HomeMy WebLinkAboutCM Downtown Streets Team Contract
____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-729
Council Meeting: 7-16-2018
Disposition: Resolution 14550
Agenda Item No: 6.a
Meeting Date: July 16, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager’s Office
Prepared by: Andrew Hening,
Director of Homeless
Planning & Outreach
City Manager Approval: ______________
TOPIC: DOWNTOWN STREETS TEAM
SUBJECT: RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH THE DOWNTOWN STREETS
TEAM FOR HOMELESS SUPPORT SERVICES IN FISCAL YEARS 2018-2019, 2019-2020 AND
2020-2021, IN AN AMOUNT NOT TO EXCEED $300,000
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a three-year
agreement with the Downtown Streets Team for homeless support services, for the period of July 1,
2018 through June 30, 2021.
BACKGROUND: On May 1, 2017, the City Council adopted the following goals pertaining to
homelessness in our community:
- End chronic and veteran homelessness.
- Decrease the overall number of people experiencing homelessness in San Rafael.
- Improve the quality of life for all residents.
- Decrease community concern about homelessness as measured by annual public opinion
surveys.
Since first launching a branch in San Rafael in July 2013, Downtown Streets Team has been a critical
resource for helping the City accomplish all four of these goals. Through their award-winning work
experience model, Downtown Streets Team has helped people experiencing homelessness regain self-
sufficiency while also providing volunteer opportunities to improve and beautify our local community.
The original contract with Downtown Streets Team provided for 12 Team Member slots (Downtown
Streets Team estimates that approximately three people move through each slot each year). After
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
significantly exceeding the initial job and volunteer hour targets, each successive year the City has
raised the bar (see Figure 1 – Downtown Streets Team Performance).
Figure 1 – Downtown Streets Team Performance
Contract
Requirements
Year 1
(FY13-14)
Year 2
(FY14-15)
Year 3
(FY15-16)
Year 4
(FY16-17)
Year 5
(FY17-18)**
Target – Jobs
8 15 20 25 25
Actual – Jobs 23 22 16 18
25
Target – Volunteer Hours 8,700 12,000 12,494 15,988
17,500
Actual – Volunteer Hours 12,458 16,031 14,333 14,774
16,000
** Year 5 shows annualized projections based on actual contract performance through May of 2018
In addition to these quantitative outcomes, Downtown Streets Team has advanced a number of other
qualitative outcomes important to the City.
- Geographic Equity - In order to increase their impact, Downtown Streets Team has
dramatically expanded their footprint, both in San Rafael and Marin County overall. In San
Rafael, Downtown Streets Team continues to clean Downtown, they have expanded to clean
the West End, the Mahon Creek Trail, Davidson Middle School, they have earned income
contracts with multiple businesses in East San Rafael, and they regularly provide on-call
services for the City and residents alike. Outside of San Rafael, Downtown Streets Team now
has projects in Mill Valley, Novato, and Marin City. 70% of Marin’s homeless community
resides outside of San Rafael, and the City should be proud it incubated a successful program
that is now serving multiple communities throughout Marin.
- Mobile showers - In addition to the work experience program, Downtown Streets Team was an
absolutely critical partner in moving the Marin Mobile Care mobile shower program from a
dream to a reality. After taking ownership of the mobile shower units at the end of 2017, in
February of this year Downtown Streets Team officially launched the program. They are now
serving showers in San Rafael and Novato, and conversations are in process with Southern and
Central Marin jurisdictions for expanded opportunities
- Health and Safety Coordinating Committee – In the summer of 2017 the City resurrected a
multi-departmental task force aimed at addressing immediate, tactical health and safety issues
around the community. Downtown Streets Team is the only community-based organization
currently partnering with City staff on this exciting collaborative.
- Public Opinion – Downtown Streets Team continues to play a central role in creating a more
positive narrative about the people experiencing homelessness in our community. Whether it is
hosting poverty simulations at organizations like the Marin County Office of Education, providing
outreach at the Downtown Farmer’s Market, supporting local events like the Business
Improvement District’s Sip Savor & Stroll, tabling at the Chamber of Commerce’s State of the
City Dinner, or co-hosting San Rafael’s 1st Community Job Fair, Downtown Streets Team
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
continues to show that everyone deserves a second chance to positively contribute to their
community.
