HomeMy WebLinkAbout1998-1999 General Purpose Financial Statementsc. G. UHLENBERG & co. LLP
CERTIFIED PUBLIC ACCOUNTANTS
ROBERT E. BARSANTI, C.P.A . PEGG Y H. CHEN , C.P.A. JEFFRE Y J. IRA , C.P.A . KATHERINE C. WONG, C.P.A .
March 7, 2000
Rod Gould, City Manager
City of San Rafael
1400 Fifth Avenue
San Rafael, California 94901
Dear Mr. Gould:
We would like to express our appreciation to your staff for their cooperation and assistance
during the course of our engagement. During that time we discussed various aspects of
operations and internal controls with your staff. We were extremely pleased with the eagemess
of the City's staff to discuss and correct any potential problems, We look forward to working
together with the City in the years to come.
In planning and performing our audit of the general purpose financial statements for the fiscal
year ended June 30, 1999, we considered its internal control structure in order to determine our
auditing procedures for the purpose of expressing an opinion on the general purpose financial
statements and not to provide assurance on the intemal control structure. Our consideration of
the internal control structure would not necessarily disclose all matters that might be material
weaknesses under standards established by the American Institute of Certified Public
Accountants. A description of the responsibility of the management for establishing and
maintaining the internal control structure, and of the objective of inherent limitations in such a
structure, is set forth in the attached Appendix, and should be read in conjunction with this
report.
A material weakness is a condition in which the design or operation of the specific internal
control structure elements does not reduce to a relatively low level the risk that errors or
irregularities in amounts that would be material, in relation to the general purpose financial
statements being audited, may occur and not be detected within a timely period by employees in
the normal course of performing their assigned functions.
We noted no matters involving the internal control structure and its operations that we consider
to be material weaknesses as defined above, The following comments present our findings with
suggested solutions for your consideration and possible implementation.
647 Veterans Boulevard, Redwood City, CA 94063
Phone (650) 365-2323 • (408) 733-9944 • (510) 353-0330
Fax (650) 365-8394
~ile conducting the audit, we discussed various aspects of operations and internal controls with
management. We feel very positive about the improvements that have been implemented in the
past year, especially in light of the budget constraints facing the City.
This letter is intended solely for the information and use of management and the City Council
and should not be used for any other purpose. This restriction is not intended to limit distribution
of this letter which is a matter of public record.
We would be pleased to discuss these matters in greater detail at your convenience.
Again, we would like to express our appreciation for the courtesy and assistance extended to us
during the conduct of our audit by the staff ofthe City.
Very truly yours,
C. G. UHLENBERG & CO. LLP
By
Katherine C. Wong
Encl.
cc: Ken Nordhoff, Assistant City Manager
2
CITY OF SAN RAFAEL, CALIFORNIA
CURRENT YEAR FINDINGS AND RECOMMENDATIONS
PURCHASING
Finding -During our review of the City's internal controls, we noted that the City does not
utilize centralized purchasing. Although no breakdown in the purchasing controls has come to
our attention, segregating purchasing from cash disbursements and receiving is an important
aspect of maintaining good internal controls.
Recommendation -We recommend the city create the position of an independent purchasing
agent. The addition of this position would improve internal controls and additionally, help in
reducing the cost of materials and supplies purchased, controlling the quantity and frequency
purchases made and monitoring departmental budgets. Removing the purchasing duties from
department managers would also allow them to devote more of their time to their respective
departments.
MAJOR BREAKTHROUGH IN REPORTING MODEL
A major breakthrough was made by the Governmental Accounting Standards Board (GASB), at
its July, 1998, meeting . The board tentatively agreed to a new reporting model. Full details of
the model as well as the appropriate level of detail and location of the information will be
discussed at a future meeting. The board is also considering modifying the rules of liability and
expenditure recognition in governmental funds as part of the final statement. The board has
scheduled public hearings over the next few months to discuss these issues. We will continue to
keep you updated on the board's progress and of course we are available to answer any questions
regarding this comprehensive and momentous statement. Although this change does not effect
the City directly it will impact the information and accounting of many entities that are integral
to your operations.
INTERNAL CONTROLS
As a result of new disclosure requirements (SAS 82), we need to remind management of their
responsibility to maintain adequate internal controls. Even with strong internal control
procedures in place, employees can learn to manipulate the accounting system to their benefit.
However, a properly executed system of internal controls can help you reduce these risks.
3
CITY OF SAN RAFAEL, CALIFORNIA
STATUS OF PRIOR YEAR'S FINDINGS AND RECOMMENDATIONS
FIXED ASSETS
Finding -The City does not have a written policies manual with established procedures for
differentiating between capitalizable additions and replacement and maintenance expenditures.
A procedures manual should be in place to guide and assist in the area of maintaining fixed
assets and determining depreciation on fixed assets.
Recommendation -We recommend that the City establish a written procedures manual as a guide
and to assist in the area of maintaining fixed assets.
Status -Not implemented; repeat recommendation.
CHILD DEVELOPMENT PROGRAM
Finding -During our review of the Child Development Program grant revenues, we noted that
revenues for Renovation and Repair and the One-Time-Only Instructional Material Grant were
recorded in the Latchkey and Preschool Funds. Adjustments were required to allocate the grant
revenues to the appropriate funds.
Recommendation -We recommend that cash receipts for grant revenues be coded correctly and
distributed to the appropriate funds.
Status -Not implemented; repeat recommendation.
ACCOUNTING POLICIES AND PROCEDURES MANUAL
Finding -The City does not have an accounting manual which outlines the current accounting
policies and procedures. Lack of such a manual can result in inconsistent treatment of
accounting transactions, increased supervisor time responding to staff inquiries and difficult
transition periods in the event of personnel turnover. Additionally, it is more difficult to assure
compliance with legal and other requirements.
Recommendation - A comprehensive accounting policies and procedures manual should be
prepared which would include, but not be limited to:
• Descriptions of the functions of each job within the Finance Department.
• The nature and source of entries to each general ledger account.
• Descriptions of standard, recurring and closing journal entries, especially for
complicated transactions.
• Approved procedures for journal entries and invoices.
• Monthly and annual closing procedures.
• Financial reporting, including compliance requirements.
4
CITY OF SAN RAFAEL, CALIFORNIA
STATUS OF PRIOR YEAR'S FINDINGS AND RECOMMENDATIONS
The City acknowledges that there is a need to have a policy and procedures manual. However,
this is something that the City is going to work on as time permits.
Status -The City is in the process of preparing an accounting policies and procedures manual.
The City has completed the business license procedures manual and the city-wide collections
procedures.
5
MANAGEMENT'S RESPONSIBILITY FOR, AND THE OBJECTIVES AND
LIMITATIONS, OF THE INTERNAL CONTROL STRUCTURE
APPENDIX
The following comments concerning management's responsibility for the internal control
structure and the objectives of, and the inherent limitations in, the internal control structure are
adapted from the Statements on Auditing Standards of the American Institute of Certified Public
Accountants.
Management's Responsibility
Management is responsible for establishing and maintaining an internal control structure. In
fulfilling this responsibility, estimates and judgments by management are required to assess the
expected benefits and related costs of the internal control structure policies and procedures.
Objectives
The objectives of an internal control structure are to provide management with reasonable, but
not absolute, assurance that assets are safeguarded against loss from unauthorized use or
disposition, and that transactions are executed in accordance with management's authorization
and recorded properly to permit the preparation of general purpose financial statements in
accordance with generally accepted accounting principles.
Limitations
Because of inherent limitations in any internal control structure, errors or irregularities
nevertheless may occur and not be detected. Also, projection of any evaluation of the structure
to future periods is subject to the risk that procedures may become inadequate because of
changes in conditions or that the effectiveness of the design and operation of policies and
procedures may deteriorate.
6
CITY OF SAN RAFAEL, CALIFORNIA
GENERAL PURPOSE
FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED
JUNE 30,1999
* * *
CITY OF SAN RAFAEL, CALIFORNIA
GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
T ABLE OF CONTENTS
(Concluded)
Independent Auditor's Report .................................................................................... .
General Purpose Financial Statements:
Combined Balance Sheet -All Fund Types and Account Groups and
Discretely Presented Component Units ......................................................... .
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances -All Governmental Fund
Types and Expendable Trust Funds ............................................................. ..
Combined Statement of Revenues , Expenditures and Changes in
Fund Balances -Budget and Actual (Budget Basis) -General,
Special Revenue and Debt Service Funds ...................................................... .
Combined Statement of Revenues, Expenses and Changes in
Fund Equity -Proprietary Fund Type and
Discretely Presented Component Unit ........................................................... .
Combined Statement of Cash Flows -Proprietary Fund Type and
Discretely Presented Component Unit ........................................................... .
Notes To General Purpose Financial Statements ....................................................... .
Supplementary Infonnation:
Special Revenue Funds:
Combining Balance Sheet.. ............................................................................ .
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances ....................................................................... .
Recreation Revolving Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (GAAP Basis) and Actual ...... .
Baypoint Lagoons Assessment District Fund -Statement of
Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual .......................................................... .
Parking Services Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (GAAP Basis) and Actual ...... .
Gas Tax Fund -Statement of Revenues, Expenditures and Changes
in Fund Balances -Budget (GAAP Basis) and Actual ........................... .
Childcare Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual ............. .
Equipment Replacement Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (GAAP Basis) and Actual ...... .
Street Maintenance & Cleaning Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
PAGE NO.
2-5
6-7
8 -10
11
12
14 -50
51 -54
55 -58
59
60
61
62
63
64
CITY OF SAN RAFAEL, CALIFORNIA
GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
(Concluded)
PAGE NO.
and Actual ........................................................................................... ..... 65
Sewer Maintenance Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ................................................................................................ 66
Household Hazmat Facility Fund -Statement of Revenues. Expenditures
and Changes in Fund Balances -Budget (GAAP Basis) and Actual....... 67
Loch Lomond Assessment District Fund -Statement of Revenues.
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ......... ....................................................................................... 68
Library Fund -Statement of Revenues, Expenditures and Changes
in Fund Balances -Budget (GAAP Basis) and Actual............................ 69
Public Safety Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual.............. 70
Stonnwater Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual .............. 71
Traffic and Housing Mitigation Fund -Statement of Revenues.
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ................................................................................................ 72
Development Services Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (GAAP Basis) and Actual....... 73
Grants Fund -Statement of Revenues, Expenditures and Changes
in Fund Balances -Budget (GAAP Basis) and Actual............................ 74
Parkland Dedication Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual.............. 75
Emergency Medical Services Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ................................................................................................ 76
Debt Service Funds:
Combining Balance Sheet.. ............................................................................ .
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances ....................................................................... .
Peacock Gap Assessment District Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ............................................................................................... .
1915 Act Bonds Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual ............. .
Mariposa Assessment District Fund -Statement of Revenues ,
77 -78
79 -80
81
82
CITY OF SAN RAFAEL, CALIFORNIA
GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
(Concluded)
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and A.ctual ............................................................................................... .
1997 Financing Authority Revenue Bonds Fund -Statement of Revenues ,
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ............................................................................................... .
1992 Agency Refunding Bonds Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget (GAAP Basis)
and Actual ............................................................................................... .
1995 Agency Bonds Fund -Statement of Revenues, Expenditures
and Changes in Fund Balances -Budget (Cash Basis) and Actual ..........
Capital Projects Funds :
Combining Balance Sheet.. ............................................................................ .
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances ............................................................... ..
Internal Service Funds :
PAGE NO .
83
8-+
85
86
87 -88
89 -90
Combining Balance Sheet. ............ ....................... ................................ ........... 91
Combining Statement of Revenues, Expenses
and Changes in Retained Earnings............................ ................ ........ ....... 92
Combining Statement of Cash Flows ............................................................. 93
Trust and Agency Funds:
Combining Balance Sheet............................................................................... 94
Expendable Trust Funds:
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances .......................................................................................... 95
Business Improvement Fund:
Statement of Revenues , Expenditures and Changes in Fund Balances
Budget (GAAP Basis) and Actual ................................................................. 96
Library Fiduciary Improvement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balances
Budget (GAAP Basis) and Actual........................................................... 97
THIS PAGE IS LEFT BLANK INTENTIONALLY
c. G. UHLENBERG & co. LLP
CERTIFIED PUBLIC ACCOUNTANTS
ROBEi'1T E. BARSANT I. C.PA PEGGY H. CHEN. C PA JEFFREY J IRA. C PA KATHERINE C WONG . C PA
INDEPE:"lDE:"lT AUDITOR'S REPORT
Honorable Mayor and Members of
the City Council of the City of San Rafael
San Rafael. California
We have audited the accompanying general purpose financial statements of the City of San Rafael. California (the
City). as of and for the fiscal year ended June 30. 1999. as listed in the foregoing table of contents. These general
purpose financial statements are the responsibility of the City's management. Our responsibility is to express an
opinion on these general purpose financial statements based on our audit. We did not audit the financial statement of
the San Rafael Sanitation District, a discretely presented component unit. which statements reflect total assets of
$24.641,434 as of June 30, 1999, and total revenues of $4.711,879 for the year then ended. Those financial
statements were audited by other auditors whose report has been furnished to us. and our opinion on the general
purpose financial statements. insofar as it relates to the amounts included for the San Rafael Sanitation District. is
based on the report of the other auditors.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards.
issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget
Circular A-133. Audits of State and Local Governments and Non-Profit Organizations. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements
are free of material misstatement. An audit includes examining. on a test basis. evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion. the general purpose financial statements referred to above present fairly, in all material respects. the
financial position of the City of San Rafael, California, at June 30. 1999, and the results of its operations and the cash
flows of its proprietary fund types for the fiscal year then ended in conformity with generally accepted accounting
principles.
In accordance with Government Auditing Standards, we have also issued a report dated September 23. 1999 on our
consideration of the City of San Rafael's internal control structure and a report on September 23. 1999 on its
compliance with laws and regulations.
Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a
whole. The accompanying combining and individual fund and account group statements and schedules listed in the
table of contents under "Supplementary Information" are presented for purposes of additional analysis and are a
required part of the general purpose financial statements of the City of San Rafael. Such information has been
subjected to the auditing procedures applied in the audit of the general purpose financial statements and. in our
opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a
whole.
The financial information listed in the accompanying table of contents under "Statistical Section" is presented for
purposes of additional analysis and is not a required part of the general purpose financial statements of the City.
Such information has not been subjected to the auditing procedures applied in the audit of the general purpose
financial statements. and. accordingly, we express no opinion on such information.
C.q. ~ ~.
September 23. 1999
Redwood City. California
647 Veterans Boulevard. Redwood City, CA 94063
Phone (650) 365-2323 • (408) 733-9944 • (510) 353-0330
Fa.."X (650) 365-8394
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED BALANCE SHEET -ALL FUND TYPES AND ACCOUNT GROUPS
AND DISCRETELY PRESENTED COMPONENT UNITS
JUNE 30, 1999
GOVERNMENTAL FUND TYPES
SPECIAL DEBT CAPITAL
GENERAL REVENUE SERVICE PROJECTS
ASSETS AND OTHER DEBITS
Assets :
Cash and investments $ 4,510,445 $ 17,536,496 $1,039,253 $ 7,512,911
Cash with fiscal agent 3,861,325 1,058,375 22,614,103
Restricted cash
Accounts receivable 528,894 311 ,137 424,886
Taxes receivable 2,906,755 2,788 3,397 452,067
Grants receivable 249,956
Interest receivable 474,564 49,238
Assessment receivable 938,7'23
Loans receivable 764,685 100,000 325,536
Due from other funds 25,000 43,654 752 ,037
Prepaid expenses
Other current assets
General fixed assets
Component unit fixed assets -net
COP issuance costs -net
Other Debits:
Amount available in debt service
funds
Amount to be provided for
retirement of:
General long-term debt
Vacation and sick leave
TOTAL ASSETS AND
OTHER DEBITS $ 13.071.668 $ 18.244.031 $3.039 .748 $32.130.778
See accompanying notes to general purpose financial statements .
2
PROPRIETARY
FUND TYPES
INTERNAL
SERVICE
$2,799,452
$ 2.799.452
FIDUCIARY
FUND TYPES
EXPENDABLE
TRUST AND
AGENCY
$ 445,651
$ 445.651
ACCOUNT GROUPS
GENERAL GENERAL
$
FIXED LONG-
ASSETS TERNIDEBT
$
37,719,631
24,712,196
5,386,474
3.507,645
$37.719.631 $33.606.315
3
PRIMARY
GOVERNMENT
TOTALS
(MEMORANDUM
ONLY)
$ 33,844,208
27,533,803
1,264,917
3,365,007
249,956
523,802
938,723
1,190,221
820,691
37,719,631
24,712,196
5,386,474
3,507,645
$ 141.057.274
REPORTI~G
ENTITY
TOTALS
COMPONENT (MEMORANDL1M
UNIT ONLY)
$ 1,731,457
413,217
1,405
11,237
8,723
22,426,738
48,657
$ 24.6'+ 1.434
$ 35,575.665
27,533.803
.+ 13.217
1.264.917
3,365.007
249,956
525,207
938.723
1,190.221
820.691
11.237
8.723
37,719,631
22,426,738
48.657
24,712.196
5,386'-+74
3.507.645
$ 165.698.708
(Continued)
CITY OF SAN RAFAEL. CALIFORNIA
COMBINED BALANCE SHEET -ALL FUND TYPES AND ACCOUNT GROUPS
AND DISCRETELY PRESENTED COMPONENT UNIT
JUNE 30, 1999
PROPRIETARY
GOVERNMENTAL FUND TYPES FUND TYPES
SPECIAL DEBT CAPITAL INTERNAL
GENERAL REVENUE SERVICE PROJECTS SERVICE
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts payable $ 1,132,785 $ 817,651 $ 2,932 $ 149,390 $ 20,102
Connection fees payable
Developer bonds payable 30,100
Insurance claims payable 2,158,125
Interest payable
Due to other funds 649,145 171,546
Deferred revenue 11,325 21,726 938,723 42,020
Capital leases
Compensated absences
Certificates of participation
Notes payable 3,850,000
Special assessment debt
Bonds payable
Total Liabilities 5,024.210 1,488.522 941,655 362.956 2.178.227
Fund Equity and Other Credits:
Investment in general fixed assets
Contributed capital
Retained earnings:
Reserved
Unreserved 621,225
Total Retained Earnings 621.225
Fund Balances:
Reserved 3,534,95 I 1,332,513 1,188,779 1,639,265
Unreserved:
Designated 11,369,932 13,701 30,150,584
Undesignated 4.512.507 4.053.064 895.613 (22.027)
Total Fund Balances 8.047,458 16.755.509 2.098.093 31.767.822
Total Fund Equity and
other credits 8,047,458 16,755.509 2.098.093 31,767.822 621.225
TOTAL LIABILITIES
AND FUND EQUITY $ 13.071.668 $ 18.24 ... 1-.03 I $3.039.748 $ 32.130.778 $ 2.799.-+52
See accompanying notes to general purpose financial statements .
