HomeMy WebLinkAboutCC ADA Access Advisory Committee 2018 Vacancies_____________________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 09/04/2018
Disposition: Approved staff recommendation
Agenda Item No: 4.b
Meeting Date: September 4, 2018
TOPIC: ADA ACCESS ADVISORY COMMITTEE VACANCIES
SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR, FOUR-YEAR TERMS ON THE
SAN RAFAEL ADA ACCESS ADVISORY COMMITTEE, TO THE END OF
OCTOBER 2022, DUE TO THE EXPIRATION OF TERMS OF FREDERIC
DIVINE, GLADYS GILLILAND, ERIC HOLM AND ROB SIMON
RECOMMENDATION:
It is recommended that the City Council:
1.Call for applications to fill four, four-year terms on the San Rafael ADA Access Advisory
Committee from November 1, 2018 to October 31, 2022;
2.Set deadline for receipt of applications for Wednesday, September 26, 2018 at 5:00
p.m. in the City Clerk’s Office, Room 209, City Hall; and
3.Set date for interviews of applicants at a Special City Council meeting to be held on a
date to be determined.
BACKGROUND:
The ADA Access Advisory Committee is established to review the City's progress in
implementing its Settlement Agreement with the Department of Justice (DOJ) regarding
Project Civic Access. The Committee serves in an advisory role, assisting the City with
creating or modifying procedures, policies, and standards that are necessary to bring San
Rafael into compliance with both the Settlement Agreement and the Americans with
Disabilities Act (ADA).
All members of the ADA Access Advisory Committee must be individuals with a strong interest
and enthusiasm for bringing the City of San Rafael into compliance with the DOJ Settlement
Agreement and the ADA. The majority of members of the Committee shall be residents of the
City who have significant experience in the disability community.
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________
SAN RAFAEL
THE CITY WITH A MISSION
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Meetings are held on the first Wednesday of March, June, September, and December from
2:00 p.m. to 3:00 p.m. at San Rafael City Hall.
In February 2014, the City Council adopted Resolution 13681 limiting ADA Access Advisory
Committee members to two consecutive four-year terms. Applications may be submitted online
and are also available in hard copy format at the City Clerk’s Office.
FISCAL IMPACT: None
RECOMMENDED ACTION: Approve staff recommendation.
ATTACHMENTS:
1.Vacancy notice
2.Application
3.Excerpt from San Rafael Municipal Code
4.Ethics Training Information
Four Vacancies
ADA Access Advisory Committee
Applications to serve on the ADA Access Advisory Committee to fill four, four-year
terms to the end of October 2022 may be obtained online at
https://www.cityofsanrafael.org/boards-commissions/ and may be completed and
submitted electronically. Hard copies of the application are also available in the C ity
Clerk’s Office.
Deadline for filing applications: Wednesday, September 26, 2018 at 5:00 p.m.
There is no compensation paid to Committee Members. Members must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
RESIDENTS OR BUSINESS OWNERS OF THE CITY OF SAN RAFAEL AND
PERSONS WITH DISABILITIES MAY APPLY.
The ADA Access Advisory Committee meets on the 1st Wednesday of March, June,
September & December from 2:00 - 3:00 p.m. in City Hall’s Community Development
Conference Room, 3rd Floor. These meetings shall comply with all provisions of the
Brown Act.
Interviews of applicants will be scheduled to be scheduled on a date to be determined.
San Rafael City Council Resolution No. 10318, adopted October 5, 1998, outlines the
powers and duties of committee members, etc.
