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PW Los Gamos and Oleander Drainage StudyAGREEMENT FOR PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING ASSISTANCE WITH THE LOS GAMOS AND OLEANDER DRAINAGE STUDY PROJECT This Agreement is made and entered into this ~ day of tJ\l).'l ' 20\10, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Schaaf & Wheeler Consulting Civil Engineers (hereinafter "CONTRACTOR"). RECITALS WHEREAS, Professional Engineering assistance is needed to prepare a drainage study; and WHEREAS, CONTRACTOR is well qualified to assist the City with the preparation of the drainage studies; AGREEMENT NOW, THEREFORE, the patties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The CITY's Director of Public Works, Bill Guerin is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects ofthe progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Daniel Schaaf is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows: CONTRACTOR shall perform the duties and/or provide services outlined in the CONTRACTOR'S proposal for "Engineering Design Services for the Los Gamos and Oleander Drainage Study Project" dated February 2, 2018, marked as Exhibit "A" attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perfonTI the duties as o G N described in Exhibits "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full perfonnance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: On a time and materials basis for services rendered at the hourly rates shown in CONTRACTOR'S "Rate Schedule" , effective January 1, 2018, included within Exhibit "A" and incorporated herein, in a total contract amount not to exceed $19,920. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The tenn of this Agreement shall be for one (1) year commencing as of March 5, 2018 and ending on March 5, 2019. Upon mutual agreement of the parties, and subject to the approval of the City Manager the tenn of this Agreement may be extended for an additional period of one (1) year(s). 6. TERMINATION. A. Discretionary. Either party may tenninate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may tenninate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the tennination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of tennination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon tennination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the perfonnance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after tennination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the perfonnance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 2 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The patties agree that they shall not assign or transfer any interest in this Agreement nor the pelfollnance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. lO. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per OCCUITence. 3. If any licensed professional performs any of the services required to be perfonned under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR 111 subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability II1surance or worker's compensation 3 insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthetmore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be 4 satisfied by either the named insured or CITY or other additional insured patty. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S perfonnance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, peliain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In 5 no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage of fault. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the perfOimance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the pelfonnance of its duties and obligations under this Agreement. CONTRACTOR shall perfonn all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold hannless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision ofthis Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or pennitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: 6 Bill Guerin, Director of Public Works City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Daniel Schaaf Schaaf & Wheeler Consulting Civil Engineers 870 Market Street, Suite 1278 San Francisco, CA 94102 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the tenns and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees , licenses, assessments, unpaid checks or other amounts. 19. WANERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any 7 other tenn, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other tenn, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the tenns and conditions of this Agreement, or arising out of the perfonnance of this Agreement, may recover its reasonable costs (including claims administration) and attomey's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work perfonned under this Agreement, until CONTRACTOR has provided CITY with a completed Intemal Revenue Service Form W -9 (Request for Taxpayer Identification Number and Cetiification). 22. APPLICABLE LAW. The laws of the State of Cali fomi a shall govem this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL , ;,7 <J ~ I (-'0' / ' ( il ~ J..;:-----'--.ee/" ~(jV-J J JIM SCHUTZ, City Manager ATTEST: LINDSAY LARA, City Clerk CONTRACTOR B;i2--lL Name: DAr-l SCH" ~r Title of Corporate Officer:"" {,€ faB ,~ 8 Title of Corporate Officer: VI ~/(;?~ t-'T APPROVED AS TO FORM: La~.-~.~ ROBERT F. EPSTEIN City A~mey 9 ,~~ .. ,. > • • ~ .. 'If!.. ' ... EXHIBIT A Engineering Design Services for Los Gamos and Oleander Drainage Study Project February 2,2018 --- Cindy Ray and Monique Fuhrman Pub lic Works Department 111 Morphew Street San Rafael, CA 94901 Schaaf ~ Wheeler CONSULTING CIVll.. ENGINEERS 870 Market Street, Ste. 1278 San Francisco, CA 94102 415-433-4848 FAX 415-433-1029 February 2, 2018 Subject: Engineering Design Services for the Los Gamos and Oleander Drainage Study Project Dear Ms. Ray and Ms. Fuhrman : Schaaf & Wheeler is pleased to present our proposal for engineering design services for the Los Gamos and Oleander Drainage Study to the City of San Rafael. We have reviewed the RFP and the project's requirements and are confident that we will be able to identify implementable solutions to the drainage issues in this region. Schaaf & Wheeler is well versed in hydrology and hydraulics, numerical modeling, and drainage and channel design and construction support. Schaaf & Wheeler has been providing drainage analyses and designing solutions throughout the Bay Area for over 30 years. Our stormwater work includes master planning, developing drainage standards and manua ls, hydrologic and hydraulic modeling using state-of-the-art software, developing and designing capital improvements, develop ing funding strategies and rate studies, as well as green infrastructure and water quality work. We have analyzed and modeled hundreds of miles of urban drainage systems. Our engineers are well versed in rural and urban hydrology and have developed methodologies for several Bay Area munic ipalit ies . Having established ourselves as the go-to firm for drainage studies, our engineers continue to develop planning level studies, complex hydraulic modeling, design and construction support for drainage channels, pump stations, detention basins and stormwater systems every day to help agencies improve their systems . We are currently the on-call storm water engineers for the Cities of Livermore, A lameda, Be lmont, San Mateo and South San Francisco. We are currently master planning the City of Mill Valley's drainage and flood control systems. Many of these project involve coordinating with Caltrans and local flood control agencies. Through these contracts we assess drainage problems similar to the one at Los Gamos and Oleander on a regu lar basis. Our engineers understand the adequate level of analysis necessary to solve various problems and have the direct experience necessary to develop improvements that are cost effect ive , constructible and acceptable to the permitting agencies . Our proposed team will provide insight and support with efficient and complete solutions to enab le C ity staff and policy makers to systematically evaluate drainage solutions . From our extensive work in master planning we will be able to develop both short and long-term strateg ies to alleviate drainage problems at Los Gamos and Oleander. We have assembled a dedicated team of profess ional engineers with extensive experience in hydrology and hydraulics, numerical modeling, assessment of drainage performance, identification of deficiencies, and design of effective improvements. I will serve as project manager and bring more than 20 years of experience in stormwater modeling and flood contro l drainage. I will take full charge of the team 's work and will be responsible for any contractual negotiations . Charles D. Anderson, PE with more than 30 years of experience in projects of similar scope and size, will serve as project principal-in-charge and provide peer review and quality assurance and quality control. Our team has completed numerous drainage studies and improvement projects throughout the Bay Area. Each of our team members bring the skill and experience necessary to complete th is project successfully and respons ively encompassing every aspect outlined in the RFP . Santa Clara • San Francisco • Santa Rosa • Salinas ,< Cindy Ray and Monique Fuhrman February 2, 2018 We have reviewed the City's Standard Professional Services Agreement and will be able to sign the contract as is . We would also like to acknowledge the receipt of an addendum from the City -Addendum 1. My team and I are available and look forward to extending our services to San Rafael. Should you need any further information, please contact me at dschaaf@swsv.com or Ph: 415-246-4848. Sincerely, Schaaf &P Wheeler Daniel J. Schaaf, PE Vice President Schaaf 8? Wheeler Page 2 EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Table of Contents Project Understanding. Approach and Scope of Work ........................................................................ 4 Statement of Qualifications .................................................................................................................... 9 Project Team ...................•...........................................................................................•.........•................. 