HomeMy WebLinkAboutCC Planning Commission 2018 Vacancies
FOR CITY CLERK ONLY
Council Meeting: 4/16/2018
Disposition: Approved Staff Recommendation
Agenda Item No: 4.c
Meeting Date: April 16, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara, City Clerk City Manager Approval: __________
TOPIC: PLANNING COMMISSION VACANCIES
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS ON THE SAN
RAFAEL PLANNING COMMISSION TO THE END OF JUNE 2022, DUE TO
EXPIRATION OF TERMS OF LARRY PAUL AND SARAH LOUGHRAN
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
1. Call for applications to fill two four-year terms on the Planning Commission, from July 1,
2018 to the end of June 2022;
2. Set deadline for receipt of applications for Tuesday, May 8, 2018 at 5:00 p.m. in the City
Clerk’s Office, Room 209, City Hall; and
3. Set date for interviews of applicants at a special City Council meeting to be held on a date to
be determined.
BACKGROUND:
The Planning Commission consists of community volunteers appointed by the City Council to
make decisions or advise the Council on land use and property development issues. The
Commission assures that new development is consistent with our long-range General Plan,
State laws and other public policies that advance the interests of our community. Planning
Commission meetings are held on the second and fourth Tuesday of each month at 7:00 p.m. at
San Rafael City Hall Council Chambers, 1400 Fifth Avenue.
In February 2014, the City Council adopted Resolution 13681, limiting Planning Commissioner
to three consecutive four-year terms. Applications may be submitted online or in person at the
City Clerk’s Office.
FISCAL IMPACT: None
RECOMMENDED ACTION: Approve staff recommendation.
ATTACHMENTS: Vacancy Notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
Two Vacancies
Planning Commission
Applications to serve on the Planning Commission to fill two four-year terms to the end of June
2022, may be obtained online at http://www.cityofsanrafael.org/cityclerk-boards/ and may be
completed and submitted electronically. Hard copies of the application are also available online
and in the City Clerk’s Office.
The deadline for filing applications is Tuesday, May 8, 2018 at 5:00 p.m., in the City Clerk’s Office.
There is no compensation paid to Planning Commissioners. Commissioners must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY - (Three consecutive Four-Year Terms
Limit).
The Planning Commission regularly meets on the second and fourth Tuesdays of every month at
7:00 p.m. in the Council Chambers, City Hall.
The Planning Commission prepares and adopts long-term general plans for physical development
projects within the City of San Rafael, and reports on the design and improvements of proposed
subdivisions.
Interviews of applicants will be scheduled on a date and time to be determined.
An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms of
commissioners, powers and duties, etc., is also attached.
NOTE: All Planning Commissioners are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to public review.
[Government Code Section 87200]
______________________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: April 17, 2018
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF THE
Planning Commission
(Limited to Three Consecutive Four-Year Terms)
NAME: __________________________________________________________________________
HOME ADDRESS: __________________________________________________________________________
CITY / STATE / ZIP CODE: ___________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT OCCUPATION:___________________________________________________________________________
NAME OF BUSINESS:______________________________________________________________________________
BUSINESS ADDRESS:______________________________________________________________________________
*HOME & BUSINESS PHONE:________________________________________________________________________
*E-MAIL ADDRESS:________________________________________________________________________________
EDUCATION:_____________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES / ORGANIZATIONS:
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE:_________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ____________________________________
Extended Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, May 8, 2018 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560
San Rafael, CA 94915
*This information will be kept confidential, to the extent permitted by law.
Chapter 2.16 BOARDS AND COMMISSIONS
2.16.040 Planning Commission--Creation--Membership.
There is created a planning commission for the city, consisting of seven members, not officials of the city,
appointed by the mayor with the approval of the city council.
(Ord. 505).
2.16.050 Terms of Planning Commission Members.
Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two for the
terms of two years; two for the terms of three years; and one for the term of four years. Their successors shall
be appointed for terms of four years; if a vacancy occ urs otherwise than by expiration of term it shall be filled by
appointment for the unexpired portion of the term. (Ord. 505).
2.16.060 Advisory Members of Planning Commission.
Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer. The
advisory members shall not have the power to vote and their terms shall correspond to their respective official
tenure. (Ord. 505).
2.16.070 Chairman and Secretary of Planning Commission.
The Commission shall elect a chairman from its appointed members, and may also elect a secretary who may be
an employee of the city. (Ord. 505).
2.16.080 Meetings and Quorum of Planning Commission.
At least one regular meeting shall be held each month on a date selected by the Commission. Four of the
appointed members of the Commission shall be required to constitute a quorum for the transaction of the
business of the Commission.
(Ord. 527: Ord. 505).
2.16.090 Removal from Planning Commission.
Any appointed member of the Commission may be removed by the mayor with the approval of the city council or
by a majority vote of the council. (Ord. 505).
2.16.100 Compensation of Planning Commission.
All members of the Commission shall serve as such without compensation.
(Ord. 505 (part).
2.16.110 Powers and Duties of Planning Commission.
It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with and as
provided by the Conservation and Planning Act of the state of California, comprehensive long-term general plans
for the physical development of the city of San Rafael, and of any land outside the boundary thereof which bears
relation to the city. The plans may be comprised of the following or other and additional plans and maps which
may in Commission’s judgment relate to the physical development of the city:
streets and highway plan
parking plan
recreation plan
public buildings plan
transit plan
The Planning Commission shall be charged with the duty of making investigations, reports on the design and
im provements of proposed subdivisions, and shall have such powers in connection therewith as are outlined in
the Subdivision Map Act of the state of California, and the subdivision regulations adopted by the city of San
Rafael.
It shall be the duty of the m embers of the Planning Commission, including advisory members and members of its
staff, to inform themselves on matters affecting the functions and duties of the Commission and all planning
matters, and, to that end, when authorized by a majority of the Commission, may attend planning conferences,
or meetings of planning executives, hearings on planning legislation or matters affecting the master plan or any
part thereof, and the reasonable traveling expenses incidental to the attendances shall be charges u pon the
funds allocated to the Commission.
The Planning Commission shall endeavor to promote public interest and understanding of plans developed, and
the regulations relating thereto. It shall be part of its duty to consult with and advise the public of ficials, agencies,
public utilities companies, school boards, civic and other organizations, and with the citizens generally in relation
to carrying out the plans.
The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions,
transactions, findings, and determinations, which records shall be a public record. (Ord. 913 (part), 1968: Ord.
505 (part)).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training
of the local legislative bodies by January 1, 2007. This new law defines a local legislative
body as a “Brown Act” governing body, whether permanent or temporary, decision -making or
advisory, and created by formal action of the City Council. In other words, any person serving
on a City Council, Board, Commission, or Committee created by the Council is subject to this
ethics training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study. Online training is
available at on line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge.
After you have completed the ethics class, the original certificate needs to be given to the City
Clerk’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take
two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement policies
specifying the circumstances under which expenses may be reimbursed. The policy may
specify rates for meals, lodging, travel, and other expenses (or default to the Internal
Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of
conference and government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must documen t how
the expense reporting meets the requirements of the agency’s expense reimbursement
policy. Officials attending meetings at agency expense must report briefly back to the
legislative body at its next meeting.