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PW B Street Safety System Engineering SvcsAGREEMENT FOR PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING ASSISTANCE WITH THE B STREET COMMUNITY CENTER SAFETY SYSTEM UPDATE -STAGE AREA PROJECT This Agreement is made and entered into this ~ day of YlO\~ , 2010-, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ME Engineers, Inc., a corporation authorized to do business in California (hereinafter "CONTRACTOR"). RECITALS WHEREAS, Professional Engineering assistance is needed to perform an electrical assessment and prepare an electrical design at the CITY'S B Street Community Center; and WHEREAS, CONTRACTOR is well qualified to assist the CITY with the preparation of electrical design; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The CITY's Director of Public Works, Bill Guerin is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects ofthe progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Steve Peterson is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days 0 f the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows: CONTRACTOR shall perform the duties and/or provide services outlined in the CONTRACTOR'S proposal for "Electrical and Stage Lighting Design Services -B Street Community Center" dated April 4, 2018, marked as Exhibit "A" attached hereto, and incorporated herein. RIG A 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit "A" attached. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: On a time and materials basis for services rendered at the hourly rates shown in CONTRACTOR'S Hourly Rates and Billing Policy Schedule, effective July 12,2017 included within Exhibit "A" and incorporated herein, in a total contract amount not to exceed $28,675.00. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for one (1) year commencing on May 1, 2018 and ending on May 1,2019. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of up to one (1) year(s). 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision ofthis Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 2 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any oftheir respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A ofthis section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, 3 agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. Ifthe insurance is written on a Claims Made Form, then, following termination ofthis Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess ofthe specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment oflosses and 4 related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver ofthe right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the filllest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willfill misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage of fault. C. The defense and indemnification obligations of this Agreement are undertaken in 5 addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period oftime allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 6 Bill Guerin, Director of Public Works City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Steve Peterson, LC ME Engineers 14143 Denver West Pkwy, Suite 300 Golden, CO 80401 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement ofthe parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions ofthis Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or vio lation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant ofthis Agreement or any applicable law, ordinance 7 or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the tenns and conditions of this Agreement, or arising out of the perfonnance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES . CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work perfonned under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Fonn W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as ofthe day, month and year frrst above written. CITY OF SAN RAFAEL CONTRACTOR BY:~ Name: J2,f!,( -.N Uij4.\C-~S Title of Corporate Officer: ? 12.( tJc..l ~ *L. ATTEST: L SAY LARA, CIty Clerk Name: c:5reve ~~Il'-- Title of Corporate Officer: AsJO',*~ 8 APPROVED AS TO FORM: 9 ~ ~ u m e a vis ion of me eng in eers April 4, 2018 Monique Fuhrman City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 EXHIBIT A RE: B Street Community Center-Electrical and Stage Lighting Upgrades Proposal Dear Monique: We are pleased to submit this proposal to you for performing electrical engineering services and stage lighting upgrade design for the B Street Community Center in San Rafael. We propose the following services for your consideration: Scope and Description The project is a renovation of the current stage lighting control and wiring system as well as the electrical service supplying it. The proposal is based on the RFP dated March 15 th 2018. We propose the following services: General Scope of Work 1. Provide all contract management throughout the duration of the project. 2. Meet periodically with the City to discuss the project, present improvement options, review alternatives and describe the status of the engineering . Monthly updates will be provided with invoices. 