4
FIDUCIARY
FUND TYPES
EXPENDABLE
TRUST AND
AGENCY
$ 206
206
3,000
442,445
445.445
445.445
$ 445.651
ACCOUNT GROUPS
GENERAL GENERAL
FIXED LONG-
ASSETS TE~lDEBT
$ $
79,670
3,507,645
169,000
1,530,000
28,320.000
33.606.315
37,719,631
37.719.631
$37.719.631 $ 33.606.315
5
PRIMARY
GOVERt"TMENT
TOTALS
REPORTING
E0iTITY
TOTALS
(MEMORANDUM COMPONENT (MEMORANDlM
ONLY) UNIT ONLY)
$ 2,123,066 $ 30,757 $ 2, I 53,823
21,000 21,000
30,100 30,100
2,158,125 2.158,125
114,652 114,652
820.691 820,691
1,013,794 1,013,794
79,670 79,670
3,507,645 3,507,645
4,062,072 4,062,072
4,019,000 4,019,000
1,530,000 1,530,000
28.320,000 28,320.000
43.602.091 4.228.481 47.830,572
37,719,631 37,719,631
7.748.080 7.748.080
89,968 89,968
621.225 12.574,905 13.196.130
621.225 12.664.873 13.286.098
7,698,508 7.698,508
41,976,662 41.976,662
9.439.157 9.439.157
59.114.327 59.114.327
97.455.183 20.412.953 117.868.136
$ 141.057.274 $ 24.641.434 $ 165.698.708
(Cone I uded)
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
GOVERNMENTAL FUND TYPES
SPECIAL DEBT
GENERAL REVENUE SERVICE
REVENUES:
Taxes and special assessments $ ::!6,On,649 $ 1,659,800 $3,009.657
Licenses and permits 814,828 131,560
Fines and forfeitures 1,::!64,465 39,481
Uses of money and property 266,930 739,429 59,045
Intergovernmental 3,955,126 2,167,510
Charges for current services 1,324,108 9,770,440
Other revenues 280.306 307.664
Total Revenues 33.978.412 14.815.884 3.068.70::!
EXPENDITURES:
Current:
General government 5,955,323 129,178
Public safety 16,979,766 3,958,298
Public works and parks 4,244,539 2,718,418
Community development 1,708,135 577,972
Culture and recreation 1,324,233 4,114,813
Capital Outlay 5,298,815
Debt Service:
Principal retirement 1,323,000
Interest and fiscal charges 1,874.003
Total Expenditures 30.211.996 16.797.494 3,197,003
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 3.766.416 (1.981.610) (128.301)
OTHER FINANCING SOURCES (USES):
Operating transfers -In 1,160,856 3,422,282 7,583
Operating transfers -Out (3,542,061 ) (960,945) (8,700)
Proceed from sale of land
Cost of land sold
Proceeds from issuance of bonds
Bond issuance costs
Total Other Financing Sources (Uses) (2.381.205) 2.461.337 ( 1.117)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES AND
OTHER FINANCING USES 1,385,211 479,727 (129,418)
FUND BALANCES -JULY I, 1998 6,662,247 16,892,273 2,227,511
PRIOR PERIOD ADJUSTMENTS (616.491 )
FUND BALANCES -JUNE 30, 1999 $ 8.047.458 $ 16.755.509 $2,098.093
See accompanying notes to general purpose financial statements.
6
CAPITAL
PROJECTS
$ 465,460
371,121
114,617
487
370.753
1.322.438
1,202,172
1,683,098
2.885.270
( 1.562.832)
128,568
(207,583)
2,052,607
(2,004,514)
23,504,004
(889.90 I)
22.583.181
21,020,349
10,130,982
616.491
$31.767.822
FIDUCIARY
FUND TYPES
EXPENDABLE
TRUST AND
AGENCY
$
22,550
35,000
15.242
72.792
51,747
3,133
54.880
17.912
17,912
427,533
$ 445.445
PRIMARY
GOYER.t"\lMENT
TOTALS
(MEMORANDUM
ONLY)
$ 31.207,566
946,388
1,303,946
1,459,075
6,272,253
11,095,035
973.965
53.258.228
6,084,501
20,938,064
6,962,957
3,540,026
5,442,179
6,981,913
1,323,000
1.874.003
53.146.643
111,585
4,719,289
(4,719,289)
2,052,607
(2,004,514 )
23,504,004
(889.901)
22.662.196
22,773,781
36,3 4 0,546
$ 59.114.327
7
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES -BUDGET (GAAP BASIS) AND ACTUAL
GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUNDS
FOR THE FISCAL YEAR ENDED JUNE 3D, 1999
REVENUES:
Taxes and special assessments
Licenses and perm its
Fines and forfeitures
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Current:
General government
Public safety
Public works and parks
Community development
Culture and recreation
Capital Outlay
Debt Service:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Proceeds from issuance of bonds
Bond issuance costs
Total Other Financing Sources (Uses)
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER FINANCING USES
FUND BALANCES -JULY 1, 1998
PRIOR PERIOD ADJUSTMENTS
FUND BALANCES -JUNE 30, 1999
BUDGET
$ 24,881 ,813
622,480
987,809
328,325
3,739,497
1,454,032
137.713
32.151.669
5,468,876
16,672,178
4,408,039
2,094,524
1,416,054
30,059.671
2.091,998
1,100,856
(4,028,672)
(2.927.816)
$ (835.8\8)
GENERAL FUND
VARIANCE
FAVORABLE
ACTUAL (UNFAVORABLE)
$ 26,072,649
814,828
1,264,465
266,930
3,955,126
1,324,108
280.306
33.978.412
5,955,323
16,979,766
4,244,539
1,708,135
1,324,233
30.211.996
3.766.416
1,160,856
(3,542,061 )
(2.381.205)
1,385,211
6,662,247
$ 8.047.458
$1,190,836
192,348
276,656
(61,395)
215,629
( 129,924)
142.593
1.826.743
(486.447)
(307,588)
163,500
386,389
91,821
( 152.325)
1.674.418
60,000
486,611
546.611
$2.221.029
See accompanying notes to general purpose financial statements.
8
SPECIAL REVENUE FUNDS
BUDGET
$ 1,662,710
116,040
1,600
509,665
2,846,069
9,611,142
496.580
15.243.806
146,071
5,105,164
3,504,945
120,000
4,658,026
12,176,359
25.710.565
(10A66.759)
3,624,772
(960,945)
2.663.827
$ (7.802.932)
ACTUAL
$ 1,659,800
131,560
39,481
739,429
2,167,510
9,770,440
307.664
14.815.884
129,178
3,958,298
2,718,418
577,972
4,114,813
5,298,815
16.797.494
( 1.981.610)
3,422,282
(960,945)
2.461.337
479,727
16 ,892,273
(616.491)
$16.755.509
VARIANCE
FAVORABLE
(UNF A VORABLE)
$ (2,910)
15,520
37,881
229,764
(678,559)
159,298
(188.916)
(427.922)
16,893
1,146,866
786,527
(457,972)
543,213
6,877,544
8.913.071
8.485.149
(202,490)
(202.490)
$ 8.282.659
DEBT SERVICE FUNDS
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFA VORABLE)
$3,000,255 $ 3,009,657 $ 9.402
30,000 59,045 29,045
3.030.255 3.068.702 38.447
1,323,000 1,323,000
1.877,136 1.874.003 3.133
3,200.136 3.197.003 3.133
(169.881) (128.301) 41,580
7,583 7,583
(8,700) (8,700)
(8.700) ( 1.117) 7.583
$ (178.581) (129,418) $ 49.163
2,227,511
$2.098.093
(Continued)
9
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES -BUDGET (GAAP BASIS) AND ACTUAL
GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES:
Taxes and special assessments
Licenses and permits
Fines and forfeitures
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Current:
General government
Public safety
Public works and parks
Community development
Culture and recreation
Capital Outlay
Debt Service:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Proceeds from issuance of bonds
Bond issuance costs
Total Other Financing Sources (Uses)
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER FINANCING USES
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30,1999
to
EXPENDABLE TRUST FUNDS
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
$
12,580
35,000
17,000
64,580
58,000
30,000
88,000
(23.420)
$ (23.420)
$
22,550
35,000
15.242
72.792
51,747
3,133
54,880
17.912
17,912
427.533
$445.445
$
9,970
(1.758)
8.212
6,253
26,867
33.120
41,332
$ 41.332
(Concluded)
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS -PROPRIETARY FUND TYPE AND
DISCRETEL Y PRESENTED COMPONENT UNIT
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
OPERATING REVENUES:
Charges for current services
Refunds
Sewer charges
Connection fees
Total Operating Revenues
OPERA TING EXPENSES
Insurance premiums and claims
Sewage collection
Sewage treatment
Depreciation and amortization
General and administrative
Total Operating Expenses
Operating income
NON-OPERA TING REVENUES (EXPENSES):
Property taxes
Special assessments -Bayside Acres
Aid from governmental agencies
Investment income
Interest expense
Other non-operating revenues
Total Non-operating Revenues
Net Income
Add: depreciation expense on assets
acquired by contributed capital
Increase in retained earnings
Retained earnings -July I, 1998
Retained earnings -June 30, 1999
Contributed capital -July l. 1998
Less: depreciation expense accumulated
Contributed capital -June 30, 1999
Total Retained Earnings
PRIMARY
GOVERNMENT
INTERNAL
SERVICE
$ 1,948,404
220,242
2.168.646
1,893,507
1.893.507
275.139
83,650
1.803
85.453
360;592
360,592
260,633
621.225
$ 621.225
COMPONENT
UNIT
ENTERPRISE
$
4,607,090
104.789
4.711.879
1.567, I 90
1,85 I ,800
785,937
182.713
4.387.640
324.239
427,380
(.+91)
6,996
59,61 I
(284,924)
208.572
532,811
286.478
819,289
11,845,58'+
12.664.873
8.034,558
(286.4 78}
7.748.080
$ 20A12.953
See accompanying notes to general purpose financial statements.
I I
TOTALS
(M E M 0 R.-\;\ D L' \ I
ONLY)
$ 1,9'+8,40'+
220,2'+2
4,607.090
104.789
6.880.525
1,893,507
1,567, 190
1.85 1.800
785,937
182.713
6.281.1.+7
599.378
427,380
(49 I)
6,996
143,261
(284,924)
1.803
294.025
893,403
286.478
I, I 79,88 I
12. I 06,217
13.286.098
8,03.+.558
(286.-+ 7 8)
7.748.080
$ 2. 1.03'+. I 78
CITY OF SAN RAFAEL, CALIFORNIA
COMBINED STATEMENT OF CASH FLOWS -
PROPRIETARY FUND TYPE AND
DISCRETEL Y PRESENTED COMPONENT UNIT
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
PRIMARY
GOVERNMENT COMPONENT TOTALS
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating income
Adjustments to reconcile operating income to net cash
provided by operating activities:
Depreciation and amortization
Changes in current assets and liabilities:
(Increase) decrease in:
Prepaid expenses and other current assets
Increase (decrease) in:
Accounts payable and other current liabilities
Increase (decrease) in:
Claims payable
Net Cash Provided by Operating Activities
CASH FLOWS FROM NON CAPITAL FINANCING ACTIVITIES:
Property taxes
Aid from governmental agencies
Non-operating revenues
Net Cash Provided by Non Capital Financing Activities
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES:
Cash paid for capital acquisitions
Special assessments -Bayside Acres Assessment District
Interest received from certificates of participation principal cash
Principal payments on certificates of participation
Interest paid on certificates of participation
Net Cash Used for Capital Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES:
Income from investments
Net Cash Provided by Investing Activities
Net Increase in Cash and Cash Equivalent
Cash and Cash Equivalents -July I, 1998
Cash and Cash Equivalents -June 30, 1999
INTERNAL UNIT (MEMORANDUM
SERVICE ENTERPRISE ONLY)
$ 275,139
6,478
249.384
531,001
1.803
1,803
83.650
83.650
616,454
I. I 82.998
$ 2.799.452
$ 324,239
785,937
(3,952)
(28,303 )
L077.92 I
427,380
6,996
434.376
(119,920)
(491)
19,484
(200,000)
(28 \,\ 65)
(582.09 /)
40.395
40.395
970,600
1.174.074
$ 2.144.674
S 599,378
785.937
(3,952)
(21,825)
1.608.92'
427,380
6,996
1.803
436.179
(119,920)
(491)
19,-l84
(200,000)
(281.165)
(58'.092)
1'14.045
114.045
1,587,054
3.357.07 1
S 4.944.126
See accompanying notes to general purpose financial statements.
12
NOTES TO GENERAL PURPOSE
FINANCIAL STATEMENTS
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of San Rafael (the City) have been prepared in conformity
with generally accepted accounting principles (GAAP) as applied to governmental units. The
Governmental Accounting Standards Board (GAS B) is the accepted standard-setting body for
establishing governmental accounting and financial reporting principles.
A. REPORTING ENTITY
The City maintains a Council-Manager form of government and provides the
following services: public safety (police and fire), public works, community
development, library, parks, recreation, childcare, and general administrative services .
As required by generally accepted accounting principles, these financial statements
present the City (the primary government) and its component units. Component units
generally are legally separate entities for which a primary government is financially
accountable. Financial accountability ordinarily involves meeting both of the
following criteria set forth in GASB Statement No. 14; the primary government is
accountable for the potential component unit, and the primary government is able to
impose its will upon the potential component unit, or there is a possibility that the
potential component unit may provide specific financial benefits or impose specific
financial burdens on the primary government.
In addition to having the same governing board, the City is financially accountable for
the San Rafael Redevelopment Agency and the San Rafael Joint Powers Financing
Authority, and management activities of both entities are conducted by City staff. The
two legally separated entities are, in substance, part of the City's operations. The two
entities are, therefore, blended into the City's general purpose financial statements .
The component units discussed in this note are included in the City's reporting entity
because of the significance of its operational or financial relationships with the City.
Each component unit has a June 30 year end. Separately issued component unit
financial statements can be obtained at the City of San RafaeL Finance Department,
1400 Fifth Avenue, San Rafael , California 94915.
Blended Component Units:
San Rafael Redevelopment Agencv
The San Rafael Redevelopment Agency (the Agency) was established
under the provisions of the Community Redevelopment Law (California
Health and Safety Code, commencing with Section 33000) primarily to
assist in the clearance and rehabilitation of areas determined to be in a
declining condition in the City of San Rafael (the City). Financial activity
14
CITY OF SAN RAFAEL, CALIFORi"lIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
of the Agency commenced in July 1983. Under the Agency's
Redevelopment Plan (the Plan), approved in November 1982. the Agency
proposes to assist in the development of the property located in the central
San Rafael business core and east San Rafael. The Agency receives
incremental tax revenues on the developed property due to increases in
assessed value. The Agency functions as an independent entity. The City
Council serves as the governing board of the San Rafael Redevelopment
Agency .
The Agency's assets, liabilities, revenues and expenditures (other than
those applicable to its fixed assets and long term debt) are blended into the
Capital Projects Funds and Debt Service Funds. The Agency's fixed assets
are included in the General Fixed Assets Account Group. The Agency 's
long-term debts are blended into the General Long-Term Debt Account
Group.
San Rafael Joint Powers Financing Authoritv
The San Rafael Joint Powers Financing Authority (the Financing
Authority) was created by the City of San Rafael pursuant to Articles 1 and
2 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State
of California for the purpose of assisting in the financing and refinancing of
certain assessment district activities of the City.
All of the Financing Authority's assets, liabilities, revenues and
expenditures are blended into the Capital Projects Funds and the Debt
Service Funds. The Financing Authority's long-term debts are blended into
the General Long-Term Debt Account Group.
Discretely Presented Component Unit:
San Rafael Sanitation District
The San Rafael Sanitary District (the District) was formed in 1947 under
Section 4700 of the California Health and Safety Code to provide
wastewater transmission over the southern two-thirds of the City of San
Rafael and adjacent unincorporated areas. The City contracts with the
District to maintain the collection systems in the City and unincorporated
areas .
