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CM Digital Service Design Consulting ServicesAMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES FOR DIGITAL SERVICE DESIGN CONSULTING SERVICES THIS AMENDMENT to Agreement for Professional Services is made and entered into the 2-3 day of August, 2018, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CIVICMAKERS, LLC (hereinafter "CONTRACTOR'). RECITALS WHEREAS, on June 1, 2018, CITY and CONTRACTOR entered into an "Agreement for Professional Services" (the "Agreement"), pursuant to which CONTRACTOR agreed to provide digital service design and education and change management services to CITY through August 31, 2018; and WHEREAS, CITY and CONTRACTOR wish to revise the scope of duties of CONTRACTOR pursuant to the Agreement; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: I . Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONTRACTOR's proposal entitled "City of San Rafael: Learning Lab 2.0 Scope of Work", attached to this Amendment as Exhibit "A" and incorporated herein. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONTRACTOR for the services described in Exhibit "A' to this Amendment, in a not -to -exceed amount of $15,920.00, and to change the total not -to - exceed amount under the Agreement to $25,855.00. 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the termination date of the Agreement to November 30, 2018. 4. Except as specifically amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this AMENDMENT as of the day. month and year first above written. � -3- -�J-fs OfflGHOU'A CITY OF SAN RAFAEL J SC Ci ger ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: MUM, , ■ ■ ■ ' - CONTRACTOR By:___ J iA o R0 Name: STN d a iZ0 W YI Title: C, ! P i2 -O Jl Eck Ma nag s p- EXI 1IBIT A OCMcMakers City of San Rafael: Learning Lab 2.0 Scope of V ork Overview Throughout 2017, CivicMakers had the privilege of working closely with the City of San Rafael to design a custom training program focused on employee engagement as a means to improve the customer experience for residents. What came to be known as the "Learning Lab" is part of a larger effort to instill a culture of innovation within the City by allowing for cross -departmental teams to apply a creative problem -solving process to shared challenges. The CivicMakers team is excited to continue our partnership in the second half of 2018 to facilitate Learning Lab 2.0. Below is a Scope of Work with Tasks and Deliverables. Tasks Learning Lab 2.0 Facilitation (Aug - November, 2019) Learning Lab 2.0 Facilitation Includes travel, setup and facilitation for Labs 1-3; Project Management Training; Presentations & Storytelling Training; and Demo Day Working Sessions +Aug - November, 20 19) \/\/orlcung Sess Up to 20 hours of as -needed coaching for teams throughout Project Management i 9 Learning Lab 2.0 Project Management Weekly calls; pre and post debriefs; other tasks as needed Deliverables Total: $9,120 Final decks, materials, talking points, logistics, facilitation Total: $3,500 Video calls vvith teams, as -needed Tota I: $3,300 Impact Evaluation, Recommendations Report TOTAL: $15,920 Project Team Our core team is a group of highly experienced, deeply motivated human beings who are thinking big about how to accelerate impact for public agencies through strategy, innovation, and engagement. We meaningfully engage diverse groups through a combination of online and offline techniques to create strategies that meet needs, engender ownership, and improve outcomes for public agencies. We are communicators and storytellers, facilitators and organizers, researchers and project managers. Our team for this project includes: Judi Brown Project Manager/ Lead Facilitator Leah Tremblay -Adams Jim Rettew Comms Associate Facilitator Budget Please see the DRAFT budget CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Rebecca Woodbury Extension: 3076 Contractor Name: Civicmakers Contractor's Contact: Judi Brown Contact's Email: judi@civicmakers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Ic here _. N enter a date b. Email contract (in Word) & attachments to City Click lien Atty c/o Laraine.Gittens@cityofsanrafael.org enter a CIP 2 City Attorney a. Review, revise, and comment on draft agreement 8/22/2018 N LG and return to Project Manager 8/22/2018 N LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Click here to Date of Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3j l I L( 6 City Attorney Review and approve hard copy of signed agreementNd- 7 City Attorney Review and approve insurance in PINS, and bonds / (for Public Works Contracts) �! �17� 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and e forwards copies to Project Manager �I-3-7�y8