__________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: September 5, 2018
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF ADA ACCESS ADVISORY COMMITTEE
NAME: _______________________________________________________________________
STREET ADDRESS: ____________________________________________________________
CITY/STATE/ZIP CODE: _________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR __________ YEARS
PRESENT WORK POSITION: _____________________________________________________
NAME OF FIRM: ________________________________________________________________
BUSINESS ADDRESS: ___________________________________________________________
*HOME & BUSINESS PHONE #’s: __________________________________________________
*E-MAIL ADDRESS (optional): _____________________________________________________
EDUCATION:
_______________________________________________________________________________
_______________________________________________________________________________
DESCRIBE YOUR INVOLVEMENT WITH THE DISABLED COMMUNITY IN SAN RAFAEL:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
DO YOU OFFICIALLY REPRESENT AN ORGANIZATION, AGENCY, OR GROUP WITH SERVICES
FOR PEOPLE WITH DISABILITIES? YES __________ NO __________
IF YES, PLEASE INDICATE THE NAME OF THE GROUP AND YOUR POSITION, AND ATTACH A
LETTER OF REFERENCE:
_______________________________________________________________________________
________________________________________________________________________________
DO YOU REPRESENT THE BUSINESS COMMUNITY? YES________ NO ________
IF YES, PLEASE INDICATE THE NAME OF THE BUSINESS AND YOUR POSITION:
_________________________________________________________________________________
_________________________________________________________________________________
YOUR REASONS FOR WANTING TO SERVE:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
IF SELECTED TO SERVE, WHAT REASONABLE ACCOMMODATION REQUESTS SHOULD THE
COMMITTEE FACILITATOR KNOW, IN ORDER FOR YOU TO FULLY PARTICIPATE?
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE
CITY:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
SIGNATURE: _______________________________________ DATE: ___________________
FILING DEADLINE: MAIL OR DELIVER TO:
Date: Wednesday, September 26, 2018 City of San Rafael
Time: 5:00 p.m. City Hall, Dept. of City Clerk
1400 Fifth Avenue, Room 209
P.O. Box 151560
San Rafael, CA 94915-1560
*Information kept confidential to the extent permitted by law
ADA ACCESS ADVISORY COMMITTEE
PURPOSE
The ADA Access Advisory Committee is established to review the City’s progress in
implementing its Settlement Agreement with the Department of Justice regarding Project Civic
Access. The Committee shall serve an advisory role in assisting the City with creating or
modifying procedures, policies, and standards that are necessary to bring San Rafael into
compliance with both the Settlement Agreement and the ADA.
Currently, the City is required under numerous Federal and State laws to enforce and comply with
all aspects of the Americans with Disabilities Act. In order to keep the purpose of this Committee
clearly defined, it is equally important to define Committee limitations. The ADA Access
Advisory Committee is not involved in:
1.ADA compliance related to private development applications, approvals or enforcement.
This responsibility is carried out by the Community Development Department.
2.Grievances under the ADA directed toward the City. Anyone who wishes to file a
complaint alleging discrimination on the basis of disability in the provision of services,
activities, programs, or benefits by the City of San Rafael shall fall under the provisions of
the City's grievance procedure.
3.Project review and approval. Existing Boards or Commissions (such as the Design Review
Board or Planning Commission) that are established for public or private project review
and approval, which includes full ADA compliance, shall remain with those Boards and
Commissions.
4.City bids, contracts and agreements. The City has full responsibility to ensure that all
approved bids, contracts and agreements are in full compliance under the ADA.
QUALIFICATIONS
All members of the ADA Access Advisory Committee must be individuals with a strong interest
and enthusiasm for bringing the City of San Rafael into compliance with the DOJ Settlement
Agreement and the ADA. The Advisory Committee shall consist of nine (9) members. The
majority of members of the Committee shall be residents of the City who have significant
experience in the disability community.
At least five (5) members shall be both residents of San Rafael and persons with disabilities. Some
members of advocacy groups or social service providers may also be appointed, but no more than
three organizations will serve on the Committee. Also, one member of the Committee shall
represent the San Rafael business community interest.
Committee members will be appointed by the City Council.
TIME COMMITMENT
The Advisory Committee shall meet at least quarterly per annum. Additional meetings may be
scheduled in order to address issues in the DOJ Settlement Agreement. The meetings shall comply
with all provisions of the Brown Act. Review of documents and materials may be required prior
to scheduled meetings.
TERMS OF COMMITTEE MEMBERS
Members may serve for two consecutive four-year terms, as per Resolution No. 13681, adopted
February 18, 2014
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member that
is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self-study.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.