HomeMy WebLinkAboutFIN Final City-Wide Proposed Budget & Spending Limit____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 6/18/2018
Disposition: Resolution 14525 (Operating Budget & CIP) x Resolution 14526 (GANN App. Limit)
Agenda Item No: 7.d
Meeting Date: June 18, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Mark Moses,
Finance Director
Bill Guerin,
Director of Public Works
City Manager Approval: ______________
TOPIC: FINAL CITY-WIDE PROPOSED BUDGET FOR FISCAL YEAR 2018-2019 AND
LEGAL SPENDING LIMIT
SUBJECT: 1.) RESOLUTION ADOPTING THE CITY OF SAN RAFAEL OPERATING BUDGET
AND CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018-2019; AND
2.) RESOLUTION APPROVING FISCAL YEAR 2018-2019 APPROPRIATIONS LIMIT
RECOMMENDATION: ACCEPT REPORT AND ADOPT RESOLUTIONS AS PRESENTED
SUMMARY: This report presents the final proposed City-wide budget for fiscal year 2018-2019. At the
City Council meeting of May 7, 2018, the City’s goals, strategies and objectives were presented for City
Council discussion and public input. The Capital Improvement Program was presented in preliminary
form to the City Council Finance Committee on May 8, 2018, and to the City Council on May 21, 2018.
This final proposed City-wide budget was presented to the City Council Finance Committee at its public
meeting of June 5, 2018.
In this budget, ongoing General Fund operational expenditures are supported by current period
revenues, and the spending plans of all other funds are supported by projected revenues and
accumulated resources in their respective funds. Proposed appropriations City-wide total $148,829,258
and are within the legal spending limit.
BACKGROUND:
BUDGET ACTION
The purpose of this report is to provide the City Council and community with the final, proposed City-
wide budget for fiscal year 2018-2019 which has been prepared for adoption based on the direction
provided at earlier public meetings of the City Council Finance Committee and of the City Council.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The budget is both a spending plan for the City’s available financial resources and the legal authority
for City departments to spend these resources for public purposes. Through these resources, services
are provided to meet the needs of city residents. The City Council and City staff respond to the
community’s needs in part through the budget which is intended to balance not only revenues and
costs, but also community priorities.
The City Council received a report on, and provided direction to staff on goals, strategies and objectives
at its meeting of May 7, 2018. The City Council received a report on, and provided direction to the
Capital Improvement Program at its meeting of May 21, 2018. At the City Council Finance Committee
meeting of June 5, 2018, further discussions were held regarding key fiscal issues and financial
assumptions that shaped the development of this annual, City-wide budget.
Consistent with the direction provided by the City Council in May 2014, the additional one-quarter
percent sales tax revenues provided by Measure E, effective April 1, 2014 through March 31, 2034, are
being set aside to fund major construction and improvements to public safety facilities (also referred to
as the San Rafael Essential Facilities project).
“GANN” APPROPRIATIONS LIMIT
Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in 1979 – the
Gann initiative – with modifications under Proposition 111 passed in June 1990, and implemented by
California Government Code sections 7900, and following) provides the basis for the Gann
appropriation limitation. The City’s appropriation growth rate is limited to changes in population and
either the change in California per capita income or the change in the local assessment roll due to new,
non-residential construction.
This report will focus on the following:
1. Brief status of fiscal year 2017-2018 budget performance.
2. Proposed Goals and Strategies for fiscal year 2018-2019
3. Proposed operating and capital budget presented for all City funds for fiscal year 2018-2019
4. Fiscal year 2018-2019 Appropriations Limit
ANALYSIS:
FISCAL YEAR 2017-2018 - UPDATE
General Fund
Revenues: The original budget, adopted on June 5, 2017, projected $76,724,443 in revenues. The
latest projections, based in activity through May, anticipate $77,562,000 which is $837,557, or 1.1%
greater than the original budget. The additional revenues are primarily due to unusually high fire strike
team reimbursements, prompting higher than expected revenues; a surge in sales tax from auto sales;
and additional ERAF (Education Revenue Augmentation Fund) property tax revenue, based on the
County’s most recent calculations. While the ERAF property tax revenues of $220,000 are ongoing,
they make up for the decrease in sales tax expected in future years. The fire strike team
reimbursements and auto sales are one-time in nature and, therefore, are not projected as a basis for
ongoing revenue in future years.
Expenditures: As fiscal year 2017-2018 draws to a close, the General Fund-supported activities are
performing within their respective budgets as amended by the City Council throughout the year. Based
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on analysis conducted through May 2018, staff is projecting that the actual year end results as
compared to the adopted budget will result in minimal operational savings, if any.
Other Funds
The evaluation of other funds will continue, with recommended adjustments, if any, being presented to
the City Council. At this time, no major adjustments are anticipated.
GOALS AND STRATEGIES
At its meeting of May 7, 2018, the City Council provided direction on the draft goals for the upcoming
fiscal year. The draft goals were further discussed at the Finance Committee held on June 5, 2018.
Based on the feedback provided at both meetings, staff made the following changes to the originally
presented document:
• Explore car-sharing as a strategy for addressing parking issues in East San Rafael (A.1.f)
• Permanent supportive housing as a key component for addressing homelessness (A.2.b)
• Collaboration with community-based organizations to provide immigration information (B.1.c.)
• Youth outreach to increase civic engagement (B.3.b.)
• A focus on school safety and security (C.3.a)
• A funding plan for new library (D.2.d.)
• Enhanced transit connectivity to improve mobility (D.3.d.)
The revised document is attached to this staff report for the consideration of and acceptance by the City
Council.
FISCAL YEAR 2018-2019 CITY-WIDE BUDGET
The Goals and Strategies document serves as a work plan for City staff for the upcoming fiscal year.
Resources with which to accomplish the goals are incorporated into the proposed annual City-wide
budget.
HIGHLIGHTS
❖ Citywide Budget: The total proposed FY2018-2019 expenditure budget for the City is
$148,829,258 (Exhibit II to the Budget Resolution). This sum reflects all funds and operations
for the City, including active capital projects. In addition to $35.0 million projected to be spent on
the San Rafael Essential Public Safety Facilities project, the Capital Improvement Program has
planned expenditures of $2.9 million in new projects and $29.0 million in active projects for the
year; formal appropriations for major projects will be made at the time of contract approval.
Appropriations are supported by FY2018-2019 revenue and other sources projected at
$142,532,576 as well as by funds retained from previous periods for capital projects.
❖ General Fund Budget: The proposed General Fund uses of $81,323,636 are supported by
revenues and transfers in, projected at $80,189,911, therefore projecting an operating deficit of
$1,133,725, which is offset by $1,133,725 of accumulated prior year unallocated resources that
are available currently to support one-time operational expenses.
❖ Program funding: Included in the expenditure budgets are provisions for the following:
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o Employee retirement obligations are fully-funded in accordance with actuarially-
determined contribution levels
o The Homeless Initiative Program is incorporated into the general fund operating budget
o Major Crimes Task Force participation continues
o Massage Ordinance Enforcement continues at a scaled-back level
o Projected spending of $20,000 on the Deep Green renewable energy program; offset by
savings from solar installations at the Al Boro Community Center, Public Works, and C
Street Parking Garage
❖ State Budget Impacts: As this staff report is being prepared, the State budget does not rely on
any new actions that would have a significant impact on the City’s general fund budget. The
Governor’s May Revise does include Road Maintenance Rehabilitation funding that would
generate an additional $1 million in funding for streets-related projects.
General Fund
The City’s General Fund accounts for most of the major services to residents and businesses (such as
police, fire suppression and prevention, planning, building, library, parks, streets, engineering, traffic
enforcement and management, cultural programs). The General Fund operating-related appropriations
for fiscal year 2018-2019 total approximately $77.0 million.
In addition, $4.0 million in capital transfers are anticipated for the San Rafael Essential Facilities
project, funded by Measure E Transactions and Use Tax (TUT) revenues. An allocation of $260K is
estimated to maintain the Emergency and cashflow reserve at its target level.
The following table (Figure 1) summarizes the detailed information provided in Exhibit I of the
Resolution, and presents the proposed fiscal year 2018-2019 budget with a comparison to the
projected ending performance for fiscal year 2017-2018. Although resources available for operations
are projected to be $1.3 million, or 1.6% higher than those of the current year, operating uses are
projected to grow by a larger amount: $2.0 million, or 3.5% over the current year. For the last two fiscal
years we have experienced a trend whereby expenses are growing at a faster rate than revenues as
indicated by the operating deficit shown below in both FY 17-18 and 18-19.
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Figure 1
Revenue Trends and Assumptions:
Sales Tax:
After realizing consistent growth from 2011 through mid-2016, local sales tax receipts have plateaued
during the past few years. Prior to mid-2016, healthy new auto sales, recovery from the recession and
one-time catch-up payments provided for vigorous growth. More recently, we have watched major retail
outlets close with limited prospects for their being replaced with equivalent taxable sales activity adding
to a declining sale tax forecast.
With the assistance of the City’s sales tax consultants, recurring sales tax revenues are estimated to
remain flat at $21.2 million in fiscal year 2018-2019. Sales taxes account for 28% of General Fund
revenues.
Projected Proposed $ Change from
previous
% Change
from
General Fund FY 2017-18 FY 2018-19 year previous
year
Revenues $77,562,000 $78,503,000 $941,000 1.2%
Transfers in 1,356,344 1,686,911
Total Resources $78,918,344 $80,189,911 $1,271,567 1.6%
Expenditures $72,633,000 $75,188,636 $2,555,636 3.5%
Transfers out – operating 2,350,000 1,850,000
Total Operating Uses $74,983,000 $77,038,636 $2,055,636 2.7%
Capital Transfers (Measure E for
Essential Public Facilities)$4,025,000 $4,025,000
Net Results before Allocations $ (89,656) $ (873,725)
(Allocations) / Use of reserved funds
Emergency reserve $ (120,000) $ (260,000)
Purchase Order rollover 50,581
Total Results $ (159,075) $ (1,133,725)
Allocation of unassigned funds 159,075 1,133,725
Net After Allocations $ - $ -
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Property Tax:
The City’s second largest tax generator is property tax making up 25% of General Fund revenues.
growth in Property tax revenues has begun to taper off. Based on the most recent County property tax
roll information and property transfer tax trends, we are projecting an increase of 3.95% over prior year
which equates to $20.2 million in fiscal year 2018-2019.
Transaction & Use Tax (Measure E):
Revenues from this tax, which applies to most local retail sales are projected to generate $12.0 million
in fiscal year 2018-2019. One-third of these funds are allocated to public safety facilities construction
and improvements. Measure E revenues account for 16% of General Fund Revenues.
Other General Fund Revenues:
Other revenues (including business tax, transient occupancy tax, development fees, Vehicle License
Fee backfill, permits, and charges for services) are expected to experience moderate growth (i.e.,
2- 4%) over the next year. Although Measure G (Cannabis sales tax) passed in the June election, we
anticipate that any sales tax receipts received in FY 18-19 will be offset by program set up costs and
the costs associated with processing the permit applications. These revenues account for 31% of the
budget.
Expenditure Trends and Assumptions:
Expenditures are projected to grow by 3.5% in fiscal year 2018-2019. The annual expenditure plan
includes provisions for continued support of the Homeless Initiative (detailed below), participation in the
Major Crimes Task Force, and continued massage enforcement. The growth in expenditures is also
fueled by increases in personnel costs, including step increases, and increases in compensation based
on collective bargaining contract commitments. The City expects the fiscal year 2018-2019
contributions made to the Marin County Employees Retirement Association (MCERA) to be flat when
compared to those of the previous year. With respect to the City-wide budget, MCERA contributions
Sales Tax, 28%
Property Tax,
25%
Measure E
(TUT), 16%
Other, 31%
General Fund Revenues -$78.5 million
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represent approximately 14% of total City-wide expenditures, and approximately $17 Million out of a
$81Million general fund budget.
The Homeless Initiative was established in 2013 to fund homeless-related programs and activities
recommended by the City Council’s Homeless Subcommittee and approved by the City Council. Since
the initiative was created, it has supported a variety of successful initiatives, including Downtown
Streets Team, the Homeless Outreach Team (HOT) program, and increased police patrols in
downtown. Fiscal year 2018-2019 marks the sixth full year of operations for this program. Funding
provisions include the Director of Homeless Policy and Outreach, ongoing mental health outreach,
continued police patrols, post office boxes at the United States Postal Service, and a renewed
commitment of $36,000 annually to the Marin County Council of Mayors and Councilmembers
Community Homeless Fund.
The following chart summarizes the fiscal year allocation of planned General Fund Expenditures by
major function. Additional detail is provided in Exhibit I to the Resolution.
Capital Spending and Other Funds
Capital Improvement Program (CIP)
The CIP is a multi-year planning tool used to identify and implement the City’s capital needs over the
upcoming 3-year period: FY 2018-19 through FY 2020-21. The CIP document summarizes the City’s
planned capital and infrastructure improvement projects, including their funding sources, and prioritizes
projects after analysis and coordination with other City departments in order to ensure that all
department needs are represented. Project selection and priority is based on recommendations by the
Department Directors to accommodate high priority needs, which focused on life/safety, maintenance
and repair, public and Council input, and other factors.
The general categories within the CIP are as follows:
• City-Owned Properties (C): City facilities including buildings, parking garages and lots
Police; 33%
Fire; 25%
Public Works;
16%
Community
Development;
6%
Council,
Manager, Clerk,
Attorney; 6%
Administration,
Technology,
Internal
Services; 14%
General Fund Expenditures -$75.2 million
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• Drainage (D): Stormwater systems including roadway drainage and pump stations
• Parks (P): Park infrastructure and facilities including playgrounds, recreation equipment, and
restrooms
• Right-of-Way (R): Roadway improvements including construction, resurfacing, and traffic and
signal improvements
On May 21, 2018, Public Works presented the preliminary draft FY 2018-19 to FY 2020-21 CIP to City
Council. As a part of the presentation, the Department also recapped major projects completed in FY
2017-18, and active projects that will be continuing into FY 2018-19. While staffing challenges and
large scale projects such as the Sonoma-Marin Area Rail Transit (SMART) and the Essential Facilities
program have impacted the Department’s project management capacity, the department completed
several projects during the year, including:
• City Hall and Terra Linda Community Center Roof Replacement
• Boyd Gate House – Exterior Painting
• Mission and E Street Parking Lot Resurfacing (Menzies)
• Freitas Las Gallinas Intersection Improvements
• Second and Grand Avenue Intersection Improvements
• 3rd and Irwin Intersection Paving Improvements
• Canal Parking Study
• G Street Drainage and Roadway Improvements
Major new projects identified in the FY 2018-19 to FY 2020-21 CIP include:
• Falkirk Reroof
• TL Community Center Floor replacement
• Innovative Deployment of Enhanced Arterials (IDEA)
• Tamalpais West Bike Lane
• Fourth Street seat wall Improvements
There are currently four major annual funding sources for capital improvements projects. The following
table summarizes those four major revenue sources and what categories the funding may be used for:
Figure 2
Fund Funding Source Annual
Revenues
City
Owned
Property
Parks Drainage Right of
Way
603 Building
Maintenance
$500,000 X X X
241 Measure A
(Parks)
$125,000 X
205 Stormwater
Fund
$850,000 X
206 Gas Tax +
Measure A
(Transportation)
$3,000,000 X
For a detailed description of these funds and funding sources, see Section IV of the CIP document
“Major Funding Sources”.
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Projects in the CIP are funded through a combination of these annual funding sources, and Project
specific funding sources such as Grants, Assessment Districts, Donations, and special funds such as
the Traffic Mitigation Fund. These “Project specific funding sources” are restricted to certain projects
based on the nature of the funding source. For example, the Traffic Mitigation Fund may only be used
to finance Right of Way projects that are pre-identified in the General Plan or similarly qualifying
projects that address traffic congestion, and a grant received may only be used for the project for which
the grant was applied for.
The long-term capital and infrastructure improvement needs for City Owned Property and Parks far
exceed $500,000 per year, and Stormwater infrastructure needs exceed $850,000. With limited funding
available for new projects, the department must defer a considerable number of projects out to future
years until additional funding sources can be identified. The department is aware that funding shortfalls
exist in the City Owned Property, Parks, and Drainage categories. Therefore, projects that are not
currently funded are identified in the CIP as “Unfunded”. The department is actively seeking better long -
term funding strategies for these projects, including:
• More aggressive pursuance of grant funding for non-Right of Way capital projects
• Pursuance of ballot measure to raise current per-parcel stormwater assessment in FY 2018-19
• Exploring alternative funding mechanisms such as assessment districts or public private
partnerships
The complete, final draft of the CIP is attached to this report.
Capital Project Funds
These funds are dedicated to the tracking and reporting of capital projects. The most significant capital
project activity is the Public Safety Facilities project, for which there are active projects associated with
the construction of the new Public Safety Center and the construction of Fire Stations 52 and 57. This
project has been funded from the following sources (1) direct use of designated Measure E general tax
funds; (2) Lease Revenue Bonds, Series 2018, which will be repaid from designated Measure E
general tax funds; and (3) reimbursements from the County of Marin for a portion of improvements to
Fire Station 57 that benefit the County. In fiscal year 2018-2019, the City expects to spend
approximately $35 million in construction costs in support of this project, most of which will be provided
by the proceeds of the Lease Revenue Bonds.
Special Revenue and Grant Funds
These funds have restricted uses, based on their respective sources. One significant fund in this group
is the Emergency Medical Services/Paramedic Fund (EMS), which was presented to the City Council
on May 7, 2018, in order to establish the Paramedic Tax rates for fiscal year 2018-2019. The fund has
planned expenditures of $7.6 million for the upcoming fiscal year, of which $4.9 million, or 64%, comes
from the Paramedic Tax. The balance of the funding of this activity comes primarily from third-party
recovery for emergency medical response and transport services. The spending plan will require a
small increase for taxpayers in San Rafael, County Services Area #13, and County Services Area #19,
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
who will be paying $95 per residential living unit and 13.2 cents per non-residential building square foot.
In the other area served, Marinwood CFD, rates will remain at the tax rate cap of $85 per residential
living unit and 11 cents per non-residential building square foot.
The EMS fund is projected to maintain $770,600 in unallocated fund balance by June 30, 2018. This
balance serves as an operations reserve equal to ten percent of expenditures. Staff recommends that
funds in excess of that required to maintain the operations reserve at this level be considered for
allocation to capital improvements (e.g., Phase Two essential public facilities projects) to the extent that
those improvements directly correspond to the delivery of emergency medical transport services.
The Measure A Open Space Program is in its sixth year. Funding for this activity is primarily provided
by a nine-year, county-wide sales tax that is managed by the County of Marin, with the City providing
discretionary contributions as needed. The focus for fiscal year 2018-2019, for which $477 thousand in
revenues is projected, remains on recreational facility improvements and open-space enjoyment and
safety. The fiscal year 2018-2019 Measure A – Open Space Workplan is was presented separately at
the City Council meeting of May 21, 2018.
