HomeMy WebLinkAboutPW Stormwater Pump Station Repair Agreement____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-740
Council Meeting: 08/20/2018
Disposition: Resolution No. 14561
Agenda Item No: 4.c
Meeting Date: August 20, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin
Director of Public Works
City Manager Approval: ________
File No.: 08.03.15
TOPIC: STORMWATER PUMP STATION REPAIR AGREEMENT
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH PUMP REPAIR SERVICE
COMPANY TO PERFORM REPAIR AND REPLACEMENT WORK ON
THREE STORMWATER PUMP STATIONS, IN AN AMOUNT NOT TO
EXCEED $355,237.
RECOMMENDATION: Adopt the resolution.
BACKGROUND: The City of San Rafael has 12 storm water pump stations that serve
as the backbone of the City’s flood control system. The vast majority of storm drain
inlets located along roadways throughout the City drain into one of the 12 pump stations
that run a total of 36 pumps. The pump stations have the combined ability to discharge
2 million gallons of water per minute during significant storm events. The importance of
well-functioning pump stations cannot be overstated, as many parts of San Rafael are
surrounded by hillsides and are in low-lying areas susceptible to flooding during major
rain events. Most recently, the City was fortunate enough to escape major flooding
damage during the 2017 FEMA-declared disaster winter storm events, mostly due to
proper stormwater-related maintenance and well-functioning pumps at the 12 stations.
While day-to-day maintenance at the stations is performed by the Public Works
maintenance staff under the direction of the Operations and Maintenance Manager, the
City annually contracts with specialized companies for thorough inspections of, and
repairs to, the pump stations to ensure the pumps and control systems are properly
functioning ahead of the upcoming winter storm season.
It is important to note that all but three of the storm water pump stations (Lindaro, North
Francisco, and Rossi) were constructed in the 1950s and 1960s, and continue to rely on
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
original equipment, including pumps and control systems. During heavy rain events,
garbage, rocks and other forms of debris of ten enter the storm water pump station
system, causing significant damage to the pumps and piping system over time.
Damaged pumps must be pulled using large construction equipment and taken to an
outside facility which specializes in pump repair in order to perform the repairs and
rebuilds. In many cases, replacement of the bowl, shaft and/or housing assemblies is
required, as these parts of the pump are particularly vulnerable to damage from debris.
Because the pumps are submerged when they are installe d at the pump station, it is
nearly impossible to determine the full extent of the damage that lies on the inside of the
fully enclosed pump system. Removal and disassembly of the pump is needed to fully
assess the damage.
ANALYSIS: Due to the age and specialized nature of the pumps that need
maintenance and rebuilds, very few companies are familiar with San Rafael's older
pumps stations and choose to bid for the repair and rebuild work, and in the past the
City Council has waived compliance with forma l bidding as permitted by San Rafael
Municipal Code (SRMC) section 11.50.090(B)(2). Nevertheless, last year Public Works
staff sought informal bids from various contractors for the maintenance and repair work
required. Three bids were received last year: one from Pump Repair Company, to which
the contract was awarded at the low bid and which has been awarded the contract in
the past; one from a company which proposed subcontracting out the work to Pump
Repair Company (at a higher rate); and one from a third company which was new to
San Rafael and submitted a very high bid. Ultimately the City Council waived the
requirement of formal bidding for this work.
This year, staff again sought proposals from three companies. The extent of the repairs
required is only estimated at the time contractors inspect each station, and not fully
known until the pumps have been removed from their submerged state within the
stations and a full pump evaluation is completed. Only two of the three companies
responded, with one being an incomplete bid. Pump Repair Service Company was the
only fully responsive bid.
