HomeMy WebLinkAboutResolution No. 5941r
RESOLUTION NO. 5941
A RESOLUTION AUTHORIZING THE SIGNING OF A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of
the City of San Rafael, a contract, lease or agreement with
San Rafael ConTmmity Center - Approval of fee schedule.
a copy of which is hereby attached and by this reference made a part
hereof.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly intro-
duced and adopted at a regular meeting of the City Council of said
City held on Monday the 18th day of August
19 80 , by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Aliskimen, Nixon & Acting Mayor Jensen
NOES: COUNCILME11BERS: None
ABSENT: COUNCILMEMBERS: Mayor Mulryan
J ANNE M. LEONCINI, City Clerk
OTE
G-LINAL
CITY Or SAN RAFAEL
RECREATION DEPARIMR?r
SAN RAFAEL, CALIFORNIA
SAN RAFAEL COilMNITY CENTER DATE SUSIiITTED
This Application/Contract is issued in accordance with the policies established by the City Council of the City of San Rafael.
Failure to comply with policies may cause reason to revoke this agreement.
PLEASE REVIEW ALL RULES AND REGULATIONS ATTACHED PRIOR TO MIPLETING APPLICATION.
Name of Applicant Address Phone
City/Zip
Name of Organization
Date of use
Day(s) of week (Circle)
Type of Activity
Address Phone
City Zip
Hours
Monday, - Tuesday, - Wednesday, - Thursday, - Friday,
Estimated Attendance
Yes
Are you a non-profit organization?
Is the event a fundraiser?
Is event open to the public?
Will admission be charged?
Will alcoholic beverages be served?
Will alcoholic beverages be sold?
PLEASE INDICATE ROM ARRANGBE Nr BY DRAWING (HAIRS, TABLES, ETC.
Equipment Requested
30" x 144" Tables # PA System
30" x 72" Tables # Movie Screen
30" x 50" Tables # Lecturn
Piano ($15 Fee)
FACILITY REQUESTED (Alax. Capacity) Please Check
Auditorium (Assembled (360, Dining 308)
Club Rooms #1 #2 #3 #4 #5
(Assembled - 75/roan)
Kitchen
to
- Saturday, - Sunday
No
HOLD HARMLESS AGRMIENT
As an applicant for use of City of San Rafael areas or facilities, I hereby agree to assume all risks for loss, damage,
liability, injury, cost or expense that may arise during or be caused in any way by use or occupancy of an area or facility
of the City of San Rafael.
I further agree that in consideration of being permitted to use said facility, I will save and hold the City of San Rafael
and/or its employees free and harmless from any loss, claim, liabilities, damages, and/or injuries to persons and property
that in any way may be caused by or during applicant's use or occupancy of said areas and/or facilities.
I further agree, if alcoholic beverages are served, that I will provide public liability insurance of an amount not less than
$100,000 with the City named as Additional insured to protect the applicant and the City from any loss, claim, liabilities,
or damages, and/or injuries to persons and property attending the function.
Driver's License No. City
Signature of Applicant
Deposit
Insurance
ABC Permit
Rental Fee
Use Permit Approved By:
DATE:
WHITE: DEPARTMENT FILE YELLOW: CENTER FILE PINK: APPLICANT
IUR OFFICE USE ONLY
RENTAL CHARGES
Room
Hours Rate
Total
Auditorium
@ $ _
$
Club Room #1
@ $ _
$
Club Room #2
@ $ _
$
Club Room #3
C $ _
$
Club Room #4
@ $ _
$
Club Roan #5
" $ _
$
Staff Fees
@ $ _
$
Other Charges
" $ -
$
Total Rental Fee =
$
DATE HUMMED
RECEIPT NO DATE REFUNDED
Deposit
Insurance
ABC Permit
Rental Fee
Use Permit Approved By:
DATE:
WHITE: DEPARTMENT FILE YELLOW: CENTER FILE PINK: APPLICANT
GENERAL POLICY
The San Rafael Community Center operat, order the jurisdiction of the City of San Rafael and is intended primarily for
cultural, educational and social program. Individuals and community groups are permitted and encouraged to use the Center,
which is available on a reservation basis.
FEE SCHEDU FS
GROUP DESCRIPTION
I Officially sponsored by City of San Rafael
II Non-profit resident organizations
III
IV
Residents
Non-residents and commercial groups
FEE
None
$7.00 per hour for Auditorium
$2.50 per hour per Clubrooms
$25.00 Kitchen - Flat Fee
$12.50 per hour for Auditorium
$5.00 per hour per Clubrooms
$30.00 Kitchen - Flat Fee
$25.00 per hour for Auditorium
$10.00 per hour per Clubrooms
$60.00 Kitchen - Flat Fee
1. Fees are for a two-hour minimum.
2. Non-profit resident organizations must use Center for a non -fundraising event to be eligible for Group II. If it is a
fundraiser, or admission charged, the classification is Group III.
3. To be considered a San Rafael resident, individuals must reside within the City limits. For organizations or groups, San
Rafael residency is established by having a San Rafael mailing address, as well as proof that 50% of their members live
within the San Rafael city limits.
4. Any governmental tax -supported agency located in Marin which does not fail under Groups I or II, qualifies as Group III.
5. All events for business or commercial use, for profit or gain, qualify as Group IV.
6. $100 refundable cleaning and damage deposit must accompany application.
ADDITIONAL FEES
1. Evening and weekend hours require an additional $10.00 per hour charge which is used to cover administrative costs,
utilities, and a required staff attendant.
2. Piano is available for $15.00 .flat fee. City is not responsible for tuning.
APPLICATION PROCEDURES
1. Reservations will be accepted 6 months in advance. All fees and insurance forms (and ADC permit when required) are due
10 days prior to the event.
2. Hours of use stated on the Application permit must include set-up time as well as clean-up time.
3. Application permits are non -transferable.
4. All applicants must comply with the State alcoholic beverage policy if alcoholic beverages are to be sold.
5. Reservations for use of the Center by youth groups must be completed by an adult sponsor.
6. At the discretion of the Center Direr*-, security or police officers may be required.
7. If alcoholic beverage is being served, the applicant must provide a certificate of insurance stating that the event is
covered for a minimum of $100,000 public liability insurance. The City of San Rafael must be named as additional insured.
S. The applicant whose signature appears on the registration form should arrive at the starting time designated and should
plan to be present until the end of the event. If the applicant cannot be present, he should designate an individual
and.place that name on the application.
9. All facilities must be left in the same condition as before the event started. If additional clean-up is required, all or
a portion of the deposit will be retained and the user will be charged for all extra costs required.
SPACIAL CONSIDERATIONS
1. No smoking is allowed inside the Auditorium. If not enforced deposit may be withheld.
2. No tape, adhesives, nails, screws, staples, tacks, or pins are allowed in/or on walls, woodwork, or windows.
3. Permanent interior furnishings are not to be moved.
4. Neither birdseed nor rice is allowed to be thrown at weddings.
5. Fifty percent of deposit will be retained if event is cancelled ten days or more before the event. If the event is
cancelled less than ten days before an event, all monies paid will be retained,
6. Reservations may be revoked at any time wherever the use of building or facilities may interfere with department program
activities or where there has been a violation of approved regulations.