19 Cost Proposal -Separately Sealed February 2.2018 3 Schaaf OF Wheeler CONSULTING CIVIL ENGINEERS ~RAJ:".., 'I~ -;. l EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project ''is{tI, ~ . ~ r'''''~ITH ,.,A'" =-=======================-====---====-===-- Project Understanding, Approach and Scope of Work Project Understanding The City of San Rafael has experienced drainage issues at the intersection of Los Gamos Drive and Oleander Drive . This intersection is low lying and drains through City and Caltrans easements to an outfall on Gallinas Creek. This study needs to determine where the hydraulic restricts are and how to remove them effectively. It is our understanding that the City does not have a storm drain master plan nor any detailed models or detailed studies of this system. The necessary analysis needs to provide drainage protections to the Los Gamos and Oleander intersection without impacting other sections of the system. This scope of service is for Schaaf & Wheeler to develop hydraulic models, analyze the drainage system and develop improvement recommendations. Scope Task 1: Project Management and Coordination Dan Schaaf, a Schaaf & Wheeler owner, will manage this project. Dan and his small and focused staff will coordinate with the City of San Rafael throughout this project via telephone and email. Two face-to-face meetings are budgeted. Task 2: Data Collection and Review Schaaf & Wheeler staff will review all readily available information related to the drainage system, bay tides and floodplain in the region. Information may include regional hydrologic and hydraulic studies, floodplain mapping , GIS (MarinMap), parcel land use, NOAA tide statistics, rainfall data, topography (LiDAR) and other engineering and planning documents. Staff will spend time in the field inspecting the system and verifying pipe sizes, depths and materials, as well as drainage patterns and system conditions. This does not constitute a survey of the system nor a formal condition assessment. 12 __ 10 s ] ~ (, ~ .:g ;: -I 2 o 12/11/H 12:0oAM February 2, 2018 December 2014 I 11 __ 1_-0 0.1 0 .4 0 .6 o.S ~- c 1 ~ c: 1.2 \..1 1.6 HOllrly Rain -Pred icted Tide -VerifIed Tide 1.8 12111/1~ 6 00 AM 12 /11 /1~ 12:00 P',l 1 2{11 !14 6:00 PM 2 12 /1211412:00AM December 2014 Storm Event 4 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Schaaf & Wheeler will also study historic flooding events. These storms, including the December 2014 event, can provide valuable information on the system deficiencies . Records from the City's O&M crews, emergency responders and public works staff can help isolate the areas and depth of flooding and duration of surface ponding . Existing Drainage Network and LiDAR Topography Task 3: Existing Conditions Analysis Schaaf & Wheeler will develop a hydraulic model of the system the project site drai ns to . The model will include the City of San Rafael's pipe network from the Gallinas Creek outfall to the upper reaches of the network , del ineated catchment areas, and coincidenUstatistical creek levels . The model will be run with the effective 10-year storm pattern and calibrated runoff parameters. This hydrology was developed for Marin County Flood Contro l by Schaaf & Wheeler and is becoming the default County methodo logy for urban hydrology. Gallinas Creek levels at the system outfall will be set at various levels as a sens itivity analysis . Th is existing conditions model results will be mapped and shared with City staff for validation. It may be necessary to run add itiona l storm frequencies (2-year, 25-year, or 1 ~O-year) and creek and tide conditions to better understand the system performance and isolate system constraints; this work would be completed for an addit ional fee . February 2,2018 5 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS Task 4: Capital Improvement Development EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Schaaf & Wheeler will utilize the hydraulic models built under Task 3 to develop improvement alternatives to reduce the drainage issues at Los Gamos and Oleander. Pipes may be upsized and/or realigned in the model to lower the hydraulic grade line (HGL) at the intersection. If necessary, a pump station alternative will be modeled. Increasing pipe conveyance has the potential to induce flooding on downstream section of the drainage network. Schaaf & Wheeler will make sure the solutions developed work throughout the system and are cost effective and constructable . Task 5: Documentation Schaaf & Wheeler staff will produce a technical memorandum summarize our analyses, methodologies and recommendations. Model results will be included in an appendix and supplied to the City electronically. Planning level cost estimates for each alternative will be included along with any potential permitting or land acquisition necessary. Schaaf & Wheeler will meet with City staff to go over the draft memo and discuss our findings . The final technical memo will incorporate City feedback . Management and Project Controls Dan is a Vice President at Schaaf & Wheeler, ensuring the City a stable and continuous management structure throughout the duration of the contract. Dan will conduct regular management meetings to coordinate project efforts and status, ensure implementation of project procedures and cost controls, and identify , discuss, and mitigate project risks or issues . He will ensure that all of the project elements proceed per the project work plan , schedule , and budget. The project management work will include the following components: project setup ; progress monitoring; project coordination; communication with the City; document control and management; and invoicing . Quality Assurance/Quality Control (QAlQC): A project QAlQC Plan will be prepared to establish goals and procedures for assuring the quality of project design and contract documents, specifically as related to conformance with Town standards. The Project Manager is responsible for executing the QAlQC Plan throughout the project duration. The overall QAlQC strategy is to focus on building quality into the work products at all stages of development and completion . Specific review stages will be used as a check points for the work products, as compared to the ongoing effort to build quality into the deliverables. Adherence to schedule expectations allows the City to make informed decisions based on the timely delivery of data or deliverables to plan for subsequent action critical to your mission. Schaaf & Wheeler recognizes the importance of compliance with schedules and performing the services to our client's requirements . We understand this need, and have built a strong project management process to respond. Schaaf & Wheeler will work closely with City of San Rafael staff throughout the project to ensure the needs and goals of the projects are met. We will provide the City with a project update on a monthly basis that will include a current design schedule, description of work performed the previous month, breakdown of costs, issues encountered, and will identify critical activities for the upcoming months. Project status will be continuously provided to the City via em ails, telephone discussions, and regular project progress meetings. Schaaf & Wheeler has an outstanding reputation for providing quality technical services and efficient project management. February 2,2018 6 Schaaf ~ Wheeler CONSULTING CML ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project 1\1, ""WITH "'" '.:...---===================== Level of Effort Schaaf & Wheeler -City of San Rafael .s .E Los Gamos & Oleander .Q ~ to... CI) Drainage Study CI.I to... .... CI.I CI.I (J .~ to... Q; CI.I CI.I Schaaf lIP Wheeler .~ CI.I CI.I e an .~ § Level of Effort Il.. J!! -to... an aa III CI.I .!!! February 2, 2018 . s. 0) 0 to... .... (J III (J III ~ 0 0 III .c: ~ '-CI) c: .c:: t: ~ ~ (J 1l..:5 a CI) Task Description Hours Task 1 Project Management and Coordination 8 0 4 0 12 A Project Status Updates 4 4 B Project Meetings and Coordinati on 4 4 8 Task 2 Data Collection and Review 0 0 4 6 10 A FieldWork 2 2 4 B Data Collection and Review 2 4 6 Task 3 Existing Conditions Analysis 2 2 20 18 42 A Model Development 8 12 20 B 1 O-year Analysis 2 8 4 14 C Results Mapping 2 2 4 D City Review 2 2 4 Task 4 Capital Improvement Development 2 4 16 6 28 A CIP Modeling 4 8 2 14 B Cost Estimating 2 2 4 C Prioritization 4 2 6 D C ity Review 2 2 4 TaskS Documentation 4 0 12 0 16 A Draft Report 2 8 10 B Fina l Report 2 4 6 TOTAL DESIGN AND CONSTRUCTION TASKS 16 6 56 30 108 City will not be charged for lodging, vehicles and travel time February 2, 2018 7 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS ~~~~~~~ 'I~ .~. ~~ a r,,... " ...... \A,onu ...... EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project City of San Rafael -Los Gamos & Oleander Drainage Study Schaaf lIP Wheeler Project Schedule Februarv 2. 2018 Task Description 2 3 4 5 6 7 8 9 10 11 Task 1 I Project Management and Coordination A I Project Status Updates B I Project Meetings and Coordination Collection and A I Field Work B I Data Collection and Review Task 3 I Existing Conditions Analysis A I Model Development B I 1 O-year Analysis C I Results Mapping D I City Rev iew Task 4 I Capital Improvement Development A I CIP Modeling B I Cost Est imating C I Prioritization D I City Rev iew Task 5 I Documentation A I Draft Report B I Final Report City will not be charged for lodging, vehicles and travel time February 2, 2018 8 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS 12 About Schaaf & Wheeler Firm Name S&W Offices Main Contact Years in Civil Engineering Type of Organization Year of Establishment Certification EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Statement of Qualifications Schaaf l!? Wheeler CONSULTING CIVIL ENGINEERS HQ -1171 Homestead Rd., Ste. 255, Santa Clara, CA 95050 Santa Rosa -2200 Range Avenue, Ste. 201 , Santa Rosa, CA 95403 San Francisco-870 Market Street, Ste. 1278 , San Francisco, CA, 94102 Salinas - 3 Quail Run Drive, Ste. 101, Salinas , CA 93907 Dan iel J . Schaaf, PE -Technical Lead Address : 870 Market Street, Ste. 1278, San Francisco , CA, 94102 Phone: (415) 433-4848 ; Fax: (415) 433-1029 Emai l : dschaaf@swsv.com 33 years Corporation, Incorporated in Californ ia 1985 Schaaf & Wheeler is certified by the State of Ca l ifornia as a small business enterprise (SBE). Schaaf & Wheeler is a civil eng ineering firm, with 20+ California reg istered professional engineers. Our experienced engineers comprehensively reso lve water resources issues throughout California and the western United States. The firm's achievements range from large flood control projects and FEMA flood insurance studies to local agency public works infrastructure projects involving sewer, storm drain, potable water and recycled water and planning and design. Although certified by the State of Californ ia as a small business enterprise (Certification No. 40527), Schaaf & Wheeler has a broad reach. Firm engineers operate from offices in four locations: Santa Clara , San Francisco, Santa Rosa and Salinas. Schaaf & Wheeler focuses exclusively on water projects. Areas of expertise include the fo ll owing: • Flood Control, including floodp lain stud ies and channe l design, fil i ng of letters of map revision and FEMA coordination; • Hydrology and Hydraulics analyses including site eva luations and model i ng; • Watershed Assessments, erosion and sediment control , and bioengineered channel stabilization. • Stormwater management and drainage services , including master plann ing, engineeri ng and design of urban storm drain systems and pump stations; • Waste Water system master planning, engineeri ng and design of conveyance systems, including lift stations; • Potable Water system master planning, engineering and design of supply, storage, collection and distribution systems, including tanks and booster stations; • Water