Looking to the future, there are three proposed changes to the Downtown Streets Team contract:
1. Given the success of the work experience program in and around the Downtown core, the City
is directing the Downtown Streets Team to launch a dedicated “East San Rafael” deployment.
This will be a pilot effort co-designed with the San Rafael Chamber of Commerce and other
East San Rafael stakeholders.
2. Beginning in Fiscal Year 2017-2018, the City required Downtown Streets Team to provide
quarterly updates on the percentage of Team Members who lost their housing in Marin versus
outside of Marin. According to Marin’s 2015 and 2017 Homeless Point-in-Time Counts,
surveying consistently finds that 70% of the people experiencing homelessness in Marin were
living in Marin when they lost their housing (this same 70-85% range is found in every Bay Area
county). By comparison, Downtown Streets Team’s reporting showed a team composition
significantly below the 70% threshold all year long (see Figure 2 – Residency Data for quarterly
numbers). When the City asked Downtown Streets Team to follow up with Team Members,
they found almost universally that Downtown Streets Team was not the first program people
engaged in Marin, suggesting people are not actively coming to San Rafael to be on the team
but, instead, might be staying because of it. Therefore, the City is requiring that Downtown
Streets Team begin reporting on the number of Team Members it connects with St. Vincent’s
Return to Residence program – a program that successfully reconnects approximately 100
people a year with friends and family outside of Marin.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Figure 2 – Downtown Streets Team Residency Data
Residence Prior to
Homelessness
July 2017
October 2017
January 2018
April 2018
% in Marin
40%
53%
53%
67%
% outside Marin
60%
47%
47%
33%
3. The San Rafael team was Downtown Streets Team’s first branch outside of Santa Clara
County. When originally negotiating their contract with the City in 2013, Downtown Streets
Team’s Executive Director Eileen Richardson expressed a belief that over time the program
would become financially independent as a result of local fundraising efforts. Over the last five
years the City has ended up contributing more resources to the program in exchange for more
results (as outlined in Figure 1), but the original sustainability assertion has remained a sticking
point during annual contract negotiations. The City continues to want to see the “seed funding”
concept (i.e. the City’s contribution declines but the level of service stays consistent).
Downtown Streets Team, on the other hand, has admitted the original vision for independent
contracts has been harder to realize than initially projected, and they want to continue to move
forward with a “level of service” model (i.e. the City gets a level of service commensurate with
the amount of funding). In an effort to begin to reduce the City’s level of financial
contribution to the program, the City and the Downtown Streets Team explored two choices.
The first was to maintain the current level of service (e.g. 25 jobs per year) for the next three
years with annual contracts of $125,000 in Year 1, $100,000 in Year 2, and $75,000 in Year 3,
or, the second concept was Downtown Streets Team would see an immediate financial
reduction in exchange for a level of service contract - $100,000 in Year 1 for 20 jobs and
$75,000 in Year 2 for 15 jobs. Staff and Downtown Streets Team concurred that the first option
was preferable. Figure 3 details the new financial trend line:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
FISCAL IMPACT: The not-to-exceed cost of this agreement is $300,000. As outlined above, $125,000
will be allocated in Fiscal Year 2018-2019, $100,000 will be allocated in Fiscal Year 2019-2020, and
$75,000 will be allocated in Fiscal Year 2020-2021. There are sufficient resources appropriated in the
Homeless Initiative program within the City’s Fiscal Year 2018-2019 General Fund Operating Budget to
support this agreement. Sufficient funding will need to be approved in future City budgets.
In addition to the City’s General Fund contribution to the program, the Sustainability and Volunteer
Program Coordinator has provided pass-through grant funding for Downtown Streets Team to provide
cleanup services at the Downtown Farmer’s Market, and the Department of Public Works has provided
pass-through funding from the Transportation Agency of Marin (TAM) to provide cleanup services along
the Puerto Suello Bike Path.
OPTIONS: The City Council has the following options to consider on this matter:
1. Adopt a resolution authorizing the City Manager to enter into an agreement with the Downtown
Streets Team.
2. Request changes to the Resolution.
3. Reject the Resolution.
RECOMMENDED ACTION: Adopt Resolution.
