HomeMy WebLinkAboutCC Resolution 14525 (City-Wide Proposed Budget)RESOLUTION NO. 14525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING THE CITY-WIDE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2018-2019 AND
PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF
ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF
$148,829,258
WHEREAS, on May 7, 2018, the City Manager submitted to the San Rafael City
Council draft Goals and Strategies for the fiscal year July 1, 2018 – June 30, 2019; and
WHEREAS, on May 21, 2018, the City Manager submitted to the San Rafael City
Council a Preliminary Capital Improvement Program for the fiscal year July 1, 2018 –
June 30, 2019; and
WHEREAS, on June 5, 2018, the City Council Finance Committee discussed the
proposed City-wide Operating budget for the fiscal year July 1, 2018 – June 30, 2019; and
WHEREAS, after examination, deliberation and due consideration of the Goals and
Strategies, Capital Improvement Program, City-wide Operating Budget and corresponding staff
recommendations, the San Rafael City Council and City Council Finance Committee provided
direction to the City Manager, and the City Manager has submitted a Final, Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt said Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2018-2019; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2017-2018 to complete the balance of these projects in the
2018-2019 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent operational
funds from fiscal year 2017-2018 encumbered through approved, active purchase orders to
complete the balance of these purchases in the 2018-2019 fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal year
July 1, 2018 through June 30, 2019, is hereby adopted, with net appropriations of $148,829,258.
General Fund operational uses total $77,038,636 as presented in Exhibit I attached hereto and
incorporated herein. A total of $385,105 is appropriated for General Plan support, $27,919,638
is appropriated for special revenue and grant activities, $5,695,676 for the parking enterprise,
$35,040,000 for capital projects, and $19,449,538 for internal service funds and asset
replacement as presented in Exhibit II attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the City to
the departments, functions, programs and funds therein set forth for expenditure during the
fiscal year 2018-2019.
3. The Capital Improvement Program and projects presented for implementation in fiscal year
2018-2019 are hereby approved.
4. The budget provides funding for 409.48 of 410.48 full-time equivalent, authorized positions
and the position control includes 1.00 authorized positions on unpaid, extended absence, as
presented in Exhibit III attached hereto and incorporated herein.
5. The City of San Rafael will carry forward unspent operational funds from fiscal year 2017-2018
encumbered through approved, active purchase orders, and reappropriate these funds in fiscal
year 2018–2019 to be used solely to pay for the remaining portion of City Council authorized
expenditures in the originating funds.
6. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2017-2018 and reappropriate these funds in fiscal year 2018-2019 to be used solely to pay for
the remaining portion of City Council authorized expenditures for street, facility, storm drain,
traffic mitigation, park and other long-term capital projects started in the 2017-2018 or prior
fiscal years.
7. Transfers are authorized from the General Fund to the San Rafael Essential Facilities capital
project from current Measure E revenues and Measure E Public Safety Facility accumulated
funds, for the purpose of funding the San Rafael Essential Facilities project as necessitated by
actual authorized capital expenditures.
8. Drawdowns are authorized from the Lease Revenue Bonds, Series 2018 for the sole purpose of
funding the San Rafael Essential Facilities project as necessitated by actual authorized capital
expenditures.