Quality assurance, including design or review of best management practices (BMPs) for storm water treatment and hydromodification flow control facilit ies; • Recycled Water systems planning, engineering and design, incl uding reclamat ion feasibility studies and customer retrofits; • Construction management, construction site observation , value engineering, construction cost analysis, and constructability reviews; • Program management, including management of consu ltants , containment of schedule and cost, and communications with client and stakeholders. February 2, 2018 9 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS ,s o, EngineeringDesign Services for • -Los Gamos & Oleander Drainage Study Project ~C"''''''''WITH'''''''''''''''---======================------===--===L--------==-- Our Interest, Experience and Capability Schaaf & Wheeler has been engaged in hydrology, hydraulics, and infrastructure design within California for more than 30 years. These projects have included watersheds and utilities of all scales, land uses and geographic ranges. Our engineers perform planning level studies, complex hydraulic modeling, design and construction support for drainage systems and flood control. This experience makes us an ideal engineering firm to assist the City with the Los Gamos & Oleander Drainage Study. Our firm has provided hydrologic and hydraulic engineering services in numerous urban watersheds to cities and agencies throughout the Bay Area. Drainage Systems. Schaaf & Wheeler has analyzed and modeled hundreds of miles of urban drainage systems . This team is well versed in urban hydrology and has developed methodologies for several of these municipalities. Dan Schaaf help author the Santa Clara County Drainage Manual (2007). Schaaf & Wheeler has used most of the standard stormwater models available to engineers and has a strong understanding of how to best utilize these tools in making important engineering decisions. Models used by Schaaf & Wheeler include: MIKE-URBAN, HEC- RAS, HEC-HMS, FLO-2D, EPA SWMM, XPSWMM, InfoSWMM, PC-SWMM, InfoWorks ICM, and MOUSE. Hydrology. Schaaf & Wheeler has a thorough understanding of and experience with hydrology. We apply stochastic and watershed hydrology methods throughout California and have analyzed various types of waters heds in the Bay Area. Schaaf & Wheeler also developed the hydrology and hydrologic models for Alameda County Flood Control Zone 7 and updated the models for this 630 square mile watershed with over 85 miles of flood control channels . Schaaf & Wheeler has completed hydrologic modeling of hundreds of watersheds throughout California using numerous methodologies including : NRCS (SCS), Rational Method, Green-Ampt, Horton, and Soil Moisture Accounting (continuous simulation). As part of the Cove Pump Station Evaluation project for the District, Schaaf & Wheeler developed a hydrology method for eastern Marin County. Hydraulic Modeling. Schaaf & Wheeler continues to develop modern engineering approaches to overland, open channel, and pipe network hydraulic modeling. We have modeled thousands of miles of open channel using 10 and 20 modeling software including: HEC-2, HEC-RAS, MIKE-21, FLO-2D, Infoworks ICM, and SWMM. Our engineers stay up-to-date on modeling software advances and are well versed in 20 modeling and combined system models that simulate overland, channel, and pipe network interactions. Storm Drain Master Plans . Schaaf & Wheeler is a renowned one-stop-shop for urban and rural stormwater solutions. Our engineers have completed more than 20 storm drain master plans in the last five years . Some of our recent storm drain master plan work is listed below. Year Client 2017-18 City of Mill Valley 2017-18 City of EI Cerrito 2016 -17 City of Cupertino 2016-17 City of Hermosa Beach 2016-17 City of Mounta i n View 2016-17 City of Half Moon Bay 2016 County of Marin 2015 City of Alameda 2015 City of Santa Clara 2015 City of Palo Alto 2015 City of Los Altos 2015 City of Soledad 2014 City of Ukiah 2014 City of San Carlos 2014 Town of Woodside 2014 Town of Moraga February 2, 2018 Storm Drain Master Plan Experience Project Citywide Flood Control and Storm Drainage Master Plan Storm Drain Master Plan and Integrated Asset Management Strategy Storm Drain Master Plan Update Hermosa Beach Strom Drain Master Plan Mountain View Storm Drain Master Plan Update Half Moon Bay Storm Drain Master Plan Cove Pump Station Drainage Master Plan (Tiburon) Sea Level Rise Storm Drain CIP Planning Santa Clara Storm Drain Master Plan Storm Drain Master Plan Update Project Storm Water Master Plan Soledad Storm Water Management Plan Storm Drainage Maintenance and Rehabilitation Study Industrial Road Storm Drain Master Plan Study Storm Water Conveyance Facility Inventory and Analysis, and Prioritized Repair/Replacement Program Town Wide Storm Drain Master Plan 10 Schaaf 8P Wheeler CONSULTING CIVIL ENGINEERS Year Client 20 14 City of Orinda 20 14 City of Mountain View 20 14 City of East Palo Alto 20 14 City of San Jose 20 13 County of Santa Cruz 2013 City of Milpitas 2012 City of Burlingame 2011 San Mateo County 2008 City of Alameda 2006 City of Paso Robles 2005 CSU Monterey Bay 2004 City of San Mateo 2003 City of Livermore 2000 City of Pacific Grove Project Master Storm Drainage Study EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project North Bayshore Storm Drain Master Plan Storm Dra in Master Plan North San Jose Storm Drain Master Plan Stormwater Facilities Master Plan, Zones 5 and 6 Storm Drain Master Plan Updates Burlingame Lagoon Enhancement Evaluation Montara Community Drainage Study Storm Drain Master Plan and Sea Level Rise Study Storm Drain Master Plan Storm Drain Master Plan and Management Plan Storm Drain Master Plan Storm Drain Master Plan Update Drainage Study Master Plan We have utilized several hydraulic and hydrologic modeling tools to master plan these systems. We have applied two-dimensional surface models, such as MIKE-URBAN, Infoworks ICM, and FLO-2D , coupled with the 1 D pipe network solvers (MOUSE, SWMM) to analyze the performance of drainage systems. Capacity restrictions are identified and alternative solutions to remedy the deficiencies are formu lated and presented to the client along with associated capital costs, maintenance costs, and other project implementation criteria to develop a prioritized Capital Improvement Program (CIP). Schaaf & Wheeler is high ly familiar with the stormwater regulatory env ironment. Our knowledge of NPDES permit requirements he lps our team create a master plan that incorporates water quality issues. Schaaf & Wheeler also provides training to ensure the use of new tools to make important planning and design decisions. The training includes a mix of foundation material re lated to hydrology, hydraulics, and storm drain system design, and hands-on prob lem solving using the finished model and topics directly related to master planning the storm system . Green Infrastructure Planning and Design. Schaaf & Wheeler is currently providing GI planning services for the Cities of Palo Alto and South San Francisco . As th ird party qualified Stormwater Management Plan reviewers Schaaf & Wheeler has guided engineers, developers and Cities towards section C.3 compliance for Site Design , Source Control, Treatment Measures and Hydromodification. Recognized for our expertise in compliance with the Municipal Regional Permit, Schaaf & Wheeler frequently provides planning and design recommendations to improve the installation and operations of Green Infrastructure within Bay Area Cities. Our expertise with both Section C.10 T rash and Section C.3 comp liance, coupled with our ample storm drainage master planning experience allows us to uniquely combine stormwater quality and system hydraulics . Schaaf & Wheeler's Storm Drainage Master Plans for the Cities of Palo Alto, Los Altos, Half Moon Bay, North San Jose and Mountain View contain recommendations as well as impacts of Green Infrastructure elements such as infiltration and groundwater recharge, detention basins and trash capture . Climate Change Assessments. Schaaf & Wheeler incorporates future climate cond itions into most of our engineering designs and planning studies. We have completed several sea-level-rise studies for bayfront communities around San Francisco Bay and understand the science and uncertainty in the current estimates of sea-leve l-rise and precipitation changes. Many of our hydrologic and hydraulic studies utilize modeling to develop a direct nexus of climate change impacts on dra inage and flood control systems. Flood Control. Schaaf & Wheeler has analyzed and designed open channel and closed conduit systems including major flood conveyance, diversion and storage facilities. Open channel work includes channel sizing for flood contro l, levee and floodwall des ign, hydraulic structure design, habitat restoration, scour analysis and risk analysis . Schaaf & Wheeler has designed flood contro l faci lities for many California agencies including the Santa Clara Valley Water District and Monterey County Pub lic Works. Schaaf & Wheeler has deve loped detention criteria and February 2, 2018 11 Schaaf ~ Wheeler CONSULT ING CIVIL ENGINEERS ~RA~ .... ~, "'"",,IT""'" :---===========""""""""""""""""~===== EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project designs for flood control and water quality, most recently the Upper Uagas Creek Flood Protection Project in south Santa Clara County and the Permanente Creek Flood Protection Project in Los Altos and Mountain View. Closed conduit work includes analysis of pipe networks and pump stations. Schaaf & Wheeler has designed hundreds of pumping facilities for our clients and have developed many in-house design tools and protocols . Schaaf & Wheeler has also completed numerous roadway drainage studies for our clients. Our design engineers are aware of the various newer construction technologies for pipeline installation and rehabilitation. Relevant Reference Projects Cove Stormwater Pump Station Evaluation, 2015 -2016 Project Owner & Contact: Roger Leventhal Marin County Flood Control and Water Conservation District 3501 Civic Center Drive , Room 304 San Rafael, California 94903 Ph: 415-499-6528 rleventhal@marincounty.org Services Provided: • Evaluation of the Pump Station and the stonrn drain system. • Hydrology • Hydraulic modeling • Stormdrain System Gaging • CCTV Coverage • Sea Level Rise Study • Tidal Study Contract Value: $165,000 Team Members: Daniel J. Schaaf, PE -Project Manager Robin J. Lee, PE Benjamin L. Shick, PE Sarah L. Rahimi, PE Glen M. Anderson, PE Larry D. Johnson, PE The Cove Pump Station is located at the southeastern corner of the Cove Shopping Center parking lot in the incorporated Town of Tiburon in Marin County. The station is located alongside East Creek and collects runoff from a collection system of stormwater pipes in the approximately 35 acre watershed area located between West Creek and East Creek, and then discharges that stormwater into East Creek just before the creek flows underneath Tiburon Blvd. This section of creek is within close proximity to Richardson Bay and is, therefore, tidally influenced. Schaaf & Wheeler has been hired to conduct the Cove Stormwater Pump Station Evaluation. This project will help clearly understand the functioning of the pump station during storm events and consequently make recommendations to increase the system's reliability while potentially adding hydraulic capacity, which is necessary to restore an acceptable level of service. During a review of past engineering studies and reports of flood damages in 2014, it is determined that the system is clearly not operating as designed and as desired by the District. Schaaf & Wheeler sees this project as a master plan of the Cove Pump Station system. This study estimates the hydrology of the watershed, determines the conveyance of the existing drainage network, and determines the existing pumping capacity. Working with the District, Schaaf & Wheeler is determining the appropriate level-of-service for the system. Our engineers are identifying the components of the drainage system that do not have adequate capacity and sizing the improvements. Our engineers determined the reliability and safety of the pump station . They notified and recommended improvements for the elements of the facility that do not meet industry standards; and also developed level cost estimates for the improvements. The improvements are prioritized to provide the District with an easy to follow plan for facilitating flood protection. I This is not an exercise in modeling nor is it a detailed pump station design. The goal of this project is to provide the District with a clear plan to protect people and property in Tiburon. Marin City Storm Drain System Gaging. 