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PW 3rd & Cijos Curb Modification Engineering Svcs AmendmentAMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR DESIGN SERVICES THIS AMENDMENT to Professional Services Agreement is entered into this S-day of fe-bnA {l'fi ,2018 by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH ENGINEERING GROUP, INC., a corporation (hereinafter "CONSULTANT"). RECITALS WHEREAS, on November 8,2017, the CITY and CONSULTANT entered into a Professional Services Agreement for design services (the "Agreement") in connection with the 3rd and Cijos Curb Modifications related to interim changes to the Bettini Transit Center, in an amount not to exceed $8,950; and WHEREAS, the CITY now desires CONSULTANT to provide additional professional engineering services for the 3rd and Cijos Curb Modifications project; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONSULTANT" is hereby amended to include the additional construction administration services set forth in CONSULTANT'S letter dated January 15, 2018, marked as Exhibit "B" and attached to this Amendment and incorporated herein. 2. Section 3 of the Agreement, entitled "DUTIES OF CITY" is hereby amended to include the additional duties of CITY described in Exhibit "B" attached hereto and incorporated herein. 3. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "B" to this Amendment, on a labor fee plus expense basis as detailed in the "Fees" section of Exhibit "B", in a not-to-exceed amount of $35,400, and to change the total not-to- exceed amount under the Agreement to $44, 350. ORIGINAL 4. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" IS hereby amended to extend the termination date of the Agreement to June 1,2018. 5. Except as specifically amended herein, all of the provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date first set forth above . CITY OF SAN RAFAEL BY:~~1-~~+---r---------- ATTEST: LINDSAY LARA, Interim City Clerk APPROVED AS TO FORM: 2 ~h Engineering Group, Name: AI Cornwell 4 Title: President CSW 812 CSW Stuber-Stroeil Engine ering Group . Inc. Date: Revised: File: January 12, 2018 January 15,2018 4.116.120 EXHIBIT B I) ",8 • .) ~S~'I c;-:;. ,11: AB~ 'JF~; ~Jova:o PetJlullla Red'::Q[xj City Si1cri1l1lenio l\1r. David Nicholson, Associate Engineer Via email only: 1-I lin ter. YOllnl,,>({/ :Clt~ 0 fsanrafad.org City of San Rafael, Department of Public \'Corks 111 Morphew Street San Rafael, CA 94901 RE: THIRD & CIJOS -TRANSIT CENTER CONSTRUCTION ADMINISTRATION SERVICES Dear Dayid: CS\\' /Stuber-Stroeh Engineering Group, Inc. (CS\\' 1 ST2) appreciates the opportunity to present our construction administration sen,ices for the 3ru and Cijos Street project. As indicated in the bid documents, we understand proposed impro\'ements include demolition and two (2) new curb returns, storm drain improvements, and minor improvements to the adjacent parking lot. The purpose of these imprO\'ements are to accommodate changes from Sl\L\'RT to their transit center operations and bus service. Improvements shall meet current lICS and City standards and be AD_\. compliant, as indicated in the project plans and spectfications. Listed below are our scope of sen·ices and budgetary estimate. SCOPE OF SERVICES: 1. Construction .\dministration Setup: CS\\'I ST2 will be available to attend one (1) preconstnlction meeting \vith the successful construction contractor, 2. Review Submittals: CS\\'I ST2 will review contractor submittals as necessary per the ciyil related documents. An allowance for up to ten (10) submittals has been provided. 3. Respond to RFI's: CS\"I ST2 will respond to civil related contractor Requests for Information and Requests for Clarification (RFI's and RJ.;'C's). An allowance for up to twelve (12) responses is provided. 4. Daily Construction Obsen'ations: CS\\' 1 ST2 will provide daily on-site obsen'ations to re\·iew the constnlction progress, track work & delay days, prepare daily logs, and coordinate weekly construction meetings. \\'e \vill assist the Contractor and City, as needed, to coordinate with the applicable Utility agencies and local business O\vners. \\'e assume up to four (4) hours per daily site visit. An allowance for up to twenty (20) visits is prO\'ided. 5. Progress Payment and Change Order Requests: CS\\! 1 ST2 \"ill review, track, and make recommendations to City staff for all Contractor progress payments and change order requests. Any sen-ices beyond those specifically outlined above will be billed as Additional Services. The inclusion of Additional Sen'ices to the Scope of \'('ork will require written amendment to the contract to be signed by the client and CS\\' 1 ST2 before the Additional Sen,ices are to be provided. (See _Additional Sen'ices.) CSW Sif 2 David Nicholson, P.E. January 15, 2018 Page 2 EXHIBITB CSW J ST2 agrees to provtde the servtces described above for the following fixed fees, based upon our current Hourly Rates and Billing Policy (enclosed). Services will be billed monthly as percent complete. 1. Construction Administration Setup $ 1,500 2. Review Submittals $ -l,750 3. Respond to RFI's $ 6,000 -l. Daily Construction Observations $ 18,800 5. Progress Payment and Change Order Requests S 3,000 6. Reimbursables S 1,350 Total (Items 1-6)-Construction Administration $ 35,400 Im'oices for services rendered \",111 be issued on a monthly basis. Payment terms are net 30 days from the date of the invoice. Late payments are subject to interest charges at the rate of 18° 0 per annum. OPTIONAL SERVICE Daily Construction Observations: CS\\'J ST2 will perform up to ten (10) additional site vistts to observe construction activities . \\,'e assume up to four (4) hours per visit. An allowance for twenty (20) visits is provided. Our budgetary estimate is S9,400. If tlus proposal is acceptable, please send your contract documents. \'{!e will reUlm a signed copy to you for your records. If YOll have any questions or wish to modify tile Scope of Services, please call me at (415) 883-9850 or contact me via email atRichS(@.cs.." .. ().com. Thank you for considering CS\v'J ST2 to assist you in the development of your project. \\'e look forward to working Witll you. Very truly yours, CSW /STUBER-STROEH ENGINEERING GROUP. INC. Richard Souza R.C.E. #67892 Cc: Hunter Young (I 11lnter.Yollng@cityofsanrafael.org) ,\ \D ,or \\ I' 4 U Ihl.J1t :!fllR HI Ii' \~ I ru ·\ doex CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Kevin McGowan Extension: 3389 Contractor Name: CSW Stuber Stroeh Contractor's Contact: AI Cornwell, Rich Sousa Contact's Email: RichSouza<richs@cswst2.com> D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *P5A > $20,000; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard COP\! of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 10/10/2017 CSW is in the system for Freitas 10/11/2017 Previously on File 10/12/2017 D N/A Or 2/5/2018 5/'/19 S'/~,h~ s)2Q J J~ S--J).~~ LPILf I unB REVIEWER Check/Initial [g] [g] LG D -- D [g] [g] DN DAI ~ ~ ~- ~~