ATTACHMENTS:
1. Resolution authorizing the City Manager to execute a three-year agreement with the Downtown
Streets Team for homeless support services in fiscal years 2018-2019, 2019-2020 and 2020-
2021, in an amount not to exceed $300,000
2. Exhibit 1 to Resolution: Agreement
3. City of San Rafael Reporting Template
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8
Figure 3 -Annual City Contribution
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
1
RESOLUTION NO. 14550
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
A THREE-YEAR AGREEMENT WITH THE DOWNTOWN STREETS
TEAM FOR HOMELESS SUPPORT SERVICES IN FISCAL YEARS 2018-2019, 2019-
2020 AND 2020-2021, IN AN AMOUNT NOT TO EXCEED $300,000
WHEREAS, on February 19, 2013, the San Rafael City Council authorized the City
Manager to enter into an agreement with Downtown Streets, Inc. to implement a
volunteer work experience program for homeless persons called the “Downtown Streets
Team”; and
WHEREAS, the City has renewed the agreement for the operation of the
Downtown Streets Team each year since 2013, and desires to continue the program in
Fiscal Years 2018-2019, 2019-2020, and 2020-2021; and
WHEREAS, there are sufficient funds in the Homeless Initiative Program within the
City’s Fiscal Year 2018-2019 General Fund Operating Budget to support the proposed
contract;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby approves and authorizes the City Manager to execute the Agreement with
Downtown Streets, Inc., dba Downtown Streets Team, attached hereto as Exhibit 1 and
incorporated herein by reference, to provide a three-year volunteer work experience
program for homeless persons, at a cost not to exceed $300,000, subject to final approval
as to form by the City Attorney; and
BE IT FURTHER RESOLVED, that the City Council hereby waives competitive
bidding with respect to this agreement, pursuant to San Rafael Municipal Code Section
2.55.070(D), based upon the prior experience that the Downtown Streets Team has
gained in performing similar services for the City since July 1, 2013, their ability to
seamlessly continue such services for the City, and the lack of other qualified
organizations that could effectively operate a similar program in the City.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
2
of the City Council of said City held on Monday the 16th day of July, 2018, by the
following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Gamblin
LINDSAY LARA, City Clerk
AGREEMENT
FOR IMPLEMENTATION AND MANAGEMENT OF A VOLUNTEER
WORK PROGRAM SERVING THE HOMELESS
(The Downtown Streets Team)
THIS AGREEMENT is made and entered into this 1 day of 3kAIIA 2018, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Downtow Streets, Inc., a
501(c)(3) organization (hereinafter "CONTRACTOR").
RFrITAI S
WHEREAS, the 2017 Marin County Homeless Point -in -Time Count indicated there were
1,117 homeless persons in the County, including 318 homeless people in San Rafael; and
WHEREAS, the CITY, the Downtown Business Improvement District and other members of
the community desire to assist persons experiencing homelessness to rebuild their lives and
engage in a meaningful contribution to the San Rafael community; and
WHEREAS, the CONTRACTOR has the experience and expertise to implement and
manage a volunteer work experience program in partnership with the CITY, its business
community and local non -profits that serve the homeless; and
WHEREAS, the CITY entered into an agreement with the CONTRACTOR in June 2013 to
implement and manage a volunteer work program for persons experiencing homelessness, called
"The Downtown Streets Team"; and
WHEREAS, the CITY has in subsequent years entered into successive agreements with
the CONTRACTOR for management of the Downtown Streets Team program; and
WHEREAS, the CITY now desires to enter into an agreement with CONTRACTOR to
implement and manage the Downtown Streets Team program for fiscal years 2018-2019, 2019-
2020, and 2020-2021;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
purposes under this Agreement. The CITY's Director of Homeless Planning & Outreach is hereby
designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Karen Strolia is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR for any reason; the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR
CONTRACTOR shall perform the duties and/or provide services as described in
Exhibit "A" attached and incorporated herein.
3. DUTIES OF CITY
CITY shall cooperate with CONTRACTOR in the performance of this Agreement
and shall compensate CONTRACTOR as provided herein.
4. COMPENSATION
For the full performance of the services described herein by CONTRACTOR, CITY
shall pay CONTRACTOR an amount NOT to exceed $125,000 in fiscal year 2018-2019, an
amount NOT to exceed $100,000 in fiscal year 2019-2020, and an amount NOT to exceed
$75,000 in fiscal year 2020-2021, including the cost of local business license taxes as described in
Section 20.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT
The term of this Agreement shall commence on July 1, 2018 and shall end on June
30, 2021.
6. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten (10)
days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party
giving such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither party
shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
2
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents described
in paragraph 7 below, shall be delivered to CITY as soon as possible, but not later than thirty (30)
days after termination.
7. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in connection
with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY
may use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent,
for inspection and audit, all documents directly related to CONTRACTOR'S performance of its
duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY
The parties agree that they shall not assign or transfer any interest in this Agreement
nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
10. INSURANCE
A. During the term of this Agreement, CONTRACTOR shall maintain, at no
expense to CITY, the following insurance policies:
A comprehensive general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate for death, bodily injury, personal injury, or property
damage;
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per
occurrence;
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in
the minimum amount of one million ($1,000,000) dollars to cover any claims
arising out of the CONTRACTOR's performance of services under this
Agreement.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with
3
statutory limits, and employer's liability insurance with limits of no less
than one million dollars ($1,000,000) per accident for bodily injury or
disease. CONTRACTOR'S worker's compensation insurance shall be
specifically endorsed to waive any right of subrogation against CITY.
B. The insurance coverage required of the CONTRACTOR by section 10. A.
shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be primary with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for
any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01
0413.
3. Except for professional liability insurance, the insurance policies shall include,
in their text or by endorsement, coverage for contractual liability and personal
injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR
may acquire against CITY by virtue of the payment of any loss under such
insurance. CONTRACTOR agrees to obtain any endorsement that may
be necessary to effect this waiver of subrogation, but this provision
applies regardless of whether or not CITY has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not
less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the
benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a
named insured.
11
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance
coverage requirements and/or limits shall be available to CITY or any other
additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of
any insurance policy or proceeds available to the named insured; whichever
is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or
endorsement page listing all policy endorsements for the commercial general liability policy, and
(3) excerpts of policy language or specific endorsements evidencing the other insurance
requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of
any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall
not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form
and sufficiency by PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. CONTRACTOR shall, to the fullest extent permitted by law, indemnify,
release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents,
employees and volunteers (collectively, the "City Indemnitees"), from and against any claim,
demand, suit, judgment, loss, liability or expense of any kind, including but not limited to
attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"),
arising out of CONTRACTOR'S performance of its obligations or conduct of its operations
under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a
liability is caused or contributed to by the active or passive negligence of the City
Indemnitees. However, to the extent that liability is caused by the active negligence or willful
misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be
reduced in proportion to the City Indemnitees' share of liability for the active negligence or
willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or
work product by the CITY or any of its directors, officers or employees shall not relieve or
reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees
are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall
19
provide a defense to the City Indemnitees or at CITY'S option reimburse the City
Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense
of such claims.
B. The defense and indemnification obligations of this Agreement are
undertaken in addition to, and shall not in any way be limited by, the insurance obligations
contained in this Agreement, and shall survive the termination or completion of this Agreement
for the full period of time allowed by law.
12. NONDISCRIMINATION
CONTRACTOR shall not discriminate, in any way, against any person on the basis
of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS
CONTRACTOR shall observe and comply with all applicable federal, state and local
laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement.
14. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of
this Agreement, to the other party.
15. NOTICES
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery,
or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given
as follows:
TO CITY: Andrew Hening, Director of Homeless Planning & Outreach
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael CA 94915-1560
TO CONTRACTOR: Ms. Eileen Richardson, Executive Director
Downtown Streets Team
1671 The Alameda Suite 306
San Jose, CA 95126
n
16. INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
officers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS
A. The terms and conditions of this Agreement, all exhibits attached, and all
documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or
written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment
to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified
except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and
the terms and conditions of the attached exhibits or the documents expressly incorporated by
reference, the terms and conditions of this Agreement shall control.
18. WAIVERS
The waiver by either party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance law or regulation, shall not be deemed to be a
waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent
breach or violation of the same or other term, covenant, condition, ordinance, law or regulation.
The subsequent acceptance by either party of any fee, performance, or other consideration which
may become due or owing under this Agreement, shall not be deemed to be a waiver of any
preceding breach or violation by the other party of any term, condition, covenant of this Agreement
or any applicable law, ordinance or regulation.