2015·2016. In anticipation of the Marin City Drainage Study, the Marin County Flood Control and Water Conservation District hired Schaaf & Wheeler to collect water level data at two key locations within the watershed . These gages collected water levels throughout the 2015/2016 winter. The data clearly shows how the lagoon system operates under a variety of tidal and storm conditions and will be highly useful in calibration of February 2, 2018 12 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project hydraulic models. The lagoon gage was set on the tide gage structure and captures the daily tidal variations along with storm surge and basin runoff. The gage located on Terners Drive is above the influence of the lagoon and tides and captures the runoff from the urbanized portion of the watershed. Mill Valley Flood Control and Storm Drain Master Plan, 2017 -2018 Project Owner & Contact: David Eshoo Associate Engineer Public Works City of Mill Valley 26 Corte Madera Avenue Mill Valley, CA 94941 Ph: 415-384-4755 deshoo@citymillvalley.org Services Provided: • Evaluation of the Pump Station and the storm drain system • Evaluation of Creek system • Hydrology • Hydrau lic modeling • CCTV Coverage • Sea Level Rise Study • Tidal Study The watersheds withi n Mill Valley are a combinat ion of steep, highly vegetated lands in the upper reaches that flatten out quickly and outlet to Richardson Bay -an extension of San Francisco Bay. The runoff is conveyed by natural gullies and creek channels; however, urbanization has modified this natural process. Many of the natural channels have been constrained by road crossings (cu lverts) and encroachment of the f loodplain. The urbanized portions of Mill Valley rely on pipes, ditches and pumps to drain roads and parcels. The natura l channels and drainage networks work in concert during storm events to convey runoff to Richardson Bay. Schaaf & Wheeler is providing the City of Mill Va ll ey with a comprehens ive plan that deals with flood control provided by the creek network and pipe system that is comprehensive and implementable with streamlined analyses a nd prioritized improvements. Modeling -The Schaaf & Wheeler is developing an integrated hydraulic model of the City's storm drainage pipe network wh ich will include overland (2D) flow systems for both the 1D-year and 1 DO-year events. MIKE URBAN is used to model storm drain network within the City of Mi ll Valley. The hydraulic models identify the depth and duration of potential flooding during the 1D-year and 1 DO-year events and clearly identify system components that do not meet the level of service. Contract Value: $374,460 Team Members: Daniel J. Schaaf, PE -Project Manager Robin J. Lee , PE Victoria S. Orduno Alex R. Oran Climate Change -Potential impacts of climate change on future t ide levels are evaluated to deve lop higher boundary conditions for the pipe and creek drainage networks. Capital Improvements Plan -CIP projects will address system deficiencies identified with the models, in addition, Schaaf & Wheeler is identifying other projects not addressed through modeling including; extension of a storm drainage network into underserved areas, improving existing siphons/cross drains, eliminating dry wells through extension of the storm drain network, and consolidating pump stations. Public Engagement -Schaaf & Wheeler will serve as the technical lead on a public advisory committee to convey information and rece ive public feedback on what types of improvements are acceptable to the public. Project Prioritization -The prioritization of the capital improvement proj ects is based on a combination of project costs and benefits , flooding potential and feedback from the advisory committee. Funding Strategy -Schaaf & Wheeler will work with financial consultant to ensure that a proper fund ing mechanism is in place to cover the costs of prioritized improvement projects. February 2, 2018 13 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Environmental Impact -Schaaf & Wheeler will work with environmental firm to determine what types of permits and mitigation might be required for the proposed capital improvement projects. City of Livermore On-Call Services, 2004 -Present Schaaf & Wheeler has assisted the City of Livermore on several major drainage studies and designs over the past twelve years. Starting with the City's Storm Drain Master Plan in 2004 our team has modeled and designed improvements across Livermore. Schaaf & Wheeler works closely with the City and functions as an extension of its staff. The following is a list of significant projects within Livermore: Client & Contact: Contract Value: $1,200,000 Joel Waxdeck, Senior Engineer City of Livermore 101 West Jack London Blvd . Livermore, CA 94550 925-960-8129 jhwaxdeck@ci.livermore.ca.us Services Provided: • Storm drain master planning • Storm drain assessment and rehabilitation design • Hydrologic analysis and calculations • Creek rehabilitation and stabilization • Environmental permitting assistance • Trash Capture Planning & Design • Flood Plain Mapping and Protection Design and Planning Project Services Provided: Team Members: Daniel J. Schaaf, PE - Project Manager Benjamin L. Shick, PE Robin J . Lee, PE Emily D . Straley, PE • Livermore Airport Levee/Floodwal1 Plan • Livermore Trash Capture Master Plan • City Storm Drain Master Plan • Livermore Airport Stormwater Master Plan • City Creek Master Plan (NPDES) • EI Charro Specific Plan H&H Study • Bear Creek Oil Separator Design • EI Charro CLOMR/LOMR • Development Review • Arroyo Las Positas at Airway Boulevard Desilting • Brisa Storm Drain Box Culvert Design • EI Charro HMP Basin Design Livermore Flood Damage Repairs, 2017. Winter of 2017 storms produced several high flow events throughout the City of Livermore. These flows caused significant damage to the City owned or maintained flood conveyance infrastructure. Schaaf & Wheeler was contracted by the City to design improvements for nine damaged locations to be constructed before the 2018 rainy season. The Schaaf & Wheeler team designed emergency channel repairs for portions of the Arroyo Mocho, Collier Canyon Creek and Arroyo las Positas. With channel construction banned between October 15th and April 15th , the construction documents for these repairs were required to be finalized at the beginning of June in order for construction to start at the beginning of July. Work under this extremely tight schedule design included: • Detailed topographic surveys of the damaged sites; • Advanced soils sampling, including dioxins, as required by the City's Stream Maintenance Permit; • Hydraulic and sour analyses; • Repair designs including rock riprap; • Sediment and debris removal ; • Pavement and gravel path repair, and the clearing of damaged pavement from the channel; and • Technical specifications; cost estimating; and mitigation planning. Several additional sites throughout the City of Livermore are also being designed under this contract to maintain channel conveyance as permitted. The Schaaf & Wheeler team worked closely with City staff, the Alameda County Resource Conservation District, the Livermore Area Parks and Recreation District and the Regional Water Quality Control Board to get these projects designed in a timely and cost-effective manner. Schaaf & Wheeler is also planning and designing additional City storm drainage repairs and improvements to correct interior flooding issues. These problem spots throughout the City are related to maintenance and piping February 2, 2018 14 Schaaf ~ Wheeler CONSULTING CML ENGINEERS ,11 ~"WIT H"''''' ::.:---::===================== EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project system conveyance constraints. A planning document highlighting potential improvements to the City's drainage system is currently being developed and is planned to be ready by fall. Contract Value: $450,000 Ageno-Brisa Storm Drain Design, 2014-2015. Schaaf & Wheeler prepared the City of Livermore's Storm Drain Master Plan which identified significant flooding and capital improvements within the Brisa area of the City. Initially the proposed storm drain improvements included adding a parallel storm drain system which extended approximately 10,000 linear feet and had an estimated construction cost of $5,000,000. Subsequently Schaaf & Wheeler performed an alternative analysis which identified alternate improvements which included detention basins, large box culverts for conveyance and storage, and minor pipe improvements throughout the system. The alternative project resulted in an estimated cost savings of $1,700,000. During the development of adjacent parcels Schaaf and Wheeler designed various storm drain improvements, a detention basin, and large conveyance facilities. The design included: • 1,400 LF of 6'x8' precast concrete box for conveyance and storage • Detention and hydro modification basin • Weirs, structures, cross connections, and access points for the box culvert and detention basin • Parallel storm drain improvements (24" to 54") Contract Value : $63,720 Livermore Airport Flood Protection Planning, 2009 -2015. The Livermore Airport, located in the northwestern corner of the City of Livermore, is subject to flooding from the Arroyo Las Positas. Schaaf & Wheeler was engaged to determine the modified floodplain based on updated watershed hydrology and recommend flood control options and hydrologic mitigations. Schaaf & Wheeler ana lyzed the regional floodplain and drainage system at