The following pumps need to be replaced or repaired:
Stormwater Pump Station Schedule Cost (Pump
Repair Service
Company)
Peacock Pump Station 12 weeks $115,072
North Francisco Pump Station 12 weeks $93,999
Montecito Pump Station 12 weeks $99,831
15% Contingency $46,335
Total $355,237
Peacock Pump Station: The Peacock Pump Station located at 34 Lagoon
Road, services the Peacock Gap and Glenwood neighborhoods, in addition to
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
controlling the water level and quality of Peacock Lagoon. Pump #2 at Peacock
Pump station needs to be replaced entirely due to failure in the 20’ ft column that
houses the impeller shaft.
North Francisco Pump Station: North Francisco Pump Station is located along
the 225 Francisco Blvd East and serves the storm drain systems of the Bret
Harte, Gerstle Park, and Woodland neighborhoods. North Francisco is the City’s
largest pump station. Pump # 3 is one of four 250 H.P. pumps that serve serves
the area. These pumps have been in service since 2001 and Pump #3 will be the
first pump in 18 years to be removed for service. Over the next 3 years Public
Works plans on performing service repairs to the remaining three pumps.
Montecito Pump Station: The Montecito Pump Station is located at 199 Third
St and serves the southern end of Grand Avenue west of Embarcadero and the
entire Montecito neighborhood. Pump #2 at the station needs full replacing of the
bowl and bell assembly on the lower section of the pump. This is the last of three
pumps to be replaced at the Montecito station.
As noted above, repairs at the City’s storm water pump stations are highly specialized,
as many of the stations contain original equipment and technology from when they were
constructed in the 1950’s and 1960’s. That formal competitive bidding would be unlikely
to lead to an advantage to the City is supported by staff’s receipt of only one complete
proposal when requested informally again this year. Therefore, DPW again
recommends that the City Council waive formal competitive bidding pursuant to SRMC
section 11.50.090(B)(2) and award the contract to Pump Repair Service Company in
the amount not to exceed $355.237, to replace the pumps at the Peacock, Montecito
and North Francisco Pump Station.
Pump Repair Service Company is familiar with the City’s storm water pump system,
much of which contains original equipment and technology. Pump Repair Service
Company has provided reasonable pricing and high -quality service to the pump stations
in the past.
FISCAL IMPACT: There are sufficient funds available in the Storm Water Fund (no.
205) for the proposed pump repair and maintenance work. This work is also budgeted
in the FY 2018-19-FY 2020-21 Capital Improvement Program (CIP) under Stormwater
Operations and Maintenance:
OPTIONS:
The City Council has the following options to consider relating to this matter:
1. Adopt a resolution waiving competitive bidding and authorizing the City Manager
to execute an agreement with Pump Repair Service Company of San Francisco
for repair and replacement work on three stormwater pump stations in an
amount not-to-exceed $355,237.
2. Do not adopt the resolution, and direct staff to engage in formal bidding
procedures to solicit bids for the project. This option will take additional time and
may have significant impacts to the functionality of the pump stations for the
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
coming winter season if the pumps are not replaced in time for the winter storm
season.
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute
an agreement with Pump Repair Service Company of San Francisco for repair and
replacement work on three stormwater pump stations in an amount not to exceed
$355,237.
ATTACHMENTS:
1. Resolution
2. Agreement
3. Exhibit A to Agreement – Peacock Pump Station Repairs
4. Exhibit B to Agreement – North Francisco Pump Station Repairs
5. Exhibit C to Agreement – Montecito Pump Station Repairs
RESOLUTION NO. 14561
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH PUMP REPAIR SERVICE COMPANY TO PERFORM
REPAIR AND REPLACEMENT WORK ON THREE STORMWATER PUMP
STATIONS, IN AN AMOUNT NOT TO EXCEED $355,237.
