HomeMy WebLinkAboutPW D Street and Via Sessi Storm Drain Improvements CompletionAgenda Item No: 4.g
Meeting Date: August 6, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 08.09.26
TOPIC: D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS PROJECT
SUBJECT: ACCEPT COMPLETION OF THE D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS
PROJECT (CITY PROJECT NO. 11347), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE
OF COMPLETION
RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of
Completion.
BACKGROUND: The Public Safety Center (PSC) on Fifth Avenue between C and D Streets is under
construction. As part of the design of the building, new on-site, underground storm drain infrastructure
will be installed; however, no existing storm drain mainline exists on either Via Sessi or D Street between
Fourth Street and Fifth Avenue. The original design of the PSC included a pumping system from the
basement areas to the street. While this system will work, it requires significant maintenance over time.
For the PSC site to drain without pumps and mechanical systems that rely on electrical systems, a storm
drain system was required on Via Sessi and D Street.
The project was advertised in May 2018 with three bids received. The City Council subsequently
awarded the construction contract to Ghilotti Bros., Inc. in the amount of $174,735. Construction
commenced in June 2018, and all work was completed on July 19, 2018.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion
upon City acceptance of the improvements. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
FISCAL IMPACT: The total City expenses of $179,088.31 which includes some additional potholing for
utilities and obtaining topographic information did not exceed the original project budget of $194,000.
ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS: Notice of Completion
____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-722A
Council Meeting: 08/06/2018
Disposition: Approved staff recommendation
When recorded mail to:
City of San Rafael
Lindsay Lara, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 19th day of July, 2018 and accepted the 6th day of August, 2018;
that the name, address and nature of the title of the party giving this notice is as follows: The City of
San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of
Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
D STREET AND VIA SESSI STORM DRAIN IMPROVEMENTS PROJECT
CITY PROJECT #11347
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Bros., Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on __________________, 20___.
CITY OF SAN RAFAEL
A Municipal Corporation
By
BILL GUERIN
Director of Public Works
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this ____________ day of __________________,
20___, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature _______________________________
Lindsay Lara
San Rafael City Clerk
File: 08.09.26
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.