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HomeMy WebLinkAboutCC Resolution 5806 (Northgate Activity Center Specific Area Plan)RESOLUTION NO. 5806 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael a contract, lease or agreement with WILBUR SMITH AND ASSOCIATES, Pursuant to the Scope of Work Transportation Element, Northgate Activity Center Specific Area Plan a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the fifth day of November , 19 79 by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Miskimen and Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Jensen and Nixon d-05E�NEM.EONCINI, City Clerk 0-aUG INAL AGREEP.,NT FOR PROFESSIONAL SERVICES FOS, ME NORTHGATE ACTIVITY CENTER SPECIFIC AREA PLAN This Agreement is.made and entered into this third day of January , 19 80 , by and between the City of San Rafael, a municipal corporationerei na Fer reTe rred to as "City"), and Wilbur Smith and Associates (hereinafter referred to as "Consultant"). The City of San Rafael has been awarded a HUD 701 Comprehensive Planning Grant in order to prepare a Specific Area Plan for the Northgate Activity Center (as delin- eated on Map 1 of the San Rafael General Plan) pursuant to Sections 65450 through 65553 of the California Government Code. The grant amounts to $20,750 with $11,500 as the local share for the $32,250 total project cost. It is expressly understood by the parties to this agreement that Consultant's fees shall be paid from grant funds. A. SCOPE OF WORK Exhibit A, attached to this agreement, constitutes the approved Consultant scope of work for the Northgate Activity Center Specific Area Plan (NGACSAP). Exhibit A was developed from the approved 701 Annual Work Program for the NGACSAP, which is Exhibit B, attached to this agreement. B. TIMING Timing of Consultant's work shall be consistent with the approved 701 Annual Work Program Schedule, which is Exhibit C attached to this agreement. Specific time frames may be established by City and Consultant as is necessary for com- pletion of work in timely and efficient manner. In no event shall Consultant work occur after June 30, 1980, at which time the 701 Grant period terminates. C. PAYMENT Billing for professional services rendered shall be on a time and materials basis not to exceed $9,000.00. It is understood by the City and Consultant that diligence shall be employed by both parties to ensure that maximum benefit is derived from the limited budget available. Timing of City payments shall be dependent upon timing of State administered grant payments. U. STATUS Consultant is an independent contractor and shall not be deemed directly or indirectly, to be an officer or employee of the City. Consultant shall comply with all requirements of the United States Department of Housing and Urban Development and the California Department of Housing and Community Development. Consultant shall comply with Section 3 of the Housing and Urban Development Act of 1968; said Section 3 requirements are contained in Exhibit D attached to this agreement. E. ALTERATIONS This Agreement may be modified, as necessary for the successful and timely completion of the services to be provided. Any alteration or variation shall be expressed in writing, as an amendment to this Agreement, and shall be approved by both parties. IN WITNESS THEREOF, City and Consultant have caused their authorized representa- tives to execute this Agreement the day and year first above written CITY OF SAN RAFAEL B <. Mayor ATTEST:- �JEANNE M. LEONCINI, City Cler Approved as to Form: 7s;int�City - -n y . V==.,& y WILBUR SMITH AND ASSOCIATES By��.t�-L-t��L�--- EXHIBIT A WORK SCOPE TRANSPORTATION ELEMENT NORTHGATE ACTIVITY CENTER SPECIFIC AREA PLAN Study Approach The City of San Rafael intends to prepare a Specific Area Plan for the Northgate Activity Center. Wilbur Smith and Associates (WSA) would provide technical assistance to city staff in the preparation of the transportation element of the Specific Area Plan. The transportation element would represent an extension and refinement of the transportation analyses conducted during the Terra Linda Vall'ey'Subregional Traffic Impact Study (TLVSTIS) by WSA. The work products of the planned Northgate East Traffic Study (NETS) would form inte- gral elements of the Specific Area Plan transportation analysis. WSA would prepare technical memorandums addressing each of the seven items included in the NETS work scope. A high degree of interaction with city staff would be pro- vided in the conduct of the transportation analysis. WSA would present study products in a format designed to facilitate re- view and discussion of the material in action oriented working sessions with city staff. The format would consist of brief technical notes and simple tables and graphics. Work Tasks Research prior to plan development A. Existing Conditions City staff would prepare an assessment of existing transportation conditions directly from the TLVSTIS. No WSA work effort is required. B. _Potential Mitiqation Measures WSA would define and evaluate potential measures designed to mitigate the transportation impacts of proposed development in the Northgate Activity Center as follows: 1. Candidate Transportation Improvements As a refinement of the transportation improvements identified in the TLVSTIS, WSA would develop a list of potential improvement projects which would be evalu- ated in terms of cost, transportation benefits, right- of-way requirements, institutional responsibilities and constraints and funding availability. As part of this analysis WSA would identify specific improve- ments which would lessen the impacts of the Northgate East development on the Terra Linda Valley circulation system (NETS item 1). Specific physical improvements would be developed for the North San Pedro Road, Civic Center Drive, and Manual Freitas Parkway interchange areas (NETS item 2). The effects of a Manual Freitas interchange/Redwood Highway separation would be evalu- ated (NETS item 7). Planning level costs of all phys- ical improvements would be prepared (NETS item 6).. The product of`his task would be a prioritized listing of the specific transportation projects, indi- cating realistic implementation priorities. 