WHEREAS, the City of San Rafael has 12 storm water pump stations which
serve as a vital and central component of the City’s flood control system during winter storm
events; and
WHEREAS, most of the City’s storm water pump stations were constructed in
the 1950’s and 1960’s and therefore require routine maintenance due to their age, normal wear
and tear, and the presence of garbage, rocks and other forms of debris that damage pump
mechanisms; and
WHEREAS, while the majority of the City’s 33 storm water pumps are
functioning, there are three individual pumps in immediate need of replacement; and
WHEREAS, due to the highly specialized nature of pump repair, there are few
companies which are able to perform the required maintenance on the City’s pumps; therefore
the use of formal competitive bidding procedures is unlikely to produce an advantage for the
City; and
WHEREAS, Pump Repair Service Company is familiar with the City’s storm
water pump system, and has provided reasonable pricing and high quality service to the pump
stations in the past;
WHEREAS, pursuant to staff’s informal request for proposals to perform the
necessary work, Pump Repair Service Company submitted a competitive proposal and was the
only bidder that submitted a complete proposal to repair or replace the storm water pumps; and
WHEREAS, there are sufficient funds in the City’s Storm Water Fund (#205) to
accommodate this proposed expenditure, and the Capital Improvement Program budgeted funds
for the purpose of pump repair and replacement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
San Rafael hereby waives the requirement for formal competitive bidding, and authorizes the
City Manager to enter into a maintenance contract with Pump Repair Service Company for the
required pump repair and replacement services, in an amount not to exceed $355,237, with funds
to be appropriated in the Storm Water Special Revenue Fund, in the form attached hereto as
Exhibit A and incorporated herein by reference, subject to final approval as to form by the City
Attorney.
IT IS FURTHER ORDERED AND RESOLVED, that the City Manager is
hereby authorized to take any and all such actions and make changes as may be necessary to
accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of
said City on the 20th day of August 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
COUNCILMEMBERS: None
COUNCILMEMBERS: None
_______________________________
LINDSAY LARA, City Clerk
File No.: 08.03.15
. '
City of San Rafael -California
Form of Agreement for Informal Bids
2018 Pump Station Repair & Replacement
This Agreement is made and entered into as of the _1.~ day of Oe,. , 2018 by and between the City of San Rafael
(hereinafter called City) and Pump Repair Service Company, (hereinafter called Contractor). Witnesseth, that the City and
the Contractor, for the considerations hereinafter named, agree as follows:
1. Scope of the Work.
The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the routine weekly
and monthly landscape maintenance work for the project entitled "2018 Pump Repair & Replacement," all in accordance
with the scope of work and requirements outlined in the Exhibits A, B, and C dated July 30, 2018, July 25, 20 l 8, and July 20,
2018 respectively, and attached hereto.
2. Prevailing Wages.
Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.180 (C), the
general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the
contract, shall be followed.
3. Time of Completion
(a) The work to be performed under this Contract shall be commenced within Ninety (90) WORKING DAYS
after the date of written notice by the City to the Contractor to proceed.
(b) All work shall be completed, including all punchlist work, within the time period as specified in the
SCHEDULE in Section III hereafter, with such extensions of time as are provided for in the General
Provisions.
4. The Contract Sum.
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each
of the units of work in the following schedule completed, at the unit price stated.
BID ITEMS
Item Description Schedule Quantity Unit Unit Cost Total Cost
I.
2.
3 .
4.
5.
Peacock Pump Station: Prime Propeller Pump and
125 HP 580 RPM Motor 8weeks LS @ $115,072 $115,072
North Francisco Pump Station: Pump #3 12weeks LS @ $93,999 $93,999
Montecito Pump Station, Pump #2 12weeks LS @ $99,831 $99,831
15% Contingency $46,335
Grand total $355,237.00
5. Payments.
Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed
during the invoice period.
Agreement • 1
ORIGINAL
6. Insurance.
(a). Scope of Coverage. During the term of this Agreement, Contractor shall maintain, at no expense to City, the following
insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property
damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount ofone
million dollars ($1,000,000) dollars per occurrence.
