjacent landowners, various utility companies and other sources as appropriate. The information will be reviewed and analyzed and prepared in written summary. The Landscape Architect will consider existing and proposed land uses in the vicinity of the park and other plan- ning guidelines including the Peacock Gap Neighbor- hood Plan, proposed developments, Peacock Gap Golf Course Plan and related documents. C. Neighborhood Park Need Analysis: The Landscape Architect will aid the City in the preparation of a questionnaire. The Landscape Architect will prepare the questionnaire and analyze the results. C. A d. Preparation of Conceptual Plan and Cost Estimate: Based on the information compiled through the previous tasks, the consultant will prepare two or three con- ceptual plan alternatives. Each plan alternative will be presented schematically on a map suitable for public review, and each alternative will have a corresponding cost estimate. The plans, as well as the cost estimates, will reflect the need to phase the actual construction of the park facilities based on the pro- jected available funding by the City as shown below. 40% development within 3 years 30% development within 3-5 years 20% development within 5-8 years 10% development within 8-10 years e. Plan Review and Revision: The consultant will present plans to the community a minimum of four times. The meetings will be held in the Peacock Gap Community, and residents will be encouraged to attend and make recommendations regarding the park planning alternatives. Based on the input at the community meetings the consultant will consolidate the various alternative plans into a single draft master plan that will have a corresponding cost estimate and will be developed to reflect project phasing based on available funding. Three or four public meetings will be held before the City of San Rafael Park and Recreation Commission, Planning Commission and City Council. Any changes requested at these public meetings will be incorporated into the plan and cost estimate. The Landscape Architect will prepare a master plan exhibit map and a cost estimate reflecting changes as necessary. Final product will include 2 graphic maps and booklet summarizing planning process with renderings. -2- f. Final Review and Revision: The Landscape Architect will be available for presentation of the final master plan to the City Planning Commission and City Council and will make necessary revisions as requested by these bodies for their final approval. 3. Data and Services to be Provided by City: a. The City will mail questionnaire and compile results. b. The City will provide any maps or engineering information that they have available. 4. Compensation: Task 1 Base Map Preparation $1,600 Task 2 Data Gathering and Review 1,600 Task 3 Neighborhood Park Need 1,200 Analysis Task 4 Preparation of Conceptual 4,000 Plan and Cost Estimates Task 5 Plan Review and Revision 1,200 $12,400 The above costs assume: ` a. Any subsurface or flood control engineering deemed necessary by the City during the planning phase is not included as a part of this contract; b. Consultant will attend eight public meetings; C. The above costs include all professional, secretarial and graphic services required to complete the work as outlined above; incidental costs such as travel and out-of-pocket expenses are included in the above - quoted costs; d. Should the City desire to expand the scope of services beyond that outlined, the consultant's rates of com- pensation are as follows: 1) Principal at $45.00/Hr. 2) Graphics Technician at $25.00/Hr. 3) Secretarial at $16.00/Hr. 3- 5. Payments by City: City shall pay the Landscape Architect in accordance with the stated compensation. The maximum fee for the services rendered will be $12,400. Landscape Architect will submit invoices monthly, as work is completed. In the event that the project area now planned is added to or if there is change in program after the planning work has begun, the maximum fee for the services shall be adjusted upwards as mutually agreed upon between City and Landscape Architect. 6. Schedule of Landscape Architect's Services: Landscape Architect's services shall begin immediately upon receipt of the executed Agreement and Work Task Authorization, and shall be completed within 180 days. 7. Termination: City may at its sole discretion terminate this Agreement by written notice delivered personally or mailed to Landscape Architect. In the event of such termination, Landscape Architect shall forthwith discontinue further services. Landscape Architect shall be paid all sums due to him at termination, and the reasonable value of services then due and rendered up to the time of termination. In the event of termination, Landscape Architect shall turn over to the City one copy of any and all studies, sketches, drawings, computations, whether compiled or in the course of preparation, as the permanent property of City. Architect. 8. Non -Assignment: This Agreement shall not be assignable by either City or IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate the day and year first -above written. APPROV D AS TO F RM• LANDSCAPE ARCHITECT By04 to) '. I ( r, E mund A Du an Cit Brian tten elL'Tler gg y orney APPROVED AS TO CONTENT: BY Q�M. Robert F. Beyer, i t Manager CITY OF SAN RAFAEL Y Lawrence E. Mulryan, Ma or ATTEST: By nne M. Leoncini, City Clerk