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HomeMy WebLinkAboutResolution No. 6056RESOLUTION NO. 6056 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael a contract, lease or agreement with Ironside & Associates/Planning Consultants 230 Grand Avenue, Oakland, CA 94610 a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the following vote, to wit: second day of February , 19 81 by the AYES: COUNCILMEMBERS:Breiner, Jensen, Miskimen, Nixon & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None A. JE E -M. LEONCINI, City Cler 11R;11 A � February AGREEMENT FOR PLANNING SERVICES THIS AGREEMENT entered into this 2nd day of February 1981, by and between the City of San Rafiael, a Municipal Corporation of the State of California, hereinafter called "City," and Ironside and Associates, Planning Consultants, hereinafter called "Consultant". WITNESSETH WHEREAS, City has determined that it is necessary and desirable to retain the services of Consultant for the purpose of preparing a revised Housing Element of the General Plan as hereinafter described; and WHEREAS, City and Consultant desire to enter into an agreement describing the ser- vices to be performed and the compensation to be paid to Consultant; and WHEREAS, pursuant to the authority of Government Code Section 65202, the City Council of the City is authorized to contract with planning consul- tants and other specialists for such services as it requires; NOW, THEREFORE, in consideration of their mutual promises, covenants and agreements herein set forth, City and Consultant do hereby mutually agree as follows: I Employment of Consultant. The City hereby engages Consultant and Consultant hereby agrees to perform the professional services here- inafter set forth. II The Planning Area for which the professional services are to be performed is defined to include the City of San Rafael and its planning area as delineated on San Rafael General Plan Map I. III Objectives of the services are to: A. Develop a revised Housing Element that is consistent with current State law. B. Involve residents and officials of City in the formulation of said revised element. C. Prepare a revised Housing Element which is to be adopted by the Planning Commission and City Council of City and can be submitted to the State Department of Housing and Community Development for review. IV Consultant's Professional Services shall include the following tasks and Schedule (Refer to Exhibit . A. Data Collection, Analysis and Needs Analysis 1. Rely primarily on available data sources; County Housing Element (1980), regional and local for base data as outlined in the RFP andrequired by HCD Guidelines. 2. Staff assistance in identifying locally available data to extent agreed upon. These sources might include such things as recent EIRS, Copies of local codes and ordinances, condition of building information, etc. 3. Jobs/housing balance will be included to the extent data is available. 4. Housing market analysis in terms of cost of construction, cost of land, etc. will be included to the extent that data is available. 5. Review fair share allocation as prepared by County; review and comment on methodology; develop appropriate fair share numbers for San Rafael. B. Goals and Policies including Quantified Objectives 1. Goals and policies will be developed in the public workshop and reviewed and revised as necessary by the Housing Committee. The existing policies and goals will form the starting point for this review and formulation. 2. Objectives will be quantified by type as a derivative and summary of data analysis. 3. Quantified objectives will be related to policies and to the action program as recommended in the State Guidelines. C. Program Development 1. The programs identified by the City in the RFP will all be reviewed in the light of the identified housing needs and citizen input. Other programs identified during the revision process will be considered as appropriate. 2. Local ordinance revisions, identification of appropriate local standards (e.g., percent of units in inclusionary requirement, acceptable numbers for possible bonuses, etc.) and projection of number of units gained by each program in short and long term time frames will be completed. D. Citizen Participation 1. CAC Organizational meeting; identify local housing issues. 2. Preparation of Workshop Workbook which will focus on collected data, goals and policies, site selection criteria, and action program alternatives and priorities. The workbook will serve as a discussion guide for the workshop and will be distributed to interested citizens prior to the workshop. 