Measure D, the successor Library parcel tax to Measure C is entering its second year, is included in
this group and has successfully expanded service levels, relative to those established under
Measure C. The purpose of the tax is to “augment the capacity of the City of San Rafael to provide
quality library services to its residents.” Measure D: provides for expanded book and periodical
purchases, including ebooks; funds events and classes for all ages; and provides for supplementary
technology supplies. The $541 thousand in capital reserves established under Measure C has been
preserved for facility-related uses. The allocation of these special tax proceeds is consistent with the
long-term strategic recommendations presented by the Library Director in December 2012.
The Recreation and Childcare Funds, operated by Community Services are anticipating spending plans
of $4.9 million and $3.8 million, respectively. Fee income covers approximately 63% of the Recreation
budget, 100% of the Childcare budget and 75% of the Preschool program.
Other significant funds in this category include Gas Tax and Storm Water. The spending plans for these
funds were developed in conjunction with the Capital Improvement Program described previously.
Parking Fund
The parking fund is a self-sustaining enterprise fund whose revenues are dedicated to parking services.
Currently, parking operations are funded via parking fees and fines, and fund balance is the only
resource with which to cover capital improvements. The parking structures and lots have deferred
maintenance issues that will need to be addressed over the next few years. In 2014, Public Works
engaged an engineering firm to evaluate current conditions of the garage structures and provide
recommendations for repair and maintenance items. The study determined that the four city owned
structures (3rd/Lootens, 3rd/A, 3rd/C, 5th/C) require significant structural repairs due to deferred
maintenance. For example, it is estimated that one of the locations to be repaired, 3rd/Lootens, will cost
approximately $525,000. The fiscal year 2018-2019 operating budget for this fund is $5.0 million.
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Internal Service Funds and Capital Replacement Funds
These funds are used to manage services that are delivered within the organization. For example,
computer replacement, employee benefits, workers compensation, general liability and vehicle
replacement are funded via internal charges to the funds that utilize these respective services. These
funds have sufficient resources to support services for fiscal year 2018-2019. The technology internal
service fund and capital replacement funds (vehicles, City facilities) remain underfunded with respect to
the City’s long-term needs.
Successor Agency
Prior to the State Legislature-initiated dissolution of the Redevelopment Agency in January 2012, City
Council met as the Redevelopment Agency, and approved its annual budget as part of the City-wide
budget process. Under the current legislation, the Successor Agency is not required to prepare an
annual budget. Funding for the Successor Agency follows a different process specified in the new law:
Funding must be approved by the Successor Agency’s Oversight Board and the California Department
of Finance for six month periods. The economic development-related functions of the former
Redevelopment Agency have been fully transferred to the City Manager’s office. The San Rafael
Successor Agency Oversight Board has approved the minimum allowable administrative expenses of
$250,000 annually for City staff time and other costs associated with the dissolution of the former
Redevelopment Agency, although this amount is expected to be reduced, and eventually eliminated, in
future years. The Successor Agency reimburses the General Fund $190,443 per year under a
repayment plan for the unfunded pension obligations of former Redevelopment Agency employees.
The $55,778 per year that had been paid to the General Fund for unfunded OPEB obligations
continues to be disallowed.
Status of Pension Funding
The City’s Pension Funding Policy requires that the Finance Director and City Manager report on the
status of pension funding as part of the annual budget adoption process.
The most recent pension actuarial valuation was prepared as of June 30, 2017 and approved by the
MCERA Board on February 14, 2018. This valuation was used to determine the contribution rates for
fiscal year 2018-2019. The composite rate for the City of San Rafael will be 61.76 percent, a 0.72
percent increase from the current rate of 60.04 percent. The budgeted pension contribution for fiscal
year 2018-2019 provides full funding for the required contribution. The valuation also reported an
unfunded actuarial liability of $141.8 million for the City, representing a funded ratio of 74.6%.
MCERA recently reduced its investment target (discount rate) from 7.25% to 7.00%, making it easier to
attain the target and regulate risk. The City has dedicated a portion of its employee retirement reserve
to buffer the impact of unexpected increases. This reserve, which currently totals $2.1 million, is also
used to accumulate payments for debt service on the $4.5 million pension obligation bonds issued in
2010; and for optional, supplementary payments to MCERA.
Status of Other Postemployment Benefit (OPEB) Funding (Retiree Healthcare)
The City’s OPEB Funding Policy was adopted on September 18, 2017. The Policy cites the City’s goal
of fully funding the Actuarially Determined Contribution each year. The budgeted OPEB contribution for
fiscal year 2018-2019 provides full funding for the required contribution. The contribution is based on an
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12
investment target (discount rate) of 6.75%. The most recent actuarial valuation, as of June 30, 2017
reports $18.1 million in plan assets offset by $51.6 million in actuarially accrued liabilities, leaving an
unfunded actuarial liability of $33.5 million. The City’s actuarially determined contribution for fiscal year
2018-2019 is $3.6 million.
City-wide Summary
The following table summarizes the appropriations found in Exhibit II of the Resolution, which provides
the schedule of consolidated fund activities for fiscal year 2018-2019:
Figure 3
Fund
Projected
Balances
July 1, 2018
Sources
(Revenues
and
Transfers)
Uses
(Expenditures
and
Transfers)
Projected
Balance
June 30, 2019
General Fund $1,635,966 $80,189,911 $81,063,636 $762,241
General Plan 1,995,128 392,752 385,105 2,002,775
Special Revenue/Grant/Trust 20,513,576 25,452,024 27,919,683 18,045,917
Enterprise (Parking) 2,629,668 5,076,300 5,695,676 2,010,292
Internal Service /
Capital Replacement 7,831,697 17,102,489 19,449,538 5,484,648
Assessment Districts 468,226 780 0 469,006
Capital Project Funds 821,089 35,042,700 35,040,000 823,789
Adj for ISF Charges/Transfers 0 (20,724,380) (20,724,380) 0
City-wide Totals $35,895,350 $142,532,576 $148,829,258 $29,598,668
Fund Balances and Reserves
All funds are projected to have a positive fund balance as of July 1, 2018, as well as June 30, 2019,
under the proposed budget. The General Fund balance is made up of an accumulation of unassigned
funds which are unrestricted in nature. As of July 1, 2017, the unassigned funds balance was
$1,795,041 and due to a projected current year deficit of $159,075, the balance is expected to
decrease to $1,635,966. At June 30, 2019, the balance is expected to decrease further as
expenditures are projected to be greater than revenues for the fiscal year. Should this trend continue,
the remaining unassigned funds will be used for general operations. The other funds listed in the Figure
3 above are all restricted in nature based on the explanations provided on page 9 of this report.
General Fund Emergency Reserves are projected to increase from $7.2 million to $7.4 million, or 10%
of General Fund expenditures, maintaining the minimum target reserve levels. There are sufficient
funds retained in the general liability and workers compensation reserves to fund projected claims in
those respective areas.
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GANN APPROPRIATIONS LIMIT
The Appropriations Limit for each year is based on the prior year Appropriations Limit, adjusted by
factors that incorporate changes in cost of living and population. For fiscal year 2018-2019, the City is
using a 3.67 percent increase in California’s per capita personal income from January 1, 2017 to
January 1, 2018 (this figure is provided by the California Department of Finance). For the change in
population, the City is using 0.17 percent – representing the change in population for Marin County,
which is higher than the City of San Rafael’s figure of negative 0.02 percent for the period January 1,
2017 to January 1, 2018 (provided by the State of California Department of Finance).
The attached Resolution establishes the new Appropriations Limit for fiscal year 2018-2019, which has
been calculated to be $133,688,947(Exhibit A to the Resolution). The actual budget subject to the
limitation excludes self-supporting funds, capital improvement funds, capital outlay grant funds, and
specific exclusions such as the Gas Tax Fund. The Fiscal Year 2018-2019 appropriations subject to the
GANN Limit is $77,599,200 (Exhibit B to the Resolution). Therefore, the portion of the City’s budget
appropriation that is restricted by the GANN limit is $56,089,748 under the legal limit.
STAFFING
The City’s current level of staffing, 410.48 FTE (full-time equivalent) is 8.4 percent below the peak of
445 FTE that was supported in fiscal year 2007-2008. The erosion of staffing levels has significantly
reduced the City’s organizational capacity, and impedes the City’s ability to proactively manage
emerging issues, or to ensure smooth and consistent continuity of services. The management team has
considered the impact of the severe restructuring on the City’s ability to effectively and sustainably
deliver services upon which the residents depend.
For the proposed 2018-2019 year, the City not proposing to increase its current staffing level. The
history and detail for all authorized positions are presented in Exhibit III of the Resolution.
FISCAL IMPACT: By approving the resolutions as presented, the City Council is authorizing the levels
of expenditures, within funds, for the 2018-2019 fiscal year. The proposed budgets reflect all
assumptions outlined and incorporate direction received from the City Council and City Council Finance
Committee. The City is also adopting the GANN Appropriations Limit which confirms that the budgeted
expenditures are within the legal limit.
The fiscal year 2018-2019 Budget Resolution also provides for the “roll over” of unspent capital project
funds from 2017-2018 for projects that will not be completed by June 30, 2018. Capital project spending
occurs each year by appropriating accumulated funds (e.g., gas tax, traffic mitigation, etc.), in addition
to new revenue sources. By carrying over the unspent portion of a project’s budget into the subsequent
year, capital project budget performance is easier to track because the same budget authority is not
duplicated for unspent funds. This also makes it easier to match budgeted and actual expenditures.
Similarly, the Budget Resolution provides for the “roll over” of active purchase orders that will not be
completed by year-end. This provides for operational continuity and avoids having to re-budget
expenditures that were previously authorized.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 14
OPTIONS: The City Council can choose to either:
(1) Accept the report, recommendations and resolutions as presented; or
(2) Make modifications to the recommendations and/or resolutions.
RECOMMENDATION: Accept the report and adopt the Resolution as presented.
ATTACHMENTS: City Council Goals & Strategies Fiscal Year 2018-19
Resolution and Exhibits I, II, III (Budget and Personnel Actions)
Capital Improvement Program Fiscal Year 2018-19 through 2020-21
Resolution and Exhibits (GANN Appropriations Limit)
June 2018
The Mission of the City of San Rafael is to enhance the quality of life and to provide for
a safe, healthy, prosperous and livable environment in partnership with the community.
Our vision for San Rafael is to be a vibrant economic and cultural center reflective of
our diversity, with unique and distinct neighborhoods in a beautiful natural
environment, sustained by active and informed residents and a responsible innovative
local government.
June 2018
● Issued $48.5 million in bonds and started construction on a new Public Safety Center as well as Fire Stations 52
and 57, including relocation to temporary facilities and demolition.
● Integrated SMART train service into San Rafael’s transportation network, including new signal systems, a Quiet
Zone, parking, signage, and other improvements.
● Began implementing the SMART Larkspur Extension agreement including Andersen Drive intersection
reconstruction and CPUC review, initiation of Francisco Blvd West rebuild, property transfers and easements, and
project facilitation.
● Developed a pilot program to regulate cannabis business activity, including zoning changes and licensing and
prepared a cannabis business tax ballot measure for the June 2018 election to enhance revenues for regulatory
efforts and other City services.
● Worked with the County of Marin to launch a coordinated entry program, housing 30 chronically homeless people
in the first 5 months.
● Completed transition to district-based elections, including numerous public hearings, community meetings,
dedicated web pages with bilingual material, demographic data, and mapping services.
● Initiated the General Plan 2040 update, established a work program, and formed a 23-person community steering
committee.
● Received a Cultural District designation for Downtown San Rafael, one of only 14 in the state.
● Continued the Together San Rafael organizational culture effort including a pilot Learning Lab program, providing
employees with training on human-centered design and hosted a “Demo Day” event for employees to share their
solutions to cross-departmental work challenges.
● Updated the City’s sidewalk ordinance and developed a cost-sharing program for repairs to provide applicants with
matching funds and paying for sidewalk, curb and gutter repair.
● Completed major street repair and resurfacing projects including the Las Gallinas / Freitas Parkway intersection,
Second and Grand Ave intersection, and the G Street drainage and resurfacing project.
● Coordinated the Latino Civic Leadership Task Force and hosted a boards and commission fair.
● Completed construction of solar on three city facilities (Public Works Building, Boro Community Center, and the C
Street Parking Garage).
● Supported the Downtown Streets Team launch of the Marin Mobile Care mobile shower program.
● Amended the City’s parking ordinance and implemented time-limited parking in East San Rafael.
● Worked with community groups to design a new playground at Albert Park and raise funds for additional features
● Spearheaded the creation of “Opening Doors: Marin,” a countywide housing task force focused on creating
sufficient housing to end chronic homeless.
● Removed 117 unlawful campsites and associated debris in open space areas.
● Enhanced community engagement efforts in the Police department through “Coffee with a Cop” meet -and-greets,
National Night Out, Camp Chance, a youth academy at Davidson Middle School, and increased use of social media
including Nextdoor.
● Completed a Downtown Parking & Wayfinding Study.
● Hosted a community-wide employment fair for low-income people looking for work.
● Transitioned all City electricity accounts to 100% renewable Deep Green electricity, reducing municipal emissions
by 16%.
● Deployed Narcan/Naloxone in all police cars to help save lives for opioid overdoses.
● Merged the San Rafael Police Department’s Crisis Response Unit with Novato, reducing costs and leveraging
shared resources.
● Converted to a third-party medical billing company, eliminating the ambulance billi ng backlog.
● Completed a Local Hazard Mitigation Plan.
● Launched gigabit public internet connection at both libraries.
June 2018
Create and preserve a
healthy economy and
neighborhoods
1. Sustain vibrant neighborhoods, Downtown and
other business areas.
a. Work with a Steering Committee to continue
preparation of General Plan 2040 and begin
Downtown ‘Precise Plan.’
b. Collaborate with the East San Rafael working group
and Downtown Business Improvement District to
develop and empower businesses.
c. Facilitate application process for cannabis
businesses in approved license categories.
d. Launch commercial over-the-counter plan check for
small tenant improvements.
e. Launch OpenCounter, a new online platform for
business owners to navigate permit requirements
and costs.
f. Improve parking conditions in East San Rafael
through strategies like enforcing time limited parking
and adding supply where possible, as well as
exploring car-sharing.
g. Launch “Permit Simplicity” customer service
program in partnership with Marin Builders
Association.
Economic Development
Subcommittee
Community Development
Economic Development
Economic Development
Community Development
Economic Development and
Community Development
Public Works and Parking
Services
Community Development
2. Facilitate affordable housing opportunities and
reduce the number of people experiencing
homelessness.
a. Support and promote the “Opening Doors: Marin”
initiative.
b. Expand permanent supportive and affordable
housing opportunities through the 999 3rd Street,
703 3rd Street Sierra Building, and Mill Street 2.0
projects.
c. Support the Marin Mobile Care program as well as
the relocations of Ritter Center and St. Vincent’s
social service organizations.
d. Update the city’s accessory dwelling unit ordinance.
e. Explore protections to increase rental and ownership
housing affordability, including expansion of the
housing choice voucher program.
Homelessness Subcommittee
City Manager’s Office
City Manager’s Office
City Manager’s Office
City Manager’s Office &
Community Development
City Manager’s Office
3. Reduce greenhouse gas emissions.
a. Work with Marin Sanitary Service to revise rate
setting methodology.
b. Add solar to City Hall, including EV charging
stations.
c. Complete the Climate Action Plan update.
Sustainability Liaison
City Manager’s Office
City Manager’s Office
City Manager’s Office
June 2018
Serve and strengthen
community and
regional relationships
1. Work to provide literary, artistic, recreational and
cultural experiences for all residents and embrace our
diversity.
a. Promote culture and art through the Downtown
Cultural District and ‘Life in San Rafael’ campaign.
b. Expand creative science, technology and arts
programs for all ages.
c. In collaboration with community-based organizations,
provide immigration information services to
residents.
d. Support and promote the Age-Friendly San Rafael
initiatives.
Economic Development
Subcommittee
Economic Development
Library
Library
Community Services
2. Collaborate with community partners and utilize the
expertise of Boards and Commissions, agencies, and
associations.
a. Work with County Parks to provide park ‘Experience
Kits’ to the community.
b. Collaborate with local schools to ensure all students
have a Library card, the community schools initiative,
enhanced after-school programs, and shared use of
facilities.
c. Seek out creative funding partnerships with
community groups to fundraise for park and
playground improvements.
Library
Library
Community Services
3. Improve resident engagement and governmental
transparency.
a. Create a citywide open data program for budget and
other metrics.
b. Enhance civic participation through promotion of
voter registration, a digital candidate guide, youth
outreach, and support of the Latino Civic Leadership
Initiative.
c. Launch an online engagement platform for the
General Plan 2040 process.
d. Increase use of social media, including exploring live
streaming of City Council meetings through
Facebook Live.
City Manager’s Office
City Clerk’s Office and City
Manager’s Office
Community Development
City Clerk’s Office and City
Manager’s Office
June 2018
Prevent and respond
to emergencies
1. Plan for essential public facility improvements with
¼ cent additional Measure E funds.
a. Complete construction of Fire Stations 52 and 57
and continue construction of a new Public Safety
Center.
b. Begin design phase for Fire Stations 54 and 55
remodels.
Facilities Subcommittee
Public Works, Fire, Police, and
City Manager’s Office
Public Works & Fire
Department
2. Provide a safe and secure environment for people,
businesses and property in the community.
a. Implement crosswalk safety enhancement program.
b. In collaboration with County and social service
providers, host a mental health awareness event.
c. Provide officers with de-escalation and behavior
profiles to help with subjects suffering mental
illness.
d. Pilot a grant-funded paramedicine pilot project to
increase preventative care for some patients rather
than relying on 9-1-1.
e. Enhance education and enforcement efforts to
reduce traffic collisions.
f. Explore and develop short-term rental policies and
procedures.
g. Hold community forums to discuss police practices.
Public Works
City Manager’s Office and
Police Department
Police Department
Fire Department
Police Department
Community Development
Police Department
3. Further develop community and organizational
emergency readiness.
a. Collaborate with school districts to improve student
safety and security by assisting with updating
security protocols and partnering on resource
officers.
b. Explore strengthening laws for wildland urban
interface protection and enhance wildfire
preparedness education.
c. Promote emergency preparedness education for
businesses, with a focus on small and Latino-owned
businesses.
d. Update emergency volunteer plan.
Police Department
Fire Department
Economic Development
City Manager’s Office
4. Pursue cost saving and efficiency measures for
emergency services.
a. Work with the County of Marin to roll out
emergency operations center and disaster service
worker trainings for employees.
b. Develop a countywide disaster response and
recovery template website, working with County
and other cities/towns.
c. Coordinate and conduct multi-agency public safety
trainings.
Fire Department
City Manager’s Office
Fire and Police Departments
June 2018
Improve and preserve
public assets
1. Plan use of Measure A funds for park and open
space.
a. Working with the B Team and Gerstle Park Residents
Association, build a new playground at Albert Park.
b. Make playground improvements at Victor Jones Park
and continue to support improvements at Pickleweed
Park.
c. Enhance vegetation management services in open
space areas.