9. Funds set aside in the Emergency Medical Services Fund balance for the purpose of funding
future capital expenditures necessary to support the facilities used to deliver emergency medical
transportation and related paramedic services will be made available to qualifying capital
projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on Monday, the 18th day of June 2018, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, McCullough & Vice-Mayor Gamblin
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin & Mayor Phillips
___________________________
LINDSAY LARA, City Clerk
GENERAL FUND
PROPOSED BUDGET FY 2018-2019
EXHIBIT I
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 20,152,000$
Sales Tax 21,194,000
Sales Tax -Measure E 12,027,000
Franchise Tax 3,839,000
Business Tax 2,833,000
Transient Occupancy Tax 3,193,000
Cannabis 250,000
Other Agencies
CSA #19 Fire Service 2,022,000
VLF Backfill 5,650,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,207,000
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,937,000
Fine & Forfeitures (traffic, vehicle, etc.)375,000
Interest & Rents (investment earnings, rents, etc.)235,000
Charges for Services (includes dev't fees and plan review)2,084,000
Other Revenue (damage reimbursements, misc income)505,000
Sub-total: Revenues 78,503,000$
TRANSFERS IN
from Gas Tax 400,000
from Development Fund-ED Initiatives 100,000
from Parking Services Fund - Admin. cost 508,698
from Employee Retirement Fund - POB debt payment 678,213
Sub-total: Transfers In 1,686,911$
TOTAL SOURCES 80,189,911$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 2,448,084
Non-Departmental 3,098,621
City Manager/City Council 2,889,282
City Clerk 502,718
Mgt Serv: Adm,HR 959,480
City Attorney 1,199,858
Community Development 4,307,733
Police 24,983,044
Fire 18,667,817
Public Works 11,793,326
Library 3,327,559
Economic Development 1,011,114
Sub-total: Expenditures 75,188,636$
OPERATIONAL TRANSFERS OUT
to Pre-School Fund - Operating support 50,000
to Recreation Fund - Operating support 1,800,000
Sub-total: Transfers Out 1,850,000$
Non-Operating Transfers (Measure E / San Rafael Essential Facilities)4,025,000
Allocation to Emergency and Cash Flow Reserve (260,000)
TOTAL USES 81,323,636$
NET RESULTS (1,133,725)$
EXHIBIT II
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2018-2019 PROJECTED BUDGET June 30, 2018 Operating Operating June 30, 2019
FUND FUND Projected and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund $1,635,966 $78,503,000 $1,686,911 $80,189,911 $75,188,636 $5,875,000 $81,063,636 $762,241
218 General Plan Special Revenue Fund 1,995,128 392,752 392,752 385,105 385,105 2,002,775
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 189,087 789,000 - 789,000 891,178 891,178 86,909
206 Gas Tax 5,281,975 4,385,599 - 4,385,599 5,501,297 400,000 5,901,297 3,766,277
207 Development Services 496,952 4,000 4,000 100,000 100,000 400,952
208 Child Care 1,333,383 3,888,163 3,888,163 3,788,305 3,788,305 1,433,241
210 Paramedic/EMS 1,664,070 7,702,636 7,702,636 7,578,000 7,578,000 1,788,706
217 State Lands Fund 180,501 35,000 35,000 117,000 117,000 98,501
222 Recreation Revolving 233,406 3,125,859 1,800,000 4,925,859 4,912,559 4,912,559 246,706
223 Household Haz. Waste Fund 265,264 157,615 157,615 174,271 174,271 248,608
228 Hazardous Materials Fund 55,251 - 1,000 1,000 54,251
234 Pt. San Pedro A.D. Maintenance Portion 134,801 77,640 77,640 91,000 91,000 121,441
235 Baypoint Lagoons L & L Assessment District 260,240 26,800 26,800 5,386 5,386 281,654
236 Loch Lomond CFD #10 628,266 3,500 3,500 25,054 25,054 606,712
237 Loch Lomond Marina CFD #2 194,324 204,900 204,900 25,000 25,000 374,224