3. Ifit employs any person, Contractor shall maintain worker's compensation insurance, as required by the State
of California, with statutory limits, and employer's liability insurance with limits ofno less than one million
dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation insurance
shall be specifically endorsed to waive any right of subrogation against City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section
above shall also meet the following requirements:
1. The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under Contractor's insurance policies shall be primary with respect to any
insurance or coverage maintained by City and shall not call upon City insurance or self-insurance coverage for
any contribution . The "primary and noncontributory" coverage in Contractor's policies shall be at least as broad
as ISO form CG20 01 04 13.
3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and
personal injury.
4. By execution of this Agreement, Contractor hereby grants to the City a waiver of any right to subrogation
which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under such
insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance
coverage shall survive for a period of not less than five years .
6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this
Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella
or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as
a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of
the specified minimum insurance coverage requirements and/or limits shall be available to City or any other
additional insured party . Furthermore, the requirements for coverage and limits shall be: (1) the minimum
coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of
any insurance policy or proceeds available to the named insured; whichever is greater.
(c) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to
and approved by the City, and shall not reduce the limits ofliability. Policies containing any self-insured retention (SIR)
Agreement • 2
provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other
additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shall be reduced
or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claims administration, attorney's fees and defense expenses.
( d) Proof of Insurance. Contractor shall provide to the City all of the following: (1) Certificates ofinsurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing
all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a
full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not
constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by City.
7. Indemnification.
(a) Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and
hold harmless City, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit,judgment, loss, liability or expense of any kind, including but not limited to attorney's
fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of Contractor's
performance of its obligations or conduct of its operations under this Agreement. The Contractor's obligations apply
regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City
Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City
Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the City Indemnitees' share
ofliability for the active negligence or willful misconduct. In addition, the acceptance or approval of the Contractor's
work or work product by the City or any of its directors, officers or employees shall not relieve or reduce the
Contractor's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of or operations under this Agreement,
Contractor shall provide a defense to the City Indemnitees or at City's option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way
be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion
of this Agreement for the full period of time allowed by law.
8. Nondiscrimination.
Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national
origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
9. Compliance with All Laws.
Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City,
its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any laws, ordinances, codes or regulations.
10. No Third Party Beneficiaries.
City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one
party, under the terms and conditions of this Agreement, to the other party.
11. Notices.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of
address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon
the date of deposit with the United States Postal Service. Notice shall be given as follows:
Agreement • 3
To City: Public Works Director City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor: Pump Repair Service Co.
P.O. Box 34327
San Francisco, CA 94134-0327
12. Independent Contractor.
For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of
an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.
13. Entire Agreement; Amendments.
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference,
represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between
the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this
Agreement signed by the Contractor and the City.
( e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control.
14. Waivers.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance,
law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any
subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement,
shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
15. City Business License; Other Taxes.
Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael
Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
16. Warranty.
Any plants installed and maintained by Contractor are under warranty for a one-year period against defects and will be replaced at
no additional charge. This warranty is void if plants die or are in permanent decline due to causes outside of Contractor's control
such as, but not limited to: acts of God, or vandalism or other damage caused by wrongful acts of third parties.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the
day and year first written above.
Agreement • 4
CITY OF SAN RAFAEL:
ATTEST:
--Eszhe, C. Bei111e Li hd.S ~'( l,t:1.rt.l.,
City Clerk
File No .: 03.01.180.06
Pump Repair Service Company.
~
rcAer
and
Printed Officer Name:
Title :
Agreement • 5
~I~ PUMP REPAIR SERVICE CO.