The District is governed by a three member Board of Directors \vho are
appointed to four year terms . The City Council of the City of San Rafael
15
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
appoints two out of the three board members and has the ability to remove
the two board members at will.
The activities of the District are accounted for in a single enterprise fund.
The District's assets, liabilities. revenues, expenses, results of operation
and cash flows are discretely presented on the City's general purpose
financial statements. Separately issued component unit financial
statements can be obtained at Central Marin Sanitation Agency, Finance
Department, 1301 Andersen Drive, San Rafael, CA 94901.
B. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Description of Funds and Account Groups -The accounts of the City are organized on
the basis of funds and account groups, each of which is considered a separate
accounting entity with its own self-balancing accounts that comprise its assets,
liabilities, fund equity, revenues and expenditures. These funds and accounts are
established for the purpose of carrying out specific activities or certain objectives in
accordance with specific regulations, restrictions or limitations. Government resources
are allocated to and accounted for in individual funds based upon the purposes for
which they are to be spent and the means by which spending activities are controlled.
The various funds are grouped in the financial statements in this report into categories
as follows:
Governmental Funds
• The General Fund is the general operating fund of the City. It is used to
account for all financial resources except those required to be accounted
for in another fund.
• Special Revenue Funds are used to account for the proceeds of specific
revenue sources (other than expendable trusts or major capital projects)
that are legally or administratively restricted to expenditures for specified
purposes.
• Debt Service Funds are used to account for the accumulation of resources
for, and the payment of, general long-term debt principal, interest and
related costs .
• Capital Projects Funds are used to account for financial resources to be
used for the acquisition or construction of major capital facilities.
16
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
Proprietarv Funds
• Enterprise Funds are used to account for operations that are financed and
operated in a manner similar to private business enterprises where the
intent of the governing body is that the cost (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges;
or where the governing body has decided that periodic determination of
revenues earned , expenses incurred, and/or net income is appropriate for
capital maintenance, public policy, management control, accountability, or
other purposes.
• Internal Service Funds are used to account for the financing of goods or
services provided by one department or program to other departments or
programs of the City, or to other governments, on a cost-reimbursement
basis.
Fiduciarv Funds
• Expendable Trust Funds are accounted for in the same manner as
governmental funds . (All trust funds of the City of San Rafael are
classified as expendable.)
• A2:encv Funds are custodial in nature and do not involve the measurement
of the results of operations. They are used to account for monies received
by the City of San Rafael as an agent for individuals, other governments
and other entities .
Account Groups
• The General Fixed Assets Account Group is used to maintain control and
cost information on capital assets acquired to perform general government
functions.
• The General Lon2:-Term Debt Account Group is used to record the
unmatured principal of tax allocation bonds, special assessment bonds,
notes , compensated absences, the principal amount of future lease
payments due under lease purchase agreements and other long-term
liabilities.
17
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
C. MEASUREMENT FOCUS
All governmental funds are accounted for using a current financial resources
measurement focus. With this measurement focus, only current assets and current
liabilities generally are included on the balance sheet. Operating statements of these
funds present increases (i.e ., revenues and other financing sources) and decreases (i.e.,
expenditures and other financing uses) in net current assets.
All proprietary funds use a flow of "economic resources" measurement focus. Thus,
all assets and all liabilities associated with the activities of these funds are included on
their balance sheets. Their reported fund equity (net total assets) is segregated into
components of contributed capital and retained earnings. In addition, the reported fund
operating statements of proprietary fund types present increases (revenues) and
decreases (expenses) in net total assets.
D. BASIS OF ACCOUNTING
All governmental funds, expendable trust funds and agency funds are accounted for
using the modified accrual basis of accounting. Their revenues are recognized when
they become susceptible to accruals, that is, when both are measurable and available.
"Measurable" means the amounts of the transaction can be determined and "available"
means collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. All proprietary funds are accounted for using the
accrual basis of accounting. Revenues are recognized in the accounting period in
which they are earned and expenses are recognized in the accounting period in which
they are incurred. The City applies all F ASB statements that do not conflict with or
contradict GASB guidance.
Accrued revenues include property taxes, sales taxes, transient occupancy taxes, gas
tax, franchise fees, interest and grants. Grant revenues which are received as
reimbursement for specific purposes or projects, are recognized based upon when the
related expenditures are recorded. Grant revenues which are virtually unrestricted as
to purpose and revocable only for failure to meet prescribed compliance requirements
are reflected as revenues at the time of receipt or earlier if availability criterion are
met. Licenses, fines and penalties and other revenues are recorded as revenues when
received in cash because they are generally not measurable until actually received.
Investment earnings are accrued since they are measurable and available.
Expenditures under the modified accrual basis of accounting are recognized when the
related fund liability is incurred, except for principal and interest on general long-term
obligations which are recognized \-vhen due. Liabilities expected to be paid after the
current period are recorded in the General Long-Term Debt Account Group.
18
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Agency-type funds are custodial in nature (assets equal liabilities) and thus do not
involve measurement of results of operations.
E . BUDGETS AND BUDGETARY ACCOUNTING
The City annually adopts a budget to be effective July 1 for the ensuing fiscal year.
From the effective date of the budget, which is adopted at the department level, the
amounts stated therein as proposed expenditures become appropriations to the various
City departments. The City Council may amend the budget by resolution during the
fiscal year. The City Manager is authorized to transfer budgeted amounts bet\veen
accounts , departments or funds; the Council must approve any increase in the City 's
total budget. Several supplemental appropriations were approved during the course of
the year. All unencumbered appropriations lapse at year end .
The City legally adopts budgets for all its governmental funds, except for the East
Francisco boulevard Assessment District and 1997 Reassessment District Debt Service
Funds because the City is only required to make Debt Service payments in the event of
bondholder default. The City also adopts budgets annually for its internal service
funds.
The basis of accounting applied to the budget data presented for the General Fund,
Special Revenue Funds, and the Debt Service Funds is the modified accrual basis of
accounting, and also conforms to generally accepted accounting principles (GAAP).
The Capital Projects Funds budgets are based on a project time frame, rather than a
fiscal year "operating" time frame, reappropriating unused appropriations from year to
year until project completion.
Supplemental appropriations for the fiscal year ended June 30, 1999, were as follow's:
Original Supplemental Amended
Fund Budget Appropriations Budget
General Fund $ 28,557,410 $1,502 ,261 $ 30 ,059,671
Special Revenue Funds 17,521,040 6 ,872,391 24,393,431
Debt Service Funds 972 ,529 2 ,227 ,607 3,200.136
Encumbrance accounting, under which purchase orders , contracts and other
commitments for expenditures are recorded in order to reserve that portion of the
applicable appropriation, is employed as an extension of the budgetary process .
Encumbrances outstanding at year end are reported as reservations of fund balances
since they do not constitute expenditures or liabilities and are carried forward in the
subsequent year's budget.
19
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
F. CASH AND CASH EQUIVALENTS
Cash and cash equivalents are considered to be all highly liquid investments. with :J.
maturity of ninety days or less from the date of purchase and includes all cash held in
the City's cash and investment pool.
G. INVESTMENTS
Investments are stated at fair market value. The City adopted Governmental
Accounting Standards Board Statement No. 31 (GASB 31), which requires that the
City's investments be carried at fair market value. Under GASB 3 L the City is
required to adjust the carrying value of its investments to reflect their fair market value
at each fiscal year end and include the effects of these adjustments in revenue for that
fiscal year.
GASB 31 applies to all the City's investments, even if they are held to maturity and
redeemed at full face value. Since the City's policy is to hold all investments to
maturity, the fair market value adjustments required by GASB 31 result in accounting
gains or losses (called "recognized" gains or losses) which do not reflect actual sales of
the investments (called "realized gains or losses). Thus, recognized gains or losses on
an investment purchased at par will now reflect changes in its market value at each
succeeding fiscal year end, but these recognized gains or losses will net to zero if the
investment is held to maturity. By following the requirements of GASB 31, the City is
reporting the amount of resources which would actually have been available if it had
been required to liquidate all its investments at any fiscal year end. For further details
of recognized gains or losses, refer to Note 2 and 21.
H. RESTRICTED CASH AND INVESTMENTS
Certain proceeds of various special assessment bonds, as well as certain resources set
aside for their repayment, are classified as restricted cash and investments on the
balance sheet because their use is limited to debt service by applicable bond covenants.
I. GENERAL FIXED ASSETS
General Fixed assets are recorded as expenditures of the various governmental funds at
the time of purchase and are subsequently capitalized for memorandum purposes in the
General Fixed Asset Account Group. Such assets include land. buildings, building
improvements, furniture and equipment.
Public domain "infrastructure" fixed assets such as roads, streets and sidewalks,
bridges, curbs and gutters, drainage systems, lighting systems and similar assets are
not capitalized. No depreciation is provided on general fixed assets.
20
CITY OF SAN RAFAEL, CALIFOR.t~IA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
All fixed assets are valued at historical cost or estimated historical cost if actual
historical cost is not available. Donated fixed assets are valued at their estimated fair
market value on the date donated. Fixed assets acquired by le:J.se obligations are
valued at the present value of future lease payments at the inception of the le:J.se.
The collection systems and facilities of the Component Unit are stated at cost less
accumulated depreciation. Assets contributed have been recorded at the fair market
value at the date received. Maintenance and repairs are charged to expense as
incurred. Improvements are capitalized and depreciated over the remaining useful
lives of the related fixed asset. Depreciation is computed using the straight-line
method over the useful lives of the assets.
A summary of the useful lives of the fixed assets of the Component Unit is as follows:
Subsurface lines
Sewage collection facilities
General plant and administrative facilities
50 years
5 -50 years
3 -15 years
J. ACCUMULATED UNPAID V ACA TION AND SICK LEAVE
The City accounts for compensated absences (unpaid vacation, sick leave,
compensatory time and administrative leave) expected to be currently payable as
accrued payroll and benefits liability in the governmental funds to which they relate.
The balance of the earned and vested, but unused, compensated absences expected to
be paid subsequent to June 30, 1999, is recorded in the General Long-Term Debt
Account Group. Sick pay vesting was discontinued for employees hired after 1988.
No expenditure was recorded for these amounts.
K. APPROPRIATION LIMITATIONS
Under Article XIIIB of the California Constitution (the Gann Spending Limitation
Initiative), the City is restricted as to the amount of annual appropriations from
proceeds of taxes. For the fiscal year ended June 30, 1999, based on calculations by
City's management, proceeds of taxes did not exceed related appropriations. Further ,
Section 5 of the Article XIIIB allows the City to designate a portion of fund balance
for general contingencies to be used for any purpose.
L. PROPERTY TAX LEVY COLLECTION AND MA.:",(IMUM RATES
The State of California (State) Constitution Article XIII A provides that the combined
maximum property tax rate on any given property may not exceed one percent of its
assessed value unless an additional amount for general obligation debt has been
21
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
approved by voters. Assessed value is calculated at 100% of market value as defined
by Article XIII A and may be adjusted by no more than two percent per year unless the
property is sold , transferred or improved. The State legislature has determined the
method of distribution of receipts from a one percent tax levy among the counties,
cities , school districts and other districts .
Marin County assesses, bills for and collects property taxes as follows:
Lien dates
Levy dates
Due dates
Delinquency as of
March 1
July 1
Secured
50% on November I
50% on February I
December 10 (for November)
April 10 (for February)
Unsecured
March 1
July 1
July 1
August 31
The term "unsecured" refers to taxes on personal property other than real estate, land
and buildings. These taxes are secured by liens on the property being taxed.
Property taxes levied are recorded as revenue when received in the fiscal year of levy
because of the adoption of the "alternate method of property tax distribution," known
as the Teeter Plan, by the City and the County of Marin. The Teeter Plan authorizes
the auditor-controller of the County of Marin to allocate 100% of the secured property
taxes billed, but not yet paid. The County of Marin remits tax monies to the City in
three installments, as follows:
55% remitted on December 15
40 % remitted on April 15
5% remitted on June 15
M. TAXPAYER-ASSESSED TAXES ACCRUAL
In accordance with Governmental Accounting Standards Board (GASB) Statement
No. 22, the City recognizes taxpayer-assessed taxes in Governmental Funds as
follows:
Sales Taxes -The City accrues actual advances from the State Board of
Equalization received in July and August of the subsequent fiscal year as
these amounts are both measurable and available to the City to meet its
financial obligations for the current period .
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
Public Safety Sales Tax (Proposition 172 Sales Tax) -The City accrues
July and August receipts of the public safety sales tax on the basis
consistent with the accrual of regular sales taxes.
Transient Occupancy Taxes -The City collects transient occupancy taxes
on a quarterly basis. The taxes assessed for the quarter ended June 30 are
due by July 31 of the subsequent fiscal year. The City accrues all transient
occupancy tuxes for the June 30th quarter received subsequent to the fiscal
year end.
Gas Taxes -The City accrues gas taxes assessed for the month ended June
30 as these amounts are both measurable and available to the City a month
after the fiscal year end.
Franchise Fees -The City collects cable franchise fees on a quarterly basis
and refuse franchise fees on a monthly basis. The taxes assessed for the
quarter ended June 30 are due by July 31 of the subsequent fiscal year. The
City accrues all franchise fees for the June 30th period received subsequent
to the fiscal year end.
N. CLAIMS AND JUDGMENTS
Claims and judgments that normally would be liquidated with expendable available
resources are accounted for in the Internal Service Funds.
O. "TOTALS (MEMORANDUM ONLY)" INFOIUvIA TION
Columns on the accompanying combined financial statements captioned "Totals
(Memorandum Only)" do not present consolidated financial information. They are not
necessary for a fair presentation of the financial statements, but are presented as
additional analytical data. Interfund elimination's have not been made in the
aggregation of this data.
2. CASH AND INVESTMENTS
Cash balances from all funds are combined and invested to the extent possible pursuant to the
City Council approved Investment Policy and Guidelines and California Government Code. The
earnings from these investments are allocated quarterly to each fund based on an average of
quarterly opening and closing balances of cash and investments. Investments are stated at fair
market value as required by adopted Governmental Accounting Standards Board Statement No.
31 (GASB 31). The market value information is provided as quoted on June 30 , 1999.
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Authorized Investments:
Authorized investments per the City's Investment Policy and Section 53601 of the
California Government Code are :
Mutual Funds Composed Entirely of U.S. Governmental Securities or other
allowable investments
Negotiable Certificates of Deposit
U.S. Government Securities
Bankers Acceptances
Commercial Paper
Medium-Term Corporate Notes
California Local Agency Investment Fund (LAIF)
California Arbitrage Management Program (CAMP)
Repurchase Agreements
Federal Agency Obligations:
Federal Intermediate Credit Bank Debentures (FICB)
Federal Land Bank Bonds (FLB)
Federal Home Loan Bank Notes and Bonds (FHLB)
Federal National Mortgage Association Obligations (FNMA)
Small Business Administration Obligations (SBA)
Government National Mortgage Association Obligations (GNMA)
Tennessee Valley Authority Notes (TVA)
Student Loan Association Notes (SALLIE MAE)
California Local Agencv Investment Fund (LAIF):
LAIF is a special fund of the California State Treasury through which local governments
may pool investments. Each city or agency may invest up to $20,000,000 in the fund.
Investments in LAIF are highly liquid, as deposits can be converted to cash within 24
hours.
California Arbitraee Management Proeram (CAMP):
CAMP is a non-taxable investment fund under provisions of the California Joint Exercise
of Po\vers Act to provide California Public Agencies with comprehensive investment
management. accounting and arbitrage rebate calculation services for proceeds of tax-
exempt financing.
24
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Cash and investments at June 30, 1999 consisted of the following:
Cash:
Demand accounts at banks
Petty cash
Cash with Fiscal Agent
Investments:
Medium-Tenn Corporate Notes
Federal Home Loan Bank Notes
Federal National Mortgage Association Obligations
Federal Home Loan Mortgage Corporation
Federal Fann Credit Bank
Certificates of Deposit
Investments with Fiscal Agent:
Mutual Funds -Federal Securities
Surety Bonds
Tax and Revenue Anticipation Note
First American Treasury Obligation
California Local Agency Investment Fund
California Arbitrage Management Program
Total Cash and Investments
The distribution of these monies by funds was as follows:
Funds:
General
Special Revenue
Debt Service
Capital Projects
Internal Service
Expendable Trusts
TOTAL
$ 151,571
6.800
69.785
8,621,431
3,438.324
4,920,024
5,411,502
1,483,610
99 ,000
357,119
631,472
3,861,325
22,614,103
7.536,386
2.175.559
$ 61.378.011
$ 8,371,770
17,536,496
2,097,628
30,127,014
2,799,452
445.651
$ 61.378.011
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
Pooled Deposits/Credit Risk
All pooled certificates of deposit and bank balances are entirely insured or collateralized. The
California Government Code requires California banks and savings and loan associations to
secure an agency's deposits by pledging government securities as collateral. The market value of
the pledged securities must equal at least 110% of an agency's deposits. California law also
allows tinancial institutions to secure local agency deposits by pledging first trust deed mortgage
notes leaving a value of 150% ofa local agency's deposits.
The City may waive collateral requirements for deposits, which are fully insured up to $100,000
by the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance
Corporation (FSLIC).
Three categories of risk level have been developed by the Government Accounting Standards
Board (GASB) Statement No. 3 to disclose the various risk associated with deposits and
investments of public money:
Cateeorv 1 -insured or collateralized with securities held by the City or its agent in the
City's name.
CategorY 2 -collateralized with securities held by the pledging financial institution's trust
department or agent in the City's name.
