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HomeMy WebLinkAboutResolution No. 5959RESOLUTION NO. 5959 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with HUGHES, HEISS & ASSOCIATES for Police Management Study a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a regular meeting of the City Council of said City held on Monday the 18th day of August 19 80 , by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Nixon & Acting Mayor Jensen NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Miskimen & Mayor Mulryan AE��� A ANNE M. LEONCINI, City Clerk I r a .�\� AL W A _AFFMPMrr THIS AGREEMENT, made as of the 18th day of August , 1980, is by and between the City of San Rafael, California (hereinafter called the "City") and located at 1400 Fifth Avenue, San Rafael, California 94902 and Hughes, Heiss & Associates (hereinafter called the "Consultant") located at 181 Second Avenue (P.O. Box 1879), San Mateo, California 94401. I. RECITALS The City desires -to undertake studies of its police services and operations as well as police and fire facilities needs and has approved the use of a Consultant to conduct these evaluations. The Consultant is qualified to perform these analyses and agrees to do so. II. SCOPE OF WORK The Consultant shall conduct two phases of work and various tasks in the studies of the City's police services and operations and police and -fire facilities needs: Phase I - Evaluation of Police Services and Operations Task 1 - Determine existing and future police service needs and how well the San Rafael Police Department's programs and resources meet these requirements. Task 2 - Assess the adequacy of the San Rafael Police Department organizational structure and management staffing levels. Task 3 - Determine the adequacy of the depart- ment's operating and management systmes. Task 4 - Evaluate how well manpower is being utilized in the San Rafael Police Department and what staffing levels are needed to handle workloads. Task 5 - Determine the number and types of vehicles required for police operations and equipment and systems needed to provide management and operating information. Task 6 - Assess employee turnover and ways to control it. Task 7 - Evaluate community involvement programs. Task 8 - Analyze police training and career development programs. Task 9 - Prepare a final report and plan of implementation. Phase II - Analyze Space and Facility Needs of Police and Fire Station No. 1 Functions Task 1 - Inventory existing police and fire facilities. Task 2 - Determine the usable and gross square feet needed to meet operational needs. Task 3 - Determine where police and fire func- tions have less square feet than needed and more square feet than required. Task 4 - Identify possible changes which can be made within existing facilities to help reduce space efficiencies and cor- rect layout problems. Task 5 - Identify the structural feasibility of making possible changes in existing facilities and cost implications. Task 6 - Determine the longer range and gross square footage needs of police functions. Task 7 - Identify the alternativs available for meeting the longer range space and facility needs of the police and down- town fire service functions. The Consultant also shall address the police service, opera- tions and facility needs issues set forth in pages 3 through 15 in the Consultants proposal to the City, dated July 25, 1980. III. CONSULTANT FEE Tne City shall pay the Consultant a fixed fee of $26,000 for services performed in the analysis of police management and opera- tions and $9,000 for services required in the evaluation of police and fire facilities needs. Progress payments shall be made to the Consultant based on a task completion schedule mutually agreed upon by the City and Consultant. IV. TERMINATION This agreement may be terminated by either party after written notice to that effect has been given to and received by the other party. In the event that termination of this Agreement occurs, the Consultant shall be paid for services satisfactorily completed as mutually determined by the City and Consultant. V. STUDY TEAM The Consultant shall assign Richard A. Hughes as the lead analyst for the police services and operations and facilities plan- ning studies. He shall be assisted as required by other consulting -2- personnel approved by the City and in the area of facility planning, an architectural and engineering firm approved by the City. VI. ASSIGNMENT This agreement is not assignable by either party hereto, to any other party. VII. TIMING The study of police services and operations shall take approxi- mately four calendar months to complete after the analysis begins; and the analysis of space needs For police and fire functions shall take approximately another calendar month. Consultant will provide thirty copies of a draft report in 3h months. Consultant will also provide 30 copies of the final report. VIII. CHANGES IN THE PROJECT Any modifications in the scope, timing and fees for the study of police services and operations and study of facility needs shall be mutually agreed to in writing by the City and Consultant. IX. RESPONSIBILITIES OF THE CITY The City shall provide the Consultant with space to work in hile on site in San Rafael. The position with primary responsibility for the administration of this contract shall be the City Manager. The City Manager shall designate Ms. Pamela Nicolai as the liaison between the Consultant and the City and she shall be responsible for securing the completion of various data collection tasks. X. CONSULTANT STATUS The Consultant is an independent contractor and shall not be deemed, directly or indirectly, to be an officer or employee of the City. However, City shall assist Consultant by providing timely response to Consultant's request for municipal data; meeting with Consultant when necessary at mutually agreeable times; facilitating necessary meetings with all public agencies and officials, and neighborhood associations; providing tasks and materials as outlined in the attached Scope of Work; and in other similar ways assist Consultant in expeditious progress of the assignment. In witness thereof, the parties have executed this agreement as of the first date above written. OL Fxn5f, -C;.-- RICHARD A. HUGHES LAWRENCE�M�URY�AN� Hughes, Heiss & Associates City of San Rafael APPROVED AS TO FORM: tlAJ !FAA69ijr- Assistanti y Attorney -3- ATTEST: City Clerk