HomeMy WebLinkAboutCS Porchfest Event Road Closure____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 09/17/2018
Disposition: Resolution No. 14582
Agenda Item No: 4.c
Meeting Date: September 17, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community Services
Prepared by: Brian Auger, Events Coordinator City Manager Approval: ______________
TOPIC: PORCHFEST EVENT ROAD CLOSURE
SUBJECT: RESOLUTION AUTHORIZING TEMPORARY CLOSURE OF PORTIONS OF CITY
STREETS FOR THE SAN RAFAEL PORCHFEST ON SUNDAY, SEPTEMBER 23,
2018 FROM 10:00 AM TO 6:00 PM
RECOMMENDATION:
Adopt a resolution authorizing temporary street closures of portions of City streets for the San Rafael
Porchfest on Sunday, September 23, 2018 from 10:00 AM to 6:00 PM.
BACKGROUND:
Porchfests are annual music events that are held across the United States and in Canada and are most
commonly conducted on residential homes’ ‘front porches. Porchfest events bring local musicians and
neighborhoods together to celebrate and highlight music while creating a sense of community.
The original event was held in Ithaca, New York in 2007 with about 20 musicians, and has since grown
to over 100 musicians. Bands, singers, and instrumentalists participate in the festival to showcase their
talents and engage the community. Music is diverse and can range from Country to Pop, Classical,
Reggae, Blues, Rock, Jazz, Latino, R&B, Folk and many others. Musicians voluntarily take to the "stage"
on porches at their designated times and perform for the public. Signs with artists' names and
performance times are usually posted in front of porches and online.
Volunteers and other organizations normally facilitate the event by selecting appropriate dates, acquiring
musicians, and publicizing the event. Residents volunteer their porches as a way to support the local
music scene and interact with their neighbors. Events can last from a few hours to most of the day.
Schedules and maps are usually posted online or in local media.
Because these are normally neighborhood events, people walk, ride bikes or scooters, drive golf carts,
or push strollers as they move from one porch to another along a determined route to partake in t he
festivities. Children often build lemonade stands to help quench thirst on hot days while vendors
oftentimes provide ice cream, hot dogs, and other snacks. A few porchfests have expanded t o include
arts festivals.
On September 23, 2018 from 12:00 PM to 5:00 PM, the Gerstle Park Neighborhood Association, along
with a team of community members and sponsors, will host the first San Rafael Porchfest. The event is
SAN RAFAEL
THE CITY WITH A MISSION
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
free, family-friendly, and will feature more than 30 local musicians performing on nearly 20 porches
throughout the Gerstle Park neighborhood. Food trucks and additional restrooms will be provided for
attendees.
ANALYSIS:
To ensure safety, portions of four (4) residential streets located in the Gerstle Park neighborhood will be
closed to through traffic to create a perimeter around the event area. Residents needing vehicle access
to their property will be allowed to enter the area and will be escorted by a designated event volunteer.
The event producer, with assistance from the Gerstle Park Neighborhood Association, will work with
residents on the modified traffic plan as well as the over-all event production. Residents will volunteer
their porches for music performances. Food trucks and portable restrooms will be located near Gerstle
Park.
STREET CLOSURE: Streets to be closed by City staff on Sunday, September 23, 2018 from 10:00
AM to 6:00 PM:
1.Bayview Street from D Street to Clark Street
2.San Rafael Avenue from D Street to Clark Street
3.Clorinda Avenue from Main Street to Clark Street
4.Main Street from Ross Street to San Rafael Avenue
COMMUNITY OUTREACH:
The producers and sponsors will provide City staff with marketing material, event plans, event
schedule, and suggested traffic detours. The producers will communicate event related information to
the neighborhood via signage around the event perimeter, Gerstle Park Neighborhood Association,
social media, and press releases.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
RECOMENDED ACTION:
Adopt a resolution authorizing temporary street closures of portions of City streets for the San Rafael
Porchfest on Sunday, September 23, 2018 from 10:00 AM to 6:00 PM.
ATTACHMENTS:
1.Resolution
2.Road Closure Map A
3.Press Release
4.Neighborhood Notice
5.Event Poster
RESOLUTION NO. 14582
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING
TEMPORARY CLOSURE OF PORTIONS OF CITY STREETS FOR THE
SAN RAFAEL PORCHFEST ON SUNDAY, SEPTEMBER 23, 2018 FROM
10:00AM TO 6:00PM
WHEREAS, the San Rafael Porchfest will occur in the Gerstle Park Neighborhood of San Rafael on
Sunday, September 23, 2018; and
WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and
recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown
area, the streets shown below should be temporarily closed to through traffic for the date and times as
specified below:
STREET CLOSURE: Streets to be closed, Sunday, September 23, 2018 for times shown below:
10:00 a.m. to 6:00 p.m.