CC>
July 30, 2018
San Rafael Sanitation District
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: PEACOCK GAP PUMP STATION:
Dear Mark,
We are pleased to provide you with two replacement estimate options:
Option 1: Replace Peerless 42PL Pump and 125 HP 514 RPM Motor Per original
S/N 188109-10
1 -Peerless 42PL 1 stage propeller
pump with 36" column pipe, below
ground discharge bronze propeller,
3 ½" oil tubes, 416 SS shaftings
with 48" high motor stand epoxy coated ................................................. $131,150.00
1 -GE 125 HP 514 RPM 460 volts
VHS motor premium efficiency ................................................................... 31,500.00
1 -36" Dresser pipe coupling ............................................................................ 1,175.00
Misc. hardware ................................................................................................ 250.00
Materials ................................................................................................... 164,075.00
Factory freight (estimated) ............................................................................ 5,000.00
Sales tax 9% .............................................................................................. 15,216.75
Estimated field labor ..................................................................................... 5,616.00
Estimated 40 Ton crane truck/flatbed ........................................................... 4,500.00
Estimated Total ..................................................................................... $194,407.75
Delivery ...................................................................................................... 30 Weeks
Option 2: Prime Propeller Pump and 125 HP 580 RPM Motor
1 -Prime 36P26-24 1 stage propeller
Pump with 36" column pipe, below
Ground discharge, bronze propeller,
3 ½" oil tubes, 416 SS shafting 48"
High motor stand epoxy coating ............................................................... $70,560.00
1 -GE 125 HP 580 RPM 460 volts
VHS motor premium efficiency ................................................................... 21,805.00
1 -36" Dresser pipe coupling ............................................................................ 1,175.00
Misc. hardware ................................................................................................ 250.00
Materials ..................................................................................................... 93,790.00
Waynea-18/San Rafael Sanitation Peacock 073018 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415 .467.2150 FAX 415.467.7442
www.pumprepoirservice .co m Exhibit A
Page 2
City of San Rafael
July 30, 2018
Factory freight (estimated) ............................................................................ 2,500 .00
Sales tax 9°/o ................................................................................................ 8,666.10
Estimated field labor ..................................................................................... 5,616.00
Estimated 40 Ton crane truck/Flatbed .......................................................... 4,500.00
Estimated Total ..................................................................................... $115,072.10
Delivery ...................................................................................................... 14 Weeks
Note: The new motor will require new electrical conduit and wires. To be completed by
others .
If you have any questions on the above options, please give me a call.
Sincerely,
t:~,
WA/dm
W ayne a-1 8/S an Rafae l S anitatio n Pea c ock 07 30 18
~PR3~ PUMP REPAIR SERVICE CO.
C::C:t
July 25, 2018
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: NORTH FRANCISCAN STATION PUMP #3
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the
Cascade 48AP, 1 stage propeller pump with 250 HP 440 RPM motor using the parts
and labor that are listed below .
1-Suction bowl bushing, bronze ......................................................................... $915.00
1 -Discharge bowl bushing, bronze ..................................................................... 815.00
1 -Discharge bowl bushing, bronze ..................................................................... 815.00
1 -Bowl shaft, 416 SS ....................................................................................... 5,790.00
4 -Line shaft coupling CFS@ $510.00 each .................................................... 2,040.00
5 -Line shaft bearing, bronze@ $1,440 .00 each ............................................. 7,200.00
1 -Bottom line shaft, CFS ................................................................................. 4,300.00
1 -Bottom enclosing tube, steel ........................................................................ 3,000.00
1 -Top line shaft, CFS ...................................................................................... 2,300.00
5-Top enclosing tube, steel@ $1,450 .00 each ............................................... 7,250.00
1 -Head shaft, CFS .......................................................................................... 1,575.00
1 -Impeller half rings ............................................................................................ 780.00
1 -Set of motor bearings ................................................................................... 2,840 .00
Misc. Hardware ............................................................................................... 500 .00
Materials ..................................................................................................... 40,120 .00
Freight .......................................................................................................... 1,500.00
Sales tax 9% ................................................................................................ 3,745.00
Sandblast, devcon steel and machine
Discharge bowl ............................................................................................. 1,850.00
Straighten and balance propeller .................................................................. 1,250.00
Clean, dip and bake stator ............................................................................... 540.00
Shop labor to repair motor ............................................................................ 4,212.00
Shop labor to repair pump .......................................................................... 17,550 .00
Waynea-18/City of San Rafael North Franciscan 01i~uSHED 1941 ----
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415.467.2150 FAX 415.467.7442
www.pumprepa irserv i ce .com Exhibit B
Page 2
City of San Rafael
July 25, 2018
Estimated field labor ................................................................................... 11,232.00
Estimated 80 ton crane with rigger and
40 foot flatbed ............................................................................................. 12,000.00
Estimated Total ....................................................................................... $93,999.00
Delivery on Parts .......................................................................................... 5 Weeks
Notes:The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted
to match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
~/-
Wayne Archer
WA/dm
Waynea-18/City of San Rafael North Franciscan 072518
• • • I
~~R3~ PUMP REPAIR SERVICE CO. c:c::::,
July 20, 2018
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: MONTECITO PUMP STATION PUMP #2
Dear Mark,
We are pleased to provide you with an estimate to replace the existing Peerless propeller pump
and 75 HP motor with a Prime pump and 100 HP motor.