Cateeorv 3 -uncollateralized or collateralized with securities held by the pledging
financial institution's trust department or agent but not in the City's name.
Credit Risk. Carryine Amount and Market Value of Investments
Investments made by the City are classified as to credit risk by three categories, as follows:
Cateeorv 1 -insured or registered, or securities held by the City or its agent in the City's
name.
Cateeorv 2 -uninsured or unregistered, with securities held by the counterparty's trust
department or agent in the City's name.
Cateeorv 3 -uninsured or unregistered, with securities held by the counterparty, or by its
trust department or agent but not in the City's name.
16
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Investments in pools managed by other governments or in mutual funds are not required to be
categorized pursuant to GASB Statement No.3.
The categorization for cash and investments at June 30, 1999, excluding the discretely presented
component unit, are as follows:
Deposits
Pooled Deposits
Demand Accounts:
Bank balances
Deposits in transit •
Outstanding checks *
Petty cash *
Book balance
Deposits with Fiscal Agents
Cash with Marin County
Cash in escrow fund
Total Deposits
* Not subject to categorization .
$ 100,000
$ 100.000
27
CategorY
2
$ 764,454
$ 764.454
$
3
67,388
2.397
$ 69.785
Carrying
Amount
$ 864,.t54
58,4.t3
(771,326)
6.800
158,371
67,388
2.397
$ 228 .156
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Categorv Fair
? 3 Value
Investments
Pooled Investments
Medium-Tenn Corporate Notes $ 8,621,431 $ $ 5 8,621,431
Federal Home Loan Bank Notes 3,438,324 3,438.324
Federal National Mortgage
Association Obligations 4,920,024 4,920,024
Federal Home Loan Mortgage
Corporation 5,411,502 5,411,502
Federal Fann Credit Bank 1,483,610 1,483,610
Certificates of Deposit 99,000 99,000
California Local Agency
Investment Fund * 7,536,386 (I)
California Arbitrage
Management Program * 2.175.559
Total Pooled Investments 23.973.891 33.685.836
Investments with Fiscal Agents:
Mutual Funds * 357,119
Surety Bonds * 631,472
Tax and Revenue Anticipation Notes 3,861,325
Treasury Obligations 22.614.103
Total Investments $23.973,891 5 $ $61.149.855
* Not subject to categorization.
(I) At June 30,1999, market value of LA IF was $36,801,515,428. The City's proportionate share of the value
is 57,536,386. Included in LAIF's investment portfolio are certain derivative securities or similar products
in the fonn of structured notes and asset-backed securities totaling $1,876,292,000. LAIF's (and the City's)
exposure to risk (credit, market, or legal) is not currently available ..
28
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Component Unit -Sanitation District Cash and Investments
All of the District's cash is deposited with the County of Marin's pooled cash and investments
account, except cash related to the certificates of participation which is invested in an open-end
mutual fund held in trust by the District's custodial agent. The carrying amount and fair value of
the pooled cash and investments account and the open-end mutual fund at June 30, 1999
amounted to $1,735,002 and $409,597, respectively, totaling $2,144,599. In accordance with
Category 3, both of these types of investments are not required to be categorized as to credit risk.
Fair values for the pooled cash and investments were provided by the County of Marin as the
pool's sponsor. The fair value of the open-end mutual fund was based upon the unit share price
at June 30,1999.
Cash and investments at June 30, 1999 consisted of the following:
Cash and investments
Petty cash
TOTAL
Unrestricted Cash:
Cash
Restricted Cash:
Certificates of Participation
Bayside Acres
TOTAL
3. T AXES RECEIVABLE
$ 2.144,599
75
$ 2.144.674
$1,731,457
409,597
3.620
$2.144.674
Accounts receivable at June 30, 1999, consisted of the following:
Property taxes
Sales taxes
Transient occupancy taxes
Franchise fees
Miscellaneous taxes & fees
Total
General
Fund
$ 119,973
2,296,200
303,515
150,723
36.344
S 1.906.755
29
Special
Revenue
Fund
$ 421
?367
S 2.788
Debt Capital
Service Projects
Fund Fund
$ 2,211 $
1.186 45 7 .067
$ 3 .397 $45'.067
Totals
$ 122,605
2,296,200
303,515
150.723
491.964
$3.365.007
CITY OF SAN RAFAEL. CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
4. FIXED ASSETS
A summary of changes in general fixed assets for the fiscal year ended June 30 , 1999 is as
follows:
Land and buildings
Rolling equipment
Furniture and equipment
Improvements other
than buildings
Investment in general
fixed assets
Balance at
Julv 1. 1998
$ 22,224,349
5,515,588
5,320,981
3.286.732
$ 36.347.650
Additions
$
754,023
884,467
73.518
$1.717.008
Deletions
$
230,035
109,992
$340.07 7
Balance at
June 30. 1999
$ 22 ,224,349
6,039,576
6,095,456
3.360.250
$37.719.63 I
A summary of the component unit -Sanitation District's fixed assets at June 30, 1999 follows:
Land and easements
Subsurface lines
Sewage collection facilities
General plant and administration
Construction in progress
Total
Less accumulated depreciation
Total
5. LONG-TEAAI DEBT
$ 115,329
12,152,655
21,374,599
54,660
?79.446
33,976,689
(11.549.951)
$ 22.4?6.738
The City records long-term debt of governmental funds in the General Long-Term Debt Account
Group. Other governmental fund obligations not expected to be financed with current available
financial resources are also recorded in the general long-term debt account group.
30
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Long-term debt outstanding at June 30, 1999 was as follows:
Interest Authorized Outstanding
Maturity Rates and Issued June 30. 1999
San Rafael Joint Pmvers Financing
Authority :
1997 Authority Revenue Bonds 2011 4.00 -6 .00 % 5,250,000 $ 4 .725 .000
San Rafael Redevelopment Agency
Tax Allocation Bonds:
Series 1992 2017 3.25 -6.45 18,615,000 15,550,000
Series 1995 2021 4.00 -6.00 8,895,000 8,045,000
Series 1999 2023 4.50 -5.60 23,504,004 23.504.004
Total Tax Allocation Bonds 47 .099.004
Special Assessment Bonds
(with governmental commitment)
Peacock Gap Refunding 2005 4.00 -4.75 2,405,000 1,375,000
Mariposa Road Assessments 2008 4.50 -6.90 233,688 155.000
Total Special Assessment
Bonds (with governmental
commitment) 1.530.000
Note payable 2025 8 .00 169.000
Total Long-term Debt $ 53.523.004
Component Unit -San Rafael Sanitation
District:
1991 Certificates of Participation 2011 5.20 -6.80 5,010,000 $ 4.120.000
The City's long-term debt transactions during the fiscal year ended June 30, 1999 were as
follows:
Tax Special Liability V.lcation ~JlJ
R~venu~ Allocation Assessm~nt Note Lease Sick L~a\'~
Bonds Bonds Bonds Payable Total Debt Purchases ObligatioJl;
Balance at July I. 1998 $ 5.230.000 S 24,21 0,000 $1,769 ,000 $ 169,000 $ 31,3 78,000 S102,·B3 52.646 .535
Additions:
Tax Allocation Bond 23,504,004 28,945 ,000
Vacation and s ick \ea ve
obligations (net) 861.110
Retirements :
Princ ipal repa>ments 50 5.000 615 .000 239 .000 1.359 .000 22 .763
Balanc~ at June 30 . 1999 $4.725 .000 $47.099 .004 31 .530 .000 $169.000 $ 58 .964 .000 579.670 53 .50 7.645
31
CITY OF SAl'l RAFAEL. CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
The City's debt service requirements, including interest, are follows:
Ta:x Special Liability
Revenue Allocation Assessment Note Lc:ase
Bonds Bonds Bonds Pavablc Purchases
Year Ending June 30:
2000 $ 660,405 $ 3,548,378 $ 286,955 $ $22.763
2001 660,737 3,553,176 287.112 22,763
2002 663.906 3,552.787 286,535 22,763
2003 655,293 3547,664 290,073 11,381
2004 655,180 3,547,415 287.860
Thereafter 2.933.784 61.869.358 436.058 642.200
6,229,305 79,618,778 1.874593 642,200 79.6 70
Less amount representing
interest ( 1.504.305) (32.519.774) (344.593) 18.425)
Total $ 4.725.000 $ 47.099.004 $1.530.000 $642.200 $71.245
Totals
$ 4.518.501
4.523,788
4,525.991
4,504,411
4,490,455
65.881.400
88,44·U46
(3·Un097 )
$ 54.067A49
The component unit -Sanitation District's debt service requirements, including interest follows:
Year Ending
June 30.
2000
2001
2002
2003
2004
Thereafter
Subtotal
Less: Amount representing interest
Present value of minimum lease payments
A. 1992 AGENCY REFUNDING BOND
$ 478,760
480,380
476,002
475,600
478,420
3.798.360
6,187,522
(2.067.5?2)
$ 4.120.000
On May 1, 1992, the Agency issued Ta'C Allocation Refunding Bonds in the amount of
$18,615,000. The proceeds of the bonds were used to refund $10,905,000 outstanding
principal of the Agency's Central San Rafael Redevelopment Project Tax Allocation
Bonds, Series 1985 which were issued in May 1985 to fund the construction of new
improvements within the Project Area. The defeased Central San Rafael
32
B.
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Redevelopment Project Tax Allocation Bonds, Series 1985, was fully called during the
fiscal year ended June 30, 1992. Thus, no amount is outstanding at June 30. 1999.
The 1992 Bonds mature annually each December 1 from 1992 to 2017 , in amounts
ranging from $340,000 to $1,350,000 and bear interest at rates ranging from 3.25 % to
6.45%. Interest is payable semiannually on June 1 and December 1. Bonds maturing
on or after December 1, 2002 are subject to the optional redemption prior to maturity.
in whole or in part, in inverse order of maturity on any date on or after December 1,
2002 at a price equal to the principal amount, plus accrued interest on the redemption
date, plus a premium ranging from 0.00% to 2.00%. The Bonds are secured by an
irrevocable pledge of the Tax Revenues and other funds.
The annual requirements to amortize the outstanding bond indebtedness as of June 30 ,
1999, including interest, are as follows:
Year Ending
June 30. Principal Interest Total
2000 $ 450,000 $ 972,406 $ 1,422,406
2001 480,000 945,662 1,425.662
2002 505,000 916,844 1,421,8-l-l
2003 535,000 885,629 1,420,629
2004 570,000 851,784 1,421,784
Thereafter 13.010.000 6.698.802 19.708.802
Total $ 15,550.000 $ 11.271.117 $ 26.821.127
1995 AGENCY BOND
On October 1, 1995, the Agency issued Tax Allocation Bonds in the amount of
$8,895,000 . The proceeds of the bonds were used to finance certain redevelopment
activities of the Agency relating to the Central San Rafael Redevelopment Project
Area. The Bonds mature annually each December 1 from 1995 to 2021, in amounts
ranging from $170,000 to $610,000 and bear interest at rates ranging from 3.50 % to
6.00%. Interest is payable semiannually on June 1 and December 1. Bonds maturing
on or after December 1, 2003 are subject to optional redemption prior to maturity, in
whole or in part, either in inverse order of maturity or on a pro rata basis among
maturities on any date on or after December 1, 2002 at a price equal to the principal
amount, plus accrued interest on the redemption date, plus a premium ranging from
0.00% to 2 .00%. The Bonds are secured , on a parity with the 1992 Bonds, by a pledge
and lien on Tax Revenues and amounts on deposit in certain funds and accounts held
by the Fiscal Agent.
33
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
The annual requirements to amortize the outstanding bond indebtedness as of June 30,
1999, including interest, are as follows:
Year Ending
June 30. Principal Interest Total
2000 $ 190,000 $ 437,878 $ 627,878
2001 200,000 429,978 629,978
2002 210,000 421,468 631,468
2003 215,000 412,435 627,435
2004 225,000 402,750 627,750
Thereafter 7.005.000 4.312.464 11.317.464
Total $ 8.045.000 $ 6.416.973 $ 14.461.973
C. 1999 AGENCY BOND
On June 16, 1999, the Agency issued Tax Allocation Bonds in the amount of
$23,504,004. The proceeds of the bonds were used to finance certain redevelopment
activities of the Agency relating to the Central San Rafael Redevelopment Project
Area.
The current interest bonds mature annually each December 1 from 2000 to 2023, in
amounts ranging from $560,000 to $1,195,000 and bear interest at rates ranging from
4.50% to 5.00%. Interest is payable semiannually on June 1 and December 1. Current
interest bonds maturing on or after December 1, 2008 are subject to optional
redemption prior to maturity, in whole or in part, either in inverse order of maturity or
on a pro rate basis among maturities on any date on or after December I, 2007 at a
price equal to the principal amount, plus accrued interest on the redemption date, plus
a premium ranging from 0.00% to 2.00%. The Capital Appreciation Bonds mature
annually after December 1 from 2018 to 2022, in amounts ranging from $1,440,000 to
$2,070,000 and bear interest at rates ranging from 5.58% to 5.60%. Interest on the
Capital Appreciation Bonds will compound on each interest payment date and will be
payable solely at maturity . The Bonds are secured, on a parity with the 1992 and
1995 Bonds, by a pledge and lien on Tax Revenues and amounts on deposit in certain
funds and accounts held by the Fiscal Agent.
34
CITY OF SAN R<\'F AEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
The annual requirements to amortize the outstanding bond indebtedness as of June 30 .
1999, including interest, are as follows:
Year Ending
June 30. Principal Interest Total
2000 $ 560,000 $ 938 ,094 $ 1,498,094
2001 500.000 997,537 1'-+97.537
2002 525 ,000 974,475 1.499..+75
2003 550,000 949.600 1,499,600
2004 575,000 922 ,881 1,497 ,881
Thereafter 20.794,004 10 .049.087 30.843.091
Total $ ')3.504.004 $ 14.831.674 $ 38.335.678
D . 1997 AUTHORITY REVENUE BONDS
On January 28, 1997, the San Rafael Joint Powers Financing Authority issued
Revenue Bonds in the amount of $5,250,000 bearing interest at rates from 4.00 % to
6.00%. The proceeds of the bonds were used to acquire Reassessment District Bonds
in the amount of$4,965,000 bearing interest at rates from 5.246 % to 6.996% issued by
the City during the fiscal year for the purpose of consolidating and refunding the
previously issued special assessment bonds: Sun Va11ey Open Space District, Series
No. 1985-3; Kerner Boulevard Refunding Assessment District, Series 1986-1; and
Civic Center -Northgate Refunding Assessment District, Series 1991-l. The 1997
Authority Revenue Bonds mature annua11y each September 2 from 1997 to 2011, in
amounts ranging from $20,000 to $555,000 . Interest is payable semiannually on
March 2 and September 2. The Bonds are subject to redemption in advance of
maturity at the option of the City upon payment of the principal and interest accrued
thereon to the date of redemption, plus a redemption premium ranging from 2.00 % to
5.00%. Revenues from the Reassessment District Bonds are utilized to meet debt
service requirements of the Revenue Bonds . The Reassessment District Bonds are
secured by unpaid reassessments confirmed against private property vvithin the
applicable Reassessment District.
35
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
The annual requirements to amortize the outstanding bond indebtedness as of June 30.
1999, including interest, are as follows:
Year Ending
June 30. Principal Interest Toml
2000 $ 415,000 $ 245,405 $ 660,405
2001 435,000 225,737 660,737
2002 460,000 203,906 663,906
2003 475,000 180,293 655,293
2004 500,000 155,180 655,180
Thereafter 2.440.000 493.784 2.933.748
Total $4.725.000 $1.504.305 $6.')')9.305
E. COMPONENT UNIT -SANITATION DISTRICT
The District issued $5,010,000 of Certificates of Participation on October 1, 1991 to refund
$3,000,000 of then-outstanding 1980 Sewer Revenue bonds to reduce its total debt service
payments and to finance the acquisition and construction of additional wastewater sewer
system improvements. The transaction resulted in a then-deferred amount on refunding of
$33,000 which is being amortized over eight years, the then-remaining life of the refunded
debt. Deferred amount on refunding is reported as a reduction of the Certificates of
Participation as per GASB 23, Accounting and Financial Reporting for Refundings of Debt
Reported by Proprietary Activities.
The annual requirements to amortize the outstanding bond indebtedness as of June 30.
1999, including interest, are as follows:
Year Ending
June 30. Principal Interest Total
2000 $ 210,000 $ 268,760 $ 478,760
2001 225,000 255,380 480.380
2002 235,000 241,002 476,002
2003 250,000 225,600 475.600
2004 270,000 208,420 478.420
Thereafter 2.930.000 868.360 3.798.360
Total $4.120.000 $2.067.5')') $ 6.187.5')2
36
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
F. OTHER LONG-TERlVl OBLIGATIONS
At June 30. 1999. other long-term obligations consisted of as 169.000 promissory not~
bearing interest at 8% with principal and accrued interest due and payable in
November 2024 . The note was assumed to finance the purchase of certain property by
the Agency.
G. SPECIAL ASSESSMENT DEBT
The City is "obligated in some manner" (as defined by GASB Statement No.6) for
special assessment debt (1) because the City must cover delinquencies of special
assessment bonds with other resources until foreclosure proceeds are received or (2)
because the City has been indicated that it may do so.
Long-term debt does not include special assessment debt issued under the 1911 Bond
Act as the City is not liable in any manner for repayment. The County of Marin acts
as the City's agent for property owners in collecting the assessments and forwarding
the collections to bondholders. The 1911 Bonds were fully retired during the fiscal
year ending June 30, 1999.
