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HomeMy WebLinkAboutCC Bicycle and Pedestrian Advisory Committee 2018 Vacancies____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 10/01/2018 Disposition: Approved staff recommendation Agenda Item No: 5.b Meeting Date: October 1, 2018 TOPIC: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE VACANCIES SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR FOUR-YEAR TERMS AND ONE FOUR-YEAR ALTERNATE TERM ON THE SAN RAFAEL BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE, TO THE END OF NOVEMBER 2022 DUE TO THE EXPIRATION OF TERMS OF TIM GILBERT, KATE POWERS, KEVIN HAGERTY, DANIEL “DJ” ALLISON AND ALTERNATE MEMBER GERALD BELLETTO RECOMMENDATION: It is recommended that the City Council approve the following: 1.Call for applications to fill four four-year terms and one four-year alternate term on the San Rafael Bicycle and Pedestrian Advisory Committee to the end of November 2022; 2.Set deadline for receipt of applications for Tuesday, October 23, 2018 at 5:00 p.m. in the City Clerk’s Office, Room 209, City Hall; and 3.Set date for interviews of applicants at a special City Council meeting to be held on a date to be determined. BACKGROUND: The Bicycle and Pedestrian Advisory Committee (BPAC) consists of seven members, two alternate members, and two youth members who advise and support the goals and objectives of the City of San Rafael as they relate to bicycle and pedestrian matters . Committee members contribute their experience and expertise with specialized initiatives, such as reducing the City’s carbon footprint, improving the bicycle and pedestrian environmen t in San Rafael, and advising staff on projects which impact pedestrian and bicycle activity. The goal of BPAC is to promote bicycling and walking as viable means of transportation throughout San Rafael, to provide conceptual input on public bicycle and pedestrian infrastructure projects, and to support the implementation of the City's Bicycle and Pedestrian Master Plan. Meetings are held on the first Wednesday of every other month at 6:00 p.m. at San Rafael City Hall. SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: _____________ SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 In February 2014, the City Council adopted Resolution 13681 limiting Bicycle and Pedestrian Advisory Committee members to two consecutive four-year terms. Applications may be submitted online and are also available in hard copy format at the City Clerk’s Office. ANALYSIS: The terms of Tim Gilbert, Kate Powers, Kevin Hagerty, Daniel “DJ” Allison, and alternate member Gerald Belletto are set to expire at the end of November 2018. Eligibility to serve on BPAC includes residency or work in San Rafael. By approving this item, staff will be able to release a Call for Applications for eligible and interested community members to apply. Once applications are received and reviewed, the City Clerk’s Office will schedule a special City Council meeting where the City Council will interview candidates and make a selection to appoint the candidate to BPAC. FISCAL IMPACT: There is no fiscal impact associated with this item. RECOMMENDED ACTION: It is recommended that the City Council approve the following: 1. Call for applications to fill four four-year terms and one four-year alternate term on the San Rafael Bicycle and Pedestrian Advisory Committee to the end of November 2022; 2. Set deadline for receipt of applications for Tuesday, October 23, 2018 at 5:00 p.m. in the City Clerk’s Office, Room 209, City Hall; and 3. Set date for interviews of applicants at a special City Council meeting to be held on a date to be determined. ATTACHMENTS: 1. Application materials Five Vacancies Bicycle and Pedestrian Advisory Committee Applications to serve on the Bicycle and Pedestrian Advisory Committee to fill four four- year terms and one four-year alternate term to the end of November 2022, may be obtained online at https://www.cityofsanrafael.org/boards-commissions/ and may be completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk’s Office. Deadline for filing applications: Tuesday, October 23, 2018 at 5:00 p.m. There is no compensation paid to Committee Members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF SAN RAFAEL MAY APPLY. The Bicycle and Pedestrian Advisory Committee meets on the first Wednesday of every other month in the 3rd floor conference room at City Hall, San Rafael. These meetings shall comply with all provisions of the Brown Act. Interviews of applicants will be scheduled on a date to be determined. San Rafael City Council Resolution No. 10318, adopted October 5, 1998 , outlines the powers and duties of committee members, etc. __________________ Lindsay Lara City Clerk City of San Rafael Dated: October 2, 2018 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF BICYCLE & PEDESTRIAN ADVISORY COMMITTEE NAME: ______________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: ______________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: _______________________________________________________________________________ NAME OF FIRM: ___________________________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________________ *HOME & BUSINESS PHONE: ________________________________________________________________________ *E-MAIL ADDRESS: _________________________________________________________________________________ EDUCATION: ______________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ DATE: _________________________ SIGNATURE: ______________________________________ Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Tuesday, October 23, 2018 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915 *Information kept confidential, to the extent permitted by law. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE PURPOSE The Bicycle and Pedestrian Advisory Committee meets twice a year to review the City’s progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other related issues as directed by the City Council. The Committee will also promote public involvement and support for bicycling and walking as viable alternatives to driving. QUALIFICATIONS All members of the Bicycle and Pedestrian Advisory Committee must be individuals with a strong interest and enthusiasm for planning and improving bicycle and pedestrian facilities. The Advisory Committee shall consist of seven (7) members. Members of the Committee may either be: Residents of San Rafael; or Business owners within the City of San Rafael Two additional members of the committee shall be youth representatives. Committee members will be appointed by the City Council. TIME COMMITMENT The Advisory Committee shall meet six times per year. The meetings shall comply with all provisions of the Brown Act. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class or self-study. Currently, only “in- person” classes are available. Self -study classes are being developed and should be available in the next several months. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help yo u with the reimbursement process. After you have completed the ethics class, a copy of your certificate needs to be given to the City Clerk for our files. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, online or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement poli cies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.