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HomeMy WebLinkAboutResolution No. 5090RESOLUTION NO. 5090 A RESOLUTION AUTHORIZING THE SIGNING OF A LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael a lease or agreement with San Rafael Goldenaires Senior Citizens for recreational programs and services - Memorandum of Understanding A copy of which is hereby attached and by this reference made a part hereof. I, MARION A. GRADY, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the 2nd _ day of February 19 76 , by the following vote, to wit: AYES: COUNCILMEN: Jensen, Miskimen, Mulryan, Nixon and Mayor Bettin NOES: COUNCILMEN: None ABSENT: COUNCILMEN: None MARION A. GRADY - City Clerk CITY OF SAN RAFAEL RECREATION DEPARTMENT SAN RAFAEL, CALIFORNIA MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING, made and entered into this day of , 1976, by and between the CITY OF SAN RAFAEL hereinafter referred to as "CITY" and the SAN RAFAEL GOLDENAIRES SENIOR CITIZENS, hereinafter referred to as "GOLDENAIRES" , RECITALS WHEREAS, City and Goldenaires are mutually desirous of providing recreational pro- grams and services for Senior Citizens of San Rafael, WITNESSETH FOR AND IN CONSIDERATION OF mutual promises, convenants and conditions here- inafter contained, the parties hereto agree as follows: 1. City shall provide the Goldenaires facilities and housing at the San Rafael Community Recreation Center, hereinafter referred to as "CENTER", for purposes of providing recreation programs and services for Senior Citizens. 2. City shall provide said facilities at least five days per week during the hours of 8:30 A.M. to 3:30 P.M. , Mondays through Fridays. Scheduling of activity programs at the Center shall be determined by mutual agreement between the City Manager or his designated representatives and the Goldenaires Board of Directors. 3. a. City shall exercise complete control, responsibility and super- vision of the Center and all programs conducted therein. All personnel and/or volunteers assigned as staff to the Golden- aires program shall be employees of the City and, as such, shall be completely under the direction, control and responsi- bility of the City. b. The estimated program cost for the Goldenaires' program shall be $24, 660 per year as detailed in those costs outlined in Exhibit "A", attached hereto and made a part hereof. Any costs in excess of this amount ($24,660) shall not be within the context of this agreement and shall be subject to review by the San Rafael City Council. 4. City shall be responsible for providing all necessary equipment, furnishings, materials, supplies and personnel necessary for the management and operation of the Center. 5. City may, at the request of the Goldenaires Board of Directors, assist with the planning, organization, promotion and conduct of the Goldenaires programs and services . -1- 6. Goldenaires under sponsorship of the City shall operate as a self governing adult club, whose elected officers and members shall assume responsibility for the planning, organization and operation of recreational programs and services for Senior Citizens. 7. Goldenaires membership shall be open to all residents of the County of Marin, fifty-five years of age or older, regardless of sex, creed, race or national origin. B. Goldenaires shall offer a wide variety of opportunities for Senior Citizens to participate in recreational, cultural, educational, social and community services projects and programs. 9. Goldenaires shall consult with and inform the City staff re- garding all matters concerning the organization and operation of the Goldenaires programs and services at the Center. 10. Goldenaires shall accept the sharing of all recreational equip- ment, furnishings and facilities with other individuals, groups and organizations utilizing the Center for recreational and other leisure time purposes. 11. Goldenaires shall abide by and follow all policies, procedures, rules and regulations set forth by the (qty for the administration and operation of the Center. 12. Goldenaires shall submit to the City monthly financial reports regarding the monthly operations of their organization. 13. Goldenaires hereby agree to contribute to the City $5, 000.00 by March 1, 1976, and $5,000.00 by March 1, 1977. These monies shall represent a one-time contribution toward the total acquisi- tion cost of furnishings for the Center. 14. It shall be understood and agreed that at any time the Golden- aires organization dissolves as a whole, all funds accrued by the organization shall be given to the City of San Rafael. 15. It shall be understood and agreed that any financial assistance provided by the Goldenaires for furnishings, equipment and/or supplies, etc. , at the Center shall be available for use by all individuals and groups using the Center. 16. Either party to this contract may terminate this Memorandum of Understanding by giving the other party thirty (30) days written notice. 17. The parties hereto agree that this Memorandum of Understanding shall commence upon 1976. 18. All senior San Rafael residents, whether or not they are members of the Goldenaires, are entitled to participate in any and all senior citizen programs held at the Center. - 2 -- IN WITNESS WHEREOF the parties hereto have executed this written Memorandum of Understanding the day and year first above written. ATTEST: By Marion A. Grady, City Clerk ATTEST: CITY Mayor, City of San Rafael GOLDENAIRES President, San Rafael Goldenaires Senior Citizens Club - 3 - SENIOR CITIZENS PROGRAM ESTIMATE OF EXPENDITURES: EXHIBIT "A" Annual Cost Sta f Supervisory Staff $ 8,700 Recreation Staff 900 Support Staff 2,400 Overhead at 30% (on $9,600) 3,200 Total cost: $15,200 (See details attached) Space Office ($50.00 per month) $ 600 Activity Rooms 1, 2 & 3 ($2.50/hour) 3,900 Large hill and kitchen ($5.00/hour and kitchen $10.00 flat) _ 960 Total cost: $ 5,460 (Based on proposed building use and rates, and currently anticipated use) Supplies and Equipment Office Supplies $ 500 Program Supplies 600 Janitorial Supplies 400 Mileage ($25 per month) 300 Miscellaneous Equipment and Supplies _—. 100 Total cost: $ 1 '900 Utilities Gas and Electricity $ 1,200 Telephone Service - 900 Tobil cost: $ 2,100 TOTAI. $ 24 , 600 (Does not include one-time purchase of furnishings for rooms, office and kitchen.) SENIOR CITIZENS PROGRAM ESTIMATE OF EXPENDITURES FOR STAFFING: 1 . Supervisory Staff (12 month period, 1/2 time) $ 8,700 (Based on half-time commitment by Senior Recreation Supervisor) 2. Recreation Program Staff (12 months @ $75/mo.) 900 Includes funds for part-time recreation program leaders and instructors assigned to teach and instruct a variety of weekly recreational activities and programs. 3. Support Staff (12 months @ $200/month) 2,400 Includes funds for supplemental part-time personnel assistance such as custodial, clerical and supervisory staff as required. 4. Health and Welfare overhead, 25%, of $9,600 $_ 3, 20� Total $15,200