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CM Resusable Takeaway Cup and Container Program Pilot ProjectAGREEMENT FOR SERVICES FOR REUSABLE TAKEAWAY CUP AND CONTAINER PROGRAM PILOT PROJECT This Agreement is made and entered into this J1 day of Oc.,to\?e< , 2018, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Paul Liotsakis, doing business as GO Box SF Bay (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY has a Zero Waste goal of keeping 94% of waste out of landfill by 2025;and WHEREAS, the CITY wishes to expand a pilot program to reduce single-use takeout plastic containers, and has conducted research and established a pilot for the Civic Center; and WHEREAS, the CITY has a grant from Zero Waste Marin to conduct waste diversion educational activities to fully fund the agreement herein; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. Sustainability and Volunteer Program Coordinator Cory Bytof is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement B. CONTRACTOR CONTRACTOR shall assign a single PROJECT MANAGER to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR Paul Liotsakis is hereby designated as the PROJECT MANAGER for CONTRACTOR Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT MANAGER for any reason; the CONTRACTOR shall notify the CITY within ten (I 0) business days of the substitution. 2. DUTIES OF CONlRACTOR CONTRACTOR shall perform the duties and/or provide services as described in CONTRACTOR's Scope ofWorlc Proposal (SOW) dated September 27, 2018, attached hereto as Exhibit "A" and incorporated herein. Rev. Date: 1/30/14 0 INAL 3. DUTIES OF CITY CITY shall perform the duties prescribed in Exhibit "A" attache~ and shall compensate CONTRACTOR as provided herein. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CONTRACTOR shall be paid a flat fee of $25,805.00, including all expenses. It is understood and agreed by the parties that payment of compensation hereunder shall be made as follows: CONTRACTOR shall submit itemized invoices to CITY for payment in three installments, in November 2018, in March 2019, and in October 2019, based on the Payment Terms in the SOW. CITY shall remit payment within 30 days of receipt. Funding for this contract is from the CITY's annual Zero Waste Marin grant. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and shall end on November 1, 2019. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of ( 6) months. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's doclllllents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may Rev. date: 1/30/14 2 use said property for any purpose, including projects not contemplated by this Agreement 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability ( owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR m subparagraph A of this section above shall also meet the following requirements: I. Except for worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form Rev. date: 1/30/14 3 CG20 01 04 13. 3. Except for worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. CONTRACTOR V\till provide the PROJECT MANAGER with thirty (30) days written notice prior to any planned cancellation or planned non-payment of premiwn, or planned modifications of the terms and conditions of said insurance policies. In additio~ immediately upon CONTRACTOR's receipt during the term of this Agreement of any notice of cancellation or of intent to cancel any policy of insurance required herein issued by CONTRACTOR's insurance carrier for any reaso~ CONTRACTOR shall provide PROJECT MANAGER with a copy of said notice by personal delivery or overnight mail. 5. If the insurance is written on a Claims Made Form, the~ following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and wnbrella or excess insurance. Any wnbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimwn insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (I) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximwn limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. 9. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's optio~ Rev. date : 1/30/14 4 the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; {2) a copy of the policy declaration page and/or endorsement page listing aD policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, ( collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City lndemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. Rev. date: 1/30/14 5 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO TIIIRD P ARTY_BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: TO CONTRACTOR: 16. I@EPENDENT CONTRACTOR CoryBytof Sustainability & Volunteer Program Coordinator City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1 560 Cory . bytof@cityofsanrafael.org Paul Liotsakis Project Manager GO Box SF Bay 621 Taylor Avenue Alameda, CA 94501 (415) 637-2339 paul@goboxsfbay.com For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees Rev. date: 1/30/14 6 of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E . If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid truces, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS . The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs Rev. date : 1/30/14 7 (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE/ OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: L. 11 ~~{2,-Y ROBERT F. EPSTEIN,ity A~ey Rev. date: 1/30/14 8 Doing Away with Throw Away!