19. COSTS AND ATTORNEY'S FEES
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
7
20. CITY BUSINESS LICENSE/OTHER TAXES
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a
CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay
any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 20-52423301 and CONTRACTOR certifies under penalty of perjury that
said taxpayer identification number is correct.
21. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
N, S-� - -
City M nad'er
ATTEST:
�(jK—
City Clerk
APPROVED AS TO FORM:
L/�. ..
City Attorney
I /
Name:
CONTRACTOR, DOWNTOWN STREETS, INC.
G
By: dAj
Name:i
Title of Corporate Officer: 0,G- L � �?- L
and
Title of Corporate Officer:
0
EXHIBIT A
SCOPE OF SERVICES FOR FISCAL YEAR 2018-2019, FISCAL YEAR 2019-2020, and
FISCAL YEAR 2020-2021
Programs and Services covered under this contract:
Operation of San Rafael Downtown Streets Team:
A. Contractor will continue the Volunteer Work Experience Program and Workforce
Development Services launched in 2013 in San Rafael.
B. The program will create volunteer work experience opportunities for people
experiencing homelessness in San Rafael (hereinafter "Team Members").
C. Contractor will provide support services to assist Team Members in transitioning
to permanent employment. Such services may include: job search classes and
personalized job search support, employment development, developing
internship placements, developing mentor opportunities, and case management
for employment related activities.
D. Contractor will support Team Members to graduate to other community
programs.
E. Contractor will work closely with case managers at partner agencies including
Ritter Center, St. Vincent's, the Community Action Marin Care Team(s),
Homeward Bound, and CareerPoint Marin to assure services to individual Team
Members are coordinated.
F. Contractor will collaborate with the St.Vincent de Paul Society of Marin to identify
opportunities for "Return to Residence" assistance.
G. Contractor will conduct outreach to businesses in order to expedite hiring
processes for Team Members.
H. Contractor will provide monthly progress reports using a template provided by
the City.
Contractor will coordinate with the City of San Rafael on project specifics,
including periodic check -ins with the Director of Homeless Planning and
Outreach (quarterly or more frequent), as well as monthly participation with the
City of San Rafael's Health and Safety Coordinating Committee, to determine
the most appropriate deployment sites for Downtown Streets Team's services
(e.g. Downtown, East San Rafael, Davidson Middle School, Mahon Creek Trail).
J. Contractor will participate in the City of San Rafael's monthly "By -Name -List"
data review meeting.
K. Contractor will launch an "East San Rafael" pilot deployment by October of 2018
in coordination with the City of San Rafael and the San Rafael Chamber of
Commerce's East San Rafael Working Group.
9
L. Contractor will meet at least once during each fiscal year of this Agreement with
the City Council's Homeless Subcommittee, City Manager, and Director of
Homeless Planning & Outreach for a performance review and will subsequently
provide an update presentation at a regularly scheduled City Council meeting.
Downtown Streets Team Program Outcomes & Measures:
1) Employment Outcomes
a. 25 Team Members will obtain permanent employment in fiscal year 2018-
2019, 25 Team Members will obtain permanent employment in fiscal year
2019-2020, and 25 Team Members will obtain permanent employment in
fiscal year 2020-2021 for 75 total jobs over the three years of this
agreement.
b. 100% of such Team Members will retain employment for at least three (3)
months.
C. 75% of such Team Members retaining employment for at least three (3)
months will then retain employment for six (6) months.
d. 50% such Team Members retaining employment for at least three (3)
months will then retain employment for twelve (12) months.
2) Work Experience Outcomes
a. Team Members will perform 17,500 hours of cleanup work per year in
San Rafael in Fiscal Years 2018-2019, 2019-2020, and 2020-2021 as
directed by the City.
b. Team Members will remove blight from areas throughout San Rafael as
demonstrated by before and after photos.
3) Community Relationship Outcomes
a. Contractor will work to improve business and community perceptions of
people experiencing homelessness.
4) Team Member Growth Outcomes
a. Contractor will conduct quarterly anonymous surveying to collect self-
reported data from Team Members.
50% of Team Members with a mental health condition will seek out
or remain in treatment.
ii. 50% of Team Members with a substance abuse issue will seek out
or remain in treatment.
iii. 50% of Team Members who have had an interaction with law
enforcement/the criminal justice system will have reduced or zero
interactions after joining the team.
iv. 75% of Team Members will feel respected and heard by staff.