6. TAX AND REVENUE ANTICIPATION NOTES
The California Statewide Communities Development Authority (the Authority) is a public entity
organized pursuant to an Amended and Restated joint Exercise of Powers Agreement among a
number of California counties, cities and special districts. The Authority is authorized to issue
bonds and to finance working capital for local agencies within the State of California. The
Authority has a California Communities Cash Flow Financing Program that provides cash flow
financing for California counties, cities and other local agencies meeting certain criteria. The
City is participating in this program under the 1999 Tax and Revenue Anticipation Bonds. The
Authority on behalf of participating agencies has issued $609,965,000 in a series of Bonds. The
City's participation level is $3,850,000 . The proceeds of the bond sale have been placed in a
twelve month guaranteed investment contract that will yield a return of 5.702%. The maturity
date for the note is June 30, 2000.
Repayment requirements are that $1.925,000, plus accrued interest of 76,786 is deposited prior to
January 31. 2000, and the remainder of $1.925,000. plus accrued interest of $76.786 is made prior
to April 30. 2000.
7. CAPIT AL LEASES
The City leases various equipment through capital leasing arrangements in the governmental
funds. The assets and obligations for agreements of the governmental funds are recorded in the
Gen~ral Fixed Asset Account Group and the General Long-Term Debt Account Group.
37
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
respectively . The equipment acquired through the capital leases totaled $212,921 at June 30,
1999.
The future minimum lease obligations as of June 30, 1999, were as follows:
Year Ending
June 30.
2000
2001
2002
2003
Subtotal
Less: Amount representing interest
Present value of minimum lease payments
8. LOANS RECEIVABLE
The City has the following loans receivable at June 30, 1999:
$22,763
22,763
22,763
11.381
79,670
(8.4?5)
$ 71.?45
A. $100,000 loan from Marin Housing Development at 5% interest rate; all principal and
interest due January 30, 2005.
B. $100,000 loan from One "H" Street Associates at 0% interest with payments of $2,857
due annually and with final payment due January 18, 2034.
C. $303,000 loan from Centertown Associates, Ltd. at 3% interest rate due semI-
annually. The remaining loan receivable at June 30, 1999, was $225,536. The final
payment is due on July 1,2065.
D. $392,040 loan from the City Manager at 5.56% interest rate; principal and interest due
monthly until August 31, 2026. The principal balance outstanding at June 30, 1999,
was $376,451.
E. $400,000 loan from the Chief of Police at 5.56% interest rate; principal and interest
due monthly until August 1, 2027. The principal balance outstanding at June 30,
1999, was $388,234.
38
CITY OF SAN RAF AEL, CALIFORL~IA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30,1999
9. INTERFUND RECEIVABLES AND PAY ABLES
A summary of due from and due to other funds is as follows:
Fund Due From
General Fund $ 25,000
Special Revenue Funds:
Gas Tax
Childcare Fund 7,654
Public Safety Fund
Traffic and Housing Mitigation
Grants Fund
Park Dedication Fund 36,000
Capital Projects Funds:
Bedroom Tax Fund 29,974
1992 Bonds Capital Project 722,063
1995 Bonds Capital Project
Park Capital Projects Fund
Total $ 870.691
10. FUND EQUITY RESERVES AND DESIGNATIONS
Du~ T o
109,120
25,000
507,371
7,654
105,572
65.974
$ 820.691
Fund balances and retained earnings consist of reserved and unreserved amounts. Reserved fund
equity represents that portion of a fund equity, which is not appropriable for expenditure or is
legally segregated for a specific future use. The remaining portion is unreserved fund equity.
Portions of unreserved fund equity may be designated to indicate tentative plans for financial
resource utilization in a future period, such as for general contingencies or capital projects. Such
plans or intent are subject to change, have not been legally authorized and may not result in
expenditures.
39
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
A detailed schedule of the fund balances and retained earnings at June 30, 1999, is sho\vn as
follows:
Proprietary Fiduciary
Governmental Fund TVlles Fund TVlles Fund TVlles
Special Debt Capital Internal Trust and
General Revenue Service Projects Service Agenc\' Tutals
Fund balances/Retained earnings:
Reserved :
Encumbrances $ 72,719 $ 257,497 $ $ 20,-l78 $ S $ 350.69-l
Pett), cash 3,800 3,000 6.800
Community development 670,404 670AO-l
Department savings 233,066 233.066
Employee M.O.U. 823,730 82),730
Loans receivable 764,685 100,000 325,536 1.190.221
Ta.'\es receivable 492,721 492.721
Debt service 1,188,779 1.188,779
Projects 483,525 607,666 1,293,251 2.38-lA-l2
New Court St. Plaza ( 119,530) ( 119.530)
Equipment replacement 107.350 107.35ll
Building and structure 30,000 30,000
Facility closure 30,000 30.000
ERAF liability 109,831 109.831
Liability payments 200.000 200 .000
Total Reserved 3.534.951 1.332.513 1.188.779 1.639.265 3.000 7.698.508
Unreserved and Designated:
Grant projects 319,791 319,791
Parkland 1,141,170 1,141,170
Construction 972,657 13,701 30,150,584 442,445 31,579,387
Traffic mitigation 8.936.314 8.936.31-l
Total Unreserved and
Designated 11.369.932 13.701 30.150.584 442.4-l5 41.976.66'
Unreserved and
Undesignated 4.512.507 4.053.064 895.613 (22.027) 621,225 10.060 .38'
TOTAL FUND
EQUITIES $8.047.458 $16.755.509 52.098.093 $31.767.822 $621.225 $4-lSA-l5 559.735 .552
40
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
11. FUND BALANCES, JULY 1, 1998 -PRIOR PERIOD ADJUSTMENTS
12.
The City of San Rafael will reimburse the Agency for prior years capital project expenditures .
The adjustments are as follows:
Adjusted
Julv 1. 1998 Adjustments Jul\' 1. 1998
Special Revenue Funds :
Gas Ta.'( Fund $ 1,285,376 $ (109,120) $1.176,256
Traffic and Housing Mitigation 8,755,913 (507,371) 8 ,248,542
Capital Projects Funds:
1992 Agency Refunding Bonds 39,486 722,063 761,549
1995 Agency Bonds 4,423,020 (105,572) 4,317,448
DEFICIT FUND BALANCES
At June 30, 1999, the City has no funds with deficit fund balances.
13. EXCESS OF EXPENDITURES OVER APPROPRIATIONS
General Fund
Special Revenue Funds:
Recreation Revolving Fund
Library Fund
Debt Service Funds:
Mariposa Assessment District
1992 Agency Refunding Bonds
1995 Agency Bonds
U. EMPLOYEES' RETIREMENT PLAN
Plan Description
Appropriations
$30,059,671
1,698,378
190,196
32,811
1,431,056
635,378
Expenditures Excess
$30,211,996 $152,325
1,705,293 6,915
207,192 16,996
33,021 210
1,431,136 80
636,813 1,435
The City contributes to the Marin County Employees' Retirement Fund (the Fund). All
permanent employees are eligible to participate. The Fund is an agent mUltiple-employer defined
benefit retirement plan that acts as a common investment and administrative agent for various
local governmental agencies within the County of Marin. The Fund provides retirement ,
disability, and death benefits based on the employee's years of service, age and final
compensation. Employees vest after five years of service and are eligible to receive retirement
benefits after 10 years of service and have attained the age of 50, or 30 years of service (20 years
for safety employees) regardless of age. These benefit provisions and all other requirements are
established under the County Employees Retirement Law of 1937 . The City's retirement plan is
41
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
included in a separately issued report for the Marin County Employees' Retirement Fund. which
can be obtained from William M. Mercer, Incorporated. 3 Embarcadero Center, Suite 1500. San
Francisco, CA 94111-4015 .
Funding Policv
The funding policy of the Fund provides for actuarially determined periodic contributions by the
City at rates such that sufficient assets will be available to pay Fund benefits when due . The City
contributed 6.74% of payroll to the Fund for public safety personnel and 5 .66 % for other covered
employees for the year ended June 30, 1999 . The City, due to a collective bargaining agreement.
also has a legal obligation to contribute half of the employees' contribution up to a maximum of
7% of payroll for safety employees and a maximum of 5% of payroll for all other employees .
Employees have an obligation to contribute the remaining portion.
Annual Pension Cost
The City's annual pension cost to the Fund for the year ended June 30, 1999 of $2,480,000 was
equal to the city 's required and actual contributions. The annual required contribution was
determine as part of the actuarial valuation performed as of June 30, 1998. The employer rates for
normal cost is determined using the Entry Age Normal Actuarial Cost Method. a projected
benefit cost method. It takes into account those benefits that are expected to be earned in the
future as well as those already accrued. The significant assumptions used in the 1998 actuarial
valuation include an assumed rate of return on investment assets of 8.25 %, and annual payroll
increases of 5.50% per year reflecting 4.50% for inflation and approximately 1.00% for merit and
longevity. The actuarial value of assets was determined using techniques that smooth the effects
of short-term volatility in the market value of investments over a period of five years . The Fund
also uses the level percentage of payroll method to amortize the unfunded actuarial liability. It is
assumed that payroll increases at an annual inflation rate of 4 .25% over the amortization period.
As of June 30 , 1998 eight years are left in the amortization period .
Three-Year Historical Trend Information
Fiscal Year Annual Pension Cost Percentage of Net Pension
Ending (APC) APC Contributed Obligation
6/30/97 2,949,871 100%
6/30/98 2,690,127 100%
6/30/99 2,480,000 100%
42
Actuarial
Valuation
Date
6/30/96
6130 /97
6i3 0/98
CITY OF SAN RAFAEL, CALIFORl"lIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Actuarial
Actuarial Accrued Unfunded
Value Liability (AAL) AAL Funded Covered
of Assets Entrv Age (UAAL) Ratio Payroll
101,331,000 101,159,000 (172,000) 100% 15.-W3,000
1 14,506,000 110,198 ,000 (4,308,000) 104 % 16,928,000
131,142,000 124,239,000 (6,903,000) 106 % 20.361,000
15. PUBLIC AGENCY RETIREMENT SYSTEM (DEFINED CONTRIBUTION
RETIREMENT PLAN)
UA.-\L
As J. % of
Pavroll
( 1 )°/0
(25.3)%
C'.., 9)°' .J.J. /0
The City contributes to the Public Agency Retirement System (PARS). which is a defined
contribution retirement plan. A defined contribution retirement plan provides retirement benefits
in return for services rendered, provides an individual account for each participant, and specifies
how contributions to the individual's account are to be detennined instead of specifying the
amount of benefits the individual is to receive. The plan is administered by Phase II located at
P.O. Box 10009 , Costa Mesa, CA 92627.
Under a defined contribution pension plan, the benefits a participant will receive depend solely on
the amount contributed to the participant's account, the returns earned on investments on those
contributions, and forfeitures of other participant's benefits that may be allocated to such
participant's account.
As established by the plan, all eligible employees of the City will become a participant in the plan
from the date they are hired. An eligible employee is any employee who, at any time during
which the employer maintains this plan, is not accruing a benefit under the Marin County
Employees Retirement Fund. (See Note 12).
Contributions made by an employee and the employer vest immediately. As determined by the
plan, each employee must contribute 3.75% of gross earnings to the plan. The City contributes
an additional 3 .75% of the employee's gross earnings .
During the year, the City contributed $87 ,585 and employees contributed $87,585 . The total
covered payroll of employees participating in the plan for the year ended June 30 , 1999. was
$2,329,553. The total payroll for the year was $24,150,733.
16. POST -EMPLOYlVIENT HEALTH CARE BENEFITS
The City provides certain health care benefits for retired employees and their spouses. The
benefit provisions were established under the authority of the 1937 Act, Section 31450, et. seq. of
the Government Code . Substantially all of the City's employees may become eligible for these
benefits if they are receiving a retirement benefit from the Marin County Employees' Retirement
43
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Fund within 120 days of retirement from City employment. At June 30 , 1999, 165 retirees
received post-employment health care benefits. Those expenditures are reduced by
reimbursements from the Marin County Retirement Office of the annual amount set forth in the
County Retirement Rules and Regulations 1937 Act as amended and in Sections 31450 et. seq. of
the Government Code . The cost of retiree health care benefits is recognized as an expenditure as
claims are paid. For the fiscal year ended June 30, 1999, those costs totaled $274,519.
17. SEGMENT INFORIVIATION FOR ENTERPRISE FUNDS
The City'S Enterprise Fund is comprised only of the discretely presented component unit, San
Rafael Sanitation District. Segment information for the fiscal year ended June 30, 1999, is as
follows:
Types of !!oods or services provided Wastewater transmission
Operating revenues
Depreciation and amortization expense
Operating income
Tax revenues
Non-operating revenues (expenses)
Net income
Fixed asset additions
Net working capital
Total Assets
Long-term obligations payable from operating revenues
Total Fund Equity
18. RISK MANAGEMENT
$ 4,711,879
785,937
324,239
427,380
208 ,572
532,811
119 ,920
1,699,660
24,641,434
3,852,072
20,412,953
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. The City is self-insured
up to a maximum of $500,000 for each general liability claim, $250,000 for each workers '
compensation claim, and $25,000 for each property damage claim . The City participates in a
public agency risk sharing pool (California Joint Powers Risk Management Authority) for general
liability claims in excess of the self-insured amounts up to $9,500,000. The City purchases
commercial insurance for workers' compensation claims in excess of the self-insured amount up
to $9 ,750,000 . The City also purchases commercial insurance for property damage claims in
excess of the self-insured amount up to $28,853,000. The City accounts for and finances its
uninsured risks of loss in the Internal Service Funds . The City had established a claims liability
of $2, 158, 125 at June 30, 1999, based on the requirement of Governmental Accounting Standards
Board Statement No. 10 , which requires that a liability for claims be reported if information prior
to the issuance of the financial statements indicates that it is probable that a liability has been
44
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
incurred at the date of the financial statements and the amount of the loss can be reasonably
estimated. Settled claims have not exceeded this coverage in any of the past three fiscal years.
Changes in the general and workers' compensation claims liabilities for the fiscal years ended
June 30, 1997, 1998 and 1999 are as follows:
Balance at Current Year Balance at
General Beginning of Claims & Changes Claim End of
Liabilitv Fiscal Year In Estimates Pavments Fiscal Year
1996-97 $ 600,524 $ 321.747 $ (193.159) $729.112
1997-98 729,112 135,381 (58,859) 805.634
1998-99 805,634 2,009,846 (2,216,282) 599.198
Worker's Balance at Current Year Balance at
Compensation Beginning of Claims & Changes Claim End of
Liabilitv Fiscal Year In Estimates Pavments Fiscal Year
1996-97 $1,370,371 $ 211,743 $ (362,038) $1,220,076
1997-98 1,220,076 421,352 (538,321) 1,103,107
1998-99 1,103,107 3,947,015 (3,491,195) 1,558,927
The California Joint Powers Risk Management Authoritv which began operations in February
1986, is a governmental self-insurance cooperative organized under a joint power agreement
consisting of 23 members which represent over 120 public agencies in California. The Risk
Management Authority pools self-insurance losses of charter and associate members, develops
risk management programs, and provides for administration of pooled coverage claims. The City
paid $213,165 in premiums to the Risk Management Authority during the fiscal year ended June
30, 1999. Condensed financial information for the California Joint Powers Risk Management
Authority for the fiscal year ended June 30, 1999 is as fo11o\vs:
Assets
Liabilities
Equity:
Retained earnings
Total Liabilities and Equity
Revenues
Expenses
Refunds to members
Net decrease in retained earnings
45
$ 58.520.365
$ 38,454,966
20.065.399
$ 58.520.365
$ 12,250,838
(15,640,470)
(5.441.797)
$ (8.830.929)
CITY OF SAN RAFAEL, CALIFOIUHA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
19. JOINT POWER AGREEMENTS
The City participates in various organizations through fonnally organized and separate entities
established under the Joint Exercise of POVv'ers Act of the State of California. As separate legal
entities , these entities exercise full powers and authorities within the scope of the rebted Joint
Powers Agreement including the preparation of annual budgets, accountability for all funds. the
power to make and execute contracts, and the right to sue and be sued. Obligations and liabilities
of the separate entities are not those of the City .
Joint Ventures :
The Marin Countv Integrated On-Line Librarv Svstem (the Svstem) was fonned to provide for
the procurement, ownership, operation, maintenance, and governance of an integrated on-line
library system that is jointly owned and operated by the Cities of San Rafael, Mill Valley.
Sausalito, and the County of Marin. The Governing Board of the System consists of the library
director or designated alternate of each participant in the System. In accordance with the cost
sharing fonnula developed by the library directors of the participants , the City's share of the
acquisition cost in the amount of $108,007 represents 18 .98% of ownership in the System.
Operating costs for the System are also shared by each participant by applying the cost sharing
the fonnula. Financial Statements of the System can be obtained at the County Librarian , Marin
County Free Library, Civic Center, Administration Building, San Rafael, CA 94903.
The Marin Street Light Acquisition Joint Powers Authority (MSLAJPA) was fonned by the
County of Marin and twelve local agencies to acquire street light facilities, operate the facilities
during the pendency of an eminent domain action against PG&E and subsequent transfer of the
facilities to the individual local agencies . The Governing Board consists of five members from
the participating agencies. Each of the local agencies ' share of contribution was based on the
number of street lights to be acquired in the local agencies' individual jurisdiction in relation to
the total number of street lights to be acquired by the MSLAJP A.