™ Date: September 27, 2018 Attention: Cory Bytof, Sustainability Coordinator, City of San Rafael Prepared by: Paul Liotsakis and Vanessa Pan, GO Box SF Bay 415.637 .2339. paul@goboxsfbay.com -----___ =:ti.. Outreach, Education, Waste Diversion & Pilot Program Implementation Introduction Reuse Awareness Proposal Summary Scope of Work (SOW) Project 1: Reuse Events Summary Project 2: Food Trucks & Farmers Market Summary Promoting the Reuse Option End of Contract Deliverables End of Contract Goals Timeline Payment Terms Supporting Document Table of Contents E)(I=I~BIT A 2 2 2 3 3 3 4 4 4 5 5 5 8 9 1 Introduction GO Box provides an alternative to wasteful single-use disposables for companies, food vendors and their customers, and a system for managing the returns. Our reusable takeout container service ensures accountability through a deposit system or through our App. They engage customers and all stakeholders to make a reusable program work. In addition to our reusable service, they educate individuals, track usage, and report on results. They integrate this with a hands-on approach which includes helping with employee buy-in, training and education to shift behavior away from single-use disposables. For more information, please visit www.goboxsfbay.com. Reuse Awareness GO Box understands that education must be paired with a call to action and a convenient alternative to be most effective at changing behavior. Utilizing this orientation, GO Box has paired educational information with a reuse service and created multiple tactics to disseminate our information including: • Large informative poster board at all events that shows statistic on disposables, reuse and explains how the GO Box reusable system works. • User experience surveys that also implore people to consider reuse and the GO Box program. • Flyers that people can look over in their convenience. • Reuse coordinators to talk to people and engage with them in educational information and guide them through the GO Box reuse process. • Partnerships with youth leadership organizations which engage and empower local youth to inform people about disposables and reusables. • Presentations which GO Box will show to all partner vendors and corporate decision makers the value of the GO Box service and reusables. Proposal Summary For this reuse proposal, GO Box has drafted two strategies that will help promote reuse and zero waste in San Rafael, while also ensuring diversion of disposables and a sustainable business model for the GO Box concept to grow. GO Box will be reaching out to local companies and vendors scouting for opportunities to divert disposables at the source by identifying events where disposables are used, and convincing event planners to procure the services of GO Box instead. GO Box will also procure a booth at San Rafael Farmers Markets to promote reuse to the community and conduct on-site demonstrations about how 2 GO Box works, while concurrently working with food trucks to ensure that reusables are stocked for market customers. GO Box will also reach out to local community based organizations such as the Marin School of Environmental Leadership (MSEL), Downtown Streets Team, the CleanMarin Program and others to collaborate whenever feasible to help advance our goals. Scope of Work (SOW) GO Box will prospect and set up a reusable option at 1 local farmers market, a minimum of 2 food trucks and secure 1 wash site. GO Box will also conduct outreach to local companies to identify recurring events and introduce its reusable events service in at least 1 company. At the end of this one year engagement, GO Box will be on track to educate 600+ individuals about reuse with a minimum of 20 diversions per week or the equivalent of 1,000 diversions by end of contract year. To ensure that the business sustainability aspect will be covered, both models require client buy-in at setup. The City of San Rafael will contract GO Box to support the setup of a financially sustainable reusable program. A Fellow with the City of San Rafael will support GO Box with approximately 5 hours a week. A GO Box Reuse Coordinator will meet with the fellow on a bi-weekly basis. GO Box has also been pre-approved as a community partner to work with MSEL sophomore students for their semester long project within these pilot areas. These students can participate in the process at select events and/or Farmer's Markets in addition to informing vendors about GO Box as part of the CleanMarin.org program. A GO Box Reuse Coordinator will train the students and work with them during these events. Project 1 : Reuse Events Summary GO Box will conduct