Design Conditions: 23,600 GPM @ 11.4 TOH
1 -Prime 36P26-13 1 stage, bronze propeller,
Under plate 36" discharge oil lube, 18"-6"
Base to bell, epoxy coated propeller pump ......................................................... $61,514 .00
1 -GE 100 HP 700 RPM WP1 premium
efficiency 460 volts with SRC motor ...................................................................... 18,865.00
1 -36" Dresser coupling epoxy coated .......................................................................... 1, 175.00
Factory freight (estimated) ...................................................................................... 2,500.00
Sales tax 9% .......................................................................................................... 7,564.86
Estimated field labor .............................................................................................. .4,212.00
Estimated crane truck/service truck/flatbed ............................................................ .4,000.00
Estimated Total ................................................................................................. $99,830.86
Estimated delivery ....................................................................................... 12 to 14 Weeks
Notes: The existing motor conduit and wires may need to be modified to match the new motor.
Work to be completed by others.
The above rate to be based on Pump Installer. If this project requires a different wage
classification, per DIR prevailing wage the field labor rate will be adjusted to match that
classification.
If you have any questions on the above, please give me a call.
Sincerely,
~~
WA/dm
Waynea-18/City of San Rafael Montecito #2 071818ESTABUSHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467-2150
www.pumprepairservice .com
FAX 415.467.7442
Exhibit C
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. I
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: _P_u_b_lic_W_o_r_k_s ______ _
Project Manager:_K_M ______ _
Extension: 3389 ------------------Project Name: 2018 Pump Station Repair
Contractor's Contact:
Contact's Email: ----------
Step
RESPONSIBLE
DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER (Initials)
2
-I
6
7
a. Emai l PINS Introductory Notice to Contractor
b. Email Contract (in Word) & anachments to City Allomey c/o
Project Manager Laraine .Gi11ens @;ci1yofsanrafael.org
City Anomey
a. Re view. revise and comment on draft agreement and return to Project
Manager
b. Confirm insurance requirements , create Job on PINS . send PINS
insura nce notice to contractor.
Approval of final agreement form to send to contractor. //'rrH'idc /Jcpt .
Department Director /Ji rector Fi11a11cial S11111111uT)' n-1 AKrccm••III) ________ ---+---
forward t~).-OFl'Jimrls of hnal agreenieiirtrreon ctor for their
s~
ti
PRINT CONTI NUE RO UTI NG PRO CESS WITH HARD COPY ---~
forward signed original agreement to City Anomey with printed copy of
Project Manager this routmg form
_C_it~y_A_t_lo_m_ey~-+Review and approve hard copy of signed ~cement
Revie\\ and approve insurance in PINS, and bonds ( for public works
City Attorney contracts_) ___ _
City
_9_-+-_tv_la_n_a~ger/Mayor Agreement executed by Council authorized official
Anesi signatures, retains original agreement and forwards copies to project
,__1_0_,__ __ C_it~y_C_lerk manager
II Project Manager Forward Final Copy to Contractor
8/1/2018 TW
8/1/2018 TW
8/3/2018 LM
8/3/2018 LM