3. Review of Electrical design including normal power, emergency power, plug loads, light circuiting and outlet layouts to support the Stage lighting system . 4. Production in ACAD software v. 2016 Phase ONE-System assessment and Recommendation 1. Meet with City and prime stakeholders to fully define the nature, use requirements and scope of work for the project. 2. Conduct an on-site engineering assessment of the building electrical system, inventory and document condition and reusability. Observation analysis shall be based on current electrical codes, City standards, and recommended practices. 3. Observation of the stage lighting electrical system shall include electrical service, transformers, switchgear, panels and control devices . 4. Prepare documents to establish and describe the upgrade of the system . Two design options and approach shall be outlined . A table of preliminary material ROM cost est imates and installation costs will also be included . 5. Prepare a draft specification representative of the final specification for the project. This will include relevant sections of our master specification and an initial edit. 6. Submit the report to the city in a recommendation review meeting . Electrical and Stage Lighting Design Plans, Specifications and Estimates Phase. 1. Meet with the City and other Stakeholders to fully define the nature and scope of work for this part of the project. 2. Prepare documents to establish and describe the systems to be used in the project based on the results of the System Assessment design phase. This will include defining materials, major 14143 Denver West PI(wy Suite 300 I Golden CO 80401 I 303 .421.6655 1111' P llqil1PP I ',,( (JIf) Monique Fuhrman City of San Rafael B Street Community Center Page 2 equipment, schedules and approximate space requirements. Considerations shall include stage lighting control gear, ceiling mounted lighting, stage floor and wall stage outlets and provisions for electrical service needs. 3. Prepare electrical engineering plans, budget, and specifications with issuances at 75% and 100% DO for city review. 4. Provide a Comment resolution matrix for future use. Note: This proposal assumes 100% DO drawings to be used for selection of a Design-Build contractor. Our services will conclude with the selection of the contractor. Exclusions The following services are excluded or subject to an additional fee: 1. Preparation of documents for multiple bid packages or accommodate bid alternates. 2. Participation in Value Engineering meetings and/or redesigns after 75% DO phase has begun. 3. Site utilities design beyond 5'-0" of the building. 4. Specialty lighting design and digital renderings beyond those identified above. 5. Services beyond 100% DO and contractor selection. 6. Load readings on existing electrical systems. 7. Commissioning of electrical systems. 8. Using CAD or BIM standards or layering strategy other than ME Engineers, Inc. in-house standards. 9. Work associated with LEED Certification. Fee Proposal Fee: Phase One: $10,175.00 Phase Two: $18,500.00 Total fee for the engineering services is $26,615.00 which will be billed hourly NOT to exceed. Fee Conditions 1. Additional Services For any additional services not included above, a lump sum fee will be negotiated or we will be compensated on a time basis at our prevailing hourly rate schedule. 2. Reimbursable Expenses Reimbursable expenses will be billed monthly at cost the following: Long-distance telephone calls; travel costs to the site, messenger service; express mail; printing costs (except for the normal exchange of drawings during design) for distribution of plans and electronic submittal record copies. We estimate a reimbursable budget of $ 2,000.00 will be required. 3. Schedule and Continuity Fees are based on the assumption that the project will run without interruption and is scheduled for a four month design schedule with an estimated completion of November 30, 2018. If there are extended delays beyond our control, we would expect to negotiate with you an equitable adjustment of our compensation. 4. Meeting Schedule It is anticipated that approximately 24 man hours will be required to support the project. Significantly more hours to support meetings may be treated as an additional service. i I I u me a vision 01 me engineers 14143 Denver West Pkwy Suite 300 I Golden CO 80401 I 303.421 .6655 Monique Fuhrman City of San Rafael B Street Community Center Page 3 If acceptable, please sign below and initial where indicated on the attached Terms and Conditions, and return a copy to ME Engineers for our records. Kevin, we thank you for this opportunity. We look forward to working with you on this project. Please call me if you have any questions about this proposal. Sincerely, Steve Peterson, LC Associate M-E ENGINEERS INC, a Colorado Corporation, doing business as ME Engineers Approved and accepted this _______ day of _________ , 2018. City of San Rafael 8y: ___________________________ ___ Title: __________________ _ i I I u me a vision 01 rne engineers 14143 Denver West Pl<wy Suite 300 I Golden CO 80401 I 303.421.6655 EXHIBIT A ME ENGINEERS' TERMS AND CONDITIONS The following Terms and Conditions