Public Works and Community
Services
Public Works and Community
Services
Fire Department
2. Sustain effective level of core infrastructure.
a. Implement the sidewalk repair pilot program.
b. Implement Capital Improvement Plan projects
including, a new Southern Heights Bridge, landslide
repair on Irwin Street, underpass at Smith Ranch Rd,
San Quentin pump station, new stormwater
catchments, and more.
c. Work with community partners and agencies to
obtain funding for dredging the San Rafael Canal.
d. Conduct site selection and funding plan analysis for
new library facility options.
Facilities and New Library
Subcommittees
Public Works
Public Works
Public Works
Library
3. Improve mobility by reducing traffic congestion and
expanding bicycle, pedestrian and transit.
a. Work with Golden Gate Transit to design a new
transit center in Downtown.
b. Continue to seek funding and begin construction of a
multi-use path from 2nd to Andersen.
c. Build a pedestrian bridge over the Canal at Grand
Ave.
d. Collaborate with transit partners on enhanced transit
connectivity.
Public Works
Public Works
Public Works
Public Works and City
Manager’s Office
4. Support SMART operations and prepare for
extension to Larkspur.
a. Work with SMART to flip Francisco Blvd with the rail
line.
b. Make intersection improvements at Andersen and
Rice Drive.
c. Make improvements to intersections of the rail line at
3rd & 2nd.
d. Prepare an application for a Quiet Zone from 2nd
Street to Larkspur.
e. Improve passenger welcoming experience at
downtown San Rafael station.
Public Works
Public Works
Public Works
Public Works
Public Works &
City Manager’s Office
June 2018
Sustain organizational
viability and
exemplary service
1. Achieve short and long term financial viability and
continue to seek financial resources for City priorities.
a. Diversify sales tax revenue through new business
development, with focus on Marin Square,
Northgate Mall, and Downtown.
b. Initiate excise tax collection / accounting practices if
Measure G is successful.
c. Update and consolidate the Master Fee Schedule.
d. Develop a purchasing manual for clarity and
guidance around large and small purchases.
e. Seek grant opportunities to address deferred
maintenance and other infrastructure needs.
Economic Development and
Finance Subcommittees
Economic Development
Economic Development and
Finance
City Manager’s Office and
Finance
City Manager’s Office
Public Works
2. Continue organizational excellence and succession
planning.
a. Expand and grow the Together San Rafael initiative
including a second Learning Lab cohort and a
revamped recognition program.
b. Work with other agencies in Marin to recruit new
employees and revamp the new employee
onboarding experience.
City Manager’s Office and
Human Resources
Human Resources
3. Employ technology to improve efficiency and
service level ability.
a. Begin implementation of new citywide enterprise
resource planning (ERP) system.
b. Implement new electronic agenda management
software.
c. Develop a records management program and
expand document management to other city
departments.
d. Implement highest priority security upgrades.
e. Replace the Building Division’s system for
scheduling inspections.
Finance and Information
Technology
City Clerk’s Office
City Clerk’s Office and
Information Technology
Information Technology
Community Development
RESOLUTION NO. 14525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING THE CITY-WIDE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2018-2019 AND
PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF
ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF
$148,829,258
WHEREAS, on May 7, 2018, the City Manager submitted to the San Rafael City
Council draft Goals and Strategies for the fiscal year July 1, 2018 – June 30, 2019; and
WHEREAS, on May 21, 2018, the City Manager submitted to the San Rafael City
Council a Preliminary Capital Improvement Program for the fiscal year July 1, 2018 –
June 30, 2019; and
WHEREAS, on June 5, 2018, the City Council Finance Committee discussed the
proposed City-wide Operating budget for the fiscal year July 1, 2018 – June 30, 2019; and
WHEREAS, after examination, deliberation and due consideration of the Goals and
Strategies, Capital Improvement Program, City-wide Operating Budget and corresponding staff
recommendations, the San Rafael City Council and City Council Finance Committee provided
direction to the City Manager, and the City Manager has submitted a Final, Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt said Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2018-2019; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2017-2018 to complete the balance of these projects in the
2018-2019 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent operational
funds from fiscal year 2017-2018 encumbered through approved, active purchase orders to
complete the balance of these purchases in the 2018-2019 fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal year
July 1, 2018 through June 30, 2019, is hereby adopted, with net appropriations of $148,829,258.
General Fund operational uses total $77,038,636 as presented in Exhibit I attached hereto and
incorporated herein. A total of $385,105 is appropriated for General Plan support, $27,919,638
is appropriated for special revenue and grant activities, $5,695,676 for the parking enterprise,
$35,040,000 for capital projects, and $19,449,538 for internal service funds and asset
replacement as presented in Exhibit II attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the City to
the departments, functions, programs and funds therein set forth for expenditure during the
fiscal year 2018-2019.
3. The Capital Improvement Program and projects presented for implementation in fiscal year
2018-2019 are hereby approved.
4. The budget provides funding for 409.48 of 410.48 full-time equivalent, authorized positions
and the position control includes 1.00 authorized positions on unpaid, extended absence, as
presented in Exhibit III attached hereto and incorporated herein.
5. The City of San Rafael will carry forward unspent operational funds from fiscal year 2017-2018
encumbered through approved, active purchase orders, and reappropriate these funds in fiscal
year 2018–2019 to be used solely to pay for the remaining portion of City Council authorized
expenditures in the originating funds.
6. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2017-2018 and reappropriate these funds in fiscal year 2018-2019 to be used solely to pay for
the remaining portion of City Council authorized expenditures for street, facility, storm drain,
traffic mitigation, park and other long-term capital projects started in the 2017-2018 or prior
fiscal years.
7. Transfers are authorized from the General Fund to the San Rafael Essential Facilities capital
project from current Measure E revenues and Measure E Public Safety Facility accumulated
funds, for the purpose of funding the San Rafael Essential Facilities project as necessitated by
actual authorized capital expenditures.
8. Drawdowns are authorized from the Lease Revenue Bonds, Series 2018 for the sole purpose of
funding the San Rafael Essential Facilities project as necessitated by actual authorized capital
expenditures.
9. Funds set aside in the Emergency Medical Services Fund balance for the purpose of funding
future capital expenditures necessary to support the facilities used to deliver emergency medical
transportation and related paramedic services will be made available to qualifying capital
projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on Monday, the 18th day of June 2018, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, McCullough & Vice-Mayor Gamblin
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin & Mayor Phillips
___________________________
LINDSAY LARA, City Clerk
GENERAL FUND
PROPOSED BUDGET FY 2018-2019
EXHIBIT I
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 20,152,000$
Sales Tax 21,194,000
Sales Tax -Measure E 12,027,000
Franchise Tax 3,839,000
Business Tax 2,833,000
Transient Occupancy Tax 3,193,000
Cannabis 250,000
Other Agencies
CSA #19 Fire Service 2,022,000
VLF Backfill 5,650,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,207,000
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,937,000
Fine & Forfeitures (traffic, vehicle, etc.)375,000
Interest & Rents (investment earnings, rents, etc.)235,000
Charges for Services (includes dev't fees and plan review)2,084,000
Other Revenue (damage reimbursements, misc income)505,000
Sub-total: Revenues 78,503,000$
TRANSFERS IN
from Gas Tax 400,000
from Development Fund-ED Initiatives 100,000
from Parking Services Fund - Admin. cost 508,698
from Employee Retirement Fund - POB debt payment 678,213
Sub-total: Transfers In 1,686,911$
TOTAL SOURCES 80,189,911$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 2,448,084
Non-Departmental 3,098,621
City Manager/City Council 2,889,282
City Clerk 502,718
Mgt Serv: Adm,HR 959,480
City Attorney 1,199,858
Community Development 4,307,733
Police 24,983,044
Fire 18,667,817
Public Works 11,793,326
Library 3,327,559
Economic Development 1,011,114
Sub-total: Expenditures 75,188,636$
OPERATIONAL TRANSFERS OUT
to Pre-School Fund - Operating support 50,000
to Recreation Fund - Operating support 1,800,000
Sub-total: Transfers Out 1,850,000$
Non-Operating Transfers (Measure E / San Rafael Essential Facilities)4,025,000
Allocation to Emergency and Cash Flow Reserve (260,000)
TOTAL USES 81,323,636$
NET RESULTS (1,133,725)$
EXHIBIT II
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2018-2019 PROJECTED BUDGET June 30, 2018 Operating Operating June 30, 2019
FUND FUND Projected and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund $1,635,966 $78,503,000 $1,686,911 $80,189,911 $75,188,636 $5,875,000 $81,063,636 $762,241
218 General Plan Special Revenue Fund 1,995,128 392,752 392,752 385,105 385,105 2,002,775
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 189,087 789,000 - 789,000 891,178 891,178 86,909
206 Gas Tax 5,281,975 4,385,599 - 4,385,599 5,501,297 400,000 5,901,297 3,766,277
207 Development Services 496,952 4,000 4,000 100,000 100,000 400,952
208 Child Care 1,333,383 3,888,163 3,888,163 3,788,305 3,788,305 1,433,241
210 Paramedic/EMS 1,664,070 7,702,636 7,702,636 7,578,000 7,578,000 1,788,706
217 State Lands Fund 180,501 35,000 35,000 117,000 117,000 98,501
222 Recreation Revolving 233,406 3,125,859 1,800,000 4,925,859 4,912,559 4,912,559 246,706
223 Household Haz. Waste Fund 265,264 157,615 157,615 174,271 174,271 248,608
228 Hazardous Materials Fund 55,251 - 1,000 1,000 54,251
234 Pt. San Pedro A.D. Maintenance Portion 134,801 77,640 77,640 91,000 91,000 121,441
235 Baypoint Lagoons L & L Assessment District 260,240 26,800 26,800 5,386 5,386 281,654
236 Loch Lomond CFD #10 628,266 3,500 3,500 25,054 25,054 606,712
237 Loch Lomond Marina CFD #2 194,324 204,900 204,900 25,000 25,000 374,224
240 Parkland Dedication 260,111 3,000 3,000 237,301 237,301 25,810
241 Measure A Open Space 381,955 478,562 478,562 763,399 763,399 97,118
495 Low and moderate Income Housing Fund 772,551 72,200 72,200 200,000 200,000 644,751
LIBRARY AND FALKIRK:-
214 Library Revolving 142,140 16,400 16,400 25,000 25,000 133,540
215 Library Special Assessment Fund 777,766 1,057,895 1,057,895 1,243,211 1,243,211 592,450
Library Fund 919,907 1,074,295 - 1,074,295 1,268,211 - 1,268,211 725,991
PUBLIC SAFETY:-
200 Abandoned Vehicle 30,686 90,000 100,000 190,000 177,234 177,234 43,452
202 Asset Seizure 38,302 210 210 - 38,512
204 Crime Prevention 4,473 - - 4,473
230 Youth Services - Police 17,521 82,500 82,500 98,921 98,921 1,100
Public Safety Fund 90,981 172,710 100,000 272,710 276,155 - 276,155 87,536
TRAFFIC AND HOUSING:-
243 Affordable Housing in lieu 1,288,763 207,600 207,600 25,000 25,000 1,471,363
245 Housing & Parking In-lieu 347,034 1,600 1,600 - 348,634
246 East S.R. Traffic Mitigation 4,338,887 140,000 140,000 279,706 279,706 4,199,181
Traffic & Housing Mitigation Funds 5,974,685 349,200 - 349,200 304,706 - 304,706 6,019,179
GRANT:-
201 A.D.A.. Access Projects 22,463 - - - - 22,463
211 Falkirk Revolving Fund 25,799 - - - - 25,799
260 Pickleweed Childcare Grant 77,801 221,745 50,000 271,745 285,908 285,908 63,638
276 Falkirk Other Grants 11,011 - - 11,011
281 Public Safety Grants 522,916 417,000 417,000 742,848 742,848 197,068
283 Grant-Other 36,380 300,600 300,600 231,105 231,105 105,875
Grant Funds 696,370 939,345 50,000 989,345 1,259,861 - 1,259,861 425,854
SPECIAL REVENUE & GRANT FUND TOTAL 20,014,080 23,490,024 1,950,000 25,440,024 27,419,683 500,000 27,919,683 17,534,421
CONSOLIDATED FUNDS
W:\Accounting and Budgeting\Budget\17-18\Fund Sums FY17-18\Fund Sums FY18
EXHIBIT II
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2018-2019 PROJECTED BUDGET June 30, 2018 Operating Operating June 30, 2019
FUND FUND Projected and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
302 Financing Authority 1997 Bonds 148,000 780 780 - 148,780
304 Peacock Gap Assessment District 2,875 - - - - 2,875
306 Mariposa Assessment District 16,573 - - - - 16,573
Var.Assessment District Projects 300,778 - - - - 300,778
ASSESSMENT DISTRICT TOTAL 468,226 780 - 780 - - - 469,006
CAPITAL PROJECT FUNDS:
401 Capital Improvement 614,100 17,000 17,000 - - 631,100
405 Open Space Acquisition 115,403 700 700 5,000 5,000 111,103
406 Bedroom Tax 83,858 - 10,000 10,000 73,858
407 Parks Capital Projects 7,727 - - - - 7,727
420 Measure E - Pulbic Safety Facility - 31,000,000 4,025,000 35,025,000 35,025,000 - 35,025,000 -
CAPITAL PROJECT FUND TOTAL 821,089 31,017,700 4,025,000 35,042,700 35,040,000 - 35,040,000 823,789
ENTERPRISE FUND:
501 Parking Services 2,629,668 5,076,300 5,076,300 5,086,978 608,698 5,695,676 2,010,292
ENTERPRISE FUND TOTAL 2,629,668 5,076,300 - 5,076,300 5,086,978 608,698 5,695,676 2,010,292
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 2,838,523 2,838,523 2,838,523 2,838,523 -
600 Vehicle Replacement 907,551 1,109,000 1,109,000 1,129,435 1,129,435 887,116
601 P.C. Replacement 1,812,202 1,956,835 1,956,835 3,761,882 3,761,882 7,155
602 Fire Equipment Replacement 874,464 219,100 219,100 411,500 411,500 682,064
603 Building Improvement 31,598 506,000 506,000 532,913 532,913 4,685
604 Employee Benefits 614,410 714,000 714,000 998,402 998,402 330,008
605 Liability Insurance 14,768 1,670,880 1,670,880 1,537,159 1,537,159 148,489
606 Workers Compensation Insurance 34,074 2,379,451 2,379,451 2,401,273 2,401,273 12,252
607 Dental Insurance 129,023 509,383 509,383 495,000 495,000 143,406
608 Radio Replacement 323,552 649,160 649,160 678,952 678,952 293,760
609 Telephone 371,246 563,676 563,676 592,286 592,286 342,636
611 Employee Retirement 1,813,906 11,000 11,000 4,000 678,213 682,213 1,142,693
612 Retiree Health Benefit OPEB 573,981 3,894,121 3,894,121 3,310,000 3,310,000 1,158,102
613 Police Equipment Replacement Fund 330,921 81,360 81,360 80,000 80,000 332,281
INTERNAL SERVICE FUND TOTAL 7,831,697 17,102,489 - 17,102,489 18,771,325 678,213 19,449,538 5,484,648
TRUST AND AGENCY FUNDS:
710 Business Improvement District - - - - -
711 Recreation Fiduciary Fund 23,850 - - - 23,850
712 Library Fiduciary 475,646 12,000 12,000 - 487,646
TRUST & AGENCY FUND TOTAL 499,496 12,000 - 12,000 - - - 511,496
-
COMBINED FUNDS TOTAL 35,895,350 155,595,045 7,661,911 163,256,956 161,891,727 7,661,911 169,553,638 29,598,668
LESS:INTERFUND TRANSFER (7,661,911) (7,661,911) (7,661,911) (7,661,911)
LESS:INTERNAL SERVICE CHARGES (13,062,469) (13,062,469) (13,062,469) (13,062,469)
NET TOTALS FY2018-2019 35,895,350 142,532,576 - 142,532,576 148,829,258 - 148,829,258 29,598,668
W:\Accounting and Budgeting\Budget\17-18\Fund Sums FY17-18\Fund Sums FY18
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT III
Mid-Year Proposed
Final Final Final Final Final Final Final Final Final Final Adopted Changes Final Proposed Changes
Staffing by Departments 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2017-2018 2017-2018 2018-2019 2018-2019
Community Development 29.50 27.50 21.75 20.75 18.25 18.25 17.80 17.80 19.80 20.00 21.00 - 21.00 21.00 -
Community Services 64.20 64.20 61.40 61.83 59.82 59.02 60.25 60.82 60.84 60.94 60.94 - 60.94 60.94 -
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 3.50 -
City Clerk 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 2.00 -
City Manager/Council 8.70 8.70 7.70 7.70 8.50 8.50 8.50 9.56 11.56 13.56 13.56 - 13.56 13.56 -
Economic Development ( includes former RDA) 5.00 6.00 6.00 6.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 - 3.00 3.00 -
Finance 11.00 11.00 10.00 10.00 10.00 10.72 10.72 11.72 12.72 12.72 11.72 - 11.72 11.72 -
Fire 81.00 77.00 75.00 76.00 75.00 76.00 79.00 81.75 81.75 81.75 81.75 0.60 82.35 82.35 -
Library 21.70 24.20 22.09 27.99 21.74 21.74 23.41 23.41 23.41 23.41 23.41 - 23.41 23.41 -
Management Services 33.68 33.68 31.68 31.15 28.23 26.23 26.33 27.33 27.83 27.33 27.33 2.00 29.33 29.33 -
Police 105.00 104.00 90.00 90.00 87.00 87.00 89.00 90.00 92.00 92.80 92.80 (0.80) 92.00 92.00 -
Public Works 78.80 75.80 60.80 62.80 62.00 60.00 61.00 62.00 62.00 63.00 63.00 3.67 66.67 66.67 -
Total Budgeted Positions 445.08 437.58 391.92 399.72 379.04 375.96 384.51 392.89 400.41 404.01 404.01 5.47 409.48 409.48 -
Change from previous year (7.50) (45.66) 7.80 (20.68) (3.08) 8.55 8.38 7.52 3.60 - 5.47 -
Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 2.00 (1.00) 1.00 1.00
Total Authorized Positions 445.08 437.58 391.92 399.72 379.04 375.96 384.51 393.89 402.41 406.01 406.01 4.47 410.48 410.48 -
445.08 437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 406.01 406.01 4.47 410.48 410.48 -
General Notes:
2017-2018 Mid-Year changes (from above)
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee
agreements. The totals by department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated
benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals reflected above, or in the detail
department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year.
Addition of 5.47 FTE is comprised of Fixed Term employees engaged in City initiatives and capital projects - ERP Project Manager, Business System
Analyst, Parking Enforcement Officer, Street Sweeper, Maintenance Worker and Construction Inspector.
