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CM Marin Mobile Shower ProgramGRANT AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND THE DOWNTOWN STREETS TEAM FOR THE PROVISION OF THE "MARIN MOBILE CARE MOBILE SHOWER PROGRAM" FOR PEOPLE EXPERIENCING HOMELESSNESS IN MARIN COUNTY THIS GRANT AGREEMENT is made and entered into this 9Tr-1 day of Uov BMQLI 2 2017, by and between the City of San Rafael, a California charter city ("CITY"), and Downtown Streets, Inc., doing business as Downtown Streets Team ("DST"), collectively the "Parties". WHEREAS, CITY and the Ritter Center, a nonprofit organization providing support services to homeless and low-income persons at 16 Ritter Street in San Rafael, have entered into a Memorandum of Understanding dated August 15, 2016 (the "MOU") in which they agreed to cooperate to effect certain operational changes at the Ritter Center in an effort to mitigate certain perceived adverse impacts of the Ritter Center's operations on persons and businesses in the CITY'S downtown area; and WHEREAS, pursuant to the MOU, CITY convened a working group of local stakeholders to develop a county -wide mobile shower program to replace the shower services currently available at the Ritter Center; and WHEREAS, DST took a leading role in the working group to design the mobile shower program based on organizational partnerships with other mobile shower programs in San Francisco, Palo Alto, Sunnyvale, and San Jose; and WHEREAS, the Marin County Council of Mayors and Council has granted DST $140,000 to launch and operate the mobile shower program; and 4-3-5;tv3 -3-��2 X ko -2.1 WHEREAS, CITY applied for and was awarded grant funding in the amount of $120,000 from the Marin Community Foundation ("MCF") to cover the capital costs of the mobile shower program; and WHEREAS, CITY purchased two mobile shower trailers form Portable Restrooms Trailers, LLC in the amount of $103,000; and WHEREAS, CITY is leasing the two mobile shower trailers to DST for the operation of the mobile shower program; and WHEREAS, after the purchase of the mobile shower trailers there is $17,000 leftover in CITY's Homeless Initiatives Budget fund for additional capital purchases, including but not limited to generators, laundry facilities, and advertising wraps; NOW, THEREFORE, it is mutually agreed and understood by the Parties as follows: STATEMENT OF AGREEMENT 1. The foregoing recitals shall be considered to be part of this Grant Agreement. 2. CITY shall grant to DST the sum of $17,000 from the City's Homeless Initiatives Budget fund, by check made payable to Downtown Streets Team, within thirty (30) days following the date of this Grant Agreement. 3. DST shall keep accurate records of the receipt and deposit of all grant funds provided by CITY hereunder. 4. DST shall use such grant funds only for the purpose of purchasing remaining capital requirements need to launch of the mobile shower program per the original terms of the MCF grant. 5. DST shall provide CITY with a full accounting of how the grant funding is spent. 6. All notices under this Grant Agreement shall be in writing (unless otherwise specified) delivered to the parties by hand, by fax, by commercial courier service, or by United States mail, postage prepaid, addressed to the parties at the addresses set forth below or such other addresses as the Parties may designate by notice. For CITY: Andrew Hening Director of Homeless Planning & Outreach 1400 Fifth Avenue San Rafael, CA 94901 Phone: (415) 485-3055 Fax: (415) 459-2242 and rew. hen ingapcityofsanrafael.org For DST: Eileen Richardson Executive Director 1671 The Alameda #306 San Jose, CA 95126 Phone: 5 v - y I� Fax: 4 c - 3;�-O 5 d,- Eileenostreetsteam.org 7. In the event DST determines for any reason that it is necessary to terminate the program services described herein, DST shall provide notice of such termination to CITY and, within 30 days after the termination date, shall return to CITY all grant funding and acquired capital assets obtained pursuant to this Grant Agreement and in the possession or control of DST as of the date of termination. 8. The terms and provisions of this Grant Agreement shall extend to and be binding upon and inure to the benefit of any assignee or legal successor to any of the Parties to this Grant Agreement. WHEREFORE, this Grant Agreement is executed by the duly authorized representatives of each of the Parties, as of the date first set forth above. DOWNTOWN STREETS TEAM By: A:' v,, [Printed name and title] CITY OF SAN RAFAEL By: JIS HUTZ, C �anager Attest: By: QU Ric ESTHER BEIRNE, City Clerk Approved as to Form: By. AAA; LISA A. GOLDFIEN, Assistant City Attorney CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Andrew Hening Extension: 3055 Contractor Name: Downtown Streets Team Contractor's Contact: Logan McDonnell Contact's Email: Logan@streetsteam.org ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager 6/9/2017 ❑X N/A b. Email contract (in Word) & attachments to City AH Atty c/o Laraine.Gittens@cityofsanrafael.org ❑ 2 City Attorney a. Review, revise, and comment on draft agreement 11/2/2017 and return to Project Manager N/A ❑ b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Forward three (3) originals of final agreement to 11/3/2017 ❑x 3 Project Manager contractor for their signature © N/A 4 Project Manager When necessary, * contractor -signed agreement AH agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City //� ,r / Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed ) �/l �,� agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) City Manager/ Mayor Agreement executed by Council authorized official f 8 City Clerk Attest signatures, retains original agreement and 9 forwards copies to Project Manager