HomeMy WebLinkAboutCC Measure D Special Library Parcel Tax Committee Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 08-20-2018
Disposition: Approved staff recommendation
Agenda Item No: 4.a
Meeting Date: August 20, 2018
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara,
City Clerk
City Manager Approval: ______________
TOPIC: Measure D Special Library Parcel Tax Committee Vacancy
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR
TERM ON THE SAN RAFAEL MEASURE D SPECIAL LIBRARY
PARCEL TAX COMMITTEE TO THE END OF JULY 2022 DUE TO THE
RESIGNATION OF ROBERT ROSS
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
1.Call for applications to fill one unexpired four-year term on the San Rafael
Measure D Library Parcel Tax Committee to July 31, 2022;
2.Set deadline for receipt of applications for Tuesday, September 11, 2018 at 5:00
p.m. at City Hall in the City Clerk’s Office, Room 209; and
3.Set date for interviews of applicants at a special City Council meeting to be held
on a date to be determined.
BACKGROUND:
The Special Library Parcel Tax Committee's mission is to ensure that the revenues
received from the voter approved parcel tax are spent only on the uses outlined in
Ordinance 1942. The Measure D Special Library Parcel Tax Committee consists of five
members that meet at least twice annually and act as an independent citizens oversight
committee to ensure that the Library spends the funds from the parcel tax in a manner
consistent with the language of the ballot measure that approved the tax.
ATTACHMENTS:
1.Application Materials
2.Rob Ross resignation
ONE VACANCY - CITY OF SAN RAFAEL
SPECIAL LIBRARY PARCEL TAX OVERSIGHT COMMITTEE
Applications to serve on the San Rafael Special Library Parcel Tax Oversight Committee,
to fill an unexpired four-year term to the end of July 2022, may be obtained online at
https://www.cityofsanrafael.org/boards-commissions/ and may be completed and
submitted electronically. Hard copies of the application are also available online and in
the City Clerk’s Office.
The deadline for filing applications is Tuesday, September 11, 2018 at 5:00 p.m. in the
City Clerk’s Office, Room 209.
There is no compensation paid to Committee Members. Members must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF SAN RAFAEL MAY
APPLY.
Interviews of applicants are tentatively scheduled on a date to be determined.
__________________
Lindsay Lara
City Clerk
City of San Rafael
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
Special Library Parcel Tax Committee – Measure D
NAME: __________________________________________________________________________________
*STREET ADDRESS: ______________________________________________________________________
*HOME & BUSINESS PHONE: (H) _________________________(B)_________________________________
*E-MAIL ADDRESS: _______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR ________ YEARS
PRESENT OCCUPATION/EMPLOYER: ________________________________________________________
_________________________________________________________________________________________
EDUCATION: _____________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: _________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ____________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
REASONS FOR WANTING TO SERVE: ________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS OF CONFLICT OF INTEREST: ______________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
SIGNATURE: ___________________________________ DATE: ____________________________
Filing Deadline: Mail or deliver to:
Date: Tuesday, August 11, 2018 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
*This information will be kept confidential, to the extent permitted by law
SPECIAL LIBRARY PARCEL TAX COMMITTEE
I.Roles, Responsibilities and Duties:
A. The responsibilities and duties of the Special Library Parcel Tax Committee (Committee) shall be
limited as follows:
1.The Committee’s sole function shall be to review expenditures of the revenues from the Special
Library Services Parcel Tax adopted by Measure D on June 7, 2016 to ensure the monies have
been expended in accordance with the authorized purposes of Measure D.
2.The Committee shall take steps to understand the allowable expenditures of the Special Library
Services Parcel Tax monies (as identified in Chapter 3.36 of the Municipal Ordinance).
3.The Committee shall take steps to understand municipal revenue collection and distribution from
local, state and federal sources.
4.The Committee shall prepare and submit to the City Council and the community an annual public
report on the expenditures of the Special Library Services Parcel Tax revenues for the previous
fiscal year. (anticipated each December.)
B. The Committee shall not have any budgetary decision authority, shall not allocate financial resources,
and shall not make budget or service recommendations to the City Council.
C. The Committee shall have no authority to direct, nor shall it direct, City staff or officials.
II.Committee Structure and Proceedings:
A. Appointments
The City Council shall make appointments to the Committee consistent with the established manner of
appointing various City Commissions and related committee members.
The Committee shall be composed of up to seven (7) members, but no less than five (5) members.
B. Qualification Standards
Members of the Committee shall be at least 18 years of age and reside within the City limits. The
Committee may not include any employee or official of the City, or any vendor, contractor or consultant
doing business with the City.
C. Term
Committee members shall serve for a term of either four or five years. Member’s terms are to be staggered.
At the Committee's first meeting, members will draw lots to select three members to serve a five-year term,
the remaining members will serve a four year term.
D. Chair and Vice-Chair
The Mayor shall appoint the initial Chair. The Chair shall appoint the initial Vice-Chair. Thereafter, the
Committee shall annually elect a chair and a Vice-Chair, who shall act as Chair only when the chair is
absent.
E.Compensation
The Committee members shall serve without compensation.
F. Meetings
1.The Committee shall conduct at least two regular meetings a year.
2.Special meetings may be called by the Committee’s chair. Special meetings may also be called by
Committee members if three or more members petition the chair for a special meeting.
3.All meetings shall be noticed and shall be open to the public in accordance with the Ralph M.
Brown Act, Government Code Section 54950 et seq. Each member of the Committee will be given
a current copy of the Ralph M. Brown Act.
4.A majority of the Committee members shall constitute a quorum for the transaction of any
business.
G. Vacancies and Removal
1.The City Council shall fill any vacancies on the Committee.
2.The City Council may remove any Committee member for any reason, including but not limited
to, failure to attend two consecutive regular Committee meetings. Upon a member's removal, his
or her seat shall be automatically deemed vacant.
H.City Support
The City shall provide to the Committee necessary technical and administrative assistance as follows:
1.Preparation, provision and posting of public notices as required by the Brown Act and in the same
manner as noticing City Council meetings.
2.Provision of a meeting room, including any available City audio/visual equipment.
3.Provision of meeting materials, such as agendas, minutes and supporting reports.
4.Retention of Committee records.
5.Properly staff all Committee meetings.
6.Educate committee members on municipal finance.
I.Termination of Committee
The Committee shall automatically disband six (6) months after the enabling ordinance is repealed, ruled
invalid or terminates under the provisions of the ordinance
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a “Brown Act” governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee created
by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line
class. You may seek reimbursement for taking any authorized ethics class. The city staff
member that is assigned to your committee can help you with the reimbursement
process.
After you have completed the ethics class, the original certificate needs to be given to
the City Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by
1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed. The
policy may specify rates for meals, lodging, travel, and other expenses (or default to
the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take
advantage of conference and government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses,
must also provide expense reporting forms; when submitted, such forms must
document how the expense reporting meets the requirements of the agency’s
expense reimbursement policy. Officials attending meetings at agency expense must
report briefly back to the legislative body at its next meeting.
From:Rob Ross
To:Lindsay Lara
Subject:Measure D Parcel Tax Board Resignation
Date:Tuesday, August 07, 2018 10:40:01 PM
Hi Lindsay,
I hope all is well. After chatting with Henry and having evaluated the sum total of my
commitments, I believe it is in the best interest of the city, library, and myself if I resign from
the Measure D Parcel Tax Board and focus my energies as a Library Trustee.
Feel free to contact me if you have any questions ().
Warmest regards,
Robert Ross