W:\Accounting and Budgeting\Budget\18-19\Position Budget FY19\budgeted positions 6-30-2018
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Section I. Overview ............................................................................................................................8
Section II. CIP Process ...................................................................................................................... 11
Section III. FY 2017-18 Completed Projects ....................................................................................... 11
Section IV: New Projects .................................................................................................................. 15
CIP Funding Sources ................................................................................................................................ 15
New Projects: CIP Funding Sources by Category .................................................................................... 18
New Projects: Funding Detail by Project ................................................................................................ 19
City-Owned Property .......................................................................................................................... 19
Drainage .............................................................................................................................................. 21
Parks .................................................................................................................................................... 21
Right of Way ........................................................................................................................................ 22
New Projects: Project Descriptions and Budget Detail ........................................................................... 23
City-Owned Property .......................................................................................................................... 23
C.01 Fire Station 54 Remodel ..................................................................................................... 23
C.02 Fire Station 55 Remodel ..................................................................................................... 23
C.03 TL Community Center Floor Replacement – all rooms ...................................................... 24
C.04 Microwave Network for PSC .............................................................................................. 24
C.05 Falkirk Reroof ..................................................................................................................... 25
C.06 Library Restroom Addition ................................................................................................. 25
C.07 B Street Community Center Reroof ................................................................................... 26
C.08 Fifth and Garden Parking Lot Resurfacing ......................................................................... 26
C.09 Fire Station Generator ....................................................................................................... 27
........................................... 27
C.11 Albert Park Ball Field Restrooms ........................................................................................ 28
C.12 B Street Community Center Parking Lot Resurfacing ........................................................ 28
C.13 Terra Linda Recreation Center Hardscape Repair .............................................................. 29
C.14 Court Street Fountain Repair ............................................................................................. 29
C.15 City Hall & Library Lighting and Landscaping Improvements ............................................ 30
C.16 Boyd Park Sidewalk ............................................................................................................ 30
C.17 Downtown Fiber Connection ............................................................................................. 31
C.18 Terra Linda Pool House Electrical Upgrades ...................................................................... 31
C.19 City Hall Fire Upgrades ....................................................................................................... 32
C.20 Third and A Street Parking Structure Repairs .................................................................... 32
C.21 Third and C Street Parking Structure Repairs .................................................................... 33
C.22 Third and Lootens Parking Structure Repairs .................................................................... 33
C.23 Resurface City Hall Parking Lots, Lower and Upper ........................................................... 34
C.24 Fire Station 55 & 56 Parking Lot Resurfacing ..................................................................... 34
C.25 Fourth Street Twinkle Lights Replacement ........................................................................ 35
C.26 B Street Concrete Entrance Reconstruction ...................................................................... 35
C.27 Library Book Shelving Replacement ................................................................................... 36
C.28 Internet Upgrade at Corp Yard........................................................................................... 36
C.H Library Children’s Patio Enclosure ....................................................................................... 37
C.H Library Painting .................................................................................................................... 37
Drainage .............................................................................................................................................. 38
D.01 Corrillo Drive Culvert Replacement ................................................................................... 38
D.02 MCSTOPP – Catch Basin Trash Capture ............................................................................. 38
D.03 Canal Street Turn Structure and Filtration System ............................................................ 39
D.04 Spinnaker Point Salt Marsh Remediation .......................................................................... 39
D.05 San Mateo Court Headway Improvements ....................................................................... 40
D.06 Happy Lane Storm Drain Abandonment ............................................................................ 40
D.07 East Jessup Storm Water Improvements ........................................................................... 41
D.08 Second Street Drainage Improvements – Between C and E Streets ................................. 41
Parks .................................................................................................................................................... 42
P.01 Gerstle Park Playground Structure ..................................................................................... 42
P.02 Peacock Gap Playground Structure .................................................................................... 42
P.03 Sun Valley Park Playground Structure................................................................................ 43
P.04 Bernard Hoffman Playground Upgrade ............................................................................. 43
P.05 Santa Margarita Court Replacement ................................................................................. 44
P.06 Open Space Tree Assessment and Removal ...................................................................... 44
P.07 Starkweather Park Improvements ..................................................................................... 45
P.08 Terra Linda Community Center Play Area and Access Improvements .............................. 45
P.09 Bret Harte Landscape Walls ............................................................................................... 46
P.10 Waterline replacement – Falkirk Mansion ......................................................................... 46
P.11 Bernard Hoffman Drainage and Irrigation Improvements ................................................. 47
P.12 Albert J Boro Community Center Synthetic Field ............................................................... 47
Right-of-Way ....................................................................................................................................... 48
R.01 Francisco Blvd East Road Resurfacing ................................................................................ 48
R.02 Lincoln Avenue Bridge........................................................................................................ 48
R.03 Safe Routes to School – Davidson Phase 2 ........................................................................ 49
R.04 San Rafael High School Crosswalk ...................................................................................... 49
R.05 Central San Rafael Adaptive Traffic System Control .......................................................... 50
R.06 West End/Marquad Bulb Out and Bicycle Improvements ................................................. 50
R.07 Fourth Street Seat Wall Removal ....................................................................................... 51
R.08 201 D Street Driveway and Sidewalk Improvements ........................................................ 51
R.09 Fourth Street Curb Ramp Replacement ............................................................................. 52
R.10 Innovative Deployment of Enhanced Arterials (IDEA) ....................................................... 52
R.11 Tamalpais West Bike Lane ................................................................................................. 53
R.12 Grand Avenue Vehicle Bridge - Methacrylate ................................................................... 53
R.13 Restriping Andersen Bike Lanes ......................................................................................... 54
R.14 G Street Resurfacing Phase 2 ............................................................................................. 54
R.15 Third Street and Grand Intersection Improvements ......................................................... 55
R.16 Bellam/Andersen Intersection Improvements .................................................................. 55
R.17 76 D Street Hillside Revetment .......................................................................................... 56
R.18 Bungalow Ave. Reconstruction .......................................................................................... 56
R.19 Aerial Undergrounding of Utilities ..................................................................................... 57
R.20 Belvedere/Alto/Tiburon Intersection Improvements ........................................................ 57
R.21 Fairhills Drive Slide Repair .................................................................................................. 58
Rating for New Projects .......................................................................................................................... 59
City Owned Property ........................................................................................................................... 59
Drainage .............................................................................................................................................. 60
Parks .................................................................................................................................................... 60
Right of Way ........................................................................................................................................ 61
Section V: Active Projects ................................................................................................................. 62
Active Projects: CIP Funding Sources by Category .................................................................................. 62
Active Projects: Funding Detail by Project .............................................................................................. 64
City-Owned Property .......................................................................................................................... 64
Drainage .............................................................................................................................................. 65
Parks .................................................................................................................................................... 65
Right of Way ........................................................................................................................................ 66
Active Projects: Project Descriptions and Budget Detail ........................................................................ 68
City Owned Property ........................................................................................................................... 68
C.A B Street Community Center Restroom Remodel ................................................................. 68
C.A B Street Community Center Safety System Upgrade - Stage Area ...................................... 68
C.A City Hall Accessibility and Security Improvements .............................................................. 69
C.A City Hall Second Floor Study ................................................................................................ 69
C.A City Hall Switchgear Replacement ....................................................................................... 70
C.A Downtown Library Assessment Study ................................................................................. 70
C.A Essential Facilities: Fire Station 52 ....................................................................................... 71
C.A Essential Facilities: Fire Station 57 ....................................................................................... 71
C.A Essential Facilities: Public Safety Center .............................................................................. 72
C.A Fifth Street and C Street Parking Garage Improvements .................................................... 72
C.A PG&E Energy Updates .......................................................................................................... 73
C.A Portable Building Replacement (Silveria & Dixie) ................................................................ 73
Drainage .............................................................................................................................................. 74
D.A Cayes Pump Station Control System ................................................................................... 74
D.A D Street and Via Sessi Storm Drainage Improvements ....................................................... 74
D.A Las Casas Drainage Basin Repair ......................................................................................... 75
D.A Los Gamos & Oleander Drainage (Study) ............................................................................ 75
D.A Pump Station Communication System Upgrades ............................................................... 76
D.A San Quentin Pump Station Reconstruction ......................................................................... 76
D.A Sea Level Vulnerability Assessment .................................................................................... 77
D.AN Stormwater Operations and Maintenance ....................................................................... 77
Parks .................................................................................................................................................... 78
P.A Albert Park Improvements ................................................................................................... 78
P.A Boyd Park Restroom ............................................................................................................ 78
P.A Bret Harte Restroom ............................................................................................................ 79
P.A Pickleweed Park and Schoen Park Improvements ............................................................... 79
P.A Shoreline Park Restroom ..................................................................................................... 80
P.A Victor Jones Park Improvements ......................................................................................... 80
Right of Way ........................................................................................................................................ 81
R.A Andersen Drive At-Grade Crossing Improvements ............................................................. 81
R.A Bicycle and Pedestrian Master Plan (BPMP) 2018 .............................................................. 81
R.A East San Rafael Parking Signage and Stall Markings ............................................................ 82
R.A First Street at Mahon Creek Wall Repair ............................................................................. 82
R.A Francisco Blvd East Sidewalk Widening ............................................................................... 83
R.A Francisco Blvd West Multi-Use Path .................................................................................... 83
R.A Grand Avenue Pedestrian Bridge......................................................................................... 84
R.A Lincoln Avenue Curb Ramps ................................................................................................ 84
R.A Maintenance of Engineering & Traffic Studies .................................................................... 85
R.A Merrydale Pathway – North Connector .............................................................................. 85
R.A Program for Arterial Systems Synchronization (PASS) ........................................................ 86
R.A PTAP Program ...................................................................................................................... 86
R.A Second Street and Third Street Queue Cutters ................................................................... 87
R.A Sidewalk Repair Program ..................................................................................................... 87
R.A Slide Repair – 21 San Pablo .................................................................................................. 88
R.A Slide Repair – 70 Irwin ......................................................................................................... 88
R.A Slide Repair – 80 Upper Toyon ............................................................................................ 89
R.A Smith Ranch Road Resurfacing ............................................................................................ 89
R.A Southern Heights Bridge Replacement ................................................................................ 90
R.A Third Street and Hetherton Improvements ......................................................................... 90
R.A Third Street Improvements – Grand to Miracle Mile .......................................................... 91
R.A Uncontrolled Pedestrian Crosswalk Rankings ..................................................................... 91
R.AN Radar Feedback and Mid-block Crossing Flashing Signs ................................................... 92
R.AN Street Resurfacing ............................................................................................................. 92
R.AN Traffic Signal Controller Upgrades .................................................................................... 93
R.M North San Pedro Median Improvement Project ................................................................. 93
Background
The City of San Rafael maintains over 30 facilities, including parking lots, as well as an extensive park,
road and storm water drainage systems. Much of this infrastructure was built in the 1950’s and 1960’s,
and the public facilities such as community centers, playing fields, and parks are heavily utilized and
show significant wear and tear. Like many other public agencies, the City’s stormwater and road system
is also aging. Projects identified on the CIP represent the City’s highest priority for maintenance and
infrastructure upgrades; based on condition of the infrastructure, codes and standards compliance for
access and safety, public and Council input, and other factors.
The CIP is a multi-year planning tool used to identify and implement the City’s capital needs over the
upcoming 3-year period: FY 2018-19 through FY 2020-21. The CIP document summarizes the City’s
planned capital and infrastructure improvement projects, including their funding sources, and prioritizes
projects after analysis and coordination with other City departments in order to ensure that all City
services are represented.
The general categories within the CIP are as follows:
• City-Owned Properties (C): City facilities including buildings, parking garages and lots
• Drainage (D): Stormwater systems including roadway drainage and pump stations
• Parks (P): Park infrastructure and facilities including playgrounds, recreation equipment, and
restrooms
• Right-of-Way (R): Roadway improvements including construction, resurfacing, and traffic and
signal improvements
On May 21, 2018, Public Works presented the preliminary draft FY 2018-19 to FY 2020-21 CIP to City
Council. The total budget for the 3-year Capital Improvement Program (for New Projects only) is
$34,995,545:
CIP Project Type
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
City Owned Property $618,000 $5,395,556 $5,812,160 $11,825,716
Drainage $190,000 $1,282,000 $4,646,800 $6,118,800
Parks $90,000 $519,000 $3,723,000 $4,332,000
Right-of-Way $2,016,863 $6,592,833 $4,109,333 $12,719,029
Grand Total $2,914,863 $13,789,389 $18,291,293 $34,995,545
Major new projects identified in the FY 2018-19 to FY 2020-21 CIP include:
• Falkirk Reroof
• TL Community Center Floor replacement
• Innovative Deployment of Enhanced Arterials (IDEA)
• Tamalpais West Bike Lane
• Fourth Street seat wall Improvements
For a complete list of new projects in the FY 2018-19 CIP see Section IV “New Projects”.
As a part of the presentation, the Department also recapped major projects completed in FY 2017-18,
and active projects that will be continuing into FY 2018-19. While staffing challenges and large-scale
projects such as the Sonoma-Marin Area Rail Transit (SMART) and the Essential Facilities program have
impacted the Department’s project management capacity, the department completed several projects
during the year. For a list of completed projects in FY 2017-18 see section III “Completed Projects”, and
for a complete list of active projects see section V “Active Projects”.
Funding
There are currently four major annual funding sources for capital improvements projects. The following
table summarizes those four major revenue sources and what categories the funding may be used for:
Fund Funding Source Annual
Revenues
City Owned
Property
Parks Drainage Right of
Way
603 Building Maintenance $500,000 X X X
241 Measure A (Parks) $125,000 X
205 Stormwater Fund $850,000 X
206 Gas Tax + Measure A
(Transportation)
$3,000,000 X
For a detailed description of all CIP funds and funding sources, see Section IV of the CIP document
“Major Funding Sources”.
Projects in the CIP are funded through a combination of these four major annual funding sources, and
Project specific funding sources such as Grants, Assessment Districts, Donations, and special funds such
as the Traffic Mitigation Fund. These “Project specific funding sources” are restricted to certain projects
based on the nature of the funding source. For example, the Traffic Mitigation Fund may only be used to
finance Right of Way projects that are pre-identified in the General Plan or similarly qualifying projects
that address traffic congestion, and a grant received may only be used for the project for which the
grant was applied for.
Emerging Trends
The long-term capital and infrastructure improvement needs for City owned property and Parks far
exceed $500,000 per year, and Stormwater infrastructure needs exceed $850,000. With limited funding
available for new projects, the department must defer a considerable number of projects out to future
years until additional funding sources can be identified. The department is aware that funding shortfalls
exist in the City Owned Property, Parks, and Drainage categories. Therefore, projects that are not
currently funded are identified in the CIP as “Unfunded”. The City is actively seeking better long-term
funding strategies for these projects, including:
• More aggressive pursuance of grant funding for non-Right of Way capital projects
• Pursuance of ballot measure to raise current per-parcel stormwater assessment in FY 2018-19
• Exploring alternative funding mechanisms such as assessment districts or public private
partnerships
•List includes: past years CIP projects,
projects not completed last fiscal
year, and new projects list provided
by City department directors.
Develop CIP
List
•DPW develops a prioritized list of
projects, rated by five categories:
safety, required by law, will cause
safety issues if not addressed, meets
city goals and aesthetics.
Prioritize CIP
List
•DPW examines the projects lists
and provides a rough estimate
of project costs.
Project
Estimates
•DPW works with Department of
Finance to examine the available
budget for each category.
Budget
Analysis
•DPW examines existing work load
to determine if proposed projects
can be accomplished with current
staffing.
Staffing
Allocation
•DPW develops the Draft CIP
Document reviewed by
department directors and the City
Manager.
Draft CIP
Document
•The Recommended CIP Document is
brought to City Council for review to
be included into next fiscal year's
budget.
Recommended
CIP Document
The largest of the City Owned Property projects to be completed last year,
the re-roofing of City Hall and the TL Community Center presented unique
challenges as the structural supports and some of the underlying plywood
had significantly deteriorated. City Hall is also a flat roof, and replacement
entailed the removal of the existing roof and the installation of additional
material under the roof membrane to provide better drainage and prevent
ponding. Both roof replacements were successfully completed January
2018.
The City Hall lobby has a noticeably new and modern look. The old "Sister
City" shelf was removed and two new display monitors were installed in its
place. All items from the Sister City display were documented and carefully
packed away until a new home is found. These new monitor displays
announce facts about the City, employee recognition, and alternate
through photographs from places within San Rafael. Content is updated
regularly by the City Manager’s office.
The exterior painting of the Boyd House was completed in January 2018. A
historical building with intricate details, Boyd House required significant
repair to the wooden exterior prior to painting Repair work included the
replacement of the second story balcony and window frames due to wood
rot. The San Rafael Heritage group helped with final color selections to
ensure the color stayed true to the historical character of downtown San
Rafael.
The Mission and East Parking lot (located across Mission from the Library
and adjacent to Falkirk) had fallen into a significant state of disrepair over
time: cracked asphalt had eroded causing large potholes and the second
half of the lot was still gravel. The project included resurfacing the entire
parking lot with asphalt, restriping, adding new ADA signage, and building a
new driveway apron. The project was completed in October 2017.
The Freitas Ditch is a V-channel that conveys stormwater down the center
of Manuel T. Freitas Parkway, a critical component of the stormwater
drainage system in Terra Linda. In several parts, the concrete had
deteriorated and broken to the point where the drainage flow was
compromised. The project was designed in-house and completed by the
contractor with minimal notice to proceed. Inspections during the rains in
spring 2018 revealed that the new concrete is functioning well.
A failed major storm drain culvert was replaced behind 7 Beechwood Court
last fall. Since the area is ecologically sensitive, it was important to also
ensure that the new system was compatible with existing wildlife. Recent
inspections reveal that much of the upper banks have been populated by
native grasses that were planted post-construction. Native horse tail has
naturally established itself, proliferating at the lower bank and within the
channel.
The Freitas/Las Gallinas intersection was completed early April 2018. The
largest traffic circulation improvement in years, the project greatly
increased overall capacity for the busy intersection which serves schools, a
hospital, and San Rafael’s largest shopping complex. The bridge across the
drainage channel was replaced and widened allowing left turn lanes to
operate simultaneously. Bike-ped improvements included bike lanes, new
sidewalks and wheelchair ramps, landscaping, and installing an irrigation
system for future use. The roadway was restriped with new paving
markings. The project notice of completion went to Council in May 2018.
Improvements on Second and Grand Avenue intersections included
underground electrical work, wheelchair ramp replacements on the
northwest corner adjacent to United Market, new electrical pipes under
the roadway, foundations for the traffic signal cabinets, and new traffic
poles. Striping, signage, and the installation of a new improved traffic
signal at the Second and Grand intersection was completed early February
2018.
As one of the busiest intersections in the City, 3rd and Irwin receives
considerable wear, resulting over time in uneven surfaces and cracked
asphalt. The repaving of the intersection had to be coordinated closely
with Caltrans. Construction was completed at night to minimize the
impact of traffic. The grinding out of old asphalt and repaving was
completed in summer 2017.
This study evaluated the existing parking conditions within East San Rafael
and provided plausible parking strategies that could be implemented to
relieve the area of negative impacts caused by high parking demands. The
subareas of study included the Canal Neighborhood, Bahia, Spinnaker and
Baypoint Neighborhood, Kerner Boulevard, and the Commercial.
Modifications at 3rd Street and Cijos Street were made as a part of the
new Golden Gate Transit Center route changes and were needed to
accommodate for buses to safely negotiate the turn from 3rd onto Cijos.
Improvements included widening the turn radius from 3rd Street to Cijos
Street, installing new accessible curb ramps, a bulb-out on the turn from
Cijos to 3rd, and accessibility improvements in the adjacent parking lot.