2. Level of Service Concept WSA would examine alternative level, of service definitions and conceptsto be used to establish a Policy control on traffic growth at the critical inter- section and interchanges in the study area. The con- cept of peak vs. off-peak levels of service guidelines -2-: would be examined. A recommended level of service definition would be developed. 3. Cost Allocation Alternatives As a refinement of work accomplished during the TLVSTIS and a state-of-the-art review recently con- ducted by city staff, WSA would identify and evaluate the cost allocation alternatives available for use in the study area. 4. Transportation System Management (TSM) WSA would develop a master list of TSM measures for land uses in the study area. This task is intended to provide to development proponents a concise summary Of ways traffic impacts from projects can be mitigated while maximizing development yield. 5. Pro Transit Strategies WSA would develop strategies for improving the transit access (local and regional service) of the land uses existing and proposed in the study area. The strategies would be assessed in terms of a. reduced transit service levels; b. increased transit service levels; and C. maintenance of existing levels of service. Specific Area Plan Alternatives A. Development of Alternatives WSA would work with city staff to develop a series. (two or three) of coordinated land use - transportation plans -3- t for the study area. The plain would reflect varying levels of development intensity and transportation investment. Aggressive transit and TSM improvement programs would be tested. The transportation impacts of each of the alternatives would be identified. The specific circu- lation linkages which could be established among the Northgate East, Scettreni, Medial Enterprises, Inc., First National State Bank of New Jersey and Civic Center pro- perties- would be examined (NETS item 5). Plan costs and implementation (cost allocation process) would be addressed. B. Environmental Assessment The products of the above task would serve as input into the environmental assessment. No PISA work effort is required for this task. -4- EXHIBIT B A N N U A L W 0 R K P R O G R A M 1 PROJECT INITIATION Description: start up of project Goal: guarantee citizen participation, interagency cooperation, nonduplication of efforts, and timely consultant contracts A. PUBLIC NOTIFICATION Summary: media and citizen contacts Objective: Inform wide audience of project work elements: issue press releases to local newspapers; contact various citizen groups (homeowners, environmental, civic/business, property owners/developers) Anticipated Products: media record and preliminary written comments from various groups/individuals Estimated Costs and Staff Commitment: Staff (Various professional and clerical) $ 500.00 Source of Funds: City of San Rafael $ 500.00 (in kind) 701 Federal 0.00 Total $ 500.00 B. AGENCY COORDINATION Summary: formal notice to and contact with responsible and interested public agencies (local, state and federal) Objective: establish positive working relationships with other public agencies Work Elements: correspond with and interview agencies' personnel Anticipated Products: designated agencies' liaison persons; written summaries of agencies' policies, jurisdiction, concerns, etc.; California Environmental Quality Act (CEQA) mandated Notice of Preparation Estimated Costs and Staff Commitment: Staff (various professional and clerical) $ 500.00 Source of Funds: City of Szn Rafael $ 500.00 (in kind) 701 Federal 0.00 Total $ 500.00 C. CONSULTANT CONTRACTS Summary: several tasks within the work program are to be performed by consultants Objective: initiate consultant selection process in timely, efficient manner Work Elements: detail tasks to be performed by consultants; determine qualified consultants; initiate contracts Anticipated Products: lists of qualified consultants, requests for proposals (RFP), proposals, draft and executed contracts Estimated Costs and Staff Commitment: $ 500.00 Staff (various professional, technical and clerical) Source of Funds: City of San Rafael $ 500.00 701 Federal 0.00 Total $ 500.00 II RESEARCH PRIOR TO PLAN DEVELOPMENT Description: existing conditions of the study area have not been examined since adoption of 1974 General Plan other than the recent Terra Linda Valley Sub -Regional Traffic Impact Study Goal: Analysis of existing conditions and of constraints to and opportunities for orderly growth in the Northgate Activity Center. A. EXISTING CONDITIONS Summary: Assess existing land use, transportation and circulation, environmental resources and hazards, public services and utilities, and public plans and policies. Objective: accurate baseline data from which to develop specific area plan alternatives Work Elements: accurately describe existing land uses, summarize and update Terra Linda Valley Sub -Regional Traffic Impact Study, update environmental data base produced for 1974 General Plan, assess capacities of public services and utilities, identify all public plans and policies pertaining to study area Anticipated Products: various summary reports, maps and riparian/wetland study. - - — -- - - Estimated Costs and Staff