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HomeMy WebLinkAboutResolution No. 5941r RESOLUTION NO. 5941 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with San Rafael ConTmmity Center - Approval of fee schedule. a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a regular meeting of the City Council of said City held on Monday the 18th day of August 19 80 , by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Aliskimen, Nixon & Acting Mayor Jensen NOES: COUNCILME11BERS: None ABSENT: COUNCILMEMBERS: Mayor Mulryan J ANNE M. LEONCINI, City Clerk OTE G-LINAL CITY Or SAN RAFAEL RECREATION DEPARIMR?r SAN RAFAEL, CALIFORNIA SAN RAFAEL COilMNITY CENTER DATE SUSIiITTED This Application/Contract is issued in accordance with the policies established by the City Council of the City of San Rafael. Failure to comply with policies may cause reason to revoke this agreement. PLEASE REVIEW ALL RULES AND REGULATIONS ATTACHED PRIOR TO MIPLETING APPLICATION. Name of Applicant Address Phone City/Zip Name of Organization Date of use Day(s) of week (Circle) Type of Activity Address Phone City Zip Hours Monday, - Tuesday, - Wednesday, - Thursday, - Friday, Estimated Attendance Yes Are you a non-profit organization? Is the event a fundraiser? Is event open to the public? Will admission be charged? Will alcoholic beverages be served? Will alcoholic beverages be sold? PLEASE INDICATE ROM ARRANGBE Nr BY DRAWING (HAIRS, TABLES, ETC. Equipment Requested 30" x 144" Tables # PA System 30" x 72" Tables # Movie Screen 30" x 50" Tables # Lecturn Piano ($15 Fee) FACILITY REQUESTED (Alax. Capacity) Please Check Auditorium (Assembled (360, Dining 308) Club Rooms #1 #2 #3 #4 #5 (Assembled - 75/roan) Kitchen to - Saturday, - Sunday No HOLD HARMLESS AGRMIENT As an applicant for use of City of San Rafael areas or facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by use or occupancy of an area or facility of the City of San Rafael. I further agree that in consideration of being permitted to use said facility, I will save and hold the City of San Rafael and/or its employees free and harmless from any loss, claim, liabilities, damages, and/or injuries to persons and property that in any way may be caused by or during applicant's use or occupancy of said areas and/or facilities. I further agree, if alcoholic beverages are served, that I will provide public liability insurance of an amount not less than $100,000 with the City named as Additional insured to protect the applicant and the City from any loss, claim, liabilities, or damages, and/or injuries to persons and property attending the function. Driver's License No. City Signature of Applicant Deposit Insurance ABC Permit Rental Fee Use Permit Approved By: DATE: WHITE: DEPARTMENT FILE YELLOW: CENTER FILE PINK: APPLICANT IUR OFFICE USE ONLY RENTAL CHARGES Room Hours Rate Total Auditorium @ $ _ $ Club Room #1 @ $ _ $ Club Room #2 @ $ _ $ Club Room #3 C $ _ $ Club Room #4 @ $ _ $ Club Roan #5 " $ _ $ Staff Fees @ $ _ $ Other Charges " $ - $ Total Rental Fee = $ DATE HUMMED RECEIPT NO DATE REFUNDED Deposit Insurance ABC Permit Rental Fee Use Permit Approved By: DATE: WHITE: DEPARTMENT FILE YELLOW: CENTER FILE PINK: APPLICANT GENERAL POLICY The San Rafael Community Center operat, order the jurisdiction of the City of San Rafael and is intended primarily for cultural, educational and social program. Individuals and community groups are permitted and encouraged to use the Center, which is available on a reservation basis. FEE SCHEDU FS GROUP DESCRIPTION I Officially sponsored by City of San Rafael II Non-profit resident organizations III IV Residents Non-residents and commercial groups FEE None $7.00 per hour for Auditorium $2.50 per hour per Clubrooms $25.00 Kitchen - Flat Fee $12.50 per hour for Auditorium $5.00 per hour per Clubrooms $30.00 Kitchen - Flat Fee $25.00 per hour for Auditorium $10.00 per hour per Clubrooms $60.00 Kitchen - Flat Fee 1. Fees are for a two-hour minimum. 2. Non-profit resident organizations must use Center for a non -fundraising event to be eligible for Group II. If it is a fundraiser, or admission charged, the classification is Group III. 3. To be considered a San Rafael resident, individuals must reside within the City limits. For organizations or groups, San Rafael residency is established by having a San Rafael mailing address, as well as proof that 50% of their members live within the San Rafael city limits. 4. Any governmental tax -supported agency located in Marin which does not fail under Groups I or II, qualifies as Group III. 5. All events for business or commercial use, for profit or gain, qualify as Group IV. 6. $100 refundable cleaning and damage deposit must accompany application. ADDITIONAL FEES 1. Evening and weekend hours require an additional $10.00 per hour charge which is used to cover administrative costs, utilities, and a required staff attendant. 2. Piano is available for $15.00 .flat fee. City is not responsible for tuning. APPLICATION PROCEDURES 1. Reservations will be accepted 6 months in advance. All fees and insurance forms (and ADC permit when required) are due 10 days prior to the event. 2. Hours of use stated on the Application permit must include set-up time as well as clean-up time. 3. Application permits are non -transferable. 4. All applicants must comply with the State alcoholic beverage policy if alcoholic beverages are to be sold. 5. Reservations for use of the Center by youth groups must be completed by an adult sponsor. 6. At the discretion of the Center Direr*-, security or police officers may be required. 7. If alcoholic beverage is being served, the applicant must provide a certificate of insurance stating that the event is covered for a minimum of $100,000 public liability insurance. The City of San Rafael must be named as additional insured. S. The applicant whose signature appears on the registration form should arrive at the starting time designated and should plan to be present until the end of the event. If the applicant cannot be present, he should designate an individual and.place that name on the application. 9. All facilities must be left in the same condition as before the event started. If additional clean-up is required, all or a portion of the deposit will be retained and the user will be charged for all extra costs required. SPACIAL CONSIDERATIONS 1. No smoking is allowed inside the Auditorium. If not enforced deposit may be withheld. 2. No tape, adhesives, nails, screws, staples, tacks, or pins are allowed in/or on walls, woodwork, or windows. 3. Permanent interior furnishings are not to be moved. 4. Neither birdseed nor rice is allowed to be thrown at weddings. 5. Fifty percent of deposit will be retained if event is cancelled ten days or more before the event. If the event is cancelled less than ten days before an event, all monies paid will be retained, 6. Reservations may be revoked at any time wherever the use of building or facilities may interfere with department program activities or where there has been a violation of approved regulations.