The project replaced an outdated storm drain system, installed new curb ramps, and resurfaced the
street following detailed coordination with several utility companies, residents, and Marin Academy.
After weeks of coordination with property owners, all residents on G Street who desired to perform last
minute sewer lateral repairs could do so prior to the street being resurfaced. The project was completed
in fall 2018 after the contractor installed the new roadway striping.
•
•
•
•
•
Fund Fund Name Fund Description
205 Stormwater Established to fund Stormwater maintenance, programs, and improvements throughout
the City—including maintenance and repair of the City’s 12 storm water pump stations.
This fund receives annual revenues of approximately $850,000 from the City’s
Stormwater Activity fee (Municipal Code Chapter 9.40). Standard operations and
maintenance for pump stations and drainage systems amounts to $850,000/year,
therefore large capital improvements on pump stations and drainage projects remain
unfunded.
Over the last year, staff has initiated, but not completed, the evaluation of the current
Stormwater Activity Fee assessment to determine if an increase in the tax assessment is
necessary to more fully offset the cost of San Rafael’s storm water management
requirements. The County of Marin sought a similar parcel tax increase to fund flood
control measures in Novato in November 2017. Requiring 2/3 majority to pass, Measure
E only received 34% of the vote. If the City pursues a similar rate increase, it is evident
that successful passage will require a considerable campaign.
206 Gas Tax Gas Tax is a percentage tax on each gallon of gas purchased in San Rafael. Gasoline tax
is collected and distributed to jurisdictions by the State on an annual basis, and may be
used for capital projects and maintenance to local streets, roads, and Right-of-Ways.
This fund also collects local dollars for Right-of-Way improvements including, for
example, local Measure A funds (distributed by Transportation Authority of Marin).
In April 2017, Governor Jerry Brown signed Senate Bill 1: The Road Repair and
Accountability Act to address the need for additional funding for transportation and
infrastructure in California. Senate Bill 1 increased per gallon fuel excise taxes, diesel
fuel sales taxes and vehicle registration fees.
New RMRA tax rates became effective November 1, 2017, and provide additional
funding for Right of Way projects for San Rafael. San Rafael anticipates an additional
$418,000 in gas tax revenues from the State starting FY 2017-18, and an additional $1
million ongoing starting FY 2018-19. Per the State requirements, City staff must
annually update the list of projects supported by Senate Bill 1 in the form of a
resolution approved by City Council. The resolution for FY 2018-19 RMRA projects was
approved by City Council on April 16, 2018. The gas tax funds provided under Senate Bill
1, Road Maintenance and Rehabilitation Account (RMRA) must be tracked and reported
on separately than other gas tax funds. In the CIP they are noted as “Gas Tax - RMRA”.
208 Childcare Fund Projects identified in the CIP as utilizing the Childcare Fund are strictly for the facility
improvements as related to the City’s childcare centers.
235 Baypoint Lagoon
Assessment
District
The Baypoint Lagoons Lighting and Landscape District was formed to protect and
enhance wildlife habitat and water quality in Baypoint (Spinnaker) Lagoon and the
adjacent diked salt marsh.
236 Loch Lomond
Assessment
District
The Loch Lomond (Melo-Roos) Assessment District was established in 1992 to pay for
the repair and maintenance of Storm Water system infrastructure in the district’s
defined area.
240 Parkland
Dedication
This fund was established to account for long-term developer deposits used to enhance
and maintain City park infrastructure.
241 Measure A Measure A is a nine-year 0.25 percent transactions and use tax that was passed in 2012
and is managed by the County of Marin. The purpose of the tax is to care for existing
parks and open spaces, support regional community parks, projects, and programs and
to further farmland restoration. Funding allocations for Measure A dollars within the
City of San Rafael are coordinated by Finance on an annual basis.
246 Traffic Mitigation San Rafael uses the Traffic Mitigation Fund to collect developer contributions to be
used to defray the cost of public projects necessitated by the development project.
Projects funded through the Traffic Mitigation Fund are identified in Exhibit 21 of Policy
6A of General Plan 2020. Some of the balance in the fund is being held in anticipation of
major public right-of-way projects identified in the General Plan 2020.
420 Measure E Measure E was passed by the voters of San Rafael in November 2013 extending an
existing 0.5% sales tax for 20 years and adding 0.25% (25 cents on a $100 purchase). On
February 3, 2014, the San Rafael City Council directed staff to set aside the revenues
from the added quarter percent to begin to address our aging essential facilities,
including making critical improvements to our public safety facilities in San Rafael.
In July 2015 the City Council approved a strategic plan for essential public safety
facilities in San Rafael. The plan recommends seven projects including a new public
safety center across from City Hall that will house both the police and fire departments.
In addition, the plan recommends upgrades to the other fire stations for seismic safety
and operational improvements.
501 Parking Services Projects identified in the CIP as utilizing the Parking Services Fund are strictly for the
facility improvements as related to the City’s parking facilities.
603 Building
Maintenance
The Building Maintenance Fund supports capital and maintenance project associated
with the City’s buildings, parks and other facilities.
The Building Fund is an internal revenue fund, which means General Fund monies are
the sole source of revenue for the fund. For the last several years, the General Fund has
contributed $500,000 towards the Building Fund. On occasion, as additional funding is
identified e.g. in the form of unspent General Fund allocations for other Public Works
projects, one-time monies may be transferred into the Building Fund, allowing the Fund
to accumulate a modest fund balance for larger capital improvement projects. City-
Owned Property, Parks, and Drainage projects are all funded by the Building Fund. Since
$500,000 does not fully provide for the capital needs of these facilities, many projects in
these categories are also listed as Unfunded.
Grants (various) The Department has and will continue to aggressively seek grant funding for major
capital projects. Grant funding is most available from local, State, and Federal agencies
for transportation projects, especially after the recent passage of Senate Bill 1.
Emergency grants (such as Hazard Mitigation funds) is also made available after large
natural disasters such as the North Bay Fires.
There are grants that exist for City facilities and parks, but San Rafael is often less
competitive for these grants compared to other similar sized cities in the Bay Area due
to the demographic and socioeconomic make-up of the City.
It is important to note that often with small projects (>~$75,000), seeking grants is not
always cost beneficial. There can be significant paperwork, administrative time, and
environmental review required with grant funding (especially federal). For small
projects, the cost of administration and additional review processes required for grant
applications may not be worth the funding received.
Unfunded Projects listed as Unfunded in the CIP are ones where City funding sources (e.g. Building
Fund, Stormwater Fund) cannot cover them, and grant funding has not been identified
or secured. These projects will be the City’s priority in securing funding in the coming
year.
The following table summarizes the funding sources identified for all proposed new projects. The total
required to execute all proposed projects for that fiscal year are totaled in the table below at the CIP
Category level. In cases where proposed projects exceed the available funding, the funding source for
the project will be listed as “Unfunded”. See the following section “Funding Detail by Project” for a
detailed breakdown of the funding source for each individual proposed new project.
Note that the totals below are for New Projects only. Active Projects already in design or construction
also utilize the same funding sources, and therefore some of the current funds available in funds such as
the Building Maintenance Fund are set aside for completion of these Active projects, and therefore not
made available to allocate towards new projects. The funding summary and detail for Active Projects
can be found in Section IV.
CIP Project Type Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
City Owned Property 420 Measure E $1,934,956 $5,561,160 $7,496,116
501 Parking Services $1,295,000 $1,295,000
603 Building Maintenance $288,000 $288,000
Unfunded $330,000 $2,165,600 $251,000 $2,746,600
City Owned Property
Total $618,000 $5,395,556 $5,812,160 $11,825,716
Drainage 205 Stormwater Fund $70,000 $732,000 $596,800 $1,398,800
Unfunded $120,000 $300,000 $300,000 $720,000
Grants: Unsecured $250,000 $3,750,000 $4,000,000
Drainage Total $190,000 $1,282,000 $4,646,800 $6,118,800
Parks 603 Building Maintenance $226,800 $226,800
Unfunded $90,000 $292,200 $153,000 $535,200
Grants: Unsecured $3,570,000 $3,570,000
Parks Total $90,000 $519,000 $3,723,000 $4,332,000
Right-of-Way 206 Gas Tax $684,833 $5,636,000 $3,728,000 $10,048,833
206 Gas Tax (Bungalow Set-aside) $800,000 $800,000
246 Traffic Mitigation Fund $500,000 $500,000
Grants: Unsecured $37,500 $262,000 $299,500
IDEA Grant (MTC) $832,030 $119,333 $119,333 $1,070,696
Right-of-Way Total $2,016,863 $6,592,833 $4,109,333 $12,719,029
Grand Total $2,914,863 $13,789,389 $18,291,293 $34,995,545
Project Numbering Key:
C City Owned Property .01 A number indicates a new project. 01= highest priority
D Drainage .A Indicates an active project
P Parks .H Project on hold
R Right of Way .AN Indicates an annual project. E.g. operations and maintenance costs
.M Indicates a maintenance project
The following tables identify the funding source for each proposed new project. For projects where
funding needed exceeds available funding for respective funding sources (e.g. the Building Maintenance
Fund), the project funding source is tentatively listed as “Unfunded”.
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
C.01
Essential Facilities: Fire Station 54
Remodel 420 Measure E $990,042 $2,896,740 $3,886,782
C.02
Essential Facilities: Fire Station 55
Remodel 420 Measure E $944,914 $2,664,420 $3,609,334
C.03
TL Community Center Floor
Replacement - all rooms 603
Building
Maintenance $88,000 $88,000
C.04 Microwave Network for PSC Unfunded $80,000 $80,000
C.05 Falkirk Reroof 603
Building
Maintenance $200,000 $200,000
Unfunded $330,000 $330,000
C.06 Library Restroom Addition Unfunded $200,000 $200,000
C.07
B Street Community Center Re-
Roof Unfunded $200,000 $200,000
C.08
Fifth and Garden Parking Lot
Resurfacing 501 Parking Services $75,000 $75,000
C.09 Fire Station Generator Unfunded $60,000 $60,000
C.10
Albert J. Boro Center Additional
Parking Unfunded $220,000 $220,000
C.11 Albert Park Ball Field Restrooms Unfunded $50,000 $50,000
C.12
B Street Community Center
Parking Lot Resurfacing Unfunded $263,000 $263,000
C.13
Terra Linda Recreation Center
Hardscape Repair Unfunded $60,000 $60,000
C.14 Court Street Fountain Repair Unfunded $150,000 $150,000
C.15
City Hall & Library Lighting and
Landscaping Improvements Unfunded $50,000 $50,000
C.16 Boyd Park Sidewalk Unfunded $80,000 $80,000
C.17 Downtown Fiber Connection Unfunded $150,000 $150,000
C.18
Terra Linda Pool House Electrical
Upgrades Unfunded $110,600 $110,600
C.19 City Hall Fire Upgrades Unfunded $90,000 $90,000
C.20
Third and A Street Parking
Structure Repairs 501 Parking Services $500,000 $500,000
C.21
Third and C Street Parking
Structure Repairs 501 Parking Services $145,000 $145,000
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
C.22
Third and Lootens Parking
Structure 501 Parking Services $575,000 $575,000
C.23
Resurface City Hall Parking Lots,
Lower and Upper Unfunded $130,000 $130,000
C.24
Fire Stations 54 & 55 Parking Lot
Resurfacings Unfunded $101,000 $101,000
C.25
Fourth Street Twinkle Lights
Replacement Unfunded $150,000 $150,000
C.26
B Street Community Center
Concrete Entrance Reconstruction Unfunded $60,000 $60,000
C.27
Library Book Shelving
Replacement Unfunded $30,000 $30,000
C.28 Internet Upgrade at Corp Yard Unfunded $50,000 $50,000
C.H Library Children's Patio Enclosure Unfunded $72,000 $72,000
C.H Library Painting Unfunded $60,000 $60,000
Grand
Total $618,000 $5,395,556 $5,812,160 $11,825,716
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-
19 Total
FY 2019-
20 Total
FY 2020-
21 Total Total
D.01 Corrillo Drive Culvert Replacement 205 Stormwater Fund $70,000 $70,000
D.02 MCSTOPP - Catch Basin Trash Capture Unfunded $120,000 $300,000 $300,000 $720,000
D.03
Canal Street Turn Structure and
Filtration System 205 Stormwater Fund $500,000 $500,000
D.04
Spinnaker Point Salt Marsh
Remediation
Grants:
Unsecured $250,000 $3,750,000 $4,000,000
D.05
San Mateo Court Headway
Improvements 205 Stormwater Fund $80,000 $80,000
D.06
Happy Lane Storm Drain
Abandonment 205 Stormwater Fund $45,000 $45,000
D.07 East and Jessup Storm Improvements 205 Stormwater Fund $218,400 $218,400
D.08
Second Street Drainage
Improvements - Between C and E
Streets 205 Stormwater Fund $107,000 $378,400 $485,400
Grand
Total $190,000 $1,282,000 $4,646,800 $6,118,800
Number New Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
P.01 Gerstle Park Playground Structure 603
Building
Maintenance $75,600 $75,600
P.02
Peacock Gap Park Playground
Structure 603
Building
Maintenance $75,600 $75,600
P.03 Sun Valley Park Playground Structure 603
Building
Maintenance $75,600 $75,600
P.04
Bernard Hoffman Playground
Upgrade Unfunded $75,000 $75,000
P.05 Santa Margarita Court Replacement Unfunded $77,200 $77,200
P.06
Open Space Tree Assessment and
Removal Unfunded $45,000 $45,000 $45,000 $135,000
P.07 Starkweather Park Improvements Unfunded $50,000 $50,000
P.08
Terra Linda Community Center Play
Area and Access Improvements Unfunded $58,000 $58,000
P.09 Bret Hart Landscape Walls Unfunded $45,000 $45,000
P.10
Waterline replacement - Falkirk
Mansion Unfunded $45,000 $45,000
P.11
Bernard Hoffman Drainage and
Irrigation Improvements Unfunded $50,000 $50,000
P.12
Albert J Boro Community Center
Synthetic Field
Grants:
Unsecured $3,570,000 $3,570,000
Grand
Total $90,000 $519,000 $3,723,000 $4,332,000
Number New Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
R.01 Francisco Blvd East Resurfacing 206 Gas Tax $980,000 $980,000
R.02 Lincoln Avenue Bridge Repair 206 Gas Tax $60,000 $60,000
R.03
Safe Routes to School – Davidson
Phase 2 206 Gas Tax $100,000 $100,000
R.04 San Rafael Highschool Crosswalk 206 Gas Tax $37,500 $313,000 $350,500
R.05
Central San Rafael Adaptive Traffic
System Control 206 Gas Tax $500,000 $1,500,000 $2,000,000
R.06
West End/Marquad Bulb Out and
Bicycle Improvements 206 Gas Tax $75,000 $250,000 $325,000
R.07 Fourth Street Seat Wall Removal 206 Gas Tax $150,000 $150,000
R.08
201 D Street Driveway and Sidewalk
Improvements 206 Gas Tax $75,000 $75,000
R.09
Fourth Street Curb Ramp
Replacement 206 Gas Tax $48,000 $48,000 $48,000 $144,000
R.10
Innovative Deployment of Enhanced
Arterials (IDEA) 206 Gas Tax $119,333 $119,333
IDEA Grant
(MTC) $832,030 $119,333 $119,333 $1,070,696
R.11
Tamalpais West Class IV Buffered
Bike Lane 246
Traffic
Mitigation Fund $500,000 $500,000
R.12
Grand Avenue Vehicle Bridge -
Methacrylate 206 Gas Tax $50,000 $50,000
R.13 Restriping Andersen Bike Lanes 206 Gas Tax $45,000 $45,000
R.14 G Street Resurfacing Phase 2 206 Gas Tax $375,000 $375,000
R.15
Third Street and Grand Intersection
Improvements
Grants:
Unsecured $37,500 $262,000 $299,500
R.16
Bellam/Andersen Intersection
Improvements 206 Gas Tax $50,000 $350,000 $400,000
R.17 76 D Street Hillside Revetment 206 Gas Tax $75,000 $75,000
R.18 Bungalow Avenue Reconstruction 206
Gas Tax
(Bungalow Set-
aside) $800,000 $800,000
R.19 Aerial Undergrounding of Utilities 206 Gas Tax $4,000,000 $4,000,000
R.20
Belvedere/Alto/Tiburon Intersection
Improvements 206 Gas Tax $100,000 $400,000 $500,000
R.21 Fairhills Drive Slide Repair 206 Gas Tax $200,000 $200,000
R.M
North San Pedro Median
Improvement Project 206 Gas Tax $100,000 $100,000
Grand
Total $2,016,863 $6,592,833 $4,109,333 $12,719,029
Remodel the existing fire station – built in 1964 – to meet current
state and local codes for the safety of the fire fighters and the
residents they serve. This is part of Phase II of the strategic plan
approved in July 2015 for essential public safety facilities in San
Rafael, funded by Measure E.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $990,042
Construction $2,896,740
Other + Contingency
This includes a seismic retrofit, remodel and minor expansion. This
is part of Phase II of the strategic plan approved in July 2015 for
essential public safety facilities in San Rafael, funded by Measure E.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $944,914
Construction $2,664,420
Other + Contingency
Front of Fire Station 54
Fire Station 55
Replace the buckled flooring in the Terra Linda Community
Center.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $8,000
Construction $68,000
Other + Contingency $12,000
Install microwave equipment at the PSC that can transmit to
the tower on Dollar Hill or China Camp.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,000
Construction $64,000
Other + Contingency $9,000
TL Community Center
Example of microwave system
The Falkirk structure was originally built in 1888, inhabited until
1970 and saved from demolition in 1974. The center has served
San Rafael community members for over 40 years since then.
The roof at Falkirk currently leaks and has been repaired and
patched several times in recent winters. Leaks in the 130-year-
old historic structure can cause long term damage to the
building and its interior finishes. Reroofing would include a new
roof and flashing as well as an inspection of the structure below the roofing membrane.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $50,000
Construction $380,000
Other + Contingency $100,000
Refurbish or install a new restroom facility in the current
building which is compliant with current standards.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $18,000
Construction $160,000
Other + Contingency $22,000
Current Falkirk roof conditions
This project includes re-roofing the work areas and meeting
rooms at the B Street Community Center. The Auditorium has
recently been re-roofed.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $35,000
Construction $150,000
Other + Contingency $15,000
This project includes resurfacing the small parking area located
behind Mike's Bikes at Fifth and Garden.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $15,000
Construction $50,000
Other + Contingency $10,000
5th and Garden parking lot from 5th
Street
B Street Community Center Roof
Install generator systems at Fire Station 56 to provide backup
power during emergency events.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $48,000
Other + Contingency $7,000
The East San Rafael Parking Study (completed in summer 2017)
identified several proposed solutions to the parking crunch
experienced in the Canal, Spinnaker Point, and Baypoint
neighborhoods. Among the proposed solutions was the
installation of additional parking on City property around the
Boro Center, which is currently undeveloped space.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $14,000
Construction $181,000
Other + Contingency $25,000
Parking installation options presented
in the W Trans July 2017 report
The restrooms that serve the Albert Park Ball Field are not currently
accessible to persons with disabilities. This has resulted in the seasonal
rental of disability-accessible portable restrooms. This project would be to
retrofit the current restrooms so as to accommodate full access.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $40,000
Other + Contingency $5,000
This project includes resurfacing the parking area at the B
Street Community Center. The project will include full 2” grind
and overlay with signs and striping.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $16,000
Construction $200,000
Other + Contingency $47,000
Pavement in the B Street Parking lot
Current conditions of Albert
Park Ball Field Restrooms
This project includes replacing the hardscape area behind the Community
Center utilized by the basketball court.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $48,000
Other + Contingency $7,000
The front concrete on the existing fountain structure in the
Court Street Plaza is separating from the support structure.