Commitment: Staff (Various professional, technical and clerical) Consultants (riparian/wetland study) Other (supplies, photographic work) Source of Funds: City of San Rafael 701 Federal Total B. POTENTIAL MITIGATION MEASURES $ 2,000.00 2,500.00 1 1100.00 2,000.00 (in kind) 4,300.00 $ 6,300,00 Summa ry: Evaluate opportunities to eliminate or reduce constraints to development consistent with the General Plan Objective: identify those mitigation measures to be considered for inclusion in specific area plan alternatives Work Elements: evaluate transportation/circulation mitigation measures and'areas where public services and utilities can be expanded or extended. Anticipated Products: .list of candidate transportation/circulation improvements, recommended levels of service for study -area's major Intersections, improvement cost allocation system alternatives, transportation system management (TSM) guidelines, maps of public services and utilities expansion areas, development phasing alternatives. Estimated Costs and Staff Commitment: Staff (various professional, technical and clerical) $ 2,000.00 Consultant (transportation) -- ) 6,000.00 Other (travel, equipment 600.00 00.00 -2- (Annual Work Program) Source of Funds: -City of -San Rafael 701 Federal $ 2,000.00 (in kind) 6,600.^,) Total $ 8 , 600.00 III SPECIFIC AREA PLAN ALTERNATIVES Description: Existing General Plan provides only broad policies regarding types and intensities of land uses in the Northgate Activity Center Goal; develop two or three plan alternatives for public review and City consideration. A. DEVELOPMENT OF ALTERNATIVES Summary: Depending on results of Categories I and II, specific area plan alternatives may be derived from land use alternatives possible for key developable vacant properties, and/or from a conceptual approach based on intensity (low, moderate, high) of land use. Objective; develop two or three plan alternatives for environmental review Work Elements: evaluate results of Categories I and il, develop plan alternatives and implementation measures (zoning regulations, transportation improvement costs allocation system, etc.) Anticipated Products: document and graphics comprising two or three specific area plan alternatives Estimated Costs and Staff Commitment: Staff (various) Consultant (planning + transportation) Other (photographic work) Source of Funds: City of San Rafael 701 Federal B. ENVIRONMENTAL ASSESSMENT $ 3,000.00 6,000.00 300.00 $ 3,000.00 (in kind) 6.300.00 Total $ 9,300.00 Summary: while environmental data from Categories I and II will have been utilized for development of plan alternatives in Subcategory IIIA, CEQA mandates environmental review of specific area plans Objective; Preparation of an Environmental Impact Report (EIR) which will aid the public and City decision -.makers in evaluating the plan alter- natives and which will serve as a Master EIR for the Northgate Activity Center. Work Elements: assess environmental (physical and social) impacts of plan alternatives, prepare EIR document and conduct -et QA public review process Anticipated Products: specialized consultant environmental studies (probably limited to air quality and noise), draft EIR, written public review record Estimated Costs and Staff Commitments: Staff (various) Consultant (air + noise) - Other (Printing & supplies)_. $ 1,500.00 2,000.00 150.00 -3- (Annual Work Program) Source of Funds: City of San Rafael 701 Federal IV PLAN ADOPTION PROCESS $ 1,500.00 (in kind) 2,150.00 Total $ 3,650.00 Description: Significant time and effort will be needed for Planning Commission and City Council review, recommendation and adoption of Specific Area Plan Goal: Formal adoption of Specific Area Plan for Northgate Activity Center pursuant to Title 7, Division 1, Chapter 3, Article 9 of the California Government Code A. PLANNING COMMISSION Summary: Planning Commission needs to be involved in staff and consultant tasks, to have full access to responsible agency and public reaction to alternatives and to deliberate carefully on its recommendation to the City Council Objective: Planning Commission involvement in the specific area planning process Work Elements: hold periodic public workshops regarding Categories II and III, develop staff recommendation, have Planning Commission consider alternatives, EIR, public comments and staff recommendation. Anticipated Products: staff reports, minutes of Planning Commission work- shops, written final staff recommendation, written record of Planning Commission action on Specific Area Plan Estimated Costs and Staff Commitments: Staff (various) Other (printing, supplies) Source of Funds: City of San Rafael 1 701 Federal B. CITY COUNCIL $ 500.00 150.00 500.00 (in kind) 150.00 Total $ 650.00 Summary: City Council is the legislative body authorized to adopt specific area plans Objective: City Council adoption of a Specific Area Plan for Northgate Activity Center Work Elements: forward Planning Commission recommendation to City Council, comply with Section 65504 of California Government Code if necessary, adopt Specific Area Plan Anticipated Products: written record of City Council action on Specific Area Plan and adopted Specific Area Plan document Estimated Costs and Staff Commitment: Staff (various) $ 500.00 -4- (Annual Work Program) Source of Funds: City of San Rafael 701 Federal $ 500.00 (in kind) 0.00 Total $ 500.00 V PROJECT ADMINISTRATION Description: Category necessary to include miscellaneous project administration costs Goal: complete project within budget and on schedule pursuant to all HUD/HCD rules and regulations Work Elements: Audit, City accounts, program correspondence Anticipated Products: Audit, milestone final reports, etc. Estimated Costs and