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CM Marin Sanitary RatesFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH R3 CONSULTING GROUP, INC. FOR THE MARIN FRANCHISORS' GROUP RATE METHODOLOGY AND RECYCLING REVENUE FUND REVIEW AND MEET AND CONFER ASSISTANCE THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and R3 CONSULTING GROUP, INC. (hereinafter "CONSULTANT"), is made and entered into as of the 10 day of -tv\-,---,-,,~'-!-i+---' 2018. RECITALS WHEREAS, pursuant to City Council Resolution No. 14318, the CITY and CONSULT ANT entered into a Professional Services Agreement dated May 22, 2017 to perform meet and confer assistance as described in CONSULTANT's Scope of Work Proposal (SOW) for Marin Franchisors' Group Rate Methodology Review, dated May 1,2017, for an amount not to exceed $80,360.00 (the "Agreement"); and WHEREAS, due to the complicated nature of the work and the desire of the Marin Franchisors' Group to continue the Review in 2019, CITY and CONSULTANT mutually agree to extend the original termination date of February 28, 2018 by an additional 12 months, to February 28, 2019; and WHEREAS, successful implementation of a new rate setting methodology requires finalizing a detailed rate review for 2019, including a final report based on work CONSULT ANT has already done in the previous engagement, and the CONSULTANT is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Marin Franchisors' Group Rate Methodology And Recycling Revenue Fund Review And Meet And Confer Assistance -Additional Services Amendment 1" dated April 2, 2018, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 1 ORiGINAL 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this First Amendment, on a labor fee plus expense basis in accordance with the "MFG , Additional Budget Request" included in Exhibit "A", in a not-to-exceed amount of $34,875.00, and to change the total not- to-exceed amount under the Agreement to $115,235.00. 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to further extend the termination date of the Agreement to February 28, 2019. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL Title: Vice ATTEST: LINDSAY LARA, IH~finTSity Clerk APPROVED AS TO FORM: La~~£Fg ROBERT F. EPSTEIN, C ty Att ey 2 CONSULTING GROUP, INC. RESOURCES · RESPECT · RESPONSIBILITY www.r3cgi.com 1512 Eureka Road, Suite 220, Roseville, CA 95661 Tel: 916-782-7821 I Fax: 916-782-7824 2600 Tenth Street, Suite 424, Berkeley, CA 94710 Tel: 510-647-9674 April 2, 2018 Mr. Cory Bytof 627 S. Highland Avenue, Suite 300, Los Angeles, CA 90036 Tel: 323-559-7470 Sustainability & Volunteer Program Coordinator City of San Rafael 1313 Fifth Avenue San Rafael, CA 94901 Subject: Dear Mr. Bytof: Marin Franchisors' Group Rate Methodology and Recycling Revenue Fund Review and Meet and Confer Assistance -Additional Services Proposal R3 Consulting Group, Inc. (R3) is pleased to submit our proposal for additional services regarding the Solid Waste Rate-Setting Methodology, Recycling Fund Meet and Confer Assistance for the cities of San Rafael, Larkspur, and Ross, the County of Marin, and the Las Gallinas Valley Sanitary District (henceforth referred to as "Franchisors' Group"). R3 proposes to complete this additional scope of work for a total, not-to- exceed amount of $34,875, changing the total not-to-exceed amount under this engagement to $115,235. We anticipate the completion of all project tasks by February 2019. R3 is committed to completing its original scope of work, and as such these services represent additional tasks necessary to continue efforts in 2018: Updated Rate Setting Methodology • Up to Five (5) Additional One-on-One Meetings with Elected Sub-committees • Up to Four (4) Additional Meet and Confer Meetings with MSS • Terms and Conditions of Franchise Amendment (Outside of Rate Methodology) Review of 2019 Rate Application • Additional June Meeting with MFG Staff • Update Findings for 2019 Projections in August • Additional August Meeting with MFG Staff • Additional Report: Final Report of 2019 Rate Adjustment • Up to Five (5) Additional Board and Council Presentations Successful implementation of a New Rate Setting Methodology requires a detailed review of MSS's 2019 rate application. In order to complete that review for 2019, R3 will use updated information from Marin Sanitary Service to build upon the work already done to-date for the 2018 Rate Review. Mr. Cory Bytof Marin Franchisors' Group Rate Methodology and Recycling Revenue Fund Review and Meet and Confer Assistance -Additional Services Proposal April 2, 2018 Page 2 of 2 Via the Meet and Confer process, R3 will then work with the Franchisors Group and Marin Sanitary Services to finalize the 2019 Rate Adjustment, New Rate Setting Methodology, Recycling Revenue Fund resolution, and Franchise Agreement amendment language. At the conclusion of this engagement, R3 will issue a final report and present findings to Franchisors' Group Boards and Councils to aid in the adoption of 2019 Rates, and the New Rate Setting Methodology. The table below summarizes the additional services anticipated via this proposal, including the hours and cost by task. Senior Task Principal Project Hours Cost Hours Analyst Hours Additional One-on-one Meetings with Elected Sub- committees 20 5 25 $ 4,825 Updated Rate Setting Additional Meet-and Confer Meetings with MSS 24 12 36 $ 6,660 Methodology Terms and Conditions of Franchise Amendment (Outside of Rate Methodology) 4 6 10 $ 1,690 Additional June Meeting with MFG Staff 3 3 6 $ 1,050 Update Findings to 2019 Projections in August 24 32 56 $ 9,560 Review of 2019 Rate Additional August Meeting with MFG Staff 3 3 6 $ 1,050 Application Additional Report: Final Report of 2019 Rate Adjustment 12 16 28 $ 4,780 Additional Board and Council Presentations 20 8 28 $ 5,260 Total Additional Services 62 62 124 $ 34,875 Original Budget $ 80,360 Revised Budget $115,235 * * * * * * * We appreciate the opportunity to submit our proposal to the Franchisors' Group. Should you have any questions regarding our proposal, or need any additional information, please contact me by phone at (510) 292-0853 or by email at gschultz@r3cgLcom. Sincerely, R3 CONSULTING GROUP ~\' }i\ , (j~ GL~R. j' \\ Garth Schultz I Principal CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager Project Manager: Cory Bytof Extension: 3407 Contractor Name: R3 Consulting Group, Inc. Contractor's Contact: Garth Schultz Contact's Email: gschultz@r3cgi.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA > $20,000; or Purchase> $35,000; or Pub lic Works Contract> $125,000 Date of Council approval ( PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE Click here to enter a date. Click here to enter a date. Cli~ifQlSS ent e. C li~hli~ ente ate. Click here to enter a date . D N/A n..:. VClI \6/ t y;'" Click here to enter a date . ....,. --- $/7)1'0 $T7) ,g- IS--J tJ --If ~\\\\\tO REVIEWER Check/Initial ~ CB CB ~ ~ ~ K1 ll- D D ) ~ JJt ~ ¥vt