3. Community -wide Housing Workshop sponsored by CAC and City. 4. Conclusions Report. A written summary of the conclusions of the workshop will be prepared and distributed to workshop participants within a week of the workshop. -2- 5. Conclusions Meeting. The CAC will meet to review the conclusions of the workshop, discuss and resolve items and/or recommendations where direction from the workshop is not clear. CAC will also have an opportunity to indicate where their opinion differs from that of the wort. -shop and to direct the consultant. 6. Administrative/Preliminary Draft Review. Committee review of the draft to be sure that it reflects the consensus of the CAC. This may involve more than one meeting. 7. CAC presentation of the Housing Element Draft to the City Council and Planning Commission. 8. Public hearings and action respectively by the Planning Commission and City Council. E. Consistency with Other General Plan Elements and Environmental Assessment 1. A section of the report will be prepared which addresses the consistency of the Housing Element with the other elements of the General Plan. 2. An environmental assessment dealing with the effects of implementing the Housing Element will be prepared as a section of the report. It will address all the major concerns of CE@A as it relates to planning including defining the project, identifying impacts and mitigations, reviewing the alternatives including the no project alternative. F. Printing and Public Notice 1. Print 100 copies of workbooks and preliminary reports, additional copies would be provided at cost plus 10%; provide camera ready copy of draft and final reports, City will provide the printing. 2. Notices to Committee members, interested citizens, local organizations, etc., will be handled by the City. VI Responsibilities. A. City shall furnish to Consultant or assist Consultant in obtaining all relevant maps and data readily available in public offices, shall provide qualified administrative and/or technical personnel to confer with Consultant, shall assist in arranging interviews and formulating workshop groups, shall provide meeting rooms in which Consultant shall conduct workshop and feedback meeting, shall provide refreshments and meals (if appropriate and desirable) for workshop and meetings, shall conduct coordination meetings at times mutually convenient to City and Consultant, shall review report drafts expeditiously, shall arrange for mailing or delivery of reports to workshop participants, shall participate in workshop and other meetings and shall cooperate in all reasonable ways to permit expeditious accomplishment of the services to be performed by Consultant under, this Agreement. IM B. Consultant agrees that the professional services outlined herein shall be performed by professional personnel and technical specialists all of whom are competent and have adequate background and experience. Consultant shall perform all of the professional services by and through its employees. Consultant shall make all visits to the City necessary for the conduct of the program; shall prepare reports in suitable form for City's use; shall meet with citizens and public officials as necessary to expedite the program. Consultant agrees to attend four (4) Planning Commission and/or City Council meetings/hearings necessary to assist in adoption of the Housing Element. The aforementioned meetings are in addition to the workshop, feedback meeting and coordinating meetings with City staff. Consultant shall be compensated for additional hearings/meetings according to the Schedule of Charges attached and marked Exhibit B. VII Compensation City shall pay Consultant as full payment for all services per- formed and costs incurred by Consultant under this Agreement a fixed fee of thirteen thousand two hundred fifty dollars ($13,250). By the 10th of each calendar month Consultant shall render a statement to the City for services performed, by task, during the preceding month or portion thereof and specifying the amount of money due, which statement shall be subject to audit and approval by the City. Within thirty (30) days after such statement is received by the City, City shall pay Consultant the amount of such approved statement. VIII Changes. Any changes to this Agreement shall be mutually agreed upon by and between City and Consultant and shall be set forth only in written amendments to this Agreement, signed by the City Manager and properly executed prior to any performance. IX Assignability. Consultant shall not assign any interest in this Agreement without the prior written consent of the City. X Termination. In the event City or Consultant requests termination of services for cause prior to completion of final reports, Consultant reserves the right to complete such analyses as may be necessary to protect its profes- sional reputation and to complete a report on the work performed to date. Subject to the foregoing, City and Consultant shall have the right to terminate this Agreement at any time on thirty (30) days