the airport and adjacent Las Positas Golf Course. The effective 1 OO-year flow in the Arroyo Las Positas is nearly 10,500cfs; however, the existing channel capacity is only 1,500cfs. The excess f low is conveyed through the golf course and along the airport runways towards the confluence of the Arroyo Mocho. Hydraulic modeling software including HEC-RAS 5.0 , FLO-2D, and MIKE URBAN was utilized to analyze flood control and drainage alternatives for the City. Several flood control a lternatives incl ude sheet pile walls, levees, golf course grading, channel de-silting, and roadway fill. The potentia l flood depths across the site are nearly six-feet, making floodwall elevations nearly 10- feet with freeboard . Schaaf & Wheeler is working with site developers , Alameda County Flood Control Agency's Zone 7 and the FAA to design and fund necessary flood contro l facilities. Contract Value: $30,000 On-Call Stormwater and Flood Control Engineering. Schaaf & Wheeler has provided On-Call drainage and flood control assistance to the City of Livermore for over 12 years. Work includes: peer review of developer plans and drainage calculations, hydrology and hydraulic modeling , FEMA LOMR and CLOMR submittals, design of flood control structures, emergency preparedness (EI Nino) planning, and water quality analyses. These stud ies often identify improvements to the City drainage and flood control systems that developers need to make before building. Schaaf & Wheeler provides the technical analysis, cost estimating and documentation detailing the direct impacts from each deve lopment along with solutions and alternatives to mitigate development impact on the drainage system . The City utilizes Schaaf & Wheeler for FEMA map revis ion (CLOMR and LOMR) submittals, NPDES permit compl iance, regional water qual ity studies , trash capture analysis . sediment and scour analyses, and construction support. City of Livermore Stormwater Trash Reduction Plan. Schaaf and Wheeler provided the City of Livermore with a multi-year plan to reduce trash entering channels within the City from the municipal separate stormwater system (MS4), with the goal of meeti ng trash reduction requirements as outlined in the Regional Water Quality Control Board (RWQCB) NPDES Mun icipa l Permit section C.1 O. The proposed Stormwater Trash Reduction Plan (Plan) is designed to guide compliance with both the 2017 and 2022 trash reduction deadlines. It includes a schedu le for implementation, a description of proposed control measures and proposed best management practices (BMPs). The Plan supplements the Trash Long-Term Reduction Plan and Progress Assessment Strategy developed by the City to meet the NPDES deadline of February 2, 2014. This Stormwater Trash Reduction Plan is intended to provide detailed guidance on how the reduction goals will be obtained through the installation of full trash capture devices. The Plan provides the City w ith a 'road map' to fo ll ow between now and 2022 to meet the NPDES trash reduction requirements . Contract Value: $76,840 Storm Drain Master Plan. Schaaf & Wheeler prepared a storm drain master plan update for the City of Livermore. Project engineers evaluated the City's storm drain system for 10-and 100-year storm events us i ng DHI MIKE URBAN modeling software that combines the use of GIS and SCS unit hydrograph urban hydrology methods to February 2,2018 15 Schaaf 8? Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project model flow through pipe networks, open channels, and city streets. Project engineers modeled existing land uses along with future development conditions to determine potential storm drain impacts and improvements. The team worked closely with the City to categorize these projects by cost and urgency. Schaaf & Wheeler helped the City to form a nexus to update their storm drainage development fees. Livermore's storm drain system is greatly affected by the water levels in flood control channels and streams; Schaaf & Wheeler subsequently developed a creek master plan that added detailed channel and culvert data to the city's models. These combined models are an important planning tool for the City. Contract Value: $225,292 Drainage Services for City of San Mateo (2003 -Present) Client and Contact: Mario Ung City of San Mateo Department of Public Works 330 West 20th Avenue San Mateo, CA 94403 Ph: 650-522-7315 mung@cityofsanmateo .org Contract Value: 500,000 Services Provided: • Hydrologic and Hydraulic Modeling • Site Drainage Studies • Drainage Network Design • Pump Station Design Greenwood Storm Drain, 2006 to 2017. The City of San Mateo wished to upgrade an existing storm drainage system to alleviate flooding in the Greenwood area in San Mateo. Improvements in the vicinity of Greenwood, Crescent Avenue and Warren Road included: • New inlets and laterals at the intersection of Greenwood, Crescent and Warren. • A new 4' x 3' RCB along Greenwood and Barroilhet Avenue to EI Camino Real. • Connecting to the existing storm drain system in EI Camino Real. Team Members: Daniel J. Schaaf, PE Charles D. Anderson, PE Caitlin J. Gilmore, PE Benjamin L. Shick , PE Due to conflicts with an existing sanitary sewer, a new 15-inch PVC sanitary sewer was constructed to alleviate an existing VCP sewer that had sagged over the years as potholing revealed. Conflicts with a major multi-utility fiber optic cable installation in EI Camino necessitated the construction of a siphon at this location. Schaaf & Wheeler provided reproducible plans and specifications for public bidding, bid assistance and construction support services for the above-mentioned improvements. Contract Value: $65,983 Storm Drain Rehabilitation at Crystal Springs Road, 2011. The storm channel and storm line at Crystal Springs road were located in the side yard easement and underneath the driveway of a private residential property . Schaaf and Wheeler assisted the City of San Mateo in developing a plan to correct continuing erosion of unlined drainage ditch and corroding CMP within an easement adjacent to private residences. Schaaf and Wheeler reviewed the inspection videos and evaluated storm drain capacity for the total length of rehabilitation to provide a uniform level of flood protection no worse than the pre-existing system. Subsequently , our engineers provided design services and construction site observation for the storm drain improvements. Contract Value: $7,000 February 2, 2018 16 Schaaf I!? Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project CalWater Tank Overflow Analysis, 2016 . Schaaf & Wheeler reviewed the proposed Cal Water storage tank development on Crystal Springs Road for the City of San Mateo. The location of the storage tank is within the Town of Hi ll sborough ; however, runoff from the tank roof and the overflow would spill into City of San Mateo's storm drain network. The proposed site drainage was reviewed for compatibility with the City's Storm Drain Master Plan (SDMP). The SDMP models were utilized to analyze the potential changes to flows and water levels from the tank roof runoff and overflow. Drainage impacts were assessed based on the proposed alterations to land uses, tank overflow conditions, and changes in the drainage system configuration that route water from the l ank roof onto Crystal Springs Road . The DHI Mike-Urban MOUSE hyd rau lic models developed for the City 's SDMP were updated with new hydrologic and hydraulic information from the 65% Grading and Paving plans . The tank catchment was added to the hydrau l ic model to account for runoff from the tank roof during the 1 O-year storm event. Contract Value: $4,500 Poplar Dore Trash Capture Device Design, 2017. Schaaf & Wheeler is preparing the design of a full trash capture device (TCD) capturing a portion of the drainage area tributary to the Poplar pump station that flows in the City's storm drainage system in Dore Avenue . As part of the preliminary design , the team analyzed the type of trash device that would best suit th is location. Locating a device at the Poplar Pump Station or downstream of the three pipe outfalls to the natural detention area in front of the pump station were both found to be infeasible due to the high environmental impacts, costs, and associated long permitting timel ine associated with building in an environmentally sensitive / TANk .,- ~! DISCHARGE ~. :i .! .1 :! " , Illl I (Anr.l~AI""'ROAD , .i " .' ~,-... - MAXWS(l.AT . " .' " .• ' .... -. ......... ,.~ ... v"!"~~'''''''~oJ13a: .. ;-• ...,. l1li ....... rn I :::II I" .. ~,,/~":-. ,';: ':"'!Ju":,,-"l '''''- area. The three devices are compared at each locat ion to assess the compatibility of individual device constraints, major considerations are hydraulic loss, maintenance issues, utility conflicts, constructability and City right-of-way. Hydraulic losses are ca lculated at each individual site based on the modelled flows. The proposed Dore Avenue TCD is to be located downstream of the intersection of Dore Avenue and Cavanaugh Street. The location is selected to include the f low from the storm drain line down Cavanaugh Street. The device location will be positioned in between two existing private single family home drive aisles to minimize disruption during construction and future on-going maintenance . The device will be sufficiently upstream of the outfalls to avoid the overhead power lines. Contract Value: $66,531 February 2, 2018 17 Schaaf 8? Wheeler CONSULTING CIVIL ENGINEERS .. \ South San Francisco Engineering Services (2014 -Present) Client: City of South San Francisco Sam Bautista , P.E. Principal Engineer Engineering Division 315 Maple Ave nue South San Francisco , CA 94080 Ph: 650.829.6668 Eric.sam.bautista@ssf.net On-Call Services Contract Value: Variable Services Provided: • Hydrology and hydraulic studies • FEMA submittals • Floodplain reviews and NPDES compliance studies • Pump Station Design and Construction Support Schaaf & Wheeler has been providing On-Call engineering services to the City of South San Francisco since 2014. FEMA San Francisco Bay Coastal Hazard Peer Review, 2014 -Peer review of FEMA's San Francisco Bay Coastal Study and potential changes in the mapping of regulatory flood hazards in South San Francisco. Schaaf & Wheeler engineers reviewed the San Francisco Bay Area Coastal Study draft maps for San Mateo to provide a list of comments and questions for the City to submit using the San Mateo County Flood Risk Review/Comment Tool. This summary report also compares FEMA's study results to other recent coastal analysis undertaken in South San Francisco, San Mateo/Foster City, and San Francisco International Airport and comments on significant differences and the potential reasons for such differences. Contract Value: $9,500. EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Team Members: Charles D. Anderson, PE Leif M. Coponen, PE Glen M. Anderson, PE Caitlin J. Gilmore, PE Robin J. Lee, PE Fidel T. Salamanca, PE Sarah Rahimi-Ardabily, PE Francisco Terrace Hydrology Study, 2015 -Schaaf & Wheeler researched historical data from Colma Creek and San Francisquito USGS stream gages and the FEMA Flood Insurance Study (FIS) to identify large