outreach to local companies, property managers, food vendors, caterers and non-profits to identify recurring events serving lunch in disposable containers. GO Box will collect baseline information and work with vendors and organizations to develop plans and get buy-in for switching their orders to reusables. The pitch would note 3 that the first month of the GO Box program would be free of charge due to our partnership with the City of San Rafael for a limited time period. GO Box will use existing funds to pay for this promotion and the City of San Rafael will not incur additional expenses from this. Business Sustainability GO Box will ensure the stand-alone business sustainability of its Event Partnerships model by pursuing the following revenue streams: a. Event fees b. Vendor Memberships c. User Memberships d. Corporate program memberships Project 2: Food Trucks & Farmers Market Summary GO Box will set up a reusable system at a farmers' market location such as 4th Street San Rafael and/or at the Marin Civic Center. GO Box will create a reusable 'For Here' option for customers eating onsite, educate the public through a survey raffle about Single Use-Disposables (SUDs) and Reusables (RUs), and set up the original GO Box App system for those who wanted to take their meal to-go. To ensure quality operations and education, GO Box will have two individuals filling the role of Reuse Coordinators to be on-site during these events. Concurrently, GO Box will reach out to the food trucks and the farmer's market managers to prospect the opportunity of setting up a booth at their onsite locations. GO Box will collaborate with the food trucks and their customers to implement a reusable program that is easy for their customers and vendors to use. Promoting the Reuse Option In addition to signage advertising the new Zero Waste Program and showing facts on SUDs and RUs, a Reuse Coordinator will be onsite to help educate and guide customers on how to use the program. The Reuse Coordinator will also provide sorting assistance to customers who are not sure about which bin to put their waste. This will help mitigate contamination of the waste streams at the site. 4 Business Sustainability GO Box will create a three month agreement with the market management with the added benefit that the City of San Rafael would sponsor the first 3 months. GO Box will use existing funds to pay for this promotion and the City of San Rafael will not incur additional expenses from this offer. GO Box will use the pilot to secure contracts with the Market and vendors to fund the program ongoing. Also, with the visibility of the reusable containers, customers who regularly eat to-go but want a greener alternative will be encouraged to sign up for GO Box using our app. To promote this option, GO Box will encourage food trucks to offer 25¢ off per usage or other incentives. In addition, our focus throughout this engagement will include identifying employees from local companies to be internal champions and feed our pipeline of warm leads for expansion of GO Box's corporate program. End of Contract Deliverables • 1,000 Single Use Disposables diverted • 1 wash site set up • 2 food vendor partnerships established • MSEL community and youth engagement partnership established • 1 local farmers and a minimum of 3 takeout food vendors set up with a reusable service • 1 company partnership for reuse events with GO Box • Quarterly reporting • Reuse (and sorting) education to 600 + users End of Contract Goals In addition to the above deliverables, GO Box has set some additional target metrics with the goal of achieving even greater diversions as well as establishing a scalable reuse business operation in San Rafael. These are stretch goals and depend on the ability to secure additional agreements with vendors and members of the public. • 50 Reuse Events or activities • 2 restaurant partnerships • 2 local company partnerships for events • 5,000 SUDs diverted • 1 backup wash site identified 5 Timeline The period of performance is for one year (365 Days) beginning October 22, 2018 to October 21, 2019. High Level Tasks Start & End Dates A Recurring Reuse Events October - B • Prepare pitch & materials for prospecting recurring events November • Conduct outreach to identify recurring events i.e. at property managers of LEED Buildings, Sustainability Managers of large companies i.e. Kaiser, Bio Marin, catering companies, local vendors and referrals Food Truck & Farmers Market Partnership • Meet with Downtown Streets Team to align on goals possible collaboration • Meet with farmers market managers • Identify & meet with potential wash site partners • Meet and train MSEL interns and City Fellow Recurring Reuse Events • Sign wash site partner agreement • Contact key internal stakeholders for buy-in, collect baseline info and close on Reusable Cup & Container Events agreements • Develop customer outreach, marketing & education strategy and collateral • Outreach to vendors to secure participation • Identify/secure participant incentives • Set up and train vendors • Begin systems implementation (deploying drop boxes, containers & signage). • Engage wash site staff to train on washing and sanitizing procedures, and establish schedule. • Organize splashy launch for initial participants • Hire GO Box Staff Food Truck & Farmers Market Partnership • Sign wash site partner agreement • Engage key internal stakeholders (food trucks and market managers) for buy-in and closing on placement & sponsorship arrangements • Develop customer education & marketing plan • Identify/secure participant incentives • Site setup (deploy drop boxes, containers & signage) • Train food truck employees • Engage wash site staff to establish roles and responsibilities (training) November- January 6 C D • Organize splashy launch for initial participants • Hire and train GO Box staff Recurring Reuse Events Launch Program • Begin scheduling events and servicing events • Review incentive structure and marketing strategy to optimize program uptake and to make program design adjustments as needed Food Truck & Farmers Market Partnership • Launch Spring public outreach activities • Review incentive structure and marketing strategy to optimize program uptake and to make program design adjustments as needed. Recurring Reuse Events & Food Truck/F.M Partnership • Ongoing outreach & education, operations, monitoring, evaluation and reporting February 2019 April 2019 February - September 30th, 2019 7 Budget: GO Box Cost Calculations for Internal Use Only Hours/ Rate/ Setup Quantity Units Subtotal R&D, Surveying, on-site outreach and analysis 25 $95 $2,375 Drop, wash & return site ops, UX design and implementation 15 $95 $1,425 Backend technical & operational support 8 $95 $760 Vendor set up (container stocking, signage, staff training) 28 $95 $2,660 Setup Costs Subtotal $7,220 Materials Inventory (~500 reuse items, 1/3 cups and½ containers) 300 $5 $1,500 Drop Boxes ($350 each for drop box 3 $350 $1,050 $255 Drop Box Liners 3 $85 Physical/Digital Marketing Strategy, Collateral and Design 1 $590 Materials Subtotal $3,395 Ongoing Operations Reuse Coordinator 350 $35 $12,250 Container Washing (5K)* 5,000 $0.17 $850 $760 Customer Support 8 $95 $1,330 Monthly Administration & Reporting 14 $95 Annual Operating Costs Subtotal $15,190 Total 780 $25,805 *Number needed to meet our goal of 5K containers diverted/yr -That's roughly 100 containers/wk or 10 loads of dishes/wk Payment Terms • Initial Payment of $15,000 within 30 days of contract signing • Mid-Term Payment of $8,000 at 50% of diversion goal reached (500 containers and wash site set up) • Final Payment of $2,805 when 100% of diversions reached (1,000 containers and remainder of Deliverables) 8 Supporting Document REUSABLE EVENTS CUPS AND CONTAINERS GO Box makes it easy for your next lunch meeting or event to be Zero Waste! Summary At GO Box, we Implement reusable take-out food container & cup programs designed to be easy to use while mitigating Inventory loss. The need for Reusables (RUs) Is a growing Issue In the environmental field. Single Use Disposables (SUDs) account for 29% of climate change and our reusable system Is about 200 times better for the environment than any single use counterpart. How Our Program Works 1. we supply your caterer or lunch vendor with the appropriately sized, sturdy, BPA free & microwave safe reusable containers and cups. 2. Individuals obtain our reusable cups and containers when getting their meal through one of our zero-waste event managers or the GO Box vendor. 3. After eating, used containers are returned to our dropbox or handed to our attendant. Value Most reusable programs are not Implemented because of the logistics around washing and sanitizing the reusables. GO Box takes care of all that. We work with our clients to ensure that the zero waste packaging for their catered event Is streamlined and easy to use. This Includes designing slgnage and educational material as well as choosing an accountability system that works for them. whether that be using our proprietary app, a token or deposit system or checking names off an attendee list. We report to your company on disposables avoided and the environmental Impact of each event. Pricing Each event and client Is different and our programs are customized to flt client needs. We'll make customized quotes depending on the event hours and Individuals attending. The pricing equals to roughly $1.50 per disposable Item diverted. (415) 637-2339 • lnfo@goboxsfbay.com • www.GOBoxSFBay.com 9 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager Project Manager: Cory Bytof Extension: 3407 Contractor Name: Paul Liotsakis, GO Box Contractor's Contact: Paul Liotsakis Contact's Email: paul@goboxsfbay.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA > $20,000; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 10/11/2018 10/11/2018 ~ N/A Or 10)/b /I'd' I {))Jr, /1e- lu /t, /t r I \o l 1-1 h Y> REVIEWER Check/Initial □ CB ~ ~ LG ~ LG ~ CB □ AA- a \ / / I ( t ~~