240 Parkland Dedication 260,111 3,000 3,000 237,301 237,301 25,810
241 Measure A Open Space 381,955 478,562 478,562 763,399 763,399 97,118
495 Low and moderate Income Housing Fund 772,551 72,200 72,200 200,000 200,000 644,751
LIBRARY AND FALKIRK:-
214 Library Revolving 142,140 16,400 16,400 25,000 25,000 133,540
215 Library Special Assessment Fund 777,766 1,057,895 1,057,895 1,243,211 1,243,211 592,450
Library Fund 919,907 1,074,295 - 1,074,295 1,268,211 - 1,268,211 725,991
PUBLIC SAFETY:-
200 Abandoned Vehicle 30,686 90,000 100,000 190,000 177,234 177,234 43,452
202 Asset Seizure 38,302 210 210 - 38,512
204 Crime Prevention 4,473 - - 4,473
230 Youth Services - Police 17,521 82,500 82,500 98,921 98,921 1,100
Public Safety Fund 90,981 172,710 100,000 272,710 276,155 - 276,155 87,536
TRAFFIC AND HOUSING:-
243 Affordable Housing in lieu 1,288,763 207,600 207,600 25,000 25,000 1,471,363
245 Housing & Parking In-lieu 347,034 1,600 1,600 - 348,634
246 East S.R. Traffic Mitigation 4,338,887 140,000 140,000 279,706 279,706 4,199,181
Traffic & Housing Mitigation Funds 5,974,685 349,200 - 349,200 304,706 - 304,706 6,019,179
GRANT:-
201 A.D.A.. Access Projects 22,463 - - - - 22,463
211 Falkirk Revolving Fund 25,799 - - - - 25,799
260 Pickleweed Childcare Grant 77,801 221,745 50,000 271,745 285,908 285,908 63,638
276 Falkirk Other Grants 11,011 - - 11,011
281 Public Safety Grants 522,916 417,000 417,000 742,848 742,848 197,068
283 Grant-Other 36,380 300,600 300,600 231,105 231,105 105,875
Grant Funds 696,370 939,345 50,000 989,345 1,259,861 - 1,259,861 425,854
SPECIAL REVENUE & GRANT FUND TOTAL 20,014,080 23,490,024 1,950,000 25,440,024 27,419,683 500,000 27,919,683 17,534,421
CONSOLIDATED FUNDS
W:\Accounting and Budgeting\Budget\17-18\Fund Sums FY17-18\Fund Sums FY18
EXHIBIT II
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2018-2019 PROJECTED BUDGET June 30, 2018 Operating Operating June 30, 2019
FUND FUND Projected and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
302 Financing Authority 1997 Bonds 148,000 780 780 - 148,780
304 Peacock Gap Assessment District 2,875 - - - - 2,875
306 Mariposa Assessment District 16,573 - - - - 16,573
Var.Assessment District Projects 300,778 - - - - 300,778
ASSESSMENT DISTRICT TOTAL 468,226 780 - 780 - - - 469,006
CAPITAL PROJECT FUNDS:
401 Capital Improvement 614,100 17,000 17,000 - - 631,100
405 Open Space Acquisition 115,403 700 700 5,000 5,000 111,103
406 Bedroom Tax 83,858 - 10,000 10,000 73,858
407 Parks Capital Projects 7,727 - - - - 7,727
420 Measure E - Pulbic Safety Facility - 31,000,000 4,025,000 35,025,000 35,025,000 - 35,025,000 -
CAPITAL PROJECT FUND TOTAL 821,089 31,017,700 4,025,000 35,042,700 35,040,000 - 35,040,000 823,789
ENTERPRISE FUND:
501 Parking Services 2,629,668 5,076,300 5,076,300 5,086,978 608,698 5,695,676 2,010,292
ENTERPRISE FUND TOTAL 2,629,668 5,076,300 - 5,076,300 5,086,978 608,698 5,695,676 2,010,292
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 2,838,523 2,838,523 2,838,523 2,838,523 -
600 Vehicle Replacement 907,551 1,109,000 1,109,000 1,129,435 1,129,435 887,116
601 P.C. Replacement 1,812,202 1,956,835 1,956,835 3,761,882 3,761,882 7,155
602 Fire Equipment Replacement 874,464 219,100 219,100 411,500 411,500 682,064
603 Building Improvement 31,598 506,000 506,000 532,913 532,913 4,685
604 Employee Benefits 614,410 714,000 714,000 998,402 998,402 330,008
605 Liability Insurance 14,768 1,670,880 1,670,880 1,537,159 1,537,159 148,489
606 Workers Compensation Insurance 34,074 2,379,451 2,379,451 2,401,273 2,401,273 12,252
607 Dental Insurance 129,023 509,383 509,383 495,000 495,000 143,406
608 Radio Replacement 323,552 649,160 649,160 678,952 678,952 293,760