The Marin Emergencv Radio Authoritv was fonned on February 28, 1998 by the County of
Marin and twenty-five local agencies within the County to plan, finance, implement , manage.
own and operate a County-wide public safety and emergency radio system. The Governing
Board consists of one representative from each Member. On February 1, 1999, the Authority
issued the 1999 Revenue Bonds in the amount of $26,940,000 with interest rates from -l .75 % to
5 .01% maturing August 15, 2016 to finance the acquisition and installation of the system. The
costs of maintenance, operation and debt service will be divided on a pro rata share based on an
agreed upon fonnula established by a majority of the Governing Board . The Members have
entered into a Project Operating Agreement on Febmary 1, 1999 . Under the Operating
Agreement, Members are obligated to contribute Service Payments to cover the Authority's
operation and debt service . The City's portion of the obligation is 16.913 %. The first Service
Payment is scheduled in July 1999. The City has established a reserve in its Capital
Improvement Fund to pay future Service Payments .
46
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Jointly Governed Organizations:
The Countvwide Plannin£ AQ:encv was established by the County of Marin and ten local cities to
implement countywide performance standards for traffic. housing. \vater and sev,:er facilities. and
environmental protection to ensure that residential and commercial gro\\1h does not exceed local
water, sewer and transportation capacities. The Governing Board of the County\vide Planning
Agency consists of one member of the County Board of Supervisors and one member of the City
Council of each participating city.
The Marin Countv Cable Rate Re£ulation Joint Powers Authoritv was established to regulate the
rates for cable television service and equipment and to advise the participants in their exercise of
their license authority. The Governing Board of the Marin County Cable Rate Regulation Joint
Powers Authority consists of one member from each of the seven participating local cities.
The Marin Countv Major Crimes Task Force was established by twelve local law enforcement
agencies to provide funding and policy direction of a unit of peace officers and support personnel
to detect, apprehend and prosecute major crimes including highly mobile criminal narcotic
traffickers thus reducing major narcotic activity and combating its influence throughout the
County. The Governing Board of the Marin County Major Crimes Task Force consists of nine
members, one city council member, one member of the Marin County Board of Supervisors, two
city managers, two chief law enforcement officials, two residents of Marin County, and the Marin
County Administrator.
The Marin Countv Hazardous and Solid Waste Joint Powers Authoritv was established by the
County, local cities and waste franchising districts to finance, prepare and implement source
reduction and recycling elements on a county-wide integrated waste management plan as required
by State Assembly Bill 939.
20. LITIGATION
There are several pending lawsuits in which the City is involved. The City's attorneys estimate
that the potential claims against the City not covered by insurance resulting from such litigation
would not materially affect the financial statements of the City.
21. RELATED PARTY TRANSACTION
On August I , 1996, the City made a 30-year loan to the City Manager in the amount of $392.000.
at an interest rate equivalent to Local Agency Investment Fund interest rate, for the purchase of a
home. The loan is secured by the Deed of Trust.
On August 1, 1997, the City made a 30-year loan to the Chief of Police in the amount of
$400,000 , at an interest rate equivalent to Local Agency Investment Fund interest rate. for the
purchase of a home . The loan is secured by the Deed of Trust.
47
22. YEAR 2000
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30 , 1999
The Year 2000 issue is the result of possible shortcomings in many electronic data processing
systems and other electronic equipment that may adversely affect the City of San Rafael's
operations as early as fiscal year 1998-99. The year :WOO issue refers to the fact that many
computer programs use only the last two digits to refer to a year, therefore, both 1900 and 2000
would be referred to as "00." Computer programs will have to be adjusted to recognize the
difference betw'een those two years or the programs will fail or create errors. Other year 2000
issues exist-some programs may not recognize the year 2000 as a leap year and other programs
may have been written to use a 9/9/99 date as a delete date to keep them from being erased.
Furthermore, the year 2000 issue not only affects an entity's information technology systems, but
other systems-such as traffic signals, emergency services systems, elevators, and vehicles-may
also contain computer chips that have date recognition features. Also, year 2000 issues facing its
business partners and others may affect the City of San Rafael.
On February 16,1999, staff provided an initial report on the City's Year 2000 readiness. In the
report, City staff developed a process and related prioritization methodology to identify, track and
monitor progress toward making certain all systems, equipment and related party interactions
were Year 2000 ready. The five step process involved in the City's Year 2000 preparedness plan
incorporated:
1. Awareness Stag:e -Establishing a budget and project plan to deal with Y2K issues.
2. Assessment Stag:e -Inventorying all systems and identifying related components.
3. Remediation Stage -Actually making changes to the systems (such as software upgrades,
program modifications, etc.)
4. Testing: Stage -Developing a testing plan and reviewing results for Y2K compliance .
5 . Implementation Stage -Upon successful completion of the Testing Stage, begin using Y2K
compliant solutions in an ongoing environment.
The methodology used to focus the necessary resources toward resolving Year 2000 issues was
based upon a model which viewed Y2K issues from the inside out. Specifically, the City chose
three views which would be instrumental in developing our prioritization of Y2K tasks .
• CITY SERVICES - A comprehensive look at the services the City delivers, and the Y2K
issues surrounding these services . This includes not only computers, but facility
maintenance. infrastructure needs, equipment and vehicles .
• INTERGOVERt~MENTAL AND UTILITY SERVICES -This category includes quasi-
government services such as electricity and water, financial receipts from taxing authorities
and data sharing requirements with other governments (Department of Justice).
• PRIVATE SECTOR SERVICES -Through a risk analysis process, determining those
businesses \vhich are integral to supporting City staff in providing essential services to the
community and employees (banking relations, fuel supplies).
4 8
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Once categorized into the three groups above, staff determined a level of prioritization. or
ranking, was needed. This step is instrumental in establishing critical dates. assigning
responsibilities, and developing action steps in order to properly test and implement Y2K
solutions. Rankings were defined as fo11o\\/s:
1) Mission Critical -possible threat to loss of life or damage to property; citizen perception is
high as essential service
2) Business Operations -interruption of business services; possible litigation; adverse tinancial
impacts
3) Management Information -non-essential services which citizens would perceive as "able to
live without"; management data and reporting
The City of San Rafael has completed an inventory of the City's computer equipment and other
electronic equipment and systems that may be affected by the Year 2000 issue and that are
necessary to conducting San Rafael"s operations. The City has identified the following systems
requiring Year 2000 remediations:
• Mainframe (BRC) Computer systems -most Financial application fixes are already in place
and working; Police system testing should be completed by October of 1999; Recreation
products were replaced and the Community Services Department was off BRC applications
by November 1999; Fire applications corrected in May of 1999. Testing for all BRC systems
was completed by October 1999 and all Year 2000 corrections are fully implemented as of
this date.
• Computer Networks -most PC's are new (two years or less since acquisition) so they are
compliant. Aged systems were replaced as of September 1999. All Local Area Networks
(LAN's) and the Wide Area Network (WAN) has completed the implementation stage.
• Parking Citations -system hardware was not Year 2000 compliant and was upgraded in
November of 1999 and is fully implemented.
• Police Radio System and Logging Recorder (Dispatch Dictaphone) -Systems are non-
compliant -upgrades for compliance completed in November of 1999 and are fully
implemented.
• Traffic Signals -tracking software not compliant -acquired and installed Year 2000 version
in October 1999 and is fully implemented.
• Utilities -All utility services provided in the incorporated San Rafael are done so by other
vendors. Staff members are working closely with major providers. To the extent possible.
vendors stating their systems are Year 2000 ready have provided documentation.
All system issues are remedied through in-house staff first and the use of contracted vendors as
necessary. $100,000 was appropriated from the General Fund in fiscal year 1998-99 to pay for
system upgrades and changes necessary to resolve Year 2000 issues. To the extent additional
funds are necessary, future appropriations from the 1999-2000 budget will be sought.
49
CITY OF SAN RAFAEL, CALIFORNIA
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1999
Because of the nature of the potential problem, the full and complete cost associated with Year
2000 cannot be estimated accurately, nor can 100% assurance be given that all equipment will
function, as it should into the new millennium. The impact on City operations, should other
governmental agencies or vendors fail to achieve Year 2000 compliance in a timely manner,
cannot be determined either. The scope of an audit does not include an evaluation of the
adequacy of management's plans with respect to this issue.
50
SUPPLEMENT ARY INFORMATION
CITY OF SAN RAFAEL. CALIFORNIA
ASSETS
Cash and investments
Accounts receivable
Taxes receivable
Grants receivable
Loans receivable
Due from other funds
TOTAL ASSETS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1999
BAYPOINT
LAGOONS
RECREATION ASSESSMENT
REVOLVING DISTRICT
$ 54,612 $ 14,570
191
$ 54.612 $ 14.761
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ 53,164 $
Due to other funds
Deferred revenue
Total Liabilities 53.164
Fund Balances:
Reserved for:
Encumbrances 13,889
Loans
Equipment replacement
Building and structure
Facility closure
Projects
Liability payments
Unreserved -designated for:
Grant projects
Parkland
Construction
Traffic mitigation
Unreserved -undesignated ( 12.441) 14.761
Total Fund Balances 1.448 14.761
TOT AL LIABILITIES
AND FUND BALANCES $ 54.612 $ 14.761
51
PARKING GAS
SERVICES TAX
$ 247,376 $ 1,100,179
12,005 1,462
$ 259.381 $ 1.1 0 1.641
$ 1,277 $ 19,864
109 ,120
1.277 128 .984
102,850
972,657
155.254
258.1 04 972.657
$ 259.381 $ 1.101.641
STREET
EQUIPMENT MAINTENANCE
CHILDCARE REPLACEMENT & CLEANING
$ -+00,688 $ 2,081,334 $612,819
12,329
7.654
$ 420.671 $ 2.081.334 $ 612 .819
90,865 136,005 10,544
90.865 136.005 10.544
76,017 107,122
253.789 1.838.207 602.275
329.806 1.945.329 602.275
$ 420 .671 $2.081.334 $ 612.819
SEWER
MAINTENANCE
$ 41,488
$ 41.488
41.488
41.488
$ 41.488
52
HOUSEHOLD
HAZMAT
FACILITY
$ 360,954
114.761
$475.715
117 ,703
117.703
2,000
4,500
30,000
30,000
291.512
358.012
$475.715
LOCH LOMOND
ASSESSMENT
DISTRICT
$ 242,878
421
$ 243 .299
200,000
43.299
24 3.299
$ 243.')99
(Continued)
CITY OF SAN RAFAEL, CALIFORNIA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1999
TRAFFIC AND
PUBLIC HOUSING
ASSETS
Cash and investments
Accounts receivable
Taxes receivable
Grants receivable
Loans receivable
Due from other funds
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Due to other funds
Deferred revenue
Total Liabilities
Fund Balances:
Reserved for:
Encumbrances
Loans
Equipment Replacement
Building and Structure
Facility Closure
Projects
Liability payments
Unreserved-Designated for:
Grant projects
Parkland
Construction
Traffic Mitigation
Unreserved-Undesignated
Total Fund Balances
TOTAL LIABILITIES
AND FUND BALANCES
LIBRARY
$ 32,821
20,974
$53.795
$ 5,907
5.907
47.888
47.888
$ 53.795
53
SAFETY STORMWATER MITIGATION
$ 1,071
29,627
14,761
$ 45.459
$ 18,245
25,000
43.245
6,326
(4.112)
2.214
$ 45.459
$ 505,583
1,200
$ 506.783
$ 195,692
195.692
33,028
278.063
311.091
$ 506.783
$9, .. W6,154
91,965
100,000
$ 9.598.119
$ 54.434
507,371
561.805
100,000
8,936.31-l
9.036.314
$9.598.119
DEVELOPMENT
SERVICES
$ 1,089,842
18,650
$ 1.108.492
$ 1,500
1.500
607,666
499.326
1.106.992
$ 1.108.492
GRANTS
$ 149,269
8,170
201,892
$359.331
$ 19,529
7,654
27.183
12,357
319,791
332.148
$ 359.331
PARKLAND
DEDICATION
$ 1,186,510
21,725
36.000
$ 1.244.235
$ 80,581
21.726
102,307
758
1,141,170
1.141.928
$ 1.244.23 5
54
EMERGENCY
MEDICAL
SERVICES
$ 8,348
11,381
2,367
$ 22.096
$ 12,341
12.341
6,000
3.755
9.755
$ 22.096
TOTAL
$ 17,536.496
311,137
2,788
249,956
100,000
43.654
$ 18.24·+.03 I
$ 817,651
649.145
21.726
1.488.522
257,497
100,000
107,350
30,000
30,000
607,666
200,000
319,791
1.141,170
972,657
8,936.314
4.053.064
16.755.509
$ 18.24-L03 I
(Concluded )
CITY OF SAN RAFAEL, CALIFORNIA
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
BAY POINT
LAGOONS
RECREATION ASSESSMENT PARKING GAS
REVOLVING DISTRICT SERVICES TAX
REVENUES:
Taxes and special assessments $ $ 27,399 $ $
Licenses and permits 112,502
Fines and forfeitures
Uses of money and property 3,967 304 11,928 38,804
Intergovernmental 1,152,441
Charges for current services 859,762 645,502
Other revenues 8,323 1.089 1.513
Total Revenues 872.052 27.703 771.021 1.192.758
EXPENDITURES:
General governmental 129,178
Public safety 432,523
Public works and parks 27,638 85,404
Community development
Culture and recreation 1,705,293
Capital Outlay 1.046.357
Total Expenditures 1,705.293 27,638 647.105 1.046,357
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (833.241 ) 65 123.916 146.401
OTHER FINANCING SOURCES (USES):
Operating transfers -In 753,140 61,837
Operating transfers -Out (66.454) (350.000)
Total Other Financing Sources (Uses) 753,140 (4.6172 (350.000)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES AND
OTHER SOURCES (USES) (80,101) 65 119,299 (203.599)
FUND BALANCES -JULY 1, 1998 81,549 14,696 138,805 1,285,376
PRIOR PERIOD ADJUSTMENTS (109.120)
FUND BALA~CES -JUNE 30, 1999 $ 1,448 $ 14.761 $258.104 $ 972.657
55
STREET HOUSEHOLD LOCH LOMOND
EQUIPMENT MAINTENANCE SEWER HAZMAT ASSESSMENT
CHILDCARE REPLACEMENT & CLEANING MAINTENANCE FACILITY DISTRICT
$ $ $ $ $ $ 60,545
19,058
26,024 76,397 21,473 12,000 29,935 11,865
57,729 36,965
2,152,327 897,115 744,881 640,607
40.221 455 11.554
2.236.080 1.013.733 21.928 756.881 738.119 72.410
735,842
1,656,252 660,503 54
2,202,328
1,269.439
2.202,328 1.269.439 1,656.252 660.503 735.842 54
33.752 (255.706) (1.634.324) 96.378 2.277 72.356
1,667,061
( 162,846) (68.044)
( 162.846) 1.667.061 (68.044)
(129,094) (255,706) 32,737 28,334 2,277 72,356
458,900 2 ,2 01 ,035 569,538 13,154 355,735 170,943
$ 329.806 $ 1.945.329 $ 602.275 $ 41.488 $ 358.0 12 $ 243.299
(Continued )
56
CITY OF SAN RAFAEL. CALIFORNIA
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
TRAFFIC AND
PUBLIC HOUSING
LIBRARY SAFETY STORMWATER MITIGATION
REVENUES:
Taxes and special assessments $ $ $ $
Licenses and perm its
Fines and forfeitures 1,500
Uses of money and property 41,550 341 26,604 332,795
Intergovernmental 162,610 104,430
Charges for current services 8,032 3,519 710,634 1,848,380
Other revenues 11.889 172 372 142.943
Total Revenues 224.081 108.462 739.110 2.324.118
EXPENDITURES :
General governmental
Public safety 54,944
Public works and parks
Community development
Culture and recreation 207,192
Capital Outlay 83.251 1.363.4'>2 1.536.346
Total Expenditures 207.192 138.195 1.363.422 1.536.346
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 16.889 (29,733) (624.312) 787.772
OTHER FINANCING SOURCES (USES):
Operating transfers -In 560 ,016
Operating transfers -Out
Total Other Financing Sources (Uses) 560.016
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES AND
OTHER SOURCES (USES) 16,889 (29,733) (64,296) 787,772
FUND BALANCES -JULY 1, 1998 30,999 31,947 375,387 8,755,913
PRIOR PERIOD ADJUSTMENTS (507.371)
FUND BALANCES -JUNE 30, 1999 $ 47.888 $ 2.214 $ 311.091 $9.036.314
57
EMERGENCY
DEVELOPMENT PARKLAND MEDICAL
SERVICES GRANTS DEDICATION SERVICES TOTAL
$ $ $ $1,571,856 $ 1,659,800
131.560
37,981 39,481
45,099 17,725 40,675 1,943 739,429
643,871 9,464 2.167,510
35,342 124,914 92,337 1,007,088 9.770,440
62.741 12.232 14.160 307.664
143,182 836,723 156.636 2.580.887 14.815.884
129.178
223,730 2.511,259 3,958.298
117,014 171,553 2.718'-+ 1 8
106,578 471,394 577,972
4,114,813
5.298.815
106.578 812,138 171,553 2.511.259 16.797.494
36,604 24.585 (14,917) 69,628 (1,981,610)
80,000 140,000 160,228 3,422,282
(93,500) (220.10 1) (960.945)
( 13 .500) 140.000 (59 .873) 2.461.337
36,604 11,085 125,083 9,755 479,727
1,070,388 321,063 1,016,845 16.892.273
(616,491)
$1.106.992 $332 ,148 $ 1,141,928 $ 9 .755 $ 16.755.509
(Concluded)
58
CITY OF SAN RAFAEL. CALIFORNIA
RECREATION REVOLVING FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFA YORABLE)
REVENUES:
Uses of money and property
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Culture and recreation
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
$
815,039
123.700
938.739
1.698.378
1.698.378
(760.139)
$ 3,967 $ 3,967
859,762 44,723
8.373 (114.877)
872.052 (66.187)
1.705.793 (6.915)
1.705.293 (6.915)
(833.241) (73.102)
Operating transfers -In _....:....72=3:...:....1:....;4=0 ___ 7!...:5:...:::.3.!....:.l--=-4~0 ___ --=30::..:...0:::...,:0=...=.0
Total Other Financing Sources
(U ses) _....:....72=3:...:....1.::....;4=0 ___ 7!...:5:...:::.3.!....:.I--=-4~0 ___ --=::...:30::..:...0:::...,:0=...=.0
EXCESS (DEFICIENCY) OF REVENUES
OYER EXPENDITURES AND OTHER
SOURCES (USES) $ (36.999)
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
59
(80,101) $ (43.102)
81.549
$ 1.448
CITY OF SAN RAFAEL, CALIFORNIA
BA YPOINT LAGOONS ASSESSMENT DISTRICT FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORA.BLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Taxes and special assessments
Uses of money and property
Total Revenues
EXPENDITURES:
Public works and parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
FUND BALANCES -JULY 1,1998
FUND BALANCES -JUNE 30, 1999
$27,500
27.500
30.333
30.333
$ (2.833)
60
$27,399
304
27.703
77.638
27.638
65
14,696
$14.761
$ (101)
304
203
2.695
7.695
$ 2.898
CITY OF SAl ...... RAFAEL. CALIFORNIA
PARKING SERVICES FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARlANCE
FAVORA.BLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES :
Licenses and permits
Uses of money and property
Charges for current services
Other revenue
Total Revenues
EXPENDITURES:
General government
Public safety
Public works and parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 104,040
2,000
610,630
716.670
146,071
522,592
85.694
754.357
(37.687)
61,837
(66.454)
(4.617)
$ (42.304)
61
$ 112,502
11,928
645,502
1.089
771.021
129,178
432,523
85.404
647.105
123.916
61,837
(66.454)
(4.617)
119,299
138 .805
$258.104
$ 8,462
9,928
34,872
1.089
54.351
16,893
90,069
290
107.?52
161.603
$ 161.603
CITY OF SAN RAFAEL, CALIFORNIA
GAS TAX FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES [N FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIA~CE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property $ 36,000 $ 38,804 $ 2,804
Intergovernmental 1,080,928 1,152,441 71,513
Other revenue 1.513 1.513
Total Revenues 1, 116.928 1.192.758 75.830
EXPENDITURES:
Capital outlay 1.808.946 1.046.357 767.589
Total Expenditures 1.808.946 1.046.357 762.589
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (697.018) 146.401 838.419
OTHER FINANCING SOURCES (USES):
Operating transfers -Out (350.000) (350.000)
Total Other Financing Sources
(Uses) (350.000) (350.000)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES) $(1.042.018) (203,599) $838.419
FUND BALANCES -JULY 1, 1998 1.285,376
PRIOR PERIOD ADJUSTMENTS (109.120)
FUND BALANCES -JUNE 30, 1999 $ 972.657
62
CITY OF SAN RAFAEL, CALIFORNIA
CHILDCARE FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARlANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Intergovernmental
Charges for current services
Total Revenues
EXPENDITURES:
Culture and recreation
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 6,800
82,899
?087.849
?.177.548
2.254.718
2.254.718
(77.170)
(16?846)
(16?846)
$ (240.016)
63
$ 26,024 $ 19,224
57,729 (25,170)
2.152.327 64.478
2.236.080 58.532
2.202.328 52.390
2.202.328 52.390
33.75? 110.9?2
(162.846)
(16?846)
(129,094) $ 110.92?