are a part of this Agreement. ME Engineers, Inc. shall perform the services outlined in this agreement for the stated fee arrangement. Access To Site: Unless otherwise stated, ME Engineers will have access to the site for activities necessary for the performance of the services . ME Engineers will take precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. Dispute Resolution: Any claims or disputes made during design, construction or post-construction between the Client and ME Engineers shall be submitted to non-binding mediation. Client and ME Engineers agree to include a similar mediation agreement with all contractors, subcontractors, subconsultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. Billing/Payments: Invoices for ME Engineer's services shall be submitted, at ME Engineer's option, either upon completion of such services or on a monthly basis. Invoices shall be payable within 10 days after the client receives payment. If the invoice is not paid within 60 days, ME Engineers may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. Indemnification: The Client shall, to the fullest extent permitted by law, Indemnify and hold harmless ME Engineers, his or her officers, directors, employees, agents and subconsultants from and against a/l damage, liability and cost, including reasonable attomey's fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only .those damages, liabilities or costs attributable to the sale negligence or willful misconduct of ME Engineers. Certifications: Guarantees and Warranties: ME Engineers shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence ME Engineers cannot ascertain. Limitation of liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and ME Engineers, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, ME Engineer's total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed $31,675. Such causes include, but are not limited to, ME Engineer's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Verification of Existing Conditions Clause: Inasmuch as the remodeling and/or rehabilitation of an existing building requires that certain assumptions be made regarding existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money or destroying otherwise adequate or serviceable portions of the building, (the Client) agrees that, except for the sole negligence on the part of ME Engineers, Inc ., (the Client) agrees to indemnify and hold ME Engineers, Inc. harmless from any claims, liability or cost (including the costs of defense) arising or allegedly arising out of the professional services provided under this agreement. Termination of Services: This agreement may be terminated by the Client or ME Engineers should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay ME Engineers for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Ownership of Documents: All documents produced by ME Engineers under this agreement shall remain the property of ME Engineers and may not be used by the Client for any other endeavor without the written consent of ME Engineers. i ~ ~ u m e a vision of me engineers ME ENGINEERS, INC. HOURLY RATE SCHEDULE -2018 San Francisco Office Principal Sr. Associate Associate Senior Project Manager Project Manager Project Engineer Designer CAD Operator Administrative Staff $260/hr $22S/hr $210/hr $180/hr $16S/hr $1S0/hr $13S/hr $120/hr $10S/hr 14143 Denver West Pllwy Suite 300 I Golden CO 80401 I 303 .421.6655 !lH~-I~itiJH1PI'1 ',.l 0111 PHASE 2: Once the design approach is finalized electrical, lighting and control documents will be produced using an ACAD format. Specifications and system design cut sheets and documents will also be produced along with varying options and budget considerations. A comment resolution matrix will be prepared to align with the delivered engineering documents and approaches. Progress issues shall be at 75% DD completion and a final 100% DD completion. We anticipate a timeline for this second phase of 120 days. Progress meetings with the City shall be scheduled within this time line to review the recommended design and engineering approaches. We anticipate 3 design meetings will be required during this phase. In addition, along with monthly billings, a progress schedule update will be included. When final acceptance is given, 100% DD documents and specifications shall be produced. These PS&E documents should take a two-week timeline and will be the final deliverable with the comment resolution matrix. PROJECT SCHEDULE Project management and coordination DELIVERABLES: MONTHl Phase 1 MONTH 2 MONTH 3 MONTH 4 Phase 2 Project schedule,meeting agendas/minutes -------+-----------------1----1- Meeting to define needs of user groups Assess current systems Recommendations review meeting with city DELIVERABLES: Assessment and recommendations memo --------1 Materials for review meeting -------------! '" Design electrical, lighting, and control ~ systems j! Meet with stakeholders and city to review design Investigate and specify products Prepare cost estimates for selected options Use comment resolution matrix and track results DELIVERABLES: 75% DD set Comment resolution matrix 100% DD set Comment resolution matr ix Page 3 of 18