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HomeMy WebLinkAboutCC Fire Commission VacancyAgenda Item No: 4.a Meeting Date: December 17, 2018 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: Fire Commission Vacancy SUBJECT: CALL FOR APPLICATIONS TO FILL ONE FOUR-YEAR TERM ON THE SAN RAFAEL FIRE COMMISSION TO THE END OF FEBRUARY 2023 DUE TO THE EXPIRATION OF TERM OF LAWRENCE “LARRY” LUCKHAM RECOMMENDATION: It is recommended that the City Council approve the following actions: 1.Call for applications to fill one four-year term on the San Rafael Fire Commission to February 28, 2023; 2.Set deadline for receipt of applications for Tuesday, January 8, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209; and BACKGROUND: The Fire Commission consists of five members and two alternate members who advise and support the goals and objectives of the San Rafael Fire Department. In concert with the Fire Chief, Fire Commission Members contribute their experience and expertise with department-related initiatives, such as Public Education and Information, Emergency Preparedness, support of the San Rafael Fire Foundation, Essential Facilities Project, Photography and documenting Fire Service History. Meetings are held on the second Wednesday of each month at 4:00 p.m. at 1600 Los Gamos Drive, Suite 345, San Rafael, California 94903. ANALYSIS: The term of Lawrence “Larry” Luckham is set to expire on February 28, 2019. He has expressed an interest in reapplying. Members of the Committee shall be at least 18 years of age and reside within the City limits. By approving this item, staff will be able to release a Call for Applications for eligible and interested community members to apply. Once applications are received and reviewed, the City Clerk’s Office will schedule a ____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 12/17/2018 Disposition: Approved staff recommendation SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 special City Council meeting where the City Council will interview candidates and make a selection to appoint a candidate to the Fire Commission. FISCAL IMP ACT: There is no fiscal impact associated with this item. RECOMMENDED ACTION: Approve the following: 1.Call for applications to fill one four-year term on the San Rafael Fire Commission to February 28, 2023; 2.Set deadline for receipt of applications for Tuesday, January 8, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209; and ATTACHMENT: 1.Application Materials One Vacancy Fire Commission Applications to serve on the Fire Commission to fill one, four-year term to the end of February 2023 may be obtained online at https://www.cityofsanrafael.org/boards- commissions/ and may be completed and submitted electronically. Hard copies of the application are also available in the City Clerk’s Office. Deadline for filing applications: Tuesday, January 8, 2019 at 5:00 p.m. There is no compensation paid to Committee Members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. RESIDENTS OF THE CITY OF SAN RAFAEL ONLY MAY APPLY. The Fire Commission regularly meets on the second Wednesday of every month at 4:00 p.m. at 1600 Los Gamos, Suite 345, San Rafael, California 94903. Interviews of applicants will be held at a date to be determined. An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of Commission members, powers and duties, etc., is also attached. __________________ Lindsay Lara City Clerk City of San Rafael Dated: December 18, 2018 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF Fire Commission NAME: ______________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: ______________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: _______________________________________________________________________________ NAME OF FIRM: ___________________________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________________ *HOME & BUSINESS PHONE: ________________________________________________________________________ *E-MAIL ADDRESS: _________________________________________________________________________________ EDUCATION: ______________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ DATE: _________________________ SIGNATURE: ______________________________________ Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Tuesday, January 8, 2019 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915 *Information kept confidential, to the extent permitted by law. SAN RAFAEL CHARTER ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION. There shall be a board of fire commissioners appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission but shall not be entitled to vote as a member of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) 2.16.010 Board of Fire Commissioners.* A board of fire commissioners is created. (Ord. 889 § 2, 1967: Ord. 825 § 1, 1965: Ord. 4 22). * Fire Commission--See San Rafael Charter, Art. VIII § 10. 2.16.011 Board membership--Compensation. The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission, but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without compensation. (Ord. 889 § 3 (part), 1967). 2.16.012 Board term of office and removal. The members of the board of fire commissioners shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 3 (part), 1967). 2.16.013 Board powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the board of fire commissioners shall be: To review and recommend concerning the future needs of the fire department in respect to long -range capital needs, including buildings, training facilities, and water mains and hydrant replacements; To review the relationship of the fire department with other governmental agencies and private entities concerning topics which the commission feels present a true and pressing need for the city’s fire service, i.e., mutual aid and the fire rating system of the Independent Insurance Office; To review, comment and make recommendations regarding the annual operating budget of the department; To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prevention code, the building code, and other such ordinances which pertain to the prevention of fires within the community; To receive monthly reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the city council. (Ord. 1131 § 1, 1974: Ord. 889 § 3 (part), 1967). NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.