This project includes the repair of the concrete or the
installation of another type of system in the Plaza.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $13,000
Construction $120,000
Other + Contingency $17,000
Pavement in the B Street
Parking lot
Pipe system and concrete at Court Street
Fountain
This project includes design and improvements to the landscaping and
lighting around the City all and the downtown library facility.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $10,000
Construction $35,000
Other + Contingency $5,000
Install a compliant sidewalk in front of Boyd Park to Menzies.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,000
Construction $64,000
Other + Contingency $9,000
Landscaping outside of City Hall entrance
Landscaping outside of City Hall
entrance
Install a connection from the SMART rail system where we
have a conduit to the Public Safety Center. A fiber optic
internet connection transfers data fully or partially via fiber
optic cables. Fiber optics cables are a significantly faster and
more reliable connection than utilizing existing telephone lines
for internet speeds and connection.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $13,000
Construction $120,000
Other + Contingency $17,000
This project includes the review, design and replacement of the electrical
panel systems within the Terra Linda Pool House. These systems are
corroded and deteriorated due to other chemicals being stored within the
same area along with a moist environment. The project will evaluate
whether the existing panel can be placed in the same area and upgraded or
relocated to another area that is less corrosive.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $25,000
Construction $65,600
Other + Contingency $20,000
Terra Linda Pool House
electrical panel systems
Fiber optic cables are made of thin
glass wires
This project includes improvements to fire safety features at
City Hall. The building was built over 40 years ago and
requires upgrades to the existing fire suppression to meet
current standards.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $8,000
Construction $72,000
Other + Contingency $10,000
The project includes the removal and replacement of joint seal
material and epoxy injection of existing cracked section as well
as resealing slabs on all levels.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $30,000
Construction $400,000
Other + Contingency $70,000
Fire extinguisher in the City Hall Council
Chambers
3rd and A parking structure
This project includes epoxy injection of existing cracked
concrete as well improvements to the exterior Insulation
Finishing System. Accessibility improvements will be made to
provide better entry to the facility.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $10,000
Construction $115,000
Other + Contingency $20,000
This project is recommended based on a report prepared in
2014 which recommended structural improvements to this
garage. Improvements include but are not limited to installing
expansion joints, repair of spalled deck areas, repair of the
wearing surface and other improvements.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $50,000
Construction $450,000
Other + Contingency $75,000
3rd and C parking structure
3rd and Lootens parking structure
This project includes resurfacing the parking lot at City Hall.
Construction of the project will likely not take place until the
Public Safety Center construction is complete, and the
temporary Fire Station 1 is moved out of the upper City Hall
parking lot.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $8,000
Construction $107,000
Other + Contingency $15,000
This project includes resurfacing applying
treatments to the existing parking areas at Fire
Station 55 and 56.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $6,000
Construction $77,000
Other + Contingency $18,000
Driveway and parking lot
at Fire Station 55
Driveway at Fire Station 56
Upper City Hall parking lot
This project includes replacing the twinkle lights on the trees in
downtown. Economic Development is working with the
downtown business community to decide whether the twinkle
lights should be replaced as is (strung in the trees) or whether
there should be a lower cost and easier to maintain option e.g.
stringing utility poles.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $13,000
Construction $120,000
Other + Contingency $17,000
This project includes design and reconstruction of the entrance
area to the B Street Community Center. Project will include
the design and replacement of concrete to the entrance and
possibly the incorporation of a drop off area. It would be good
to couple this work with the completion of the Albert Park
Improvements.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $48,000
Other + Contingency $7,000
Fourth Street Twinkle Lights
Concrete patio facing front entrance
Replace existing deteriorating shelving in the downtown
library.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $3,000
Construction $24,000
Other + Contingency $3,000
The Public Works Corp yard and offices (located in East San
Rafael) are currently served by a standard telephone line
internet connection. This project would be to install and
provide a fiber optic connection to Public Works, which would
greatly increase both internet speeds and reliability.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,000
Construction $40,000
Other + Contingency $6,000
Public Works offices
This project includes improvements to the Children’s Patio area
at the downtown library. The project is on hold while the
Library Facility assessment study is ongoing.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $35,556
Construction $32,000
Other + Contingency $4,444
This project includes repainting the interior of the downtown
library. The project is on hold while the Library Facility
assessment study is ongoing.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $60,000
Other + Contingency
Children’s patio area (currently outdoors)
This project includes
replacing a culvert between
two houses at the end of
Corrillo Dr. (Flood zone 6
adding 150k). Could be
temporarily lined.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $6,000
Construction $56,000
Other + Contingency $8,000
This project includes implementation of an unfunded mandate
from the state requiring local jurisdictions to install trash
capture devices. The City will be required to install devices
over a 10 year period without funding from the state. The
amount noted is an estimate of an annual amount needed to
implement these systems.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $120,000 $300,000 $300,000
Other + Contingency
GIS map of Corrillo Dr where pipe runs
Pipe at Corrillo Drive to be
replaced
Example of a trash capture device
This project is located on Canal where we had a CMP Failure in the
past. The project includes installing a turn structure at this location
which incorporates a filtration device.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $44,000
Construction $400,000
Other + Contingency $56,000
This project includes providing additional water circulation to
the Spinnaker Point Salt Marsh which develops algae decay
during hot weather which smells. Three options were
developed in the preliminary study prepared in 2014. At this
point the City does not have funding for this project, but
continues to seek grant opportunities to cover the costs.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $250,000
Construction $3,750,000
Other + Contingency
Canal Street filtration system
Spinnaker Point Salt Marsh from the
Shoreline pathway
This project includes improvements to minimize siltation that
occurs behind a headwall on San Mateo Court. A gabion wall
may be needed to control siltation.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,111
Construction $64,000
Other + Contingency $8,889
This project includes filling an abandoned pipe with grout
which runs under some homes.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,000
Construction $36,000
Other + Contingency $5,000
San Mateo Court Headway
Example of grout work
This project includes the installation of a storm water drain on East and
Jessup Streets.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $188,400
Other + Contingency $30,000
This project includes removing and replacing Storm Water
systems between C and E to minimize flooding on the roadway.
The work will include the installation of culverts and drainage
inlets.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $107,000
Construction $318,400
Other + Contingency $60,000
Curb and gutter at East and
Jessup
Curb and drainage on 2nd Street
This project includes the replacement of the existing
playground structure at Gerstle Park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $10,000
Construction $55,600
Other + Contingency $10,000
This project includes the replacement of the existing
playground structure at Peacock Gap Park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $10,000
Construction $55,600
Other + Contingency $10,000
Play structure at Gerstle Park
Current playground structure at Peacock
Park
This project includes the replacement of the existing
playground structure at Sun Valley Park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $10,000
Construction $55,600
Other + Contingency $10,000
Replace the playground equipment at this park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,000
Construction $60,000
Other + Contingency $8,000
Current playground structure at Sun Valley
Park
Current playground structure at Bernard
Hoffman
This project includes repairing the court surface and
miscellaneous equipment in the court area at Santa Margarita
Park. Access improvements may be necessary for this project.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $77,200
Other + Contingency
This project is to create an annual allocation for assessing trees in open
space that present fire hazards. This fuel reduction is an important piece
of San Rafael’s Vegetation Management Plan in light of recent large
scale and highly destructive wildfires in the North Bay.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $45,000 $45,000 $45,000
Other + Contingency
Santa Margarita Tennis Court
Fallen tree during winter storm
This project includes improvements to the shoreline pathway
with informational signage and updated exercise equipment.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $43,000
Other + Contingency $7,000
This project includes improvements to the Terra Linda Community
Center Play area and providing a compliant path of travel to that play
area.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $50,000
Other + Contingency $8,000
Shoreline trail from Starkweather Park
Pathway to side of TL
Community Center
Add walls and planting to the slope area opposite the
basketball court.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,000
Construction $36,000
Other + Contingency $5,000
Replace waterline to the entire facility.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,000
Construction $36,000
Other + Contingency $5,000
The current waterline at Falkirk
Improve the field area, install new irrigation, update the current softball
area including the dugout and seating area.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,444
Construction $40,000
Other + Contingency $5,556
This project includes replacing the existing turf area at Albert J
Boro Community Center (Pickleweed Park) with a synthetic
field. Allocation of $25k annually is needed to further identify
funding and harbor support for this project.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $3,120,000
Other + Contingency $450,000
Current field at ALJB Community Center
This project includes resurfacing Francisco Blvd. East from
Vivian to Grand Ave. Bridge. This work to occur after sidewalk is
in place.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $60,000
Construction $808,000
Other + Contingency $112,000
Patch spalls in bent cap and columns - This project is
recommended by CalTrans.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $48,000
Other + Contingency $7,000
Francisco Blvd East from Medway Rd.
Intersection
Lincoln Avenue Bridge
This project includes improvements on the backside of
Davidson School to improve access and safety for students
and parents dropping off.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $100,000
Other + Contingency
This project includes the installation of a pedestrian actuated
signal system at the west driveway exit from the San Rafael
High school parking lot. The original concept includes the
installation of a “Hawk” signal system that will need to be
connected to the signal system at Union Street. The project
includes but is not limited to additional signal poles trenching,
controller installation and additional ramps to accommodate
this mid-block crossing. The planning phase of the work will
include evaluating other signal system such as rectangular rapid flashing beacons or other systems that
may be more economically feasible to install at this location.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $37,500
Design $28,000
Construction $250,000
Other + Contingency $35,000
Lovell Avenue
San Rafael High School and Third St.
This project takes much of the infrastructure and hardware in
the Innovative Deployment of Enhanced Arterials (IDEA)
project (Project R.10) and adds software and design that
would allow traffic signals in Central San Rafael to adapt on
their own to real time traffic conditions. As part of this project,
signals would need to be interconnected via conduit. The
installation of this conduit would be a large portion of the cost
of the project.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $500,000
Design $111,111
Construction $1,250,000
Other + Contingency $138,889
This is a project to improve sight distance in pedestrian safety
at this intersection.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $75,000
Design $22,222
Construction $200,000
Other + Contingency $27,778
Adaptive Traffic System
Miracle Mile intersection of 2nd and
4th streets from above
This project is to remove the seat walls at 4th and A Street, and
replace them with additional seating, planting and irrigation.
The plan includes curb cuts and additional road paving
upgrades.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $150,000
Other + Contingency
This project includes improvements to an existing crosswalk
below Wolfe Grade. Addition drainage improvements may be
needed too.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,000
Construction $60,000
Other + Contingency $8,000
Seat wall benches at 4th and A Street
201 D Street Crosswalk
This multi-year project includes installation of American’s With
Disabilities Act (ADA) compliant curb ramps along 4th
Street. This increases public access to pedestrian routes in the
right-of-way.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $48,000 $48,000 $48,000
Other + Contingency
This project, will deploy Automated Traffic Signal Performance
Measures (ATSPM) to 54 signals in Central San Rafael. This
system will allow the City to gather real-time traffic data for
analysis. The City will be able to re-time traffic signals in Central
San Rafael based on observed patterns from collected data to
improve travel time, congestion, safety, and air quality. This
project may take up to 3 years to implement and is necessary
prior to the implementation of the Central San Rafael Adaptive
Traffic Signal Control System project (Project R.05).
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $119,333
Design
Construction $832,030 $119,333 $119,333
Other + Contingency
Fourth Street curb ramp needing ADA
curb ramp installation
This project would create a bicycle lane on Tamalpais West, and
repave the existing roadway. The project would connect the
Lincoln Hill Bike Path to the Downtown SMART Station, as well
as the future Francisco Blvd. West Multi-Use Pathway. The
project would provide a safe and accessible route through the
area and close a critical gap in the countywide north south
pathway. The project is outlined in the Downtown San Rafael
Station Area Plan (2012) and the Bicycle Pedestrian Master Plan
(2011). In Spring 2018 the department initiated a pilot testing of a class IV buffered bike lane along
Tamalpais West and will evaluate the project based on data collected and community feedback.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $500,000
Other + Contingency
This project is recommended by Caltrans to treat cracks in the
concrete deck.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $4,000
Construction $40,000
Other + Contingency $6,000
Tamalpais West bike lane
Grand Avenue bridge
This project includes installing additional striping and signage
on Andersen for the current North South Bike lane.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $2,137
Construction $38,855
Other + Contingency $4,008
This project includes resurfacing and drainage improvements
from 4th to Mission.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $23,000
Construction $309,000
Other + Contingency $43,000
G Street
This project includes improving the signal systems by adding
mast arms at key locations.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $37,500
Design $23,000
Construction $210,000
Other + Contingency $29,000
This project includes sidewalk improvements under the 101
overpass as well as improvements to the signal system at this
intersection.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $50,000
Design $31,111
Construction $280,000
Other + Contingency $38,889
3rd and Grand Intersection
Bellam Blvd under the Highway 101
overpass
Excavate vertical slopes and create a flat bench for material to collect in
future storm events.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $7,000
Construction $60,000
Other + Contingency $8,000
This project includes the removing obsolete curb and gutter,
lowering the roadway surface, installing a new roadway
surface as well as replacing an existing drainage pipe. Sidewalk
and curb ramps as well as driveway approaches are included in
this project. Previous CIP's have set aside 100,000 annually for
this project with construction occurring in FY2019/20 at an
estimated cost of 800,000.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $700,000
Other + Contingency $100,000
76 D Street hillside damage
Bungalow Ave.
This project is known as a rule 20A project to underground
utilities on City streets based on funding collected by PG&E.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $355,000
Construction $3,200,000
Other + Contingency $445,000
This is a project to improve sight distance in pedestrian safety at this
intersection
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $100,000
Design $35,000
Construction $320,000
Other + Contingency $45,000
Example of overhead utilities
This project includes monitoring an existing slide area on
Fairhills Drive. Over the last few years the slide has not
progressed. Nevertheless, DPW has elected to keep this on the
CIP list in case repairs are necessary.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $25,000
Construction $150,000
Other + Contingency $25,000
Fairhills Drive
The following tables outline how new projects identified are ranked and assigned a priority in the CIP.
The five categories that projects are rated in are listed below, and each category is given a maximum
number of points based on its weight. Note that the final project number (and hence project priority in
the CIP) does not always correspond directly with the total points assigned to it in the rating exercise.
Factors such as total budget, timing of other projects, and staffing availability all contribute to the final
Project Number a project is assigned in the CIP.
Project
Number
Project Immediate
Threat
Required
by Law
Will
Cause a
Safety
Issue
City
Goals
Aesthetics Total
Points
1 to 10 1 to 8 1 to 7 1 to 6 1 to 5 36
C.01 Essential Facilities: Fire Station 54 Remodel 8 8 7 4 5 32
C.05 Falkirk ReRoof 8 6 7 5 5 31
C.03
TL Community Center Floor Replacement - all
rooms 8 7 6 3 5 29
C.04 Microwave Network for PSC 7 6 7 6 1 27
C.06 Library Restroom Addition 5 6 4 6 3 24
C.07 B Street Community Center Re-Roof 4 4 7 4 5 24
C.08 Fifth and Garden Parking Lot Resurfacing 3 5 4 5 5 22
C.09 Fire Station Generator 6 4 5 5 1 21
C.13
Terra Linda Recreation Center Hardscape
Repair 4 4 6 2 4 20
C.12
B Street Community Center Parking Lot
Resurfacing 4 4 3 4 5 20
C.15
City Hall & Library Lighting and Landscaping
Improvements 1 3 6 5 5 20
C.14 Court Street Fountain Repair 4 1 5 5 5 20
C.16 Boyd Park Sidewalk 6 4 4 4 2 20
C.17 Downtown Fiber Connection 7 3 5 4 1 20
C.11 Albert Park Ball Field Restrooms 2 4 3 6 5 20
C.19 City Hall Fire Upgrades 7 2 5 4 1 19
C.18 Terra Linda Pool House Electrical Upgrades 5 4 7 2 1 19
C.22 Third and Lootens Parking Structure 3 5 4 5 1 18
C.20 Third and A Street Parking Structure Repairs 3 5 4 5 1 18
C.21 Third and C Street Parking Structure Repairs 3 5 4 5 1 18
C.23
Resurface City Hall Parking Lots, Lower and
Upper 3 2 7 4 1 17
C.24 Fire Stations 54 & 55 Parking Lot Resurfacings 3 1 3 5 2 14
C.25 Fourth Street Twinkle Lights Replacement 1 1 1 6 5 14
C.26
B Street Community Center Concrete Entrance
Reconstruction 2 1 4 1 5 13
C.27 Library Book Shelving Replacement 1 1 1 4 5 12
C.H Library Children's Patio Enclosure 1 1 1 4 3 10
C.28 Internet Upgrade at Corp Yard 1 1 5 2 1 10
Project
Number
New Project Immediate
Threat
Required
by Law
Will
Cause a
Safety
Issue
City
Goals
Aesthetics Total
Points
1 to 10 1 to 8 1 to 7 1 to 6 1 to 5 36
D.01 Corrillo Drive Culvert Replacement 6 6 7 3 1 23
D.02 MCSTOPP - Catch Basin Trash Capture 3 8 3 5 1 20
D.03
Canal Street Turn Structure and Filtration
System 4 8 6 1 1 20
D.04 Spinnaker Point Salt Marsh Remediation 5 3 6 2 3 19
D.05 San Mateo Court Headway Improvements 5 4 6 1 1 17
D.08
Second Street Drainage Improvements -
Between C and E Streets 3 2 6 1 3 15
D.07 East and Jessup Storm Improvements 3 2 6 1 3 15
D.06 Happy Lane Storm Drain Abandonment 2 1 2 3 1 9
Project
Number
New Project Immediate
Threat
Required
by Law
Will
Cause a
Safety
Issue
City
Goals
Aesthetics Total
Points
1 to 10 1 to 8 1 to 7 1 to 6 1 to 5 36
P.03 Sun Valley Park Playground Structure 8 8 7 6 2 31
P.01 Gerstle Park Playground Structure 8 8 7 6 2 31
P.02 Peacock Gap Park Playground Structure 8 8 7 6 2 31
P.04 Bernard Hoffman Playground Upgrade 5 5 7 3 5 25
P.05 Santa Margarita Court Replacement 8 2 2 6 5 23
P.06 Open Space Tree Assessment and Removal 7 6 7 2 1 23
P.07 Starkweather Park Improvements 3 3 4 6 5 21
P.08
Terra Linda Community Center Play Area and
Access Improvements 1 1 6 5 5 18
P.09 Bret Hart Landscape Walls 4 2 5 3 3 17
P.10 Waterline replacement - Falkirk Mansion 3 2 7 4 1 17
P.11
Bernard Hoffman Drainage and Irrigation
Improvements 1 1 4 4 5 15
P.12
Albert J Boro Community Center Synthetic
Field 1 1 2 6 5 15
Project
Number
New Project Immediate
Threat
Required
by Law
Will
Cause a
Safety
Issue
City
Goals
Aesthetics Total
Points
1 to 10 1 to 8 1 to 7 1 to 6 1 to 5 36
R.11 Tamalpais West Class IV Buffered Bike Lane 7 1 7 6 5 26
R.01 Francisco Blvd East Resurfacing 7 3 7 3 5 25
R.03 Safe Routes to School – Davidson Phase 2 4 4 6 5 4 23
R.02 Lincoln Avenue Bridge Repair 5 8 7 2 1 23
R.05
Central san Rafael Adaptive Traffic System
Control 3 7 7 5 1 23
R.04 San Rafael Highschool Crosswalk 8 2 8 4 1 23
R.06
West End/Marquad Bulb Out and Bicycle
Improvements 4 6 5 4 3 22
R.08
201 D Street Driveway and Sidewalk
Improvements 5 6 6 2 2 21
R.09 Fourth Street Curb Ramp Replacement 3 5 6 3 4 21
R.07 Fourth Street Seat Wall Removal 2 3 6 5 5 21
R.13 Restriping Andersen Bike Lanes 3 3 3 5 5 19
R.12 Grand Avenue Vehicle Bridge - Methacrylate 2 8 4 2 3 19
R.15
Third Street and Grand Intersection
Improvements 3 4 5 4 1 17
R.14 G Street Resurfacing Phase 2 2 2 3 5 5 17
R.16 Bellam/Andersen Intersection Improvements 5 4 3 3 1 16
R.05
Central San Rafael Adaptive Traffic System
Control 2 8 3 2 1 16
R.10
Innovative Deployment of Enhanced Arterials
(IDEA) 2 8 3 2 1 16
R.17 76 D Street Hillside Revetment 4 2 5 1 3 15
R.18 Bungalow Avenue Reconstruction 3 2 4 2 4 15
R.19 Aerial Undergrounding of Utilities 2 2 2 3 5 14
R.20
Belvedere/Alto/Tiburon Intersection
Improvements 4 4 3 1 1 13
R.21 Fairhills Drive Slide Repair 3 2 5
The following table summarizes the funding sources identified for all proposed active projects. The total
required to execute all proposed projects for that fiscal year are totaled in the table below at the CIP
Category level. Since these projects have been identified in prior year CIP’s and have already been
initiated and funding allocated towards them, the only instances where the funding source is identified
as “Unfunded” is where a portion of the project (e.g. design) is fully funded and the City is actively
pursuing grants or other sources to fund the remaining portion of the project. See the following section
“Funding Detail by Project” for a detailed breakdown of the funding source for each individual active
project.
