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HomeMy WebLinkAboutPW D Street and Via Sessi Storm Drain Improvements CompletionAgenda Item No: 4.g Meeting Date: August 6, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: __________ File No.: 08.09.26 TOPIC: D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS PROJECT SUBJECT: ACCEPT COMPLETION OF THE D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS PROJECT (CITY PROJECT NO. 11347), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The Public Safety Center (PSC) on Fifth Avenue between C and D Streets is under construction. As part of the design of the building, new on-site, underground storm drain infrastructure will be installed; however, no existing storm drain mainline exists on either Via Sessi or D Street between Fourth Street and Fifth Avenue. The original design of the PSC included a pumping system from the basement areas to the street. While this system will work, it requires significant maintenance over time. For the PSC site to drain without pumps and mechanical systems that rely on electrical systems, a storm drain system was required on Via Sessi and D Street. The project was advertised in May 2018 with three bids received. The City Council subsequently awarded the construction contract to Ghilotti Bros., Inc. in the amount of $174,735. Construction commenced in June 2018, and all work was completed on July 19, 2018. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. FISCAL IMPACT: The total City expenses of $179,088.31 which includes some additional potholing for utilities and obtaining topographic information did not exceed the original project budget of $194,000. ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. ATTACHMENTS: Notice of Completion ____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-1-722A Council Meeting: 08/06/2018 Disposition: Approved staff recommendation When recorded mail to: City of San Rafael Lindsay Lara, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 19th day of July, 2018 and accepted the 6th day of August, 2018; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS PROJECT CITY PROJECT #11347 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Ghilotti Bros., Inc. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on __________________, 20___. CITY OF SAN RAFAEL A Municipal Corporation By BILL GUERIN Director of Public Works STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this ____________ day of __________________, 20___, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature _______________________________ Lindsay Lara San Rafael City Clerk File: 08.09.26 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.