Staff Commitments: Staff (various departments) $ 500.00 Accountant (audit) 700.00 Contingencies 550.00 Source of Funds: City of San Rafael 701 Federal 500.00 (in kind) $ 1,250,00 Total $ 1,750.00 -5- (Annual Work Program) L�CD �co L N c W 41 J U p c v a > Ln '— L Q G CD U Q-1 . a. ^ L Y U u C) a o U U •— z EXHIBIT C Annual ',:ork ProSram Schedule Fom, -FIT i - G W N L C I LJ I I I vi L %n I tn i I v u c2 X: rl) 0l ul in c L E L'n o O O U C O � �^ v C O r ! - u - Lro O v ^ Q N 0 ' — ro N i, u 0 N �. a1 -J a:� — L O �� o o c u _ c c u u r r_ c c I = i u ro ' 0)G ro E E m 7 Q IC N �vl U U 7 c u •- a O c O C •C p u c 0 Vf c VI - C N u — .0 c 4- J ] a rn Q O X N 'J zi u w o w u h — U L�I ¢ m u ¢ cn ¢ m ¢ m EXHIBIT D SECTION 3 REQUIREMENTS A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The contractor will include this section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of section 3, the regulations set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistances, its successors, and assigns. Failure to fulfill those requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR 135.135. AGREED -_,+T FOR PROFESSIONAL SERVICES F0, HE NORTHGATE ACTIVITY CENTER SPECIFIC AREA PLAN This Agreement is made and entered into this 26th day of December , 19 79 , by and between the City of San Rafael, a m n c p Corporation ere15a ter referred to as "City"), and Madrone Associates (hereinafter referred to as "Consultant"). The City of San Rafael has been awarded a HUD 701 Comprehensive Planning Grant in order to prepare a Specific Area Plan for the Northgate Activity Center (as delin- eated on Map 1 of the San Rafael General Plan) pursuant to Sections 65450 through 65553 of the California Government Code. The grant amounts to $20,750 with $11,500 as the local share for the $32,250 total project cost. It is expressly understood by the parties to this agreement that Consultant's fees shall be paid from grant funds. A. SCOPE OF WORK Exhibit A, attached to this agreement, constitutes the approved Consultant scope of work for the Northgate Activity Center Specific Area Plan (NGACSAP). Exhibit A was developed from the approved 701 Annual Work Program for the NGACSAP, which is Exhibit B, attached to this agreement. B. TIMING Consultant shall In no event shall 701 Grant period C. PAYMENT complete all work detailed in Exhibit A by January 18, 1980. Consultant work occur after June 30, 1980, at which time the terminates. Billing for professional services rendered shall be for a fixed fee of $2,500.00. It is understood by the City and Consultant that diligence shall be employed by both parties to ensure that maximum benefit is derived from the limited budget available. Timing of City payments shall be dependent upon timing of State administered grant payments. D. STATUS Consultant is an independent contractor and shall not be deemed directly or indirectly, to be an officer or employee of the City. Consultant shall comply with all requirements of the United States Department of Housing and Urban Development and the California Department of Housing and Community Development. Consultant shall comply with Section 3 of the Housing and Urban Development Act of 1968; said Section 3 requirements are contained in Exhibit C attached to this agreement. E. ALTERATIONS This Agreement may be modified, as necessary for the successful and timely completion of the services to be provided. Any alteration or variation shall be expressed in writing, as an amendment to this Agreement, and shall be approved by both parties. IN WITNESS THEREOF, City and Consultant have caused their authorized representa- tives to execute this Agreement the day and year first above written. CITY OF SAN RAFAEL By ATTEST:_ &ANNE,M. LEO CINI, ity Clerk Approved as to Form: 11 GUW 4f 0.WILLIAM T. BULKAUMN, . Assistant Cit 3Aorney MADRONE ASSOCIATES c By2in�a��z,�c EXHIBIT A PROPOSAL FOR WETLANDS EVALUATION: NORTHGATE ACTIVITY CENTER PREPARED FOR: CITY OF SAN RAFAEL DECEMBER 10, 1979 PREPARED BY: MADRONE ASSOCIATES ENVIRONMENTAL CONSULTANTS 23 Pamaron Way Novato, California 94947 (415) 883-0484 INTRODUCTION The City of San Rafael is calling for a proposal to prepare an inventory and assessment of wetlands which occur in the vicinity of the forks of Gallinas Creek in an area designated as "Northgate Activity Center" on the City's General Plan Land Use Policy and Review Areas Map. The assessment is needed by the City to provide a more complete data base concerning presently undeveloped lands within the Northgate Activity Center and to determine the ecologic value and sensitivity of low-lying portions of these lands, which are subject to tidal action or are sea- sonally flooded. A Specific Area Plan, under a HUD 701 Comprehensive Planning Grant, will be prepared by the City, using data from the assessment in order to establish appropriate land uses, intensities of development, and pro- tective measures for future development of lands near or adjacent to valuable wetland habitats. This proposal presents Madrone Associates' understanding of the City's needs and study area conditions. It also presents the approach which we will take to evaluating wetlands, the scope of work and method of investigation, the products of our investigation, and our proposed working arrangements — i.e., personnel, and time and cost estimates. Several reports concerning similar cases and problems, all within the Marin County bay shoreline or former historic marshland, are included to demonstrate our approach to comparable site conditions and similar prob 1ems . BACKGROUND AND STUDY AREA Like much of the Marin County shoreline of Richardson and San Pablo Bays, the north San Rafael baylands and historic marshes have undergone serious depletion