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HomeMy WebLinkAboutCC Planning Commission 2018 Vacancies FOR CITY CLERK ONLY Council Meeting: 4/16/2018 Disposition: Approved Staff Recommendation Agenda Item No: 4.c Meeting Date: April 16, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk’s Office Prepared by: Lindsay Lara, City Clerk City Manager Approval: __________ TOPIC: PLANNING COMMISSION VACANCIES SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS ON THE SAN RAFAEL PLANNING COMMISSION TO THE END OF JUNE 2022, DUE TO EXPIRATION OF TERMS OF LARRY PAUL AND SARAH LOUGHRAN RECOMMENDATION: It is recommended that the City Council approve the following actions: 1. Call for applications to fill two four-year terms on the Planning Commission, from July 1, 2018 to the end of June 2022; 2. Set deadline for receipt of applications for Tuesday, May 8, 2018 at 5:00 p.m. in the City Clerk’s Office, Room 209, City Hall; and 3. Set date for interviews of applicants at a special City Council meeting to be held on a date to be determined. BACKGROUND: The Planning Commission consists of community volunteers appointed by the City Council to make decisions or advise the Council on land use and property development issues. The Commission assures that new development is consistent with our long-range General Plan, State laws and other public policies that advance the interests of our community. Planning Commission meetings are held on the second and fourth Tuesday of each month at 7:00 p.m. at San Rafael City Hall Council Chambers, 1400 Fifth Avenue. In February 2014, the City Council adopted Resolution 13681, limiting Planning Commissioner to three consecutive four-year terms. Applications may be submitted online or in person at the City Clerk’s Office. FISCAL IMPACT: None RECOMMENDED ACTION: Approve staff recommendation. ATTACHMENTS: Vacancy Notice Application Excerpt from San Rafael Municipal Code Ethics Training Information Two Vacancies Planning Commission Applications to serve on the Planning Commission to fill two four-year terms to the end of June 2022, may be obtained online at http://www.cityofsanrafael.org/cityclerk-boards/ and may be completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk’s Office. The deadline for filing applications is Tuesday, May 8, 2018 at 5:00 p.m., in the City Clerk’s Office. There is no compensation paid to Planning Commissioners. Commissioners must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY - (Three consecutive Four-Year Terms Limit). The Planning Commission regularly meets on the second and fourth Tuesdays of every month at 7:00 p.m. in the Council Chambers, City Hall. The Planning Commission prepares and adopts long-term general plans for physical development projects within the City of San Rafael, and reports on the design and improvements of proposed subdivisions. Interviews of applicants will be scheduled on a date and time to be determined. An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms of commissioners, powers and duties, etc., is also attached. NOTE: All Planning Commissioners are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to public review. [Government Code Section 87200] ______________________________ Lindsay Lara City Clerk City of San Rafael Dated: April 17, 2018 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF THE Planning Commission (Limited to Three Consecutive Four-Year Terms) NAME: __________________________________________________________________________ HOME ADDRESS: __________________________________________________________________________ CITY / STATE / ZIP CODE: ___________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT OCCUPATION:___________________________________________________________________________ NAME OF BUSINESS:______________________________________________________________________________ BUSINESS ADDRESS:______________________________________________________________________________ *HOME & BUSINESS PHONE:________________________________________________________________________ *E-MAIL ADDRESS:________________________________________________________________________________ EDUCATION:_____________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES / ORGANIZATIONS: ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE:_________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ DATE: _________________________ SIGNATURE: ____________________________________ Extended Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Tuesday, May 8, 2018 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560 San Rafael, CA 94915 *This information will be kept confidential, to the extent permitted by law. Chapter 2.16 BOARDS AND COMMISSIONS 2.16.040 Planning Commission--Creation--Membership. There is created a planning commission for the city, consisting of seven members, not officials of the city, appointed by the mayor with the approval of the city council. (Ord. 505). 2.16.050 Terms of Planning Commission Members. Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two for the terms of two years; two for the terms of three years; and one for the term of four years. Their successors shall be appointed for terms of four years; if a vacancy occ urs otherwise than by expiration of term it shall be filled by appointment for the unexpired portion of the term. (Ord. 505). 2.16.060 Advisory Members of Planning Commission. Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer. The advisory members shall not have the power to vote and their terms shall correspond to their respective official tenure. (Ord. 505). 2.16.070 Chairman and Secretary of Planning Commission. The Commission shall elect a chairman from its appointed members, and may also elect a secretary who may be an employee of the city. (Ord. 505). 2.16.080 Meetings and Quorum of Planning Commission. At least one regular meeting shall be held each month on a date selected by the Commission. Four of the appointed members of the Commission shall be required to constitute a quorum for the transaction of the business of the Commission. (Ord. 527: Ord. 505). 2.16.090 Removal from Planning Commission. Any appointed member of the Commission may be removed by the mayor with the approval of the city council or by a majority vote of the council. (Ord. 505). 2.16.100 Compensation of Planning Commission. All members of the Commission shall serve as such without compensation. (Ord. 505 (part). 2.16.110 Powers and Duties of Planning Commission. It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with and as provided by the Conservation and Planning Act of the state of California, comprehensive long-term general plans for the physical development of the city of San Rafael, and of any land outside the boundary thereof which bears relation to the city. The plans may be comprised of the following or other and additional plans and maps which may in Commission’s judgment relate to the physical development of the city: streets and highway plan parking plan recreation plan public buildings plan transit plan The Planning Commission shall be charged with the duty of making investigations, reports on the design and im provements of proposed subdivisions, and shall have such powers in connection therewith as are outlined in the Subdivision Map Act of the state of California, and the subdivision regulations adopted by the city of San Rafael. It shall be the duty of the m embers of the Planning Commission, including advisory members and members of its staff, to inform themselves on matters affecting the functions and duties of the Commission and all planning matters, and, to that end, when authorized by a majority of the Commission, may attend planning conferences, or meetings of planning executives, hearings on planning legislation or matters affecting the master plan or any part thereof, and the reasonable traveling expenses incidental to the attendances shall be charges u pon the funds allocated to the Commission. The Planning Commission shall endeavor to promote public interest and understanding of plans developed, and the regulations relating thereto. It shall be part of its duty to consult with and advise the public of ficials, agencies, public utilities companies, school boards, civic and other organizations, and with the citizens generally in relation to carrying out the plans. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which records shall be a public record. (Ord. 913 (part), 1968: Ord. 505 (part)). NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study. Online training is available at on line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge. After you have completed the ethics class, the original certificate needs to be given to the City Clerk’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must documen t how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.