HomeMy WebLinkAboutPW Street Resurfacing 2016-17 Project Completion____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-722
Council Meeting: 11/05/2018
Disposition: Approved staff recommendation
Agenda Item No: 4.d
Meeting Date: November 5, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 16.06.87
TOPIC: STREET RESURFACING
SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2016-2017
PROJECT (CITY PROJECT NO. 11306), AND AUTHORIZE THE CITY CLERK
TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the
Notice of Completion.
BACKGROUND: Resurfacing of City streets is a vital program that improves a portion of the
City’s 175 miles of roadways each year. This year’s project includes installation of 11 curb
ramps, which are required when resurfacing roadways, and paving of 25 streets.
The project was advertised in accordance with San Rafael’s Municipal Code on February 14,
2018, and sealed bids were publicly opened and read aloud March 14, 2018 at 10:00 AM. On
April 16, 2018, the City Council adopted a resolution authorizing the City Manager to enter into
an agreement with the low bidder, Team Ghilotti Inc. in the amount of $1,394,144. Construction
commenced on May 14, 2018, and all work was completed on September 5, 2018.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of
Completion upon City acceptance of the improvements. This acceptance initiates a time period
during which project subcontractors may file Stop Notices seeking payment from the City from
the funds owed to the Contractor for the project work.
FISCAL IMPACT: The City’s actual expenses for the construction contract with Team Ghilotti.,
Inc. were $1,464,712.15, and therefore came in under the $1,533,559 budget. The following
table details the total project cost.
Design $11,705
Construction/Utilities/Inspection $1,541,623
Supplies/Services $2,872
TOTAL Project Cost $1,556,200
The project was funded by Gas Tax (#206) fund.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
RECOMMENDED ACTION: Staff recommends that the City Council accept completion of the
project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENT:
1.Notice of Completion
Record Without Fee,
1 Per GC 27383 and
J� [ When recorded mail toWhen recorded mail to:
City of San Rafael
Lindsay Lara, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
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Recorded a RE—C FEE
Olfi bi Record's
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RICHARD W. BENSON
Asse=rr Retarder
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11:06AM 30-Nov-Zoie.
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Page i Of i
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 5" day of September, 2018 and accepted the 51h day of
November, 2018; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal
corporation, in the County of Marin, State of California, within the boundaries of which said work or
improvement was made upon land owned by said City and/or over which said City has an easement; that
said work or improvement is described as follows:
2016 - 2017 STREET RESURFACING PROJECT
CITY PROJECT #11306
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the Department of Public Works of said City, and said
plans and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Team Ghilotti, Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on 00V ETN*STcL Q-`\ , 20t b .
CITY OF SAN RAFAEL
A Municipal Corporation
By
BILL GUERIN
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn_ tp, for affirmed) before me on this -I-A day of NOvc n,%1oev- ,
20 M, by Bill GdeAT-Tr6i-j to me on the basis of satisfactory evidence to be the person(s) who
appeared before
WITNESS qLi A offscial' seal.
Signature
Lindsay Lara -
San Rafael City Clerk
File: 16.06.87