and degradation as urban centers and activities have either displaced former habitat or altered topographic or hydrologic features, thereby inducing sedimentation and other changes to habitat conditions. Of special concern is open water habitats o which characterize th tributary streams, wh the low-lying reaches mon characteristics, open water, mudflats, along slough margins, dominated by 7'yf,}a or a small freshwater in the loss of and/or degradation of wetland and f the bayland sloughs and vestigial tidal marshes e County's shoreline, forming at the mouths of ere they enter the bay, and extending inland along of the streams. These wetlands have certain com- represented in the study area: a combination of salt marsh dominated by pickleweed with cordgrass and in some locations brackish/fresh water marsh Juncus. In the Northgate Study Area there is also active quarry pond, dominated by willow. Associated with the sloughs and tidal marshes are also stretches of diked former marsh and partially filled lowlands, types which have important wetland habitat values, even in their modified condition. Riparian areas further inland are also important and now limited habitats which occur within the study area along segments of Gallinas Creek. Several of the habitats mentioned above are locales of popu- lations of threatened, rare, or endangered plant and animal species. These include both California clapper rail and salt marsh harvest mouse, as well as a possible plant species (CordyZanthus mollis) listed by California Native Plant Society. These habitats are for many reasons valuable and, under present urban pressures, environmentally sensitive. The objectives of this task component of the Northgate Specific Area Plan are to: 1. Identify the location and extent of wetland habitats; 2. Assess their existing conditon and potential condition, if restored or enhanced; 3. Identify and characterize the physical and hydrologic conditions (surface drainage and tidal regime) which contribute directly or indirectly to maintaining or altering the configuration, vegeta- tion, and water quality of Gallinas Creek and sloughs, including those only marginally within the study area; 4. Identify land uses and development, agricultural, or other human activities which may contribute to erosion, runoff, and sedimenta- tion in wetlands or changes to adjacent lowland habitats; 5. Identify appropriate land uses for areas adjacent to v►etlands. establishing criteria for determining appropriate uses, guideline-, for their development, including buffers and access, and mitigative measures for potential impacts of adjacent development; 6. Evaluate relative feasibility of wetland areas for restoration/ enhancement; recommend restoration approach, with outline of key components; 7. Review findings with agencies — U.S. Fish and Wildlife Service and California Department of Fish and Game — for concurrence or other comment. SCOPE OF WORK The seven objectives above provide an outline of main work elements for this task. W41 1. Identify location and extent of environmentally sensitive wetland habitats. Information for this task will be obtained from aerial photos, existing data on Gallinas Creek, Marin County maps, Madrone files on proposed Northgate N2 development (1976-77), files of California Department of Fish and Game and Corps of Engineers, Marin County Flood Control. a Review existing data and conduct limited field verification of habitat areas. o Map and characterize in narrative form the principal habitat types and subtypes (i.e., variations within a given habitat type, such as "high salt marsh", "mid -marsh", and "low marsh"; tidal marsh, non -tidal marsh; ruderal lands; etc. e Delineate the known distribution of rare, threatened, or endangered species, describing also the potential habitats of these species, given restorative measures. Species to be considered are California clapper rail, salt marsh harvest mouse, and Coixdylanthus mollis. • Delineate degraded and diked former wetlands capable of res- toration. 2. Assess the existing condition and potential restored condition of mapped habitats. No protection or restoration program can be considered without a sound understanding of the present condition (tidal status, ele- vation, extent of sedimentation, vegetation condition, water quality, etc.) and "restorability." Such an evaluation is essential also to determine the degree of endangerment of habi- tats and thus their relative sensitivity to adjacent land uses. ® Generally describe condition of habitat types within the study area. e On a selected basis, evaluate those areas which are used by rare and endangered species, are subject to unusual pressure from adjacent development, are relatively undisturbed examples of native vegetation or habitat, or lend themselves to res- toration. ?hese areas should all be prime candidates for special protection or restorative measures. 3. Identify and characterize the physical and hydrologic conditions which may affect habitats. Sedimentation produces turbidity and alters depth contours of wetlands and tributary streams, affecting vegetation and habitats -3- of fish and wildlife species. For this reason, any activity on land either adjacent to wetlands or somewhat distant but within the drainage basin may have long-term effects on the Productivity and "aging" of the wetland. • Using information from public works concerning main Gallinas Creel, drainage corridor, soils and topographic features related to drainage, generally describe runoff characteristics and sources of sediment (and other pollutants). e Describe tidal regime and influence in study area. 4. Identify land uses and development, agricultural, and other activities with potential impacts on wetlands or other sensi- t1ve habitats. 