HomeMy WebLinkAboutCC Bicycle and Pedestrian Advisory Committee 2018 VacancyCouncil Meeting: 09/17/2018
Disposition: Approved staff recommendation
Agenda Item No: 4.a
Meeting Date: September 17, 2018
TOPIC: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE VACANCY
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR TERM ON
THE SAN RAFAEL BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE, TO
THE END OF NOVEMBER 2019 DUE TO THE RESIGNATION OF JOAKIM
OSTHUS
RECOMMENDATION:
It is recommended that the City Council approve the following:
1.Call for applications to fill one unexpired four-year term on the San Rafael Bicycle and
Pedestrian Advisory Committee to the end of November 2019;
2.Set deadline for receipt of applications for Tuesday, October 9, 2018 at 5:00 p.m. in the
City Clerk’s Office, Room 209, City Hall; and
3.Set date for interviews of applicants at a special City Council meeting to be held on a
date to be determined.
BACKGROUND:
The Bicycle and Pedestrian Advisory Committee (BPAC) consists of seven members, two
alternate members, and two youth members who advise and support the goals and objectives
of the City of San Rafael as they relate to bicycle and pedestrian matters. Committee members
contribute their experience and expertise with specialized initiatives, such as reducing the City’s
carbon footprint, improving the bicycle and pedestrian environment in San Rafael, and advising
staff on projects which impact pedestrian and bicycle activity. The goal of BPAC is to promote
bicycling and walking as viable means of transportation throughout San Rafael, to provide
conceptual input on public bicycle and pedestrian infrastructure projects, and to support the
implementation of the City's Bicycle and Pedestrian Master Plan. Meetings are held on the
first Wednesday of every other month at 6:00 p.m. at San Rafael City Hall.
____________________________________________________________________________________
FOR CITY CLERK ONLY
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Lindsay Lara,
City Clerk
City Manager Approval: _____________
SAN RAFAEL
THE CITY WITH A MISSION
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
In February 2014, the City Council adopted Resolution 13681 limiting Bicycle and Pedestrian
Advisory Committee members to two consecutive four-year terms. Applications may be
submitted online and are also available in hard copy format at the City Clerk’s Office.
ANALYSIS:
On Saturday, August 25, 2018, BPAC member Joakim Osthus resigned from the Committee,
citing a change in residency. Eligibility to serve on BPAC includes residency or work in San
Rafael. By approving this item, staff will be able to release a Call for Applications for eligible and
interested community members to apply. Once applications are received and reviewed, the City
Clerk’s Office will schedule a special City Council meeting where the City Council will interview
candidates and make a selection to appoint the candidate to BPAC.
FISCAL IMPACT: There is no fiscal impact associated with this item.
RECOMMENDED ACTION: It is recommended that the City Council approve the following:
1.Call for applications to fill one unexpired four-year term on the San Rafael Bicycle and
Pedestrian Advisory Committee to the end of November 2019;
2.Set deadline for receipt of applications for Tuesday, October 9, 2018 at 5:00 p.m. in the
City Clerk’s Office, Room 209, City Hall; and
3.Set date for interviews of applicants at a special City Council meeting to be held on a
date to be determined.
ATTACHMENTS:
1.Application materials
2.Resignation letter from Joakim Osthus
One Vacancy
Bicycle and Pedestrian Advisory Committee
Applications to serve on the Bicycle and Pedestrian Advisory Committee to fill one
unexpired four-year term to the end of November 2019, may be obtained online at
https://www.cityofsanrafael.org/boards-commissions/ and may be completed and
submitted electronically. Hard copies of the application are also available online and in
the City Clerk’s Office.
Deadline for filing applications: Tuesday, October 9, 2018 at 5:00 p.m.
There is no compensation paid to Committee Members. Members must comply with the City’s
ethics training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF SAN
RAFAEL MAY APPLY.
The Bicycle and Pedestrian Advisory Committee meets on the first Wednesday of every
other month in the 3rd floor conference room at City Hall, San Rafael. These meetings
shall comply with all provisions of the Brown Act.
Interviews of applicants will be scheduled to be scheduled on a date to be determined .
San Rafael City Council Resolution No. 10318, adopted October 5, 1998, outlines the
powers and duties of committee members, etc.
__________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: October 9, 2018
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
BICYCLE & PEDESTRIAN ADVISORY COMMITTEE
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: _______________________________________________________________________________
NAME OF FIRM: ___________________________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________________
*E-MAIL ADDRESS: _________________________________________________________________________________
EDUCATION: ______________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, October 9, 2018 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
PURPOSE
The Bicycle and Pedestrian Advisory Committee meets twice a year to review the City’s
progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other related
issues as directed by the City Council. The Committee will also promote public involvement and
support for bicycling and walking as viable alternatives to driving.
QUALIFICATIONS
All members of the Bicycle and Pedestrian Advisory Committee must be individuals with a
strong interest and enthusiasm for planning and improving bicycle and pedestrian facilities.
The Advisory Committee shall consist of seven (7) members. Members of the Committee may
either be:
Residents of San Rafael; or
Business owners within the City of San Rafael
Two additional members of the committee shall be youth representatives.
Committee members will be appointed by the City Council.
TIME COMMITMENT
The Advisory Committee shall meet six times per year. The meetings shall comply with all
provisions of the Brown Act.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class or self-study. Currently, only “in-
person” classes are available. Self -study classes are being developed and should be available
in the next several months. You may seek reimbursement for taking any authorized ethics
class. The city staff member that is assigned to your committee can help yo u with the
reimbursement process.
After you have completed the ethics class, a copy of your certificate needs to be given to the
City Clerk for our files.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
•Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, online or self-study. For those in office on 1/1/06,
the first round of training must be completed by 1/1/07.
•Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement poli cies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
•Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
From:Joakim Osthus
To:Lindsay Lara
Cc:
Subject:Resignation From San Rafael Bicycle & Pedestrian Committee
Date:Saturday, August 25, 2018 7:27:01 AM
Lindsay,
Please consider this email my request to resign from the BPAC before the end of my term. I
have moved from San Rafael to the City of Novato and therefore do not believe that I meet
the qualifications for serving on the BPAC (I also do not work in San Rafael).
City Staff, BPAC members and activists,
It has been my pleasure to serve on the BPAC with all the great people who have been and still
are involved. I am proud of the master plan that we have helped usher through and the other
work we accomplished during my tenure. I will look to get involved in similar ways for the
cause of pedestrians and bicyclists with the City of Novato or Marin County and hope to cross
paths with you again sometime in the future.
Thank you,
Joakim Osthus