1.Bayview Street from D Street to Clark Street
2.San Rafael Avenue from D Street to Clark Street
3.Clorinda Avenue from Main Street to Clark Street
4.Main Street from Ross Street to San Rafael Avenue
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY
RESOLVES AS FOLLOWS:
1.That all the above findings are true and correct;
2.That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of
persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary
closure of the above listed streets for the date and times described above.
I, Lindsey Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael,
held on Monday, the seventeenth day of September 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
Councilmembers: None
Councilmembers: None ___________________________________
Lindsay Lara, City Clerk
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FOR IMMEDIATE RELEASE
San Rafael PorchFest
Media Contact: Tom Obletz
Email: sanrafaelporchfest@gmail.com
Web: sanrafaelporchfest.com
Facebook: facebook.com/sanrafaelporchfest
Phone: 415.691.4567
SAN RAFAEL, CA August 1, 2018
THE FIRST SAN RAFAEL PORCHFEST TO TAKE PLACE ON SEPTEMBER 23, 2018
On September 23, from 12:00 p.m.to 5:00 p.m., the Gerstle Park Neighborhood in San
Rafael will be filled with music and people enjoying the first San Rafael PorchFest.
A free, family-friendly event, San Rafael’s Porchfest will feature more than 30 local
musicians performing on nearly 20 twenty porches throughout the Gerstle Park
neighborhood. Musical acts will trickle down Ross Street, and backup Marin Street and
throughout the neighborhood. Food trucks, to keep hungry music lovers happy, will be
located at Gerstle Park, at the corner of San Rafael Avenue and Clark Street.
The music event will offer a variety of musical styles including Traditional Americana,
Rock, Folk, Latino and Jazz. Musicians at the event will be performing for free and
without compensation.
To locate the various bands, grab a map at the information tent in front of Short School
on Marin Street at Bayview Street, or online at www.sanrafaelporchfest.com. Pick out
your favorite musical genre then walk or bike around the pedestrian- and bicycle-
friendly zone.
San Rafael Porchfest is currently on the hunt for volunteers to help with a variety of
tasks. To learn more about how to get involved, visit www.sanrafaelporchfest.com or
email sanrafaelporchfest@gmail.com.
The Gerstle Park Neighborhood Association is a sponsor of the event.
PorchFest is a nationwide group of volunteers dedicated to creating a greater sense of
community through local, one-day free music events in more than fifty cities.
Come join your neighbors for a fun a day of music in the Gerstle Park neighborhood at
San Rafael’s Porchfest.
###
San Rafael PorchFest is a free, one-day outdoor community
celebration of local, live music planned for the Gerstle Park
neighborhood on Sunday, September 23rd. Performances wi 11 be
on your neighbors' porches and lawns from noon to 5:00pm.
A temporary Pedestrian Zone wi 11 be created by the City of San Rafael
Events Department to ensure safety for Porch Fest attendees,
neighborhood residents and others. For a map of the Zone,
please see www.sanrafaelporchfest.com.
Porch Fest volunteers wi 11 be wearing brightly colored T-shirts,
have radio communications and will monitor traffic and
attendee behavior throughout the day. Access for residents
and their guests will not be restricted during the event.
No alcohol wi 11 be al lowed in the Zone.
The City of San Rafael has issued a use permit for the two picnic
areas in lower Gerstle Park for music performances on 9/23.
The event is supported by the
Gerstle Park Neighborhood Association.
~ 415.851.9944 or SanRafaelPorchFest@gmail.com -~1.--------
Bands, Porches, Sponsors and Volunteers are needed to make
San Rafael Porch Fest successfu I!
2018 ! J Bring a friend. a chair. ride a bike and join the roving audience in and around San Rafael's beautiful Gerstle Park for an afternoon of live music. fun and community! No alcohol. please. ~SAN RAFAEL V THE CITY WITH A MISSION. Neighborhood Association Bands. porches. sponsors and volunteers wanted sanrafaelporchfest.com • sanrafaelporchfest@gmail.com • 415.851.9944