0 Describe impacts of land uses in Northgate study area, and characterize the activities which are impact producing. ® Review existing San Rafael policies and controls over such activities for their adequacy and enforceability. • Propose appropriate mitigation measures where existing con- trols are absent or ineffective, or where guidance or develop- ment standards are needed (e.g., erosion control, grading and fill restrictions, buffer areas). 5. . Identify appropriate access and land use — intensity, locations and standards — in or near sensitive habitats. The primary requisite for this subtask is an understanding of the dynamics of and requirements for each habitat type, so that an appropriate level of protection can be recommended. a List land uses and access modes which are appropriate in relation to specific habitats and their sensitivities. • Describe performance conditions which should be adhered to and suggest criteria for determining appropriateness of land use and access. • Develop list of questions (review procedure) to be applied in subsequent review of development proposals within "influ- ence zone" of sensitive wetland habitats. 5. Recommend appropriate protection/restoration for wetlands. This part of the task will present an identification of areas which should be protect or appear suitable for restoration, the objectives Me of such a program, and its principal components, in a preliminary form. • Evaluate wetland use alternatives (recreation, education, etc.) in relation to habitat use by wildlife (e.g., by rare or endangered species) and sensitivity to perturbation; o Identify areas suitable for restoration and protection; ® Develop appropriate objectives for protection/restoration program, to include at a minimum: - Protection of existing values. (For example, a modified wetland may have become good habitat for certain bird species; "improving" that wetland habitat may favor wild- life diversity but jeopardize the species presently using it.) - Improvement of habitat to increase diversity and ensure protection of rare and endangered species. - Enhancement of water circulation and tidal flushing. - Encouragement of scientific/education activities and compatible recreational access. ® Recommend overall habitat concept for areas to be restored or protected and suggest types of design actions (specific actions to be deferred to the development of a more precise restoration plan), such as altering land contours to increase tidal flow and provide better water circulation for aquatic and intertidal habi- tat; or locating areas of minimum intrusion or controlled access where vegetation or wildlife are most sensitive, etc. a Make preliminary recommendation for ongoing monitoring of various habitats subject to protection and/or restoration to assess effects of enhancement approaches and techniques. 7. Confer with Corps of Engineers, Bay Conservation and Development c.ommisslon U. S. Fish and Wildlife Service and Department of Fish and Game. • Establish criteria and boundaries of jurisdictions, especially those of Corps of Engineers. ® Compare preliminary findings of investigation with assessments of the area done by DFG and USFWS biologists. • Discuss preliminary approach to development and mitigation within the study area, comparing city and agency expectations. B. The products of the investigation will be a draft map of habitats at appropriate scale (probably approximately 400 -foot scale unless greater detail is needed in small areas) and an extended memorandum to San Rafael Planning Staff, to include discussion of the topics listed above and a wildlife use chart (habitat analysis) based on existing bird data where available and on our understanding of expected bird use derived from similar investigations in the general area. A total species list seems less useful than this kind of functional analysis of wildlife use of habitats in the study area. WORKING ARRANGEMENTS Personnel Assigned to Protect Several persons on the Madrone staff have extensive experience in wet- land/marine aquatic and related assessments and restoration. Katherine Cuneo is best suited to manage this project. Ms. Cuneo has most recently been involved in design of restoration of Muzzi Marsh in Corte Madera and the 200 -acre Hayward Shoreline Marsh. She is serving as technical advisor to Marin Conservation League in a Marin Bayfront planning study and has recently undertaken comprehensive analysis of other San Francisco baylands in connection with doctoral studies at University of California S chool of Environmental Design. In the past five years Ms. Cuneo has conducted assessments of Marin County diked and undiked wetlands in Corte Madera, Larkspur, Tiburon, East San Rafael and North San Rafael. Several examples of her work are enclosed. Ann Fornes, geographer and marsh ecologist, joined the Madrone staff in August, 1979. Her background includes analysis of saltmarsh productivity, mapping of wetland tidal data using remote sensing techniques, and flood control project studies in Palo Alto baylands for ABAG. She has also worked as a water quality analyst for Contra Costa County. Ms. Fornes' current work with Madrone involves directing an ecological characteriza- tion of California coastal estuaries and coastal strand (from Oregon to Point Conception) under subcontract to U.S. Fish and Wildlife Service. Ms. Fornes will assist Kathy Cuneo. Wildlife use — mammals, shorebirds, waterfowl and other water -related birds — will be under the supervision of Diane Renshaw and will be carried out by Harriet Hill. Both are experienced ornithologists specializing in shorebirds and gulls, respectively. Ms. Renshaw has been with