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DS Comcast CALNET 3 Authorization to OrderInteroffice Memorandum To: Jim Schutz, City Manager Thru: Cristine Alilovich, Assistant City Manager Thru: City Attorney's Office From: Gus Bush, IT Manager Date: 5/18/2018 Re: Authorization to Order from Comcast on Calnet 3 Contract Request City Manager signature on the attached Authorization To Order (ATO) form, as part of the State of California's Calnet 3 contract. Comcast was added to this contract in late 2017. The contract is currently due to expire no later than June 30, 2020, should the State exercise all available contract extensions. The City already has an active ATO on the Calnet 3 contract with AT&T, where we purchase most of our communication services. Adding an ATO with Comcast will allow us to use either provider to procure the most effective service for each situation. This will be especially helpful as IT works on changes to the communication links between fire stations and the Public Safety Center as part of the Essential Facilities and other projects over the next 2 years. The ATO, however, does not itself require the City to work with Comcast; it is a non-binding agreement that only provides the State with documentation so that we may use their contract vehicle. Please let me know if you have any questions/concerns. Thanks ATO Processing Instructions City's Authorized Representative (City Manager) should sign the ATO on page 3, in blue ink, and "stay inside the lines". IT will forward the signed copy to Comcast representative for filing with the State. The State will return file copies to Comcast and the City once approved at their level. ATTACHMENT 4 -AUTHORIZATION TO ORDER (ATO) Whenever any notice or demand is given under this Contract to Contractor or Non-State Entity, the notice shall be in writing and addressed to the following: Non-State Entity Name & Address City of San Rafael 1400 5th Ave, San Rafael, CA, 94901 ATTN: Gus Bush Customer Contact & Title Information Technology Manager Customer Phone Number 415-458-5302 Customer Email Address gus.bush@cityofsanrafael.org Contractor Name & Address Comcast Business Communications, LLC 1701 John F. Kennedy Blvd. Philadelphia, PA 19103 Notices delivered by overnight courier service shall be deemed delivered on the day following mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with return receipt requested, shall be deemed delivered five (5) State business days after mailing. Notices delivered by any other method shall be deemed given upon receipt. SI e ect C /S b ategory, u category: COMCAST Selected Category/Subcategory C3-B-1S-03-TS-40 ~ Metropolitan Area Network (MAN) Ethernet Category 3 ~ Managed Internet Services Subcategory 5 IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date shown below by their respective duly authorized representatives: NON-STATE ENTITY CONTRACTOR Authorized Signature & Da, -) C~.-fvr J 1 ~/~~-f IrJ Authorized Signature & Date Printed Name and Title of Person Signing Printed Name and Title of Person Signing Jim Schutz, City Manager Approved By: State of California California Department of Technology, Statewide Telecommunications and Network Division State Authorized Signature & Date Printed Name and Title: Comeas! ATO IFB-B 5/3/2017 Page 313 ATTACHMENT 4 -AUTHORIZATION TO ORDER (ATO) Comcast Business Communications, LLC, and the State of California ("State") have entered into a Contract for CALNET 3 Statewide Contract C3-B-15-03-TS-40, for the following Category/Subcategories and terms . The State may, at its sale option, elect to extend the Contract term for up to the number of additional periods of one (1) year each as indicated below. Category/Subcategory 3 Metropolitan Area Network (MAN) Ethernet 5 Managed Internet Services Contract Award Contract End April 12, 2017 June 30, 2018 April 12, 2017 June 30, 2018 1 year Optional Extensions 2 2 Pursuant to the Contract, which is incorporated herein by reference, any public agency, as defined in Government Code section 11541, is allowed to order services and products ("Services") solely as set forth in the Contract. A non-State public Entity (herein "Non-State Entity") shall also be required to complete and submit this Authorization to Order (ATO) Under State Contract prior to ordering Services . A description of the Service(s), applicable rates and charges and the specific terms and conditions under which the Service(s) will be provided to a Non-State Entity are fully set forth in the Contract. Access to the Contract is available at https:!lcdt.ca.gov/services/calnet!. I City of San Rafael I L... ~~ __________ -" (Enter Non-State Entity name) desires to order Service(s), and Contractor agrees to provide such Service(s), as identified in the State of California, Telecommunications Service Request (Form . 20), pursuant to the terms and conditions and rates contained in the Contract. Select One: Select One: Sector Subsector I!!!!!I City 0 County 0 Community College o Federal I!!!!!I Local o Miscellaneous o K-12 0 Public Safety 0 Health o Miscellaneous E-Rate Customers Only complete if applying for E-Rate funding: L..