HomeMy WebLinkAboutPW Victor Jones Park Improvements CompletionAgenda Item No: 4.h
Meeting Date: August 6, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 22.04.44
TOPIC: VICTOR JONES PARK IMPROVEMENTS PROJECT
SUBJECT: ACCEPT COMPLETION OF THE VICTOR JONES PARK IMPROVEMENTS PROJECT (CITY PROJECT
NO. 11289), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of
Completion.
BACKGROUND: Victor Jones Park located in the Glenwood neighborhood of San Rafael and was
originally built in the 1960’s. Following extensive study and public input, the City retained a consultant
to design the playground improvements. The project was advertised in spring 2017 with six bids
received. The City Council subsequently awarded the construction contract to Ghilotti Bros., Inc. in the
amount of $649,997 (see December 4th 2017 staff report). To address the discrepancy between the
initial engineer’s estimate for the project ($600,000) and the low bid ($649,997) the City ne gotiated a
deductive change-order (in the amount of $89,997) reducing the total construction award to Ghilloti
Bros. to $560,000. Construction commenced in March 2018, and all work was completed on July 15,
2018.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion
upon City acceptance of the improvements. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
FISCAL IMPACT: The City’s actual expenses for the construction contract with Ghilotti Bros., Inc. were
$552,750, and therefore came in under the original $560,000 contract. The following table details the
total project cost.
Design and utilities $108,210
Construction $552,750
TOTAL Project Cost $660,960
The project was funded by a combination of Measure A Parks and Open Space funds, the Building Fund
(#603) as well as a $10,000 donation from the Glenwood Neighborhood Association.
____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-717
Council Meeting: 08/06/2018
Disposition: Approved staff recommendation
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS: Notice of Completion
Record Without Fee
Per GC 27383 and '
When recorded mail
111111111111 lllll 11111111111111111111111111111111111 ll1111111111111111
2018-0028050
When recorded mail to:
City of San Rafael
Lindsay Lara, City Clerk
1400 Fifth Avenue
P. 0. Box 151560
San Rafael, CA 94915-1560
Recorded
Official Records
County of
Marin
RICHARD N, BENSON
Assessor-Recorder
CountyOerk
01 :29PM 07-At.'1·2018
REC FEE a.ao
CONFORMED COPY O. 00
a.
Page 1 of 2
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 15 th day of July, 2018 and accepted the 6 th day of August, 2018;
that the name, address and nature of the title of the party giving this notice is as follows: The City of
San Rafael, 1400 Fifth A venue, San Rafael, California, 94901, a municipal corporation, in the County of
Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
VICTOR JONES PARK IMPROVEMENTS PROJECT
CITY PROJECT #11289
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Bros., Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on A-\A9 u H 7
CITY OF SAN RAFAEL
A Municipal Corporation
, 20_!3_.
By ?PA j__--,
BILL GUERIN
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this ce11ificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this J day of -A-ugust ,
20JB__, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature _yy~~--'OC~----=~~-------
Lindsay Lara
San Rafael City Clerk
File: 22.04.44