Madrone since 1975 and has conducted numerous avian surveys, including a current year-long census of birds in the Sacramento -San Joaquin Delta. Ms. Hill is at present assisting Madrone in the coastal characterization and recently conducted a survey of birds using diked, undiked and aquatic habitats in Redwood Creek, 10 Nona Dennis, Madrone President and Principal -in -Charge, will assist in policy analysis of this project and consult with biologists of Depart- ment of Fish and Game and U.S. Fish and Wildlife Service with regard to findings and recommendations. TIME AND COSTS ESTIMATES The City expects the consultant to complete work within approximately three weeks from signing of contract. We would add an additional week if work is carried out over the Christmas -New Year holiday, to allow for two short weeks. We will meet the deadline set by the City. The following commitments of time are anticipated: Dennis, Principal -in -Charge @ $38.00 12 hrs. $ 456.00 Cuneo, Project Manager @ $33.00 40 hrs. 1,320.00 Fornes, Project Assistant @ $25.00 16 hrs. 400.00 Ornithologist @ $17.00 16 hrs. 272.00 Clerical @ $17.00 8 hrs. 136.00 $ 2,584.00 We can accomplish the work for a fixed price of $2,500.00. -7- EXHIBIT B A N N U A L W 0 R K P R O G R A M I PROJECT INITIATION Description: start up of project Goal: guarantee citizen participation, interagency cooperation, nonduplication of efforts, and timely consultant contracts A. PUBLIC NOTIFICATION Summary: media and citizen contacts Objective: inform wide audience of project work elements: issue press releases to local newspapers; contact various citizen groups (homeowners, environmental, civic/business, property owners/developers) Anticipated Products: media record and preliminary written comments from various groups/individuals Estimated Costs and Staff Commitment: Staff (Various professional and clerical) $ 500.00 Source of Funds: City of San Rafael $ 500.00 (in kind) 701 Federal 0.00 Total $ 500.00 B. AGENCY COORDINATION Summary: formal notice to and contact with responsible and interested public agencies (local, state and federal) Objective: establish positive working relationships with other public agencies Work Elements: correspond with and interview agencies' personnel Anticipated Products: designated agencies' liaison persons; written summaries of agencies' policies, jurisdiction, concerns, etc.; California Environmental Quality Act (CEQA) mandated Notice of Preparation Estimated Costs and Staff Commitment: Staff (various professional and clerical) $ 500.00 Source of Funds: City of San Rafael 701 Federal $ 500.00 (in kind) 0.00 Total $ 500.00 C. CONSULTANT CONTRACTS Summary: several tasks within the work program are to be performed by consultants Objective: initiate consultant selection process in timely, efficient manner Work Elements: detail tasks to be performed by consultants; determine qualified consultants; initiate contracts Anticipated Products: lists of qualified consultants, requests for proposals (RFP), proposals, draft and executed contracts Estimated Costs and Staff Commitment: $ 500.00 Staff (various professional, technical and clerical) Source of Funds: City of San Rafael $ 500.00 701 Federal 0.00 Total $ 500.00 RESEARCH PRIOR TO PLAN DEVELOPMENT Description: existing conditions of the study area have not been examined since adoption of 1974 General Plan other than the recent Terra Linda Valley Sub -Regional Traffic Impact Study Goal: Analysis of existing conditions and of constraints to and opportunities for orderly growth in the Northgate Activity Center. A. EXISTING CONDITIONS Summary: Assess existing land use, transportation and circulation, environmental resources and hazards, public services and utilities, and public plans and policies. Objective: accurate baseline data from which to develop specific area plan alternatives Work Elements; accurately describe existing land uses, summarize and update Terra Linda Valley Sub -Regional Traffic Impact Study, update environmental data base produced for 1974 General Plan, assess capacities of public services and utilities, identify all public plans and policies pertaining to study area Anticipated Products; various summary reports, maps and riparian/wetland study. Estimated Costs and Staff Commitment: Staff (Various professional, technical and clerical) Consultants (riparian/wetland study) Other (supplies, photographic work) Source of Funds: City of San Rafael 701 Federal Total B. POTENTIAL MITIGATION MEASURES $ 2,000.00 2,500.00 1 1100.00 ,300.00 2,000.00 (in kind) 4,300.00 $ 6,300,00 Summary; Evaluate opportunities to eliminate or reduce constraints to development consistent with the General Plan Objective: identify those mitigation measures to be considered for inclusion in specific area plan alternatives Work Elements: evaluate transportation/circulation mitigation measures and'areas where public services and utilities can be expanded or extended. Anticipated Products: list of candidate transportation/circulation improvements, recommended levels of service for study -area's major intersections, improvement cost allocation system alternatives, transportation system management (TSM) guidelines, maps of public services and utilities expansion areas, development phasing alternatives. Estimated Costs and Staff Commitment: Staff (various professional, -.,technical and clerical) $ 2,000.00 .._Consultant (transportation)_ 6,000.00 Other (travel, equipment 600.00 00,00 -2- (Annual Work Program) Source of Funds: %City of San Rafael $ 2,000.00 (in kind) 701 Federal 6,600.nn Total $ $,600.00 III SPECIFIC AREA PLAN ALTERNATIVES Description: Existing General Plan provides only broad policies regarding types and intensities of land uses in the