historical events that have occurred in San Mateo County since the development of the Francisco Terrace neighborhood in 1948. Schaaf & Wheeler provided the City Attorney's Office with an understanding of the capacity of the local storm drain system. This information may be used by the City to research any maintenance or flooding issues reported by the residents. Schaaf & Wheeler identified properties that are likely impacted during a 1 O-year storm runoff event based on the modeled water surface elevation in the Francisco Terrace neighborhood. Contract Value: $35,100. Colma Creek Floodplain Analysis, 2016 -The hydraulic analyses define 1 ~O-year flood depths associated with Colma Creek overflows in the area bound by the EI Camino Real to the west, South Spruce Ave to the south, and Mission Road to the north. Schaaf and Wheeler found the re-analyzed floodplain at the intersection to be consistent with the effective FEMA FIRM. Contract Value: $15,000. Valverde Storm Drain Issues and Development of Conceptual CIPs, 2017 -The City's Storm Drain Master Plan (SDMP -Michael Baker International, 2016) included a Focus Study on Valverde Drive to evaluate the system in more detail. Valverde Storm Drain Issue Investigation & Conceptual Design Memo provides a more detailed analysis on the system in the SDMP and provides an additional conceptual design alternative to the proposed project in the SDMP to alleviate flooding issue. Schaaf & Wheeler conducted a site visit to inspect the drainage system which identified a local drainage system and is not included in the City's GIS data. Schaaf & Wheeler studied an alternative to the proposed solution in the SDMP. Improvements to the drainage system to prevent water leaving the system and flooding the property were identified and planning level cost estimates were included. Contract Value: $13,000. February 2, 2018 18 Schaaf 8? Wheeler CONSULTING CIVIL ENGINEERS Project Team EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project We have assembled a focused team for the City of San Rafael to provide the right combination of services required for this project. Schaaf & Wheeler is an "all water" San Francisco Bay Area civil engineering firm with focus on hydraulic and hydrolog ical engineering , drainage studies , f lood control and mapping , FEMA submittals, water resources planning and infrastructure design since incorporat ion in 1985. Our approach of putting together a team with most qualified professionals to address each aspect of the project will provide for efficient, complete and implementable so lutions for the City. Project Manager -Daniel J. Schaaf, P.E. The team will be led by Dan Schaaf -vi ce president and owner of Schaaf & Wheeler. Dan will be responsible for any contractual negotiations with the City and take overall responsibility of the project. Dan is a licensed Civi l Engineer and ideal project manager for this project with more than 20 years of experience in hydrology and hydraulics projects. Many of these projects are very sim ilar to this project in San Rafael. Dan has extensive experience in surface water hydrology and has developed mythologies for Santa Clara , Napa, Alameda and Marin Counties. He has also performed watershed hydrological modeling in every Bay Area county. Mr. Schaaf has managed numerous storm drai n master plans including the cities of Mill Valley, Palo Alto, Cupertino, Moraga, Orinda , Livermore and A lameda. Dan is a hands on project manager and regularly models drainage networks and open channel systems on a daily basis . He is highly versed in the most recent modeling software and , more importantly, understands the appropriate analysis approach for each study. Dan will be assisted by a small and focused team. Is an accomplished project manager -Dan has been managing multi-disciplinary public agency projects to deliver respons ively and responsibly since 2005 . He has in-depth experience in cost control and optimizing resources to comp lete proj ects within schedu le and budget. Dan will provide technica l supervis ion and overall project overs ight. He utilizes this valuable experience to efficiently exped ite project processes and complete projects in a timely manner. His management style keeps cl ients well informed of the project status and he commun icates frequently to resolve any and all project issues . And is familiar with the region's drainage through his eng ineering services in City of Mill Va ll ey and T iburon. Dan has completed BSCE and MSCE (Water Resources Engineering) from San Jose State University. He is a Registered Civil Engineer for (California C57617). Other Key Personnel Charles D. Anderson, PE -QAQC Chuck is president and an owner of Schaaf & Wheeler. He will provide the team with technical oversite, perform QAlQC rev iews and advise the team as needed. Chuck has over 30 years of drainage experience that will assure the solutions developed by th is study are sound and beneficial to the City and its res idents. He has developed numerous systematic review protocols that reduce the uncertainty in model results and guide projects toward success . Chuck has interacted often with FEMA , having completed numerous flood insurance studies (FIS) and letters of map revision (LOMRs) on behalf of public and private clients. He has led numerous multidisciplinary project teams to del iver responsively and responsibly from concept verification through to design and construction. His management skills in every phase of the proj ect help complete projects within schedule and budget. Project Engineer -Fidel T. Salamanca, PE Fidel is an associate engineer at Schaaf & Wheeler and has performed numerous drainage studies, modeled hundreds of miles of pipe networks and channels , and prepared several capital improvement programs. Fidel has vast experience in developing drainage models using a variety of software. He also has commendable experience in modeling and designing stormwater pump stations. Fidel is very familiar with bay tides, ra infall statistics and isolating drainage issues through engineering analyses making him the ideal engineer to lead this technical aspects of this project. He is proficient in modeling software including ArcGIS, AutoCAD, EPA SWMM5, HY8, MIKE URBAN, MIKE 21, BAHM, HAMMER, Microstation , HEC-RAS, geo-RAS, HEC-HMS, geo-HMS, and HEC-1. Engineering Assistant -Victoria (Tori) Orduno Victoria will be the engineering assistant. Tori is currently working of complex storm drain models of Mill Valley, EI Cerrito and the San Francisquito wate rshed in Palo Alto . Her modeling skills will be key in analyzing the Los Gamos and Oleander system and dete rmining potential solutions. February 2, 2018 19 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project :1), r""'WITH""""'~==============================--=====------ The Table below presents our entire team's qualifications, experience, expertise, availability to perform services requested in the RFQ. Members of this team will not be removed or replaced without prior approval of City staff. Schaaf & Wheeler Team Qualifications, Role, Responsibility and Availability Name/Rolel Firm Years of Certification and Education Responsibility Availability Exp. Daniel J. Schaaf, PE 20+ Registered Civil Engineer, California Overarching project 45% -Project Manager C57617 management BSCE, San Jose State University Technical Lead MSCE (Water Resources Engineering), Peer Review San Jose State University Contract Negotiation Charles D. Anderson, PE 30+ Registered Civil Engineer, Quality Assurance and 25% -Principal-in-Charge California C43776 Quality Control QNQC Hawaii 15647 Peer Review Nevada 11518 Washington 39715 BCE, Georgia Institute ofTechnology MSCE (Water Resources Engineering), Stanford University Fidel T. Salamanca, PE 5+ Registered Civil Engineer California Evaluation, Assessment, 50% -Engineering Lead C84851 Investigation and BSCE, Civil Engineering, California Recommendations Polytechnic State University, San Luis Obispo Victoria S. Orduno 1+ Engineer in Training, EIT 154026 Engineering Assistance 50% -Junior Engineer BS, Civil Engineering, California State University, Chico The organization chart presents our team 's organization. Resumes presenting detailed qualifications, experience, and relevant projects of each team member are included thereafter. Organization Chart February 2, 2018 Daniel J. Schaaf. PE Project Manager Schaaf tl? Wheeler Associate Engineer Fidel T. Salamanca, PE Junior Engineer Victoria S. Orduno 20 Charles D. Anderson. PE Principal in Charge QAQC Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Daniel J. Schaaf, P.E. -Project Manager -Schaaf lIP Wheeler Education BSCE, San Jose State University MSCE (Water Resources Engineering), San Jose State Un iversity Licenses Reg istered Civil Eng ineer, Cal ifornia C57617 Daniel J. Schaaf, P.E., has 20 years of project experience encompassing the areas of flood control and drainage, surface water hydrology, and physical and numerical modeling. Dan has managed several large hydrology/hydraulics, flood control and drainage projects . He is skilled in open channel hydraulics , coastal and estuary processes, 1 D and 2D modeling, floodplain mapp ing and storm drain master plann ing . He is currently working on implementing modeling projects that integrate pipe and surface f lows using sophisticated 2D modeling software. He Professional Membership American Society of Civil Engineers F loodplain Management Associat ion has performed several FEMA Flood Insurance Stud ies and Letters of Map Revis ions for clients throughout California. He is proficient in modeling and GIS software: GeoHEC-HMS, GeoHEC-RAS, TRIM3D , RMA-2, RMA-10, MIKE 11 , MI KE 21, MIKE-URBAN , MOUSE, EPA SWMM, Cybernet, InfoSWMM, I nfoWorks , QUAL2E, EPA-Net , ArcGIS 10 .0, Spatial Analyst , 3D Analyst, AutoCAD Map and ArciMS . Experience Summary Stormwater Planning and Design E I Cerrito Storm Drain Master P la n and Integrated Asset Management Plan -City of EI Cerrito (2017 -2018) Citywide Flood Control and Storm Drainage Master Pla n - C ity of Mill Valley (2017 -20 18 ) Hermosa Beach Storm Drain Master P lan - City of Hermosa Beach (2016 -2017) Mari n C ity Drainage Gag ing -Marin County Flood Control and Water Conservation District (2016) Stormwater Master Plan -City of Mountain View (20 16) Half Moon Bay Stormwater Master Plan & Kehoe Ditch Hydraulic Analysis -City of Half Moon Bay (2015 -2016) Cove Stromwater Pump Station Evaluation -County of Marin (2015-2016) Stormwater Master Plan -City of Palo Alto (2014-2015) I ndustrial Road Neighboarhood Drainage Study -City of San Carlos (2015) Stormwater Facility Prioritized Repai r/Replacement Program -Town of Woodside (2014) Town W ide Storm Dra i n Master Plan -Town of Moraga (2014) Master Storm Dari n Study -City of Orinda (2013 -2014) North Bayshore Storm Drai n Master Plan - City of Mountain View (2014) North San Jose Drainage Master Plan -City of San Jose (2012) Stormwater Master Plan -City of Los Altos (2010) Stormwater Master Plan -County of Santa Cruz (2009-2010) Northside Pump Station Design -C ity of Alameda Storm Drain Master Plan & Sea Level R ise Study -Alameda City (2008 -2010) EI Charro Specific P lan Channel Design -City of Livermore (2005-2010) Storm Drain Master Plan -City of Paso Robles (2007); Storm Dra in Master Plan -C ity of San Mateo (2004) Program Management for Storm Drai n CIP-City of Belmont Public Works (2005) Storm Dra i n Master Plan and Subsequent Update -City of Livermore (2003) Hydrology and Hydraulics Saratoga Creek Bike Path Hydraulics -Mark Thom as & Associates (2016) Woodside Water Tank Fa ilure Analysis -Ca l ifornia Water Service Company (2015) A lameda Sea Level Rise Study -City of Alameda (2015) San Francisco Airport Sea Level Rise Study -Moffatt & Nichol (2014) Hydrolog ic & Hydraulic Model for Zone 7 Watershed -Zone 7 Water Agency (2014) Greenwood Rd. Culvert Replacement Hydrology and Oakvi ll e Bridge Replacement No-Rise Study -County of Napa (2014) San Carlos Industrial Road Dra inage Study -City of San Carlos (2013 -2014) Groundwater Replenishment -Urban Runoff Capture at Lake EI Estero -City of Monterey (2013 -2014) Review of Hydrau l ic Model for Lower Carmel River -Carmel Area Wastewater District (2013 -2014) City of Sebastopol Northeast Area Specifi c Plan EIR -Placeworks (2005 -2008) Isabel In terchange, Livermore, Storm Drain A li gnments -Mark Thomas & Associates (2006) Paj aro River Breaching Alternatives -Cou nty of San ta Cruz (2006-2007) EI Charro Speci fic Plan Hydrology Study -City of Livermore (2005-2009) Napa Sonoma Salt Marsh Restoration -US Army Corps of Engineers (1999) Highway 46/1 01 Drainage Study -C ity of Paso Robles (2008-2009) Floodplain Management Napa River LOMR in Oakville -Napa Cou nty Public Works (2016); Emergency Flood Control Strategy -Livermore (2015) Bale Slough (St Helena) CLOMR -Private Land Owner (2015); Airport Flood Protection Planning - C ity of Livermore (2015) February 2,2018 21 Schaaf 8P Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Daniel J. Schaaf, P .E. -Project Manager -Schaaf lIP Wheeler Dam Break Analyses & Inundation Mapping -Little Grass, Sly Creek, & Lost Creek Dams -South Feather Water Agency (2015) Bear Gulch Station 46 Tank Failure Inundation Study -California Water Resource Company (2015) Silicon Valley BART Extension Floodplain Study -Valley Transit Athority (2012) San Tomas Aquino Flood Study -Santa Clara Valley Water District (2012) Salt Creek Floodplain Analysis -Private Owner Redding (2012); Arroyo Las Positas & Arroyo Mocho CLOMR -Livermore (2011 ) Flood Analysis and Bayfront Levee Wave A nalysis -City of San Mateo (2010) Southern California Wildfire Post Fire Flood Study -FEMA (2003 and 2007) Phelps Creek LOMR -UC Sanata Barbara (2009); Soscol Gateway Drainage Study -City of Napa (2005) Hooke Creek FIS -San Bernardino County! FEMA (2005) Mint Canyon FIS -Los Angeles County!FEMA (2008) River and Stream Enhancement Altamont Creek Oil Removal Study -Livermore (2009-2010) East Arm Mountain Lake Enhancement, San Francisco -The Presidio Trust (2005) Reclamation Ditch Channel Study -Monterey County Water Resources Agency (Ongoing) South Bay Pond Interim Management Plan -Cargill Salt (2000-2004) February 2, 2018 22 Schaaf B? Wheeler CONSULTING CIVIL ENGINEERS EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Charles D. Anderson, P .E. -President -QAlQC -Schaaf lIP Wheeler Education BCE, Georgia Institute of Technology MSCE (Water Resources Eng ineering), Stanford University, California Licenses Registered Civil Engineer Ca liforn ia #C43776 Hawaii #15647 Nevada #115 18 Washington #39715 Affiliations FMA, ASCE Relevant Projects Stormwater Pump Stations Charles D. Anderson, PE has 30 years of experience in the areas of groundwater and surface water hydrology, flood control and drainage, water supply and distribution, and wastewater collection and pumping . As a project manager he is involved in all phases of project management and implementation from project feasibi lity through to construction document preparat ion and construction support for a wide range of public and private clients. He has completed numerous flood insurance studies (FIS) and letters of map revision (LOMRs) for FEMA. Chuck has demonstrated expertise in watershed and stochastic hydrology , open channel hydraulics, closed conduit hydraulics, pump station design, and storm drainage as well. Currently he is leading the hydraulic modeling and design of hydraulic structures for the Permanente Creek Flood Protection Project and Upper Llagas Creek Flood Protection Project. Chuck is also the lead engineer for the Foster City Levee Improvement Project. His background in water supply and distribution includes pipeline design , storage tank design, pump station design, hydraulic network modeling , wastewater collection includes septic systems , sanitary sewer design, pump station design , sanitary sewer modeling , and master planning. Chrysler Drive Pump Station Rehabi li tation (230 cfs) -City of Menlo Park (2016) Matadero Creek Stormwater Pump Station (390 cfs) -City of Palo A lto (2016) Coyote Po int and Poplar Avenue Pump Station Rehabilitation (250 cfs each) -City of San Mateo (2016) Northside Pump Station Upgrades (180 cfs) -City of Alameda (2010) San Francisqu ito Creek Stormwater Pump Station (300 cfs) -City of Pa lo Alto (2009) Baylands Stormwater Pump Stati on No . 1 -C ity of Sunnyvale (2006) Railroad Avenue OC Pumping P lant for Route 4 in Pittsburg -Mark Thomas & Company/Caltrans (2003) Nelo-Victor Stormwater Pump Station Rehabil itation (200 cfs) -City of Santa Clara (2003) Rambo Pump Station (150 cfs) -City of Santa Clara (2000) North First Street Pump Station for Highway 237 i n San Jose -Mark Thomas & Company/Caltrans (1997) Gianera Pump Station (60 cfs) -C ity of Santa Clara (1996) Freedom Ci rc le Stormwater Pump Station (70 cfs) -City of Santa Clara (2003) Wastewater System Planning and Design North Road Pump Station Rehabil itation -City of Belmont (2017-18) Sanitary Sewer Pump Stati on Assessements -C ities of Alameda and San Mateo (2010) Rehabilitation of So. San Francisco Industrial Sewage Pump Stations 1 , 2 , 3, 4, 6 , 7 and 8 (2010) South Trunk Re lief Line -City of San Mateo (2010) Sanitary Sewer Disposal System and Leachfi elds for Coyote Creek Golf Cl ub -Castle & Cooke (1998) Purissima Sanitary Pumping Station -Los Altos Hills (2000) South San Francisco Industrial Sewage Pumping Stations No .3 Rehabi litation -Wi lsey Ham (2002) O'Keefe Road San itary Pump Station Relocation, Los Altos Hills -Biggs Cardosa Inc. (2003) Mariner's Island No.2 Sanitary Sewer Pump Station Rehabilitation -City of San Mateo (2004) Stormwater System Planning and Design Stormdrai n Master Plans -C ities of Santa Clara (2015), M ilpitas (2001, 2012), Alameda (2008), Livermore (2006), and San Mateo (2004) Soscol Area Residual Dra inage Master Plan -City of Napa (2005) Stormdrain Infrastructure Program Management -City of Belmont (2006) East Laurel Creek Cu lvert Repair and Erosion Control -City of Belmont (2006) Greenwood Avenue and Barroihlet Avenue Stormdrain Improvements -City of San Mateo (2006) Esplanade Stormdrain Outfall Replacement -Cotton Shires/City of Pacifica (2010) Interior Drainage Ana lysis/LOMR for Lower Guadalupe River Proj ect -CH2M-Hill and SCVWD (2005) Laguna Area Stormdrain Analysis -C ity of Burlingame (20 12) Floodplai n Management and Infrastructure Foster City Levee Improvments -City of Foster City (2016-2020) Bayfront Levee Improvement Project -City of San Mateo (2012) O'Neill Slough Tide Gate Structure -City of San Mateo (2007) SW Lemmon Valley Flood Control Master Plan / Channel Improvements -CFA, In c . (Reno, NV) (2003) February 2,2018 23 Schaaf OF Wheeler CONSULTING CIVIL ENGINEERS alo. EngineeringDesign Services for o • Los Gamos & Oleander Drainage Study Project <"'r'l>'WItH .. .;.""'::"'~-====================~"""""""""':-------- Charles D. Anderson, P.E. -President -QAlQC -Schaaf lIP Wheeler Wooster Avenue Bridge Replacement -Advanced Engineering Design (San Jose) (2001) Truckee River Levee and Floodwall System -CFA Engineers (Sparks, NV) (2008) South Sutter County Flood Control Alternatives -Sacramento Area Flood Control Agency (2004) Julian Street and William Street Bridge Retrofits at Coyote Creek -Biggs Cardosa Associates (2007) Recertification of Uvas, Stevens and Lower Penitencia Creek Levees -SCVWD (2009) Permanente Creek Flood Protection Project -Hatch Mott MacDonald/SCVWD (2016) Upper Llagas Creek Flood Protection Project -RMC Water & EnvironmenUSCVWD (2016) San Tomas Aquino Creek Flood Study -Santa Clara Valley Water District (2012) Silicon Valley BART Extension Floodplain Analysis -Santa Clara Valley Transportation Authority (2013) Berryessa/Penitencia Watershed Flood Study -Wood Rogers/Santa Clara Valley Water District (2016) Palo Alto Flood Basin Sea Level Rise Impact Study -Santa Clara Valley Water District (2016) Lower Penitencia Creek Improvements -Wood Rogers/Santa Clara Valley Water District (2016) Guadalupe River Bridge Hydraulics at Railyard Place -Biggs Cardosa Associates (2016) Old Mountain View Alviso Road Bridge Replacment -Biggs Cardosa Associates (2015) River and Stream Enhancement Deer Island Flood Detention Basin Final Design -Marin County Public Works Department (2016-2018) Salinas River Lagoon F isheries Enhancement Project -Monterey County Water Resources Agency (2010) Matadero/Barron Creeks Remediation Project -Santa Clara Valley Water District (1999) Lower Silver Creek Restoration Project -Santa Clara Valley Water District (2010) Devereux Creek and Phelps Creek Restoration -UC Santa Barbara (2007) Water Supply. Storage. and Distribution Kahakuloa Acres Private Water System Evaluation and Two Storage Tanks -Maui, Hawaii (2014) Upper Miocene Canal , Paradise -Cotton Shires and Associates (2012) Vista Pump Station and Water Tank Improvement -Town of Hillsborough/CSG Consultants (2010) Kern River Raw Water Pumping Plant Forensic Investigation-Noriega and Bradshaw, LLP (2008) Konocti Harbor Water Treatment, Storage, and Distribution Evaluation -Page Mill Properties (2007) Potable wells, storage tanks, and water mains for Coyote Valley Specific Plan -City of San Jose (2006) Highlands Booster Pump Station and Water Storage Tanks -Great Oaks Water Company (1998) Well Nos. C-20, C-21 , C -22, and C-23 -City of San Jose (2002) Potable and Irrigation Water Supply, Storage & Distribution Systems for Coyote Creek Golf Club (1998) Water System Network Modeling , Flow Testing, & Fire Flow Calculations -City of San Jose (2006) Water Supply, Storage & Distribution Systems at Presidio of San Francisco -National Park Service (1990) Water Supply , Storage and Distribution Systems for Fort Ord Reuse Plan -Monterey Co. (1996) Los Trancos Woods Water System -John Arrillaga (2006) Well No. 12 -Marina Coast Water District (1988) Waimanalo Reservoir Assessment, Martin v. State of Hawaii -State of Hawaii (2003) Carmel Development Company Water System Mediation, Monterey -Harry & Linker, LLP (2000) Recycled Water Systems Customer Retrofit Plans for Recycled Water Use -South Bay Water Recycling Program (2000) Recycled Retrofits and Waterline Extensions -City of Santa Clara (2008) The Villages Golf Course Irrigation Pump Station -City of San Jose (1999) Lake Merced Country Club