prior written notice containing approparite documentation of sufficient cause therefor. City shall be liable to Consultant for the reasonable value of services rendered up to the date of termination and all materials prepared under this Agreement to that point, finished or unfinished, shall become property of the City. -4- XI Term. The term of this Agreement shall be for six (6) months from the effective date of said Agreement which is the same period of time anticipated to complete the planning study. Time is the essence of this Agreement and City has undertaken to enter into same based upon the representations of Consultant that it can perform the work within the period of time specified and according to the time schedule. X11 Ownership of Documents. That all docments, written reports, surveys and any and all information received, of any nature or type, assembled by the Consultant for use in the preparation of the Study whether actually used or not, belong to and shall be delivered to the City, upon receipt of final payment. XIII Interest of Consultant. The Consultant covenants that he presently has no real interest and for the duration of this Agreement shall not acquire any real interest, direct or indirect, in the above-described Planning Area or any parcels therein which would conflict in any manner or degree with the performance of his services hereunder. XIV General. Consultant shall carry and pay for such Workmen's Compensation Insurance as is necessary to fully indemnify himself and to protect his employees under the Worker's Compensation and Insurance Law of the State of California and public liability insurance and to relieve City from all responsibility thereunder in connection with the performance of this Agreement. In the performance of the work, duties and obligations devolving upon Consultant under this Agreement, it is mutually understood that the Consultant is at all times acting and performing as an independent contractor and that the City shall neither have orexercise any control or di rection over the methods by which Consultant shall perform his professional work and functions. The Consultant is an independent contractor and shall not be deemed, directly or indirectly to be officers or employees of the City. XV Representatives. 1 City designates the City Manager as its representative in all matters under this Agreement, except execution thereof. Any required notice shall be forwarded to his attention at City Hall, 1400 Fifth Avenue, San Rafael, California 94915. (2) Consultant designates Robert L. Ironside, 230 Grand Avenue, Oakland, California 94610, as the representative under this Agreement. ATTEST: J A E M. LEONCINI, City Clerk APPROVED AS TO FORM: vi&AM�A EDMUND A. DUG ,✓City Attorney CITY OF SAN RAFAEL LAWRENCE E. MULRYAN, Mayor IRONSIDE AND ASSOCIATES B y Sil EXHIBIT A WORK SCHEDULE (Based on Milestones in Housing Element preparation process) Time Frame: 13 Weeks (February 2 to May 1) Week Milestone 1 Meet with CAC; identify housing issues 1-4 Data collection and analysis; Needs Analysis 4 Workshop Workbook in mail 5 Workshop 6-7 'Begin drafting Goals, Policies, Quantified Objectives and refine Program options Conclusions report in mail to all workshop participants Housing Committee Meeting to review workshop conclusions 8 Complete drafting Goals, Policies, Quantified Objectives and Program development; Staff review 9 Complete draft of Housing Element; initiate formal staff review and Housing Committee review of. draft 10 Complete staff and CAC review 11 Revise draft 12 Preparation of draft, printing, and delivery 13 Housing Committee sponsored public meeting for• presentation of draft element to City Council and Planning Commission Following Planning Commission and City Council action the adopted element will be promptly submitted to HCD. A preliminary review option is available to the City; and they may wish to exercise this opportunity. If so we will prepare suitable materials for submission to HCD. a J 111 t� �aq i�Ironsi e " Associates/ P annine, Consultants (n�filnuq:: 230 Grand Avenue Oakland California 94610 Telephone (415) 835-4798 January 2, 1980 PERSONNEL: SCHEDULE OF CHARGES Non -Technical $12.50 per hour Technical Assistant $20.00 per hour Associate $35.00 per hour Principal $55.00 per hour Special Consultant Billed at cost Travel Time: In accordance with foregoing schedule, up to a maximum of seven and one-half hours per day. Above charges include overhead. OTHER CHARGES: Auto Mileage 25t per mile Special outside services not furnished directly by Ironside and Associates will be billed at cost plus 15 percent. Such services may include but shall not be limited to: Printing and photographic reproduction Vehicle rental Transportation on public carriers Special fees, permits, etc. Telephone and telegraph Meals and lodging