Northgate Activity Center Goal; develop two or three plan alternatives for public review and City consideration. A. DEVELOPMENT OF ALTERNATIVES Summary: Depending on results of Categories 1 and 11, specific area plan alternatives may be derived from land use alternatives possible for key developable vacant properties, and/or from a conceptual approach based on intensity (low, moderate, high) of land use. Objective: develop two or three plan alternatives for environmental review Work Elements: evaluate results of Categories 1 and Il, develop plan alternatives and implementation measures (zoning regulations, transportation Improvement costs allocation system, etc.) Anticipated Products: document and graphics comprising two or three specific area plan alternatives Estimated Costs and Staff Commitment: Staff (various) Consultant (planning + transportation) Other (photographic work) Source of Funds: City of San Rafael 701 Federal B. ENVIRONMENTAL ASSESSMENT $ 3,000.00 6,000.00 300.00 $ 3,000,00 (in kind) 6.300.00 Total $ 9,300.00 Summary; while environmental data from Categories I and II will have been utilized for development of plan alternatives in Subcategory IIIA, CEQA mandates environmental review of specific area plans Objective: Preparation of an Environmental Impact Report (EIR) which will aid the public and City decision -.makers in evaluating the plan alter- natives and which will serve as a Master EIR for the Northgate Activity Center. ) Work Elements: assess environmental (physical and social) impacts of plan alternatives, prepare EIR document and conduct'dtQA public review process Anticipated Products: specialized consultant environmental studies (probably limited to air quality and noise), draft EiR, written public review record Estimated Costs and Staff Commitments: Staff (various) Consultant (air + noise) -, Other (Printing 6 supplies)_. $ 1,500.00 2,000.00 150.00 -3- (Annual work Program) Source of Funds: City of San Rafael $ 1,500.00 (in kind) 701 Federal 2,150.00 Total $ 3,650.00 IV PLAN ADOPTION PROCESS Description: Significant time and effort will be needed for Planning Commission and City Council review, recommendation and adoption of Specific Area Plan Goal; Formal adoption of Specific Area Plan for Northgate Activity Center pursuant to Title 7, Division 1, Chapter 3, Article 9 of the California Government Code A. PLANNING COMMISSION Summary; Planning Commission needs to be involved in staff and consultant tasks, to have full access to responsible agency and public reaction to alternatives and to deliberate carefully on its recommendation to the City Council Objective: Planning Commission involvement in the specific aria planning process Work Elements: hold periodic public workshops regarding Categories II and 111, develop staff recommendation, have Planning Commission consider alternatives, EIR, public comments and staff recommendation. Anticipated Products: staff reports, minutes of Planning Commission work- shops, written final staff recommendation, written record of Planning Commission action on Specific Area Plan Estimated Costs and Staff Commitments: Staff (various) Other (printing,.supplies) Source of Funds: City of San Rafael 701 Federal B. CITY COUNCIL $ 500.00 150.00 500.00 (in kind) 150.00 Total $ 650.00 Summary: City Council is the legislative body authorized to adopt specific area plans Objective: City Council adoption of a Specific Area Plan for Northgate Activity Center Work Elements: forward Planning Commission recommendation to City Council, comply with Section 65504 of California Government Code if necessary, adopt Specific Area Plan Anticipated Products: written record of City Council action on Specific Area Plan and adopted Specific Area Plan document Estimated Costs and Staff Commitment: -- Staff (various) -4- $ 500.00 (Annual Work Program) Source of Funds: City of San Rafael 701 Federal $ 500.00 (in kind) 0.00 Total $ 500.00 V PROJECT ADMINISTRATION Description: Category necessary to Include miscellaneous project administration costs Goal: complete project within budget and on schedule pursuant to all HUD/HCD rules and regulations Work Elements: Audit, City accounts, program correspondence Anticipated Products: Audit, milestone 6 final reports, etc. Estimated Costs and Staff Commitments: Staff (various departments) $ 500.00 Accountant (audit) 700.00 Contingencies 550.00 Source of Funds: City of San Rafael 500.00 (in kind) 701 Federal $ 1,250.00 Total $ 1,750.00 -5- (Annual Work Program) SECTION 3 REQUIREMENTS EXHIBIT C A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1101u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said vection 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all appIicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if'any, a notice advising the said labor organization or wo6ers' representative of his commitments under this section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The contractor will include this section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of }lousing and Urban 24 CFR 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement Of ability to comply with the requirements of these regulations. E. Compliance with the provisions of section 3, the regulations set forth in 24 CFR 1JS, and all applicable rules and orders of the Department issued thereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the aPPlicant or recipient for such assistances, its successors, and assigns. Failure to fulfill those requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors, and assigns to Inose sarctions specified by the grant or loan agreement or contract through nhich Federal assistance is provided, and to such sanctions as are specified by 24 CFR 135.135.