Storage Tank and Pump Station -DBS Structures, Inc. (Daly City) (2003) Retrofit Design for Paper Mill -California Container Corporation, Santa Clara (2016) Environmental Planning Envision San Jose 2040 General Plan EIR Hydrology and Water Quality -David J. Powers and Assoc (2010) Climate Change Impact Analyses -Alameda, Foster City, Menlo Park, Newark, San Jose, San Mateo (ongoing) Newark Areas 3 & 4 Specific Plan EIR Hydrology and Water Quality -David J. Powers & Assoc (2010) Hydrology, Water Quality, & Water Supply for Coyote Valley Specific Plan -City of San Jose (2006) Northeast Area Specific Plan EIR Hydrology and Water Quality -Sebastopol/DCE (2006) Big Wave EIR Hydrology and Water Quality -Half Moon Bay/Christopher A. Joseph (2007) Trash Removal at Pump Stations -Santa Clara Valley Urban Pollution Prevention Program/EOA, Inc. (2009) Gavilan College Hollister Campus EIR (San Benito County) -David J. Powers and Associates (2008) February 2,2018 24 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS :il EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project C"'I'''~nH'''''''''';:'-~==========='''''''''''''''''''''''''''''''''~======= Fidel T. Salamanca, P.E. -Associate Engineer -Schaaf lIP Wheeler Education BSCE, Civil Eng ineering, California Polytechnic State University, San Luis Obispo License Reg istered Civil Engineer Cali fornia C84851 Professional Membership Society of Civil Eng ineers, Floodplain Management Association, Fidel T . Salamanca, P.E., has considerable experience analyzing urban stormwater systems, open channels, environmental hydraulics, pumps, reservoirs, and large watersheds. Fidel has been involved in water quality related projects and has assisted trash capture feasibility studies for several cities. He has significant design experience in sanitary and stormwater pump stations, sanitary and stormwater pipelines, and tras h capture devices throughout the Bay Area . He has conducted several third party reviews to ensure NPDES compliance . He has valuable experience analyzing pump stations for sanitary sewer and stormwater applications, open ASCE Young Member Forum channels, culverts , and stormwater networks. He is also proficient in modeling software including ArcGIS, AutoCAD, EPA SWMM5 , HY8, MIKE URBAN , MIKE 21, MIKE ZERO, MIKE 11, BAHM , HAMMER, Microstation, HEC-RAS , geo-RAS, HEC-HMS, geo-HMS , and HEC-1. Relevant Experience Stormwater Systems and Hydraulics & Hydrology Storm Drain Master Plan and Integrated Asset Management Strategy -City of EI Cerrito (2017-2018) Citywide Flood Control and Storm Drainage Master Plan -City of Mill Valley (2017 -2018) Livermore Flood Damage Assistance - C ity of Livermore (2017) Arroyo Aero Hydraul ic Study -Arroyo Aero, LLC/Livermore (2017) Design of Rheem Culvert for Emergency Culvert Replacement -Town of Moraga (2016) Marin City Drainage Gaging -Marin County Flood Control and Water Conservation District (2016) Stormwate r Master Plan -City of Mountain View (2016) Storm Drain Master P lan -Town of Moraga Tank Failure Inundation and Site Hydrology Study -Town of Woodside (2015) Storm Drain Master P lan - C ity of Orinda (2014) Sea Level Rise Storm Drain age Study - C ity of Alameda (2014) Old Canyon Road Bridge Foundation Protection Project -City of Fremont (2014) Storm Drain Master Plan -T own of Moraga (2014) Storm Drai n Master Plan -City of Palo Alto (2014) Alameda Landing Drainage Modeling -City of Alameda, Public Works Department (2014) Marina Cove" Development Drainage Review -City of Alameda (2014) Boatworks Storm Drain Review-Carlson, Barbee & Gibson, Inc. (2014) Card i nal Point" Drainage Modeling -City of Alameda (2014) Industrial Road Storm Drain Master Plan -City of San Carlos (2014) Storm Drain Master Plan -City of East Palo Alto (2013) North Bayshore Storm Drain Master Plan -City of Mountain View(2013) EI Charro Specific Plan -Livermore (2013) Storm Water Facility Master Plan -Santa Cruz (2013) Storm Drain Master Plan -North San Jose (2013) Pumped Systems O 'Connor Stormwater Pump Station -City of East Palo Alto (20 17-20 18) Cove Stormwater Pump Station Evaluation -County of Marin (2015-2016) City of Oakland San itary Pump Station Improvements (2014) Pump Station Q Force Mai n/Gravity Interceptor Reverse Flow Proj ect & URD Project -EBMUD (2015) O'Connor Street Stormwater Pump Station Assessment -East Pa lo A lto (2014) 237@ First Storm Drain Connection -Kier & Wright (2014) Chrysler Pump Station Investigation -City of Menlo Park (20 14 ) Country Club Pump #1 Investigation -Town of Hillsborough (2 0 13) Water Quality Trash Capture Design Project No .2 -City of Sunnyvale (2016 -2017) Trash Feasibi lty Study an d DeS ign -City of San Mateo (2016) Stormwater Man agement Plan Third Party Review -Monterey Reg ional Waste management District (2015) Stevenson Place BAHM -Civil Engineering Associates (2015) Trash Feasibi lity Study - C ity of Mountain View (2014) Baltmore Clubhouse SWMP Review -BKF Eng ineers (2014); Lake Parm SWMP -Bixby Land Company (2014) 467 Fi rst Street SWMP -O ld Trace , LLC (2014) 1059 ECR SWMP -Kier & Wright (2014); Juniper Fitnesss SWMP -RMW Arch itects (2014) February 2, 2018 25 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS · " ..... Victoria Orduno -Junior Engineer -Schaaf lIP Wheeler EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Education Victoria Orduno is gaining experience in modeling and design of storm water BS, Civil Engineering, and drainage systems, hydrology & hydraulics, and water quality. Victoria has California State University , worked on single event modeling related to flooding issues for master planning . Chico Victoria has experience with GeoHECRAS, HEC-RAS, MIKE URBAN, Licenses Engineer in Training, EIT 154026 AutoCAD and ESRI's GIS software. She has additional experience in wellfield rehabilitation, design and permitting . OSHA 40-hr HAZWOPER OSHA Confined Spaces Affiliations American Society of Civil Engineers (ASCE) Relevant Projects Hydrology & Hydraulics Citywide Flood Control and Stormdrainage Master Plan -City of Mill Valley (2017) Storm Drain Master Plan and Integrated Asset Management Strategy -City of EI Cerrito (2017) Shaw Road Flooding AnalysiS -City of South San Francisco (2017) Developed hydraulic model using Mike Urban to identify system deficiencies . Undergraduate project: Thompson Meadow Rehabiliation Proposed solutions for water retention to restore native flora and fauna using ModelMuse simulations. Floodplain Management/Sea Level Rise Duckhorn Vineyards Development Option #1 Floodway and Floodplain Analyses (2017) Developed Hec-RAS duplicate effective hydraulic model using effective FEMA HEC-2 data and new LiDAR. Design City of Lake Worth, 14th Avenue Watermains (2016) Provided data collection, utility coordination, permitting support, and construction document drafting . Palm Beach County Water Treatment Plants Surficial Well Testing and Rehabilitation (2017) Performed wellfield testing and evaluation, pump/motor evaluation, and assistance drafting the wellfield condition assessment report. February 2, 2018 26 Schaaf ~ Wheeler CONSULTING CIVIL ENGINEERS S #'C;I'~\YITH"''''''''':''-=-=================== EngineeringDesign Services for Los Gamos & Oleander Drainage Study Project Cost Proposal Schaaf & Wheeler i City of San Rafael .e Los Gamos & Oleander ~ '§ CI) Drainage Study .... III ~ u .5 ... III Gi Schaaf lIP Wheeler .111 til III e-Lf] .c: III a.: .e s, ~ Fee Estimate -... Lf] CItJ «1 III .~ February 2,2018 .9-ti) (,) ... .... U «1 ~ 0 .2 «1 «1 c: c: II) c: .c:: ~~ ~ .E! U CI) Hourly Rate $230 $205 $185 $155 Task 1 Project Management and Coordination 8 0 4 0 $ 2,580 A Project Status Updates 4 $ 920 B Project Meetings and Coordination 4 4 $ 1,660 Task 2 Data Collection and Review 0 0 4 6 $ 1,670 A Field Work 2 2 $ 680 B Data Collection and Review 2 4 $ 990 Task 3 Existing Conditions Analysis 2 2 20 18 $ 7,360 A Model Development 8 12 $ 3,340 B 1 O-year Analysis 2 8 4 $ 2,510 C Results Mapping 2 2 $ 680 D City Review 2 2 $ 830 Task 4 Capital Improvement Development 2 4 16 6 $ 5,170 A CIP Modeling 4 8 2 $ 2,610 B Cost Estimating 2 2 $ 680 C Prioritization 4 2 $ 1,050 D City Review 2 2 $ 830 Task 5 Documentation 4 0 12 0 $ 3,140 A Draft Report 2 8 $ 1,940 B Final Report 2 4 $ 1,200 TOTAL DESIGN AND CONSTRUCTION TASKS 16 6 56 30 $ 19,920 City will not be charged for lodging, vehicles and travel time February 2,2018 1 Schaaf t;? Wheeler CONSULTING CML ENGINEERS EnglneerlngDeslgn Services for Los Gamos & Oleander Drainage Study Project Personnel Charges Rate Schedule Schaaf ~ Wheeler CONSULTING CML ENGINEERS Hourly Charge Rate Schedule Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project. Current rates by classification are listed below: Cl assification Rate/Hr Principal Project Manager $230 Senior Project Manager Senior Engineer Associate Engineer Assistant Engineer Junior Engineer Designer Technician Engineering Trainee Litigation Charges $220 $205 $185 $165 $155 $145 $140 $110 Classification Construction Manager Senior Resident Engineer Resident Engineer Assistant Resident Engineer Rate/Hr $220 $190 $170 $155 Work done in preparation for litigation and other very high level-of-expertise assignments is charged at $315 per hour. Court or deposition time as an expert witness Is charged at $420 per hour with a minimum of four hours per day. Materials and Services Subcontractors, special equipment, outside reproduction, data processing, computer services, etc., will be charged at 1.10 times cost. These rates are subject to revision semI-annually. Effective 1/1/18 February 2,2018 2 Schaaf 8P Wheeler CONSULTING CML ENGINEERS CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER Contracting Department: Public Works Step I --- 2 3 4 5 6 7 8 --- 9 10 Project Manager: Monique Fuhrman Extension: 3389 (707-206-5110) Project Name: Los Gamos Oleander Drainage Study_ Contractor's Contact: Schaaf & Wheeler ~~~--~~-------------- Contract's Email: dschaaf@swsv.com RESPONSIBLE DEPARTMENT DESCRIPTION a. Email PINS Introductory Notice to Contractor b. Email Contract (in Word) & attachments to City Attorney clo Project Manager Laraine.Gittens@ cityofsanrafael.org a. Review, revise and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS City Attorney insurance notice to contractor. Forward three (3) originals of final agreement to contractor for their Project Manager si~nature. When necessary, * contractor-signed agreement agendized for Council a2 proval * PSA > $20,000 or Purchase> $35,000: or Public Works Contract> Project Mana~er $125,000 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreement to City Attorney with printed copy of Project Mana~er this routing form City Attorney Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds (for public works City Attorney contracts) City Managerl Mayor Agreement executed by Council authorized official Attest signatures, retains original agreement and forwards copies to City Clerk project manager Project Manager Forward Final Copy to Contractor COMPLETED DATE 3/22/2018 3/22/2018 3/27/2018 3/27/2018 3/28/2018 "/A 4/4/2018 4 /lq Utg Lf {ttl/!9" -::I l1'd 5\ke, REVIEWER Initial MF MF LG LG MF KMIMF U- ~ Gr '\f.~