-___________ ---I1 (Enter Non-State Entity name) Intends to seek Universal Service Funding (E-Rate) for eligible services provided under thisATO. The Service(s) ordered under this ATO shall commence rl---------...,I (Enter month, day, year) ("Service Date "). Upon the Service Date, this ATO supersedes and replaces any applicable servicing arrangements between Contractor and Non-State Agency for the Service(s) being ordered under thisATO . Corneas! ATO IFB -B 5/3/2017 Page 11 3 ATTACHMENT 4 -AUTHORIZATION TO ORDER (ATO) This ATO shall become effective upon execution by Non-State Entity, Contractor, and California Department of Technology, Statewide Telecommunications and Network Division (CDT/STND). No Service(s) shall be ordered by Non-State Entity or provided by Contractor until this ATO has been executed by both parties and approved by CDT/STND . By executing this ATO, Non-State Entity may subscribe to the selected services, and Contractor agrees to provide selected services , in accordance with the terms and conditions of this ATO and the Contract. Upon execution of this ATO by Non-State Entity and Contractor, Contractor shall deliver this ATO toCDT/STND for review and approval. The State may, at its sale discretion, revoke any applicable previously approved ATO. The CDT/STND will provide Contract management and oversight, and upon request by the Non-State Entity or Contractor, will advocate resolving any Contract service issues. The ATO, and any resulting Form 20, is a Contract between the Non-State Entity and the Contractor. The State will not represent the Non-State Entity in resolution of litigated disputes between the parties. Non-State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of cancellation . This A TO shall not exceed the term of the CALNET 3 Contract. Non-State Entity, upon execution of this ATO, certifies that Non-State Entity understands that Contractor and the State may, from time to time and without Non-State Entity's consent, amend the terms and conditions of the Contract thereby affecting the terms of service Non-State Entity receives from Contractor. Non-State Entity, upon execution of this ATO , certifies that it has reviewed the terms and conditions , including the rates and charges, of the Contract. Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by the State, pursuant to provisions of the Contract. All Service(s) ordered under this ATO will be submitted to the Contractor using the Form 20, signed by the Non-State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be accomplished by submission of a Form 20 to the Contractor, noting changes . Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that the Contractor shall provide CALNET 3 Program all data, reports, and access to trouble tickets for Service(s) subscribed to under the Contract, pursuant to provisions of the Contract. Non-State Entity may, by placing Service orders issued by its duly authorized representative with Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall bill Non-State Entity, and Non-State Entity shall pay Contractor according to the terms and conditions and rates set forth in the Contract for such Service(s). Corneas! ATO IFB-B 5/3/2017 Page 213 ATTACHMENT 4 -AUTHORIZATION TO ORDER (ATO) Whenever any notice or demand is given under this Contract to Contractor or Non-State Entity, the notice shall be in writing and addressed to the following: Non-State Entity Name & Address City of San Rafael 1400 5th Ave, San Rafael, CA, 94901 ATTN: Gus Bush Customer Contact & Title Information Technology Manager Customer Phone Number 415-458-5302 Customer Email Address gus.bush@cityofsanrafael.org Contractor Name & Address Comcast Business Communications, LLC 1701 John F. Kennedy Blvd. Philadelphia, PA 19103 Notices delivered by overnight courier service shall be deemed delivered on the day following mailing. Notices mailed by U.S . Mail, postage prepaid, registered or certified with return receipt requested, shall be deemed delivered five (5) State business days after mailing. Notices delivered by any other method shall be deemed given upon receipt. Sit C /S b e ec ategoryJ u category: COMCAST Selected Category/Subcategory C3-B-1S-03-TS-40 a Metropolitan Area Network (MAN) Ethernet Category 3 ~ Managed Internet Services Subcategory 5 IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date shown below by their respective duly authorized representatives: NON-STATE ENTITY CONTRACTOR uthorized Signature & Date 'N of Person Signing Printed Name and Title of Person Signing Jim Schutz, City Manager Approved By: State of California California Department of Technology, Statewide Telecommunications and Network Division State Authorized Signature & Date Printed Name and Title: Comeas! ATO IF8-8 5/3/2017 Page 313 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Information Technology Project Manager: Gus Bush Extension: x5302 Contractor Name: Comcast Business Communications, LLC Contractor's Contact: Chris Monson Contact's Email: christopher_monson@comcast.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine .Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA > $20,000; or Purchase> $35,000; or Publ ic Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS , 1~ bonds (for Public Works Contracts) V t: 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE N/A 5/18/2018 Click here to enter a date. C I ~~er tt en ..::1 ( Ie )tt;. Click here to enter a date . D N/A Or Click here to enter a date . sj2J II~ .s72..J Jlt6 51'2.41,8 S\1/1 \ \ 'D t-IIA REVIEWER Check/Initial D GB ~ D -- ~ AI/It- D D JJt- ~ C.A L.L-