Note that the totals below are for Active Projects only. Active Projects already in design or construction
often utilize the same funding sources as New Projects, and therefore some of the current funds
available in funds such as the Building Maintenance Fund are set aside for completion of these Active
projects, and therefore not made available to allocate towards new projects. The funding summary and
detail for New Projects can be found in Section III.
CIP Project Type Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
City Owned Property 208 Childcare Fund $170,000 $1,580,000 $1,750,000
420 Measure E $72,335,211 $72,335,211
501 Parking Services $310,000 $310,000
603 Building Maintenance $339,000 $551,600 $890,600
CEC Loan: Energy Efficiency Upgrades $1,178,000 $1,178,000
City Owned Property Total $74,332,211 $2,131,600 $76,463,811
Drainage 205 Stormwater Fund $1,347,000 $1,150,000 $1,000,000 $1,000,000 $4,497,000
235 Baypoint Lagoon Assessment District $120,000 $120,000
236 Loch Lomond Assessment District $20,000 $80,000 $100,000
603 Building Maintenance $50,000 $60,000 $110,000
Unfunded $1,200,000 $1,200,000
Drainage Total $1,417,000 $2,610,000 $1,000,000 $1,000,000 $6,027,000
Parks 240 Parkland Dedication $100,215 $205,920 $306,135
241 Measure A $100,000 $560,000 $660,000
603 Building Maintenance $652,453 $221,000 $770,000
Donations $10,000 $40,000 $50,000
Grant: CDBG (Federal) $127,750 $130,000 $257,750
Parks Total $990,418 $1,156,920 $2,043,885
Right-of-Way 1 General Fund $120,000 $120,000
206 Gas Tax $457,335 $3,765,586 $2,274,617 $1,553,747 $8,051,285
206 Gas Tax - RMRA $262,000 $455,000 $717,000
246 Traffic Mitigation Fund $4,759,746 $1,620,000 $6,379,746
CIP Project Type Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
501 Parking Services $20,000 $20,000
Unfunded $1,350,000 $1,040,000 $2,390,000
Measure A Transportation Sales Tax $646,674 $627,383 $641,253 $1,915,310
Caltrans Highway Bridge Program $588,748 $1,372,000 $1,960,748
FEMA Disaster Grant $1,353,000 $1,353,000
Grant: Measure A Transportation Sales Tax $0
Grant: State-Local Partnership Program $1,500,000 $1,500,000
Grant: Highway Safety Improvement
Program $583,900 $583,900
Grant: ABAG $377,628 $377,628
Grant: OBAG 2 (Federal) $1,000,000 $1,000,000
Grant: Measure A Local Roads 2015/16 $245,725 $245,725
Grant: Measure A Major Road
Improvements $300,000 $10,800,000 $11,100,000
Grant: OBAG 2 (Local) $250,000 $250,000
Grant: Measure A Housing Incentive
Program $484,000 $484,000
County of Marin funding swap $712,000 $712,000
Grant: ATP (LPP 17/18) $502,000 $502,000
Grant: Regional Measure 2 (Local) $2,950,000 $2,950,000
Grant: Measure A Safe Pathway Fund
2015/16 $107,000 $107,000
PASS Grant (MTC) $161,265 $161,265
Grant: OBAG (Federal) $2,100,000 $2,100,000
Grant: ATP (State) $4,025,000 $4,025,000
Historical bonds: Successor Agency to
Redevelopment $1,584,749 $1,584,749
Right-of-Way Total $16,212,196 $22,116,160 $10,067,000 $2,195,000 $50,590,356
Grand Total $92,951,825 $28,014,680 $11,067,000 $3,195,000 $135,125,052
Project Numbering Key:
C City Owned Property .01 A number indicates a new project. 01= highest priority
D Drainage .A Indicates an active project
P Parks .H Project on hold
R Right of Way .AN Indicates an annual project. E.g. operations and maintenance costs
.M Indicates a maintenance project
The following tables identify the funding source for each proposed Active Project. Nearly all Active
Projects are fully funded. In several limited instances, a later portion of the project may be listed as
“Unfunded” indicating that the City is actively pursuing alternative funding sources such as grants.
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
C.A
B Street Community
Center Restroom
Remodel 603
Building
Maintenance $75,000 $75,000
C.A
B Street Community
Center Safety System
Update - Stage Area 603
Building
Maintenance $42,000 $63,600 $105,600
C.A
City Hall Accessibility and
Security Improvements 603
Building
Maintenance $12,000 $118,000 $130,000
C.A
City Hall Second Floor
Study 603
Building
Maintenance $60,000 $60,000
C.A
City Hall Switchgear
Replacement 603
Building
Maintenance $90,000 $370,000 $460,000
C.A
Downtown Library
Assessment Study 603
Building
Maintenance $60,000 $60,000
C.A
Essential Facilities: Fire
Station 52 420 Measure E $13,536,345 $13,536,345
C.A
Essential Facilities: Fire
Station 57 420 Measure E $12,181,600 $12,181,600
C.A
Essential Facilities: Public
Safety Center 420 Measure E $46,617,266 $46,617,266
C.A
Fifth Street and C Street
Parking Garage
Improvements 501 Parking Services $310,000 $310,000
C.A PG&E Energy Upgrades
CEC Loan: Energy
Efficiency Upgrades $1,178,000 $1,178,000
C.A
Portable Building
Replacement (Silveria &
Dixie) 208 Childcare Fund $170,000 $1,580,000 $1,750,000
Grand
Total $74,332,211 $2,131,600 $76,463,811
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-
19 Total
FY 2019-
20 Total
FY 2020-
21 Total Total
D.A
Cayes Pump Station Control
System 235
Baypoint Lagoon
Assessment District $120,000 $120,000
D.A
D Street and Via Sessi Storm
Drainage Improvements 205 Stormwater Fund $194,000 $194,000
D.A Las Casas Drainage Basin Repair 236
Loch Lomond
Assessment District $20,000 $80,000 $100,000
D.A Los Gamos and Oleander (Study) 205 Stormwater Fund $100,000 $100,000
603
Building
Maintenance $50,000 $50,000
D.A
Pump Station Communication
System Upgrades 205 Stormwater Fund $25,000 $50,000 $75,000
D.A
San Quentin Pump Station
Reconstruction 205 Stormwater Fund $128,000 $128,000
D.A Unfunded $1,200,000 $1,200,000
D.A
Sea Level Rise Vulnerability
Study 603
Building
Maintenance $60,000 $60,000
D.AN
Stormwater Operations and
Maintenance 205 Stormwater Fund $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,000,000
Grand
Total $1,417,000 $2,610,000 $1,000,000 $1,000,000 $6,027,000
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-
19 Total
FY 2019-
20 Total
FY 2020-
21 Total Total
P.A Albert Park Improvements 240 Parkland Dedication $100,215 $205,920 $306,135
241 Measure A $310,000 $310,000
Donations $40,000 $40,000
P.A Boyd Park Restroom 603
Building
Maintenance $29,000 $221,000 $250,000
P.A Bret Hart Restroom 241 Measure A $250,000 $250,000
P.A
Pickleweed Park and Schoen
Park Improvements
Grant: CDBG
(Federal) $127,750 $130,000 $257,750
P.A Shoreline Park Restroom 603
Building
Maintenance $70,000 $70,000
P.A Victor Jones Park Improvements 241 Measure A $100,000 $100,000
603
Building
Maintenance $553,453 $450,000
Donations $10,000 $10,000
Grand
Total $990,418 $1,156,920 $2,043,885
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
R.A
Andersen Drive At-Grade
Crossing Improvements 246
Traffic Mitigation
Fund $3,652,061 $3,652,061
Historical bonds:
Successor Agency
to Redevelopment $1,584,749 $1,584,749
R.A
Bicycle and Pedestrian Master
Plan 2018 1 General Fund $60,000 $60,000
R.A
East San Rafael Parking Signage
and Stall Markings 206 Gas Tax $20,000 $20,000
501 Parking Services $20,000 $20,000
R.A
First Street at Mahon Creek Wall
Repair 206 Gas Tax $80,000 $80,000
R.A
Francisco Blvd East Sidewalk
Widening 206 Gas Tax $707,000 $707,000
Grant: OBAG
(Federal) $2,100,000 $2,100,000
Grant: ATP (State) $4,025,000 $4,025,000
R.A
Francisco Blvd West Multi-Use
Path Unfunded $1,350,000 $1,350,000
Grant: OBAG 2
(Local) $250,000 $250,000
Grant: Measure A
Housing Incentive
Program $288,000 $288,000
County of Marin
funding swap $712,000 $712,000
Grant: ATP (LPP
17/18) $502,000 $502,000
Grant: Regional
Measure 2 (Local) $2,950,000 $2,950,000
R.A Grand Avenue Pedestrian Bridge 246
Traffic Mitigation
Fund $823,650 $823,650
Grant: ABAG $377,628 $377,628
Grant: OBAG 2
(Federal) $1,000,000 $1,000,000
Grant: Measure A
Local Roads
2015/16 $245,725 $245,725
Grant: Measure A
Housing Incentive
Program $196,000 $196,000
Grant: Measure A
Safe Pathway Fund
2015/16 $107,000 $107,000
R.A Lincoln Avenue Curb Ramps 206 Gas Tax - RMRA $455,000 $455,000
R.A
Maintenance of Engineering &
Traffic Studies 1 General Fund $60,000 $60,000
R.A
Merrydale Pathway - North
Connector 206 Gas Tax $300,000 $300,000
206 Gas Tax - RMRA $136,000 $136,000
Unfunded $1,040,000 $1,040,000
Number Project Name Fund Funding Source
Prior Year
Funding
FY 2018-19
Total
FY 2019-20
Total
FY 2020-21
Total Total
R.A
Program for Arterial Systems
Synchronization (PASS) 206 Gas Tax $107,335 $107,335
PASS Grant (MTC) $161,265 $161,265
R.A PTAP Program 206 Gas Tax $20,000 $20,000
R.A
Second and Third Street Queue
Cutters 246
Traffic Mitigation
Fund $190,000 $1,620,000 $1,810,000
R.A Sidewalk Repair Program 206 Gas Tax $350,000 $350,000 $350,000 $350,000 $1,400,000
R.A Slide Repair - 21 San Pablo 206 Gas Tax $12,000 $12,000
FEMA Disaster
Grant $238,000 $238,000
R.A Slide Repair - 70 Irwin 206 Gas Tax $25,000 $25,000
FEMA Disaster
Grant $875,000 $875,000
R.A Slide Repair - 80 Upper Toyon 206 Gas Tax $20,000 $20,000
FEMA Disaster
Grant $240,000 $240,000
R.A Smith Ranch Road Resurfacing 206 Gas Tax $1,651,000 $1,651,000
206 Gas Tax - RMRA $126,000 $126,000
R.A
Southern Heights Bridge
Replacement
Caltrans Highway
Bridge Program $588,748 $1,372,000 $1,960,748
R.A
Third Street and Hetherton
Intersection Improvements 246
Traffic Mitigation
Fund $94,035 $94,035
Grant: Highway
Safety
Improvement
Program $583,900 $583,900
R.A
Third Street Improvements -
Grand to Miracle Mile
Grant: Measure A
Transportation
Sales Tax $0
Grant: State-Local
Partnership
Program $1,500,000 $1,500,000
Grant: Measure A
Major Road
Improvements $300,000 $10,800,000 $11,100,000
R.A
Uncontrolled Pedestrian
Crosswalk Ranking 206 Gas Tax $114,260 $25,000 $25,000 $164,260
R.AN
Radar Feedback Signs and Mid-
block Crossing Flashing signs 206 Gas Tax $60,000 $60,000 $60,000 $180,000
R.AN Street Resurfacing 206 Gas Tax $1,013,326 $1,032,617 $1,018,747 $3,033,131
Measure A
Transportation
Sales Tax $646,674 $627,383 $641,253 $1,946,869
R.AN
Traffic Signal Controller
Upgrades 206 Gas Tax $100,000 $100,000 $100,000 $300,000
Grand
Total $16,212,196 $22,116,160 $10,067,000 $2,195,000 $50,590,356
This project includes replacement of the interior restroom at B
Street which has significant wall deterioration. The B Street
Community Center is the City’s oldest community Center, and
therefore has a number of facility improvement needs due to
the aging infrastructure.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $55,000
Other + Contingency $20,000
This project includes reviewing, designing and constructing
electrical upgrades to the electrical system at the B Street
Community Center. Improvements including outfitting will make
the entire stage area more fire safe
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $20,000
Design $22,000
Construction $48,600
Other + Contingency $15,000
B Street Community Center stage area
B street Restroom Plan
This project includes improvements to the entrances to City Hall to
provide more lighting, accessibility, and improve ADA compliance. The
project also includes security upgrades to the Council Chambers such as
the installation of additional exit doors and adding bullet proof material
to the dais.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $12,000
Design
Construction $118,000
Other + Contingency
This project includes the review of the existing and the
development of a new space plan for the 2nd floor offices at
the City Hall. The plan would include a central lobby entrance
desk area with a more efficient work space area for
departments. The project also includes examination of existing
life safety systems such as sprinklers and as well as access
improvements.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $60,000
Design
Construction
Other + Contingency
Front entrance of City Hall
Second Floor of City Hall
This project includes replacing the electrical service to the
building which is antiquated, is located in the building and has
been prone to fire in the past.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $90,000
Construction $310,000
Other + Contingency $60,000
This assessment study includes a full review of the downtown
library to determine what improvements are necessary to
sustain the facility in its present operating routine. The
assessment study will include the examination of the roof,
electrical, plumbing, accessibility and internal systems to
determine what improvements are required. A summary of
these improvements should include an estimate of the cost as
well as their priority for implementation.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $52,000
Design
Construction
Other + Contingency $8,000
City Hall electrical diagram
Downtown San Rafael Library from E
Street
Fire Station 52 is an active 10,973 square foot, two-story fire
station construction project. The building will house five on-duty
fire fighters and accommodated six on-duty personnel should
additional staffing be needed. The core elements of the new
station include three drive-through apparatus bays, apparatus
support spaces, public lobby, accessible restroom, office, kitchen,
dining, dayroom, laundry room, private sleeping quarters, unisex restrooms, mechanical, electrical,
communications rooms and staff parking. Other site/adjacent improvements include a four-story
training tower and a 1,297 square foot, 24-person, training classroom.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $2,852,973
Construction $10,683,372
Other + Contingency
This is an active construction project. The new 9,855 square foot,
two-story fire station will house five on-duty fire
fighters/paramedics and accommodate six on-duty personnel
should needed in the future. The core elements of the new
station include three drive-through apparatus bays, apparatus
support spaces, public lobby, accessible restrooms, office,
kitchen, dining, dayroom, laundry room, private sleeping headquarters, unisex restrooms, mechanical,
electrical, communications rooms, and staff parking.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $2,462,135
Construction $9,719,465
Other + Contingency
Rendering of Fire Station 52
Rendering of Fire Station 57
The new 44,000-square-foot Public Safety Center is currently
and active construction project across the street from City Hall.