609 Telephone 371,246 563,676 563,676 592,286 592,286 342,636
611 Employee Retirement 1,813,906 11,000 11,000 4,000 678,213 682,213 1,142,693
612 Retiree Health Benefit OPEB 573,981 3,894,121 3,894,121 3,310,000 3,310,000 1,158,102
613 Police Equipment Replacement Fund 330,921 81,360 81,360 80,000 80,000 332,281
INTERNAL SERVICE FUND TOTAL 7,831,697 17,102,489 - 17,102,489 18,771,325 678,213 19,449,538 5,484,648
TRUST AND AGENCY FUNDS:
710 Business Improvement District - - - - -
711 Recreation Fiduciary Fund 23,850 - - - 23,850
712 Library Fiduciary 475,646 12,000 12,000 - 487,646
TRUST & AGENCY FUND TOTAL 499,496 12,000 - 12,000 - - - 511,496
-
COMBINED FUNDS TOTAL 35,895,350 155,595,045 7,661,911 163,256,956 161,891,727 7,661,911 169,553,638 29,598,668
LESS:INTERFUND TRANSFER (7,661,911) (7,661,911) (7,661,911) (7,661,911)
LESS:INTERNAL SERVICE CHARGES (13,062,469) (13,062,469) (13,062,469) (13,062,469)
NET TOTALS FY2018-2019 35,895,350 142,532,576 - 142,532,576 148,829,258 - 148,829,258 29,598,668
W:\Accounting and Budgeting\Budget\17-18\Fund Sums FY17-18\Fund Sums FY18
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT III
Mid-Year Proposed
Final Final Final Final Final Final Final Final Final Final Adopted Changes Final Proposed Changes
Staffing by Departments 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2017-2018 2017-2018 2018-2019 2018-2019
Community Development 29.50 27.50 21.75 20.75 18.25 18.25 17.80 17.80 19.80 20.00 21.00 - 21.00 21.00 -
Community Services 64.20 64.20 61.40 61.83 59.82 59.02 60.25 60.82 60.84 60.94 60.94 - 60.94 60.94 -
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 3.50 -
City Clerk 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 2.00 -
City Manager/Council 8.70 8.70 7.70 7.70 8.50 8.50 8.50 9.56 11.56 13.56 13.56 - 13.56 13.56 -
Economic Development ( includes former RDA) 5.00 6.00 6.00 6.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 - 3.00 3.00 -
Finance 11.00 11.00 10.00 10.00 10.00 10.72 10.72 11.72 12.72 12.72 11.72 - 11.72 11.72 -
Fire 81.00 77.00 75.00 76.00 75.00 76.00 79.00 81.75 81.75 81.75 81.75 0.60 82.35 82.35 -
Library 21.70 24.20 22.09 27.99 21.74 21.74 23.41 23.41 23.41 23.41 23.41 - 23.41 23.41 -
Management Services 33.68 33.68 31.68 31.15 28.23 26.23 26.33 27.33 27.83 27.33 27.33 2.00 29.33 29.33 -
Police 105.00 104.00 90.00 90.00 87.00 87.00 89.00 90.00 92.00 92.80 92.80 (0.80) 92.00 92.00 -
Public Works 78.80 75.80 60.80 62.80 62.00 60.00 61.00 62.00 62.00 63.00 63.00 3.67 66.67 66.67 -
Total Budgeted Positions 445.08 437.58 391.92 399.72 379.04 375.96 384.51 392.89 400.41 404.01 404.01 5.47 409.48 409.48 -
Change from previous year (7.50) (45.66) 7.80 (20.68) (3.08) 8.55 8.38 7.52 3.60 - 5.47 -
Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 2.00 (1.00) 1.00 1.00
Total Authorized Positions 445.08 437.58 391.92 399.72 379.04 375.96 384.51 393.89 402.41 406.01 406.01 4.47 410.48 410.48 -
445.08 437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 406.01 406.01 4.47 410.48 410.48 -
General Notes:
2017-2018 Mid-Year changes (from above)
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee
agreements. The totals by department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated
benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals reflected above, or in the detail
department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year.
Addition of 5.47 FTE is comprised of Fixed Term employees engaged in City initiatives and capital projects - ERP Project Manager, Business System
Analyst, Parking Enforcement Officer, Street Sweeper, Maintenance Worker and Construction Inspector.
W:\Accounting and Budgeting\Budget\18-19\Position Budget FY19\budgeted positions 6-30-2018