458.900
$ 329.806
CITY OF SAN RAFAEL, CALIFORNIA
EQUIPMENT REPLACEMENT FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARL-\:\ICE
FAVOR.-\BLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Charges for current services
Other revenue
Total Revenues
EXPENDITURES:
Capital outlay
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 110 ,000
872,936
204.000
1,186.936
1.317.134
1.317.134
$ (130.198)
64
$ 76,397 $ (33.603)
897,115 24,179
40.2/1 (163 .779)
1.013.733 (173.203)
1.269.439 47.695
1.269.439 47.695
(255,706) $ (125.508)
2.201.035
$1.945.329
CITY OF SAN RAFAEL, CALIFORNIA
STREET MAINTENANCE & CLEANING FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Other revenues
Total Revenues
EXPENDITURES:
Public works and parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
$ $ 21,473
2.300 455
2.300 21.928
2,069.261 1.656.? 52
2.069,261 1.656.252
(2,066.961) (1.634.324)
1,667.061 1.667.061
1.667.061 1.667.061
AND OTHER SOURCES (USES) $ (399.900) 32,737
FUND BALANCES -JULY 1, 1998 569.538
FUND BALANCES -JUNE 30, 1999 $ 602.275
65
$ 21,473
(1.845)
19.6')8
413.009
413.009
432.637
$432.637
CITY OF SAN RAFAEL, CALIFORNIA
SEWER MAINTENANCE FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVO~~BLE)
REVENUES:
Uses of money and property
Charges for current services
Total Revenues
EXPENDITURES:
Public works and parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS OF REVENUES OVER
EXPENDITURES AND OTHER
SOURCES
FUND BALANCES -JULY 1. 1998
FUND BALANCES -JUNE 30, 1999
$ 12 ,000
759.645
771.645
676.931
676.931
94.714
(68.044)
(68.044)
$ 26.670
66
$ 12,000
744.881
756.881
660.503
660.503
96.378
(68.044)
(68.044)
28,334
13.154
$ 41.488
$
(14.764)
(14.764)
16.428
16.428
1.664
$ 1.664
CITY OF SAN RAFAEL, CALIFORNIA
HOUSEHOLD HAZMAT FACILITY FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Licenses and permits
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Public safety
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 12,000
16,000
49,200
731,490
9.500
818.190
827.742
827.742
$ (9.55 7 )
67
$ 19,058 $ 7,058
29,935 13,935
36,965 (P ?"I~) -,--,)
640,607 (90,883)
11.554 2.054
738.119 (80.071 )
735.842 91.900
735.842 91.900
2,277 $ 11.829
335.735
$ 358,012
CITY OF SAN RAFAEL, CALIFORNIA
LOCH LOMOND ASSESSMENT DISTRICT
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Taxes and special assessments
Uses of money and property
Total Revenues
EXPENDITURES:
Public works and parks
Total Expenditures
EXCESS OF REVENUES OVER
EXPENDITURES AND OTHER
SOURCES
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
$59,700
59.700
5.170
5.170
$54.530
68
$ 60,545
11.865
72.410
54
54
72,356
170.943
$ 243.299
$ 845
11.865
12.710
5.116
5.116
$17.826
CITY OF SAN RAFAEL, CALIFORNIA
LIBRARY FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNF A VORABLE)
REVENUES:
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Culture and recreation
Total Expenditures
EXCESS OF REVENUES OVER
EXPENDITURES AND OTHER
SOURCES
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 28,610
162,000
5,600
6.000
202.210
190.196
190.196
$ 12.014
69
$ 41,550 $ 12,940
162,610 610
8,032 2,432
11.889 5.889
224.081 21.871
207.191 (16.996)
207.19'7 (16.996)
16,889 $ 4.875
30.999
$ 47.888
CITY OF SAN RAFAEL, CALIFORNIA
PUBLIC SAFETY FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FA VORl\BLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES :
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Public safety
Capital outlay
Total Expenditures
DEFICIENCY OF REVENUES UNDER
EXPENDITURES AND OTHER USES
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 180
128,089
5,050
133.319
143,162
143.16')
$ (9.843)
70
$ 341
104,430
3,519
172
108.462
54,944
83.251
138.195
(29,733)
31.947
$ ').214
$ 161
(23,659)
(1,531)
172
(24.857)
88 ,218
(83.251 )
4.967
$ (19.890)
CITY OF SAN RAFAEL, CALIFORNIA
STORMW ATER FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Fines and forfeitures
Uses of money and property
Charges for current services
Other revenue
Total Revenues
EXPENDITURES:
Capital outlay
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Operating transfers -In
TOT AL OTHER FINANCING
SOURCES (USES)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
$ 1,600
12,000
728,150
741.750
1.465.596
1.465.596
(723.846)
560.016
560.016
$ (163.830)
71
$ 1,500 $ (100)
26,604 14,604
710,634 (17,516)
37' 372
739.110 (2.6-1-0)
1.363.422 107.174
1.363.427 10/.174
(624.312) 99.534
560.016
560.016
(64,296) $ 99.534
375.387
$ 311.091
CITY OF SAN RAFAEL, CALIFORNIA
TRAFFIC AND HOUSING MITIGATION FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (CASH BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
VARI.-\~CE
FAVORA.BLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
$ 256,600
1,791,101
2.047.701
$ 332,795
1,848,380
14') .943
2.3 24.118
$ 76,195
57,279
142.943
276 .4 17
Capital outlay ---.!7...:..:.5~8:....:.4=.6=83:::.....-_...!..1 :=..5..=...36~ . .::...34~6~ __ ~6=.0:....:.4~8.=3 3:::....!..7
Total Expendi tures ---.!7...:..:.5~8:....:.4=.6=83:::.....-_...!..1 :=..5..=...3 6~ . .::...34~6~ __ ~6=.0:....:.4~8 .=3 3:::....!..7
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES $ (5.536.982) 787,772 $6.324.754
FUND BALANCES -JULY 1, 1998 8,755,913
PRlOR PERlOD ADJUSTMENTS (507.371)
FUND BALANCES -JUNE 30, 1999 $ 9.036.314
72
CITY OF SAN RAFAEL, CALIFORNIA
DEVELOPMENT SERVICES FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Charges for current services
Other revenue
Total Revenues
EXPENDITURES:
General government
Total Expenditures
EXCESS OF REVENUES OVER
EXPENDITURES AND OTHER
USES
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
$
6,000
120.000
1/6.000
120.000
120.000
$ 6.000
73
$ 45,099
35,342
62.741
143.182
106.578
106.578
36,604
1.070.388
$ 1.106.992
$ 45,099
29,342
(57.259)
17.182
13.4?7
13.422
$ 30.604
CITY OF SAN RAFAEL, CALIFORNIA
GRANTS FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES:
Fines and forfeitures
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Public safety
Public works and parks
Culture and recreation
Total Expenditures
EXCESS (DEFICIE"'JCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET
$
3,975
1,342,953
58,900
33.880
1.439.708
847,347
199,671
514.734
1.561.752
(122.044)
80,000
(93.500)
(13.500)
$ 035 .544)
74
ACTUAL
$ 37,981
17,725
643,871
124,914
12.')32
836.723
223,730
117,014
471,394
8P,138
24.585
80,000
(93 .500)
(13.500)
11,085
321.063
$332.148
V:\RL-\~CE
FA VOR..-\BLE
(UNFAVORABLE)
$ 37,981
13,750
(699 ,082)
66,014
(21.648)
(60').985)
623,617
82,657
43.340
749.614
146.629
$ 146.629
CITY OF SAN RAFAEL, CALIFORNIA
PARKLAND DEDICATION FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES :
Uses of money and property
Intergovernmental
Charges for current services
Other revenues
Total Revenues
EXPENDITURES:
Public works and parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCy) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET ACTUAL
$ 23,200 $ 40,675
9,464
101,802 92,337
14.160
175.002 156.636
437.885 171.553
437.885 171.553
(312.883) (14.917)
140.000 140.000
140.000 140.000
$ (17 7 .883) 125,083
1.016.845
$1.141.928
75
VARIANCE
FAVORABLE
(UNFAVORABLE)
$ 17,475
9,464
(9,465)
14.160
31.63~
266.332
766 .332
297.966
$ 797.966
CITY OF SAN RAFAEL, CALIFORNIA
EMERGENCY MEDICAL SERVICES FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30 , 1999
REVENUES:
Taxes and special assessments
Uses of money and property
Charges for current services
Total Revenues
EXPENDITURES:
Public safety
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES)
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET
$1,575,510
1.036.950
2,612.460
2.764.321
2.764.321
(151.861)
392,718
(220,101)
172.617
$ ')0.756
76
ACTUAL
$1,571,856
$
1,943
1.007,088
2.580,887
2.511.')59
2.511.259
69.628
160,228
(220,101)
(59.873)
9,755
9.755
VARIANCE
FAVORABLE
(UNFA VORABLE)
$ (3,654)
1,943
(29.862)
(31.573)
253.062
253.062
221.489
(232,490)
(232.490)
$ (11.001)
CITY OF SAN RAFAEL. CALIFORNIA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
JUNE 30,1999
ASSETS
Cash and investments
Cash with fiscal agent
Taxes receivable
Assessments receivable -deferred
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Deferred assessments receivable
Total Liabilities
Fund Balances:
Reserved for bond redemption
Unreserved:
Designated for construction
Unreserved and undesignated
Total Fund Balances
TOTAL LIABILITIES AND
FUND BALANCES
EAST FRANCISCO
BOULEVARD
ASSESSMENT
DISTRICT
$ 13,701
$ \3.701
$
13,701
13.701
$ \3,701
77
PEACOCK
GAP
ASSESSMENT
DISTRICT
$460,417
1,000
261.515
$ 722.932
$
261.515
261.515
120,250
341.167
461.417
$ 722.932
1915
ACT
BONDS
$
67,387
$ 67.387
$
67,387
67,387
$ 67.387
MARIPOSA
ASS ESS;'v1 ENT
DISTRICT
$ 34.-1-35
186
25.-1-40
$ 60.061
$
25.-1-40
25.440
11,684
22.937
34.621
$ 60.061
1997
REASSESSMENT
DISTRICT
$ -
2,397
$ 2.397
$ -
2,397
2.397
$ 2.397
CITY OF SAN RAFAEL, CALIFORNIA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
JUNE 30,1999
1997
FINANCING
AUTHORITY
REVENUE BONDS
$ 530,700
357,119
2,211
651.768
$ 1.541.798
$
651.768
651.768
357,119
532.911
890.030
$ 1.541.798
1992
AGENCY
REFUNDING
BONDS
$
..,
.J
$ ..,
.J
$ 1,402
1,402
3
( 1,402)
( 1,399)
$ 3
78
1995
AGENCY
BONDS
$
631,469
$ 631.469
$ 1,530
1,530
629,939
629.939
$ 631.469
TOTAL
$ 1,039,253
1,058,375
3,397
938.723
$ 3.039.748
$ 2,932
938.723
941.655
I, I 88,779
13,701
895.613
2.098.093
$ 3.039.748
CITY OF SAN RAFAEL. CALIFORNIA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES :
Taxes and special assessments
Uses of money and property
Total Revenues
EXPENDITURES:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Proceeds from issuance of bond
Bond issuance costs
EAST FRANCISCO
BOULEVARD
ASSESSMENT
DISTRICT
$
Total Other Financing Sources (Uses)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES AND
OTHER FINANCING SOURCES (USES)
FUND BALANCES -JULY I, 1998
FUND BALANCES -JUNE 30, 1999
13.701
$ 13.701
79
PEACOCK
GAP
ASSESSMENT
DISTRICT
$ 224,473
21. 780
246.253
215,000
89.956
304.956
(58.703)
(2,923)
(2.923)
(61,626)
523.043
$461.417
1915
ACT
BONDS
$ 2,596
2.596
4.000
473
4.473
( 1.877)
(1,877)
69 .264
$ 67.387
MARIPOSA
ASSESSMENT
DISTRICT
$ 26,742
1.65'
28.394
20.000
13.0' 1
33.021
(4.6'7)
(l81 )
(181 )
(~,808)
39.429
$ 34.621
CITY OF SAN RAFAEL, CALIFORNIA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
1997
1997 FINANCING
REASSESSMENT AUTHORITY
DISTRICT REVENUE BONDS
$ -$ 698,693
35.345
734.038
469,000
317.604
786.604
(52.566)
(5,596)
(5.596)
(58,162)
2,397 948.192
$ 2.397 $ 890.030
199:2
AGENCY
REFUNDING
BONDS
$1,426,862
186
1.427.048
430,000
1.001.136
1.431.136
( 4,088)
2,677
2.677
(1,411)
12
$ ( 1.399)
80
1995
AGENCY
BONDS
$630,291
82
630.373
185,000
451.813
636,813
(6,440)
4,906
4.906
(1,534)
631.473
$ 629.939
TOTAL
$ 3,009,657
59.045
3.068.702
1,323,000
1.874.003
3.197.003
(128.301)
7,583
(8,700)
( 1.1 17)
(129,418)
2.227.511
$ 2.098.093
CITY OF SAN RAFAEL, CALIFORNIA
PEACOCK GAP ASSESSMENT DISTRICT FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
BUDGET
REVENUES:
Taxes and special assessment $ 222,615
Uses of money and property 10.000
Total Revenues 232.615
EXPENDITURES:
Principal retirement 215,000
Interest and fiscal charges 90.485
Total Expenditures 305.485
EXCESS (DEFICIENCY) OF
REVENUES OVER (UNDER)
EXPENDITURES (72.870)
OTHER FINANCING SOURCES (USES)
Operating transfers -Out (2.923)
Total Other Financing Sources
(Uses) (2,923)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES AND
OTHER FINANCING SOURCES (USES) $ (75.793)
FUND BALANCES -JUL Y 1, 1998
HJND BALANCES -JUNE 30, 1999
81
VARIANCE
FAVORABLE
ACTUAL (UNFAVORABLE)
$224,473 $ 1,858
21.780 11. 780
246.?53 13.638
215,000
89.956 529
304.956 529
(58.703) 14.167
(2.923)
(2.923)
(61,626) $14.167
523.043
$461.417
CITY OF SAN RAFAEL, CALIFORNIA
1915 ACT BONDS FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30 , 1999
REVENUES:
Taxes and special assessment
Total Revenues
EXPENDITURES :
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF
REVENUES OVER (UNDER)
EXPENDITURES AND OTHER
FINANCING SOURCES (USES)
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET
$
4,000
2.000
6.000
$ (6.000)
82
VARIA0iCE
FAVORABLE
ACTUAL (UNFAVORABLE)
$ 2.596
2.596
4,000
473
4.473
(1,877)
69.?64
$ 67.387
$ 2.596
2.596
1.527
1.527
$4.123
CITY OF SAN RAFAEL, CALIFORNIA
MARIPOSA ASSESSMENT DISTRICT FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES:
Taxes and special assessment
Uses of money and property
Total Revenues