The center will be replacing the existing Fire Station 51
(Downtown Fire Station) and make room for fire, police, and
emergency services. The project includes a subterranean
garage, public plaza and associated site and landscaping improvements.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $842,000
Design $9,987,266
Construction $34,039,000
Other + Contingency $1,749,000
This project includes seismic upgrades and repairs to the
parking facility at 5th and C based on the original study.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $40,000
Construction $220,000
Other + Contingency $50,000
5th and Garden parking lot from 5th Street
Rendering of Public Safety Center
This project includes updating all lighting inside City building
to be energy efficient as well as updating a majority of street
lights in the City to LED.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $1,178,000
Other + Contingency
This project includes replacing portable buildings at the Dixie
School Campus and the Mary Silvera Campus which are utilized
for after school care programs.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $140,000 $80,000
Construction $1,300,000
Other + Contingency $30,000 $200,000
Installation of a new LED street light
Portable building to be replaced at Dixie
The Cayes Pump Station was originally constructed in the 1960’s. The
existing pump station is operated manually and has no telemetry or
automation. This project includes updating the existing pump controls
to be able to operate the systems remotely. Pump station
improvements are expected to include radio equipment for
connection to the City’s existing SCADA system, remote monitoring
and control equipment, and a new control system to house the
equipment.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $120,000
Other + Contingency
As part of the design of the new Public Safety Center (PSC) building, new on-site, underground storm
drain infrastructure will be installed; however, no existing storm drain mainline exists on either Via Sessi
or D Street between 4th St and 5th Ave. The installation of a storm drain system is required on Via Sessi
and D street for the PSC site to drain without pumps and mechanical systems that rely on electrical
systems. This project includes cleaning the existing Las Casas Drainage Basin, installation of a gabion
system to catch debris and modification to the existing stand pipe system to minimize sedimentation
from clogging the system.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $194,000
Other + Contingency
Cayes pump station control
system to be updated
This project includes cleaning the existing Las Casas Drainage
Basin, installation of a gabion system to catch debris and
modification to the existing stand pipe system to minimize
sedimentation from clogging the system.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $20,000
Design
Construction $80,000
Other + Contingency
This project includes a preliminary feasibility study to
determine what drainage improvements are needed to prevent
flooding from occurring on the east side of Oleander. This
study will examine the cost of different alternatives including a
pump station or drainage system improvements.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $50,000
Design
Construction $100,000
Other + Contingency
Las Casas drainage basin
Los Gamos and Oleander Dr. intersection
This project includes improving the 12 pump station
communication systems in order to operate the stations
remotely. The work includes installation of electronic float
systems and electronic systems that can adjust the pump
output from Public Works without dedicating personnel to
each specific pump station.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $25,000 $50,000
Other + Contingency
This project includes a preliminary study of relocating the
existing San Quentin Pump Station to a location that is closer
to the Bay in order to avoid pumping pressure issues that
currently exist at the station. This study will examine the cost
of relocation versus replacement of the existing station and
provide estimates for both.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $128,000
Construction $1,200,000
Other + Contingency
North Francisco Pump Station
San Quentin pump station
This project includes identifying low lying areas along the canal
and waterfront to anticipate where improvements are needed
for sea level rise.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $60,000
Design
Construction
Other + Contingency
This annual project includes maintenance of our 12 pump
stations. This includes replacement of motors and equipment
in order to control flooding in low area of the City.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $1,000,000 $1,000,000 $1,000,000 $1,000,000
Other + Contingency
East San Rafael Aerial
Drainage pipe blocked by debris
This project includes the replacement of the play area and play
structures near the B Street Community Center.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $100,215
Construction $505,380
Other + Contingency $50,540
This project includes installing a new restroom facility in the
park which provides accessible access for patrons of the Boy
House as well as the park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $29,000
Construction $180,000
Other + Contingency $41,000
Albert Park Construction
Portable Restroom at Boyd Park
This project includes installing a new prefabricated restroom facility in
the park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $17,000
Construction $197,000
Other + Contingency $36,000
In spring 2018, the City evaluated both playgounds and
proposed improvements. In light of increasing parking needs
in the Canal, it was determined that improvements should be
focused solely on the Albert J. Boro Community Center
playground. Since Schoen is such a small park, and has some
safety concerns with its proximity to the street and levee, the
City determined the adjacent Albert J. Boro playground would
benefit more from a playground expansion. Meetings will be
scheduled with the Parks and Community Services staff to determine the needs and goals of expansion
of the Albert J. Boro playground.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $127,750 $130,000
Other + Contingency
Portable Restroom at Bret
Harte Park
Pickleweed Park
The restroom has been non-operational and closed for a
number of years. Repairs are necessary to restore proper
functioning of the restroom, and the new restroom installed will
be built to meet the latest ADA standards.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $5,000
Construction $53,000
Other + Contingency $12,000
This project includes replacing the play structures and park
amenities for a portion of the park.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $103,453
Construction $560,000
Other + Contingency
Current construction at Victor Jones
Park
Current closed bathroom at Shoreline
Park
This project includes installation of signal systems and improvement with an at grade rail crossing.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $1,502,061
Design $500,000
Construction $3,234,749
Other + Contingency
The City of San Rafael has recently made progress toward a bold
new transportation vision for the city, centered around an
interconnected network of proposed bicycle and pedestrian routes
for travelers of all ages and abilities. The Bicycle Pedestrian Master
Plan (BPMP) is currently being updated to reflect completed
projects, new projects, and changing priorities in the City since the
previous 2011 update. This BPMP 2018 update will provide a clear framework to guide the City's bicycle
and pedestrian investments over the next five to ten years. This approach will help position San Rafael
to successfully leverage funding from multiple sources, including county, state, and federal-level grant
programs.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $60,000
Design
Construction
Other + Contingency
Multi-use path along Hetherton
This project proposes improvements to alleviate parking issues in
the East San Rafael area. Time-limited parking will increase
turnover and make storing vehicles on public streets more
difficult. Parallel parking stall markings will help drivers use curb
space more efficiently.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $40,000
Other + Contingency
This project includes the repair of the creek bank on First Street.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $80,000
Other + Contingency
Proposed boundaries for new parking
signage
The existing sidewalk along Francisco Boulevard East is
utilized daily by pedestrians and bicyclists that must navigate
the congestion of fire hydrants and power poles. This project
will install an 8-foot-wide sidewalk/bike path on Francisco
Boulevard East between Vivian Street and the Grand Avenue
Bridge providing more room for pedestrians and bicyclists.
Project also includes new roadway safety lighting (LED),
landscaping, and drainage improvement. The design is
complete and the project went out to bid in May 2018.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $6,832,000
Other + Contingency
The MUP will be constructed adjacent to the SMART tracks.
The pathway would connect to the existing SMART pathway
to Larkspur and existing bike lanes on Andersen Drive. On the
northern end, the proposed MUP would connect to the
existing Mahon Creek Pathway to the west and to an existing
pedestrian bridge/walkway to the north that extends to 2nd
Street in downtown San Rafael.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $695,024
Construction $5,356,976
Other + Contingency
Proposed site of the Multi-Use Path
The Grand Avenue Pedestrian Bridge project consists of
installing a bicycle/pedestrian bridge just east of the existing
Grand Avenue vehicular bridge which crosses the San Rafael
Canal. This structure will improve access to Francisco Blvd. East
and provide a vital connection between the downtown and
east San Rafael.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $223,650
Design $377,628
Construction $1,848,725
Other + Contingency $300,000
This project includes the installation of Curb Ramps on Lincoln
Avenue in preparation of a Microseal operation that needs to
be performed by SRSD.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $28,000
Construction $350,000
Other + Contingency $77,000
Current Grand Avenue Vehicle Bridge
Lincoln Avenue from Highway 101
southbound off-ramp
Maintenance of E&TS is required every 5 to 7 years in order
for posted vehicle speeds to enforceable based on the
California Vehicle Code. This project will collect data and make
recommendation on 58 speed zones within the City. City staff,
with Council approval has entered into an agreement and
anticipates the work to be completed this fiscal year.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $60,000
Design
Construction
Other + Contingency
Pathway would provide safe pedestrian and bicycle access to the
SMART Civic Center station from Las Gallinas Avenue and the
Northgate Shopping Center area via north Merrydale Road. The
pathway would be an extension of the existing North San Rafael
“Promenade” multi-use pathway and would be constructed along one
side or the other of existing Merrydale Road.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $136,000 $300,000
Construction $840,000
Other + Contingency $200,000
Design plans for Merrydale
Pathway
This project, funded primarily by a Metropolitan
Transportation Commission Grant will re-time 54 signals in
the Central San Rafael area. Since this was last completed in
2012, traffic patterns and signal timing requirements in the
California MUTCD have since changed. The re-timing will
improve travel time, congestion, safety, and air quality. This
project will be completed within this fiscal year.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $268,600
Design
Construction
Other + Contingency
This project includes applying for Metropolitan
Transportation Commission’s (MTC) Pavement Technical
Assistance Program (P-TAP) funds which are used to rate the
condition of the City's roadways.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $20,000
Other + Contingency
This project includes studying and possibly the installation of
additional signals on Second and Third Street to keep vehicles
off the rail tracks when the Larkspur extension is active.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $190,000
Design $120,000
Construction $1,500,000
Other + Contingency
The Sidewalk Repair Program was established to share the
financial burden associated with sidewalk maintenance
between the City and property owners, and streamlines and
consolidates sidewalk repairs throughout the City. More
information is at www.cityofsanrafael.org/sidewalks.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $350,000 $350,000 $350,000 $350,000
Other + Contingency
Queue Cutters recently installed at a
SMART rail crossing on 4th Street
There are three major slides which occurred in January 2017.
The City has submitted for FEMA assistance for these slides
located on Irwin, Upper Toyon, and D Street.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $12,000
Construction $238,000
Other + Contingency
There are three major slides which occurred in January 2017. The City
has submitted for FEMA assistance for these slides located on Irwin,
Upper Toyon, and D Street.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $25,000
Construction $875,000
Other + Contingency
70 Irwin slide damages
There are three major slides which occurred in January 2017. The City
has submitted for FEMA assistance for these slides located on Irwin,
Upper Toyon, and D Street.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $20,000
Construction $240,000
Other + Contingency
This project includes grinding and resurfacing Smith Ranch
Road under the freeway and a portion of the road to the east
and west.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $126,000 $1,631,000
Other + Contingency $20,000
80 Upper Toyon slide damage
Smith Ranch Road under Highway 101
The Southern Heights Bridge is a one lane multi-span stringer structure
with a timber deck supported on timber bents with concrete pedestal
footings and reinforced concrete wall abutments that was constructed
in 1981. The Southern Heights Bridge was inspected in 2011 by
Caltrans Structure Maintenance and Investigations Based on the
Caltrans recommendations, the bridge is eligible for replacement at
Caltrans’ expense. The City has nearly completed the design and plans
to do construction next year. In December 2017, a Caltrans inspector
ordered the immediate closure of the existing bridge due to safety
concerns.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $588,748
Construction $1,372,000
Other + Contingency
This project includes the installation of traffic signal
improvements at the intersection of Third and Hetherton.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning $94,035
Design $100,000
Construction $483,900
Other + Contingency
Southern Heights Bridge
3rd Street and Hetherton intersection,
from 3rd Street westbound
The City received a major allocation from the Transportation
Authority of Marin through the Measure A program to rehabilitate
Third Street from Grand to Miracle Mile. Currently ides for
improvements are being discussed with stakeholders. The intent
of the improvements are to provide congestion relief and safety
improvements along Third street.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $300,000
Construction $12,300,000
Other + Contingency
This project will evaluate and prioritize the uncontrolled
crosswalks throughout the City. Once identified, these
crosswalks will be ranked based on predetermined criteria.
Recommendations and cost estimates for improving safety at
these crosswalks will be provided and ranked by priority. City
staff, with Council approval has entered into an agreement and
anticipates the work to be completed this fiscal year.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design $114,260 $25,000 $25,000
Construction
Other + Contingency
K-rail installed temporarily at a slide on Los
Ranchitos
This annual project addresses improvements to mid-block
crossings and provides for additional traffic devices such as
radar feedback signs to improve public safety.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $60,000 $60,000 $60,000
Other + Contingency
This project includes resurfacing a portion of the City's 175
miles of roadways.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $1,660,000 $1,660,000 $1,660,000
Other + Contingency
Street resurfacing work
Mid-block crossing with flashing signs
This annual project includes upgrades to the City's signal controllers.
Many of the controllers are obsolete such that replacement is
necessary when specific parts of the controllers fail over time. In these
cases, full replacement is necessary.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $100,000 $100,000 $100,000
Other + Contingency
This project includes extending the median near the rail crossing at North San Pedro to allow for safety
improvement around the rail.
Prior Year Funding FY 2018-19 FY 2019-20 FY 2020-21
Planning
Design
Construction $100,000
Other + Contingency
Traffic Signal controller box at
an intersection
RESOLUTION NO. 14526
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING FISCAL YEAR 2018-2019 GANN APPROPRIATIONS LIMIT
AT $133,688,947
WHEREAS, California Constitution Article XIIIB, which was approved as
Proposition 4 by the voters of the State of California on November 6, 1979, imposes on
the state and on each local jurisdiction a limitation on the amount of budget
appropriations they are permitted to make annually (the “Appropriations Limit”, sometimes
referred to as the “Gann Appropriations Limit”) and limits changes in the Appropriations
Limit to an annual adjustment for the change in the cost of living and the change in
population; and
WHEREAS, California Government Code Section 7910, which implements Article
XIIIB, requires that the governing body of each local jurisdiction shall establish its
Appropriations Limit at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, as permitted by Proposition 111, adopted by the voters in 1990, the
City has elected to use the percent change in the population of Marin County from
January 1, 2017 to January 1, 2018, and the percent change in California’s per capita
personal income, for the calculation of the annual adjustment to the City’s Appropriations
Limit; and
WHEREAS, documentation used in the determination of the City’s Appropriations
Limit has been available to the public in the Finance Department as provided by
Government Code Section 7910;
NOW, THEREFORE, BE IT RESOLVED that the City Council of San Rafael,
pursuant to the provisions of Article XIIIB and Government Code Sections 7901 through
7914, does hereby establish the Appropriations Limit for fiscal year 2018-2019 for the City
of San Rafael at $133,688,947 as documented in Exhibit A, and further establishes the
2018-2019 Appropriations Subject to the Gann Appropriations Limit at $77,599,200 as
documented in Exhibit B, which Exhibits are attached hereto and incorporated herein by
reference as though fully set forth.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
on the City Council of said City held on Monday, the 18th day of June 2018, by the
following vote to wit:
AYES: COUNCILMEMBERS: Bushey, McCullough & Vice-Mayor Gamblin
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin & Mayor Phillips
___________________________
LINDSAY LARA, City Clerk
EXHIBIT A
GANN LIMITATION CALCULATION
Fiscal Year 2018-19
(A) (B)
Fiscal Cost of Living Change in Population Factor Prior Year Current Year Subject to Variance
Year Change in Limitation Limitation Gann Limit Gann 'gap'
Assessment
California Roll for Change in Change in
Per Capita Nonresidential Population for Population for
Personal Income Or Construction San Rafael Or Marin County (Highest B X
(Source : State) (Source : County)(Source: State)(Source: State)Highest A)
94/95 24,635,128$
95/96 4.72 0.60 1.22 1.060000 x 24,635,128$ =26,113,235$
96/97 4.67 5.50 1.37 1.43 1.070000 x 26,113,235$ =27,941,557$
97/98 4.67 5.40 2.17 1.64 1.080000 x 27,941,557$ =30,176,882$
98/99 4.15 6.80 1.42 1.56 1.080000 x 30,176,882$ =32,591,032$
99/00 4.53 6.26 1.47 1.62 1.079800 x 32,591,032$ =35,192,257$
00/01 4.91 9.27 1.50 1.82 1.112600 X 35,192,257$ =39,154,905$
01/02 7.82 6.67 0.53 0.72 1.086000 X 39,154,905$ =42,522,227$
02/03 -1.27 5.15 0.69 0.81 1.060000 X 42,522,227$ =45,073,561$
03/04 2.31 2.43 1.45 0.77 1.039152 X 45,073,561$ =46,838,297$
04/05 3.28 2.06 -0.16 2.53 1.058900 X 46,838,297$ =49,597,072$ 39,274,542$ 10,322,530$
05/06 5.26 1.59 0.07 0.33 1.056100 X 49,597,072$ =52,379,468$ 43,215,534$ 9,163,934$
06/07 3.96 0.57 0.49 0.74 1.047300 X 52,379,468$ =54,857,017$ 47,167,477$ 7,689,540$
07/08 a 4.42 2.09 0.97 0.97 1.054300 X 54,857,017$ =58,867,753$ 53,279,474$ 5,588,279$
08/09 4.29 2.63 0.68 0.93 1.052600 X 58,867,753$ =61,964,197$ 54,394,753$ 7,569,444$
09/10 0.62 6.65 0.57 0.81 1.075100 X 61,964,197$ =66,617,708$ 51,368,817$ 15,248,891$
10/11 -2.54 39.62 0.79 0.93 1.409200 X 66,617,708$ =93,877,675$ 48,469,424$ 45,408,251$
11/12 b 2.51 -34.13 0.81 0.90 1.034300 X 93,877,675$ =100,987,679$ 50,180,413$ 50,807,266$
12/13 3.77 0.12 0.92 1.05 1.048600 X 100,987,679$ =105,895,680$ 51,825,702$ 54,069,978$
13/14 c 5.12 2.09 0.34 0.42 1.055600 X 105,895,680$ =110,641,157$ 54,313,859$ 56,327,297$
14/15 -0.23 0.85 0.39 0.42 1.012700 X 110,641,157$ =112,046,300$ 56,717,201$ 55,329,098$
15/16 d 3.82 7.99 0.60 0.73 1.087800 X 112,046,300$ =117,140,576$ 65,177,999$ 51,962,576$
16/17 5.37 0.68 0.12 0.33 1.057200 X 117,140,576$ =123,841,017$ 71,967,785$ 51,873,231$
17/18 3.69 0.11 0.25 0.18 1.039500 X 123,841,017$ =128,732,737$ 74,893,075$ 53,839,661$
18/19 3.67 0.06 -0.02 0.17 1.038500 X 128,732,737$ =133,688,947$ 77,599,200$ 56,089,748$
= Value selected for Factor calculation
(a) Includes increase for Paramedic Tax Revenue Generated by Measure P
(b) Includes increase for Paramedic Tax Revenue Generated by Measure I
(c) Reduce the limit by $1,142,323 to reflect the amount associated with
Measure P at the time the limit was increased in fiscal year 2011-2012 for
Measure I
(d) 2015-16 The Limit is reduced by $4,743,389 for the Paramedic Tax -
Measure I for the increase of $3,890,000 added in 2011 - 2012 that
"Sunset" or Expired after 4 years at the end of 2015.
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
GANN Limit Calculations
Current Year Limitation Subject to Gann Limit
W:\Accounting and Budgeting\Budget\18-19\Gann Limit FY18-19\Gann Limit Calculation 18-19.xlsx - 6/4/2018
EXHIBIT B
City of San Rafael
Appropriation Limit Analysis
FY 2018-19
2018-2019
2018-2019 Less Less Appropriations
Adopted Exempt Non-Tax Subject to
Total Appropriations Fund # Budget Expenditures Revenues Gann Limit
General Fund 001 80,309,501$ 725,134$ 12,610,831$ 66,973,536$
Abandoned Vehicle Fund 200 177,234 1,376 190,000 0
Stormwater Fund 205 891,178 - 789,000 102,178
Emergency Medical Services 210 7,578,000 135,194 2,950,526 4,492,280
Library Fund 214 25,000 - 16,400 8,600
Library Special Assessment 215 1,243,211 12,022 - 1,231,189
General Plan Special Revenue 218 385,105 561 392,752 0
Recreation Revolving 222 4,912,559 44,632 3,125,859 1,742,068
Police Youth Services 230 98,921 1,244 82,500 15,177
Measure A Open Space 241 763,399 5,380 - 758,019
Open Space Fund 405 5,000 - - 5,000
LongTerm Capital Outlay
(Excess of $100K & 10yr Life) N/A 1,592,190 - - 1,592,190
General Fund Debt Service -
Capital Outlays N/A 754,135 75,172 - 678,963
Total Appropriations 98,735,433$ 1,000,715$ 20,157,868$ 77,599,200$
Appropriation Limit from Revised Growth Limit 133,688,947$
Available Room Under Appropriation Limit 56,089,748$
W:\Accounting and Budgeting\Budget\18-19\Gann Limit FY18-19\Gann Limit Growth\Gann Limit Growth 18-19 V3.xlsx