10
V. 75% of Team Members will report improved self-esteem and
feelings of self-worth.
vi. Contractor will provide quarterly housing status data on Team
Members.
vii. Contractor will provide quarterly residency data on Team Members.
b. Contractor will provide monthly data on the number of Team Members
connected with the "Return to Residence" program at St. Vincent's.
Downtown Streets Team Reporting FY18-19
Metric July August September October November December January February March April May June YTD Annual Target Achieved
New Jobs 0
Jobs Lost before 3
Months 0
Net Jobs Lasting More
than 3 Months 0 0 0 0 0 0 0 0 0 0 0 0 0 25 Pending
Current 6 Month
Retention Rate #DIV/0!75%Pending
Current 12 Month
Retention Rate #DIV/0!50%Pending
Employers
Metric July August September October November December January February March April May June YTD (Total)Annual Target Achieved
Cleanup services in
San Rafael as
measured by hours of
volunteer service
0 17,500 Pending
0
Metric July August September October November December January February March April May June YTD Annual Target Achieved
Improve community
perceptions of men
and women
experiencing
homelessness in
Marin
Qualitative evidence of
improvements Pending
Metric July August September October November December January February March April May June YTD (Avg)Annual Target Achieved
% of Team Members
with a mental health
condition
#DIV/0!
% of Team Members
with a mental health
condition have sought
out or remained in
treatment
#DIV/0!50%Pending
% of Team Members
with a substance
abuse issue
#DIV/0!
% of Team Members
with a substance
abuse issue who
sought out or
remained in
treatment
#DIV/0!50%Pending
% of Team Members
who had an
interaction with law
enforcement over the
past year
#DIV/0!
% of Team Members
who have had
reduced or zero
interactions with law
enforcement after
joining the team
#DIV/0!50%Pending
Self-Reported Growth Metrics (based on quarterly anonmyous surveying)
Employment Outcomes
Work Experience Outcomes
Community Relationship Outcomes
% of Team Members
who feel respected
and heard by staff
#DIV/0!75%Pending
% of Team Members
who have an
improved sense of self-
esteem and self-worth
#DIV/0!75%Pending
Metric July August September October November December January February March April May June YTD (Avg)Annual Target Achieved
Literally homeless /
unsheltered #DIV/0!
Emergency Shelter #DIV/0!
Transitional Housing #DIV/0!
Permanent Housing
(WITHOUT supportive
services)
#DIV/0!
Permanent Housing
(WITH supportive
services)
#DIV/0!
Metric July August September October November December January February March April May June YTD (Avg)Annual Target Achieved
% in Marin #DIV/0!
% outside Marin #DIV/0!
Metric July August September October November December January February March April May June YTD (Total)Annual Target Achieved
# of Team Members
who were connected
with St. Vincent's
Return to Residence
Program
0
Team Members Connected with St. Vincent's Return to Residence Program
Housing Status (based on quarterly reporting)
Last Place of Residence Prior to Becoming Homeless (based on quarterly reporting)
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager's Office / Homelessness
Project Manager: Andrew Hening
Extension: 3055
Contractor Name: Downtown Streets Team
Contractor's Contact: Karen Strolia
Contact's Email: karen@streetsteam.org
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
1
enter a date.
b. Email contract (in Word) & attachments to City
6/3/2018
AH
Atty c/o Laraine.Gittens@cityofsanrafael.org
❑X
2
City Attorney
a. Review, revise, and comment on draft agreement
6/4/2018
and return to Project Manager
Click here to
❑x LG
b. Confirm insurance requirements, create Job on
enter a date.
PINS, send PINS insurance notice to contractor
❑
3
Project Manager Forward three (3) originals of final agreement to
7/10/2018
❑X
i
contractor for their signature
4
Project Manager When necessary, * contractor -signed agreement
❑ N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Public Works Contract > $125,000
Or
❑
Date of Council approval
7/16/2018
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
8/3/18
AH
City Attorney
Attorney with printed copy of this routing form
6
Review and approve hard copy of signed
g. f h
agreement
/
7 City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
w4j
Agreement executed by Council authorized official
n ��
8 City Manager/ Mayor
—._..--, _. ..
9 City Clerk
iJ
Attest signatures, retains original agreement and
forwards copies to Project Manager
PP//
b
�/"