EXPENDITURES:
Debt Service:
Principal retirement
Interest and fiscal charges
Total Expenditures
DEFICIENCY OF REVENUES UNDER
EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET
$27,598
1.7 00
28.798
20,000
P.811
32.811
(4.013)
(181)
(181)
$ (4.194)
83
ACTUAL
$26,742
1.652
78.394
20,000
13.07 1
33.021
(4.627)
(181)
(181)
(~,808)
39.479
$ 34.621
VARIANCE
FAVORABLE
CUNF A VORA.BLE)
$(856)
452
(404)
PI0)
PI0)
(614)
$(61~)
CITY OF SAN RAFAEL, CALIFORNIA
1997 FINANCING AUTHORITY REVENUE BONDS FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
REVENUES:
Taxes and special assessment
Uses of money and property
Total Revenues
EXPENDITURES:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -Out
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER EXPENDITURES
AND OTHER FINANCING USES
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30,1999
BUDGET
$ 698,986
3.300
702.286
469,000
320.406
789.406
(87.120)
(5.596)
(5.596)
$ (92.716)
84
ACTUAL
$ 698,693
35.345
734.038
469,000
317.604
786.604
(5 7 .566)
(5.596)
(5.596)
(58,162)
948.192
$ 890.030
VARIA01CE
FAVOR.-\BLE
(UNFAVOR.-\BLE)
$ (293)
32.045
31.752
2.802
? .80'"'
34.554
$34.554
CITY OF SAN RAFAEL, CALIFORNIA
1992 AGENCY REFUNDING BONDS FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES:
Ta.xes and special assessment
Uses of money and property
Total Revenues
EXPENDITURES:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS OF REVENUES OVER
EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES
FUN D BALA0ICES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET ACTUAL
$ 1,416,056 $ 1,426,862
$
15.000 186
1.431.056 1.4 7 7.048
430 ,000
1.001.056
1.431.056
430,000
1,001.136
1.431.136
(4.088)
7,677
2.677
(1,411)
12
$ (1.399)
85
VARIANCE
FAVORABLE
CUNF A VORABLE)
$ 10,806
04.814)
(4.008)
(80)
(80)
(4.088)
7.677
2.677
$ (1.411)
CITY OF SAN RAFAEL, CALIFORNIA
1995 AGENCY BONDS FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
REVENUES:
Taxes and special assessment
Uses of money and property
Total Revenues
EXPENDITURES:
Principal retirement
Interest and fiscal charges
Total Expenditures
EXCESS (DEFICIENCY) OF
REVENUES OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Total Other Financing Sources
(Uses)
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES
FUND BALANCES -JUL Y 1, 1998
FUND BALANCES -JUNE 30, 1999
BUDGET
$ 635,000
500
$
635.500
185,000
450.378
635.378
122
122
86
VARL-\0iCE
FAVORABLE
ACTUAL (UNFAVORABLE)
$ 630,291
82
630.373
185,000
451.813
636.813
(6.440)
4.906
4.906
(1,534)
631.473
$ 629.939
$(4,709)
(418)
(5.117)
( 1.435)
( 1.435)
(6.562)
4.906
4.906
$(1.656)
ASSETS
Cash and investments
Cash with fiscal agent
Accounts receivable
Taxes receivable
Interest receivable
Loans receivable
Due from other funds
CITY OF SAN RAFAEL, CALIFORNIA
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1999
CAPITAL BEDROOM
OPEN SPACE IMPROVEMENT TAX
$ 525,856 $ 1,293,251 $ 140,524
29.974
TOTAL ASSETS $ 525.856 $1.293.251 $ 170.498
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Due to other funds
Deferred revenue
Total Liabilities
Fund Balances:
Reserved for:
Encumbrances
Loans
Projects
Unreserved:
Designated for :
Redevelopment
Construction
Undesignated
$ $ $
6,020
6.020
1,293,251
525,856 164,478
ASSESSMENT
DISTRICTS
$ 280,534
12,024
$ 292.558
$
20,478
272,080
Total Fund Balances ---=:5-=2.=.,;5 ."",8"",5-".,6 ___ ----!..;1.""'2"'-93~.=2.::..5 .... I __ ---'1....:::6....:..4:....:.4...:..7.:::..8 __ ----'2=9:....::2:..:.;.5::,;:5=8
TOTAL LIABILITIES AND
FUND BALANCES =$=5=2)=-.=8)=-6=======$=1.=2=93=.=25=1====~$=1=7=0=.4=9=8=====$=2=92=.=5)=-8
87
PARK I 985 CAPITAL
CAPITAL PROJECT AND
PROJECTS ADMINISTRATION
$ 65,974 $ 20,404
36,000 21,754
$ 101.974 $ 42.158
$ $ 64,185
65,974
36.000
101.974 64.185
(22.077)
(22.027)
$ 101.974 $ 42.158
LOW AND
MODERATE
INCOME
HOUSING
$ 1,868,150
452,067
49,238
325 ,536
$ 2.694.991
$ 4,429
4,429
325,536
2,365,026
2.690.562
$2.694.991
1992 BONDS 1995 BONDS
CAPITAL CAPITAL
PROJECT PROJECT
$ 26,177 $3,291,041
355,108
722.063
$ I. I 03.348 $3.292.041
$ 56,495 $ 24,281
105,572
56.495 129.853
1.046.853 3 ,162,188
1.046.853 3.162.188
$ 1.103.348 $3.291.041
88
1999 BONDS
CAPITAL
PROJECT
$
12,614, 103
$12.6 I 4. I 03
$
21.614. I 03
22.614.103
TOTAL
$ 7.5 12.91 1
22.614.103
424,886
452,067
49,238
325.536
75' .03 7
$32.130.778
$ 149,390
171,546
42.020
362.956
20,478
325,536
1,293,25 I
29.188.170
962.414
(22.027)
31.767.822
$22.614.103 $32.130.778
CITY OF SAN RAFAEL, CALIFORNIA
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
CAPITAL BEDROOM
OPEN SPACE IMPROVEMENT TAX
REVENUES:
Taxes and special assessments $ $ $ 13,393
Uses of money and property 20,208 49,589 6,836
Intergovernmental
Charges for current services
Other revenues 7.000
Total Revenues 20208 49.589 27.229
EXPENDITURES:
Community development
Culture and recreation
Capital Outlay 3.330
Total Expenditures 3.330
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 20.208 46,259 27.229
OTHER FINANCING SOURCES (USES):
Operating transfers -In
Operating transfers -Out
Proceed from sale of land
Cost of land sold
Proceeds from issuance of bond
Bond issuance costs
Total Other Financing Sources (Uses)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
AND OTHER SOURCES (USES) 20,208 46,259 27,229
FUND BALANCES -JUL Y 1, 1998 505,648 1,246,992 137,249
PRIOR PERIOD ADJUSTMENT
FUND BALANCES -JUNE 30, 1999 $ 525.856 $ 1.293.251 $ 164.478
89
ASSESSMENT
DISTRICTS
$
232.657
232.657
(232.657)
(232,657)
525,215
$ 292.558
PARK 1985 CAPITAL
CAPITAL PROJECT AND
PROJECTS ADMINISTRA nON
$ $
7,577
34,097
487
26.668 91.442
34.245 126.026
983,421
27.330 27.842
27.330 1,011.263
6.915 (885.237)
8,568
(80,000)
2,052,607
(2,004,514 )
(71.432) 48.093
(64,517) (837,144)
64,517 815,117
$ $ (22.027)
LOW AND
MODERATE
INCOME
HOUSING
$ 452,067
173,353
2.595
628.015
218,751
92.440
311,191
316.824
316,824
2,373,738
$2.690.562
1992 BONDS 1995 BONDS
CAPITAL CAPITAL
PROJECT PROJECT
$ $
113,558
80,520
242.889 159
323.409 113.717
155.427 1.144.072
155,427 1.144.072
167.982 (1.030.355)
120,000
(2,678) ( 124,905)
117.322 ( 124.905}
285,304 ( 1.155,260)
39,486 4,423,020
722.063 ( 1 05.572)
$ 1.046.853 $ 3.162.188
90
1999 BONDS
CAPITAL
PROJECT
$
23,504,004
(889.901)
22.614.103
22,614,103
$ 22.614.1 03
TOTAL
$ 465,460
371,121
114,617
487
370.753
1.322.438
1,202,172
1.683.098
2.885.270
( 1.562.832)
128,568
(207,583)
2,052,607
(2,004,514 )
23,504,004
(889.901)
22.583.181
21.020.3·N
10.130,982
616.491
$ 31.767.822
CITY OF SAN RAFAEL, CALIFORNIA
ASSETS:
Cash and investments
Total Assets
Liabilities and Retained Earnings
LIABILITIES:
Accounts payable
Claims payable
Total Liabilities
RETAINED EARNINGS:
Unreserved and designated
Total Retained Earnings
Total Liabilities and
INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1999
BUILDING LIABILITY WORKERS' DENTAL
MAINTENANCE INSURANCE COMPENSATION INSURANCE TOTAL
$ 60.792 $ 1.156.445 $ 1.557.726 S 24.489
$ 60.792 $ I.I56.445 $ 1.557.726 $ 74.489 $ 7.799.452
$ $ 19,001 $ 1,041 $ 60 $ 20,102
599.198 \.558,927 2.158.125
618.199 1.559.968 60 2.178.227
60.79') 538.246 (" ,247) 24.429 621:n 5
60.79') 538.246 (2.242) 24.479 62 J.?25
$ 1.156.445 $ 1.557.726 $ 24.489 $ 2.799.452 Retained Earnings =$=6=:0.:=79:=2===========================::::::::::=================:::::::::::=
91
CITY OF SAN RAFAEL, CALIFORNIA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
BUILDING LIABILITY WORKERS' DENTAL
MAINTENANCE INSURANCE COMPENSATION INSURANCE TOTAL
Operating Revenues :
Charges for current serv ices $ 58,526 $ 807,252 $ 756,476 $326,150 S 1.948'-+04
Refunds 209,551 10.691 220.242
Total Operating Revenues 58.526 1.016 .803 767. I 67 326.150 2.168.646
Operating Expenses :
Insurance premiums and claims 562 .856 971.656 358.995 1.893.507
Total Operating Expenses 561.856 971.656 358 .995 1.893.507
Operating Income (Loss) 58,516 453 .947 (104 .4 89) (3').845) ?75. I 39
Non-Operating Revenues:
Investment income 2,266 38,010 43,287 87 83.650
Other non-operating revenues 1.803 1.803
Total Non-Operating Revenues 2.266 38,010 45.090 87 85.-+53
Net Income 60,792 491 ,957 (159 ,399) (32,758) 360,592
Retained Earnings -July I, 1998 46 .289 157.157 57.187 260.633
Retained Earnings -June 30, 1999 $ 60.792 $ 538,246 $ (1.242) $ 24.429 $ 621.225
91
CITY OF SAN RAFAEL. CALIFORNIA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
BUILDING LIABILITY WORKERS'
MAINTENANCE INSURANCE COMPENSATION
Cash Flows From Operating Activities:
Operating Income (Loss) $ 58,526 $ 453.947 $ (20--1.,489)
Change in Assets and Liabilities:
Increase in accounts payable 10,952 (4,534)
Increase (Decrease) in contract
payable (206.436) 455.820
Net Cash Provided By
Operating Activities 58.526 258.463 246.797
Cash Flows from Non-Capital Financing
Activities:
Non-operating rev . :ues 1.803
Net Cash Provided By
Non-Capital Financing
Activities 1.803
Cash Flows from Investing Activities :
Interest and dividends on investments 2.266 38.010 43.287
Net Cash Provided By
Investing Activities 2.266 38,010 43.287
Net Increase (Decrease) in Cash
and Cash Equivalents 60,792 296,473 291,887
Cash and Cash Equivalents -July I, 1998 859.972 1.265,839
Cash and Cash Equivalents -June 30, 1999 $60.792 $ 1,156.445 $ 1.557.726
93
DENTAL
INSURANCE TOTAL
$ (32,8--1.5) S 275,139
60 6,478
249.38...J.
(3 7 .785) 531.001
1.803
1.803
87 83 .650
87 83.650
(32,698) 616,454
57.187 2.182.998
$ 24.489 $ 2.799.452
CITY OF SAN RAFAEL, CALIFORNIA
TRUST AND AGENCY FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1999
EXPENDABLE TRUST FUNDS
BUSINESS LIBRARY RECREATION
IMPROVEMENT FIDUCIARY FIDUCIARY TOTAL
ASSETS
Cash and investments $ 5.255 $ -1-11.692 $ 28.704 $ 445.651
TOTAL ASSETS $ 5.255 $ 411.692 $ 28.704 $ 445.651
LIABILITIES AND FUND EQUITY
LIABILITIES:
Accounts payable $ -$ 206 $ $ 206
Total Liabilities 206 206
FUND BALANCES:
Reserved for:
Petty cash 3,000 3,000
Unreserved:
Designated for projects 2.255 411.486 28.704 442.445
Total Fund Balances 5.255 411,486 28.704 445,445
TOTAL LIABILITIES AND
FUND EQUITY $ 5.255 $411.692 $ 28.704 $ 445.651
94
CITY OF SAN RAFAEL, CALIFORNIA
EXPENDABLE TRUST FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
EXPENDABLE TRUST FUNDS
BUSINESS LIBRARY RECREATION
IMPROVEMENT FIDUCIARY FIDUCIARY TOTAL
REVENUES:
Uses of money and property
1 ntergovernmental
Other revenues
Total Revenues
EXPENDITURES:
Community development
Culture and recreation
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
FUND BALANCES -JULY I, 1998
FUND BALANCES -JUNE 30, 1999
$
35,000
15.242
50.242
51 ,747
51.747
( 1,505)
6.760
$ 5.255
95
$ 22,550 $
22 .550
3.133
3.133
19,417
392.069 28.704
$411.486 $ 28.704
$ 22 .550
35,000
15.242
72.792
51.747
3 .133
54.880
17,912
427.533
$445.445
CITY OF SAN RAFAEL, CALIFORNIA
BUSINESS IMPROVEMENT FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30. 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVO~~BLE)
REVENUES:
Intergovernmental
Other revenue
Total Revenues
EXPENDITURES:
Culture and recreation
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
FUND BALANCES -JULY 1, 1998
FUND BALANCES -JUNE 30, 1999
$35 ,000
17.000
52.000
58.000
58.000
$ (6.000)
96
$35,000
15./42
50.242
51.747
51.747
(1,505)
6.760
$ 5.255
$
(1.758)
(1.758)
6.253
6.253
$ 4.495
CITY OF SAN RAFAEL, CALIFORNIA
LIBRARY FIDUCIARY FUND
ST A TEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FISCAL YEAR ENDED JUNE 30, 1999
VARIANCE
FAVORABLE
BUDGET ACTUAL (UNFAVORABLE)
REVENUES:
Uses of money and property
Other revenue
Total Revenues
EXPENDITURES:
Culture and recreation
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES
FUND BALANCES -JULY I, 1998
FUND BALANCES -JUNE 30, 1999
$ 12,580 $ 22.550 $ 9,970
12.580 ?2.550 9.970
30.000 3.133 26.867
30.000 3.133 26.867
$ (17.420) 19,417 $36.837
392.069
$411,486
97
c. G. UHLENBERG & co. LLP
CERTIFIED PUBLIC ACCOUNTANTS
ROBERT E. BARSANTI, C.P.A. PEGGY H. CHEN, C.P.A. JEFFREY J . IRA, C.P.A. KATHERINE C. WONG, C PA
February 11, 2000
Ms. Cindy Mosser
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
Dear Ms. Mosser:
Enclosed are five (20) bound and one (l) unbound copies of our report
dated September 23, 1999, covering our audit of the general purpose
financial statement of the City of San Rafael for the fiscal year ended June
30, 1999.
Very truly yours,
C. G. UHLENBERG & CO. LLP
By ~f:!f
Encl.
647 Veterans Boulevard, Redwood City, CA 94063
Phone (650) 365-2323 • (408) 733-9944 • (510) 353-0330
Fax (650) 365-8394