HomeMy WebLinkAboutCC Resolution 14627 (General Plan 2040 Agreements - Environmental Impact Review)RESOLUTION NO. 14627
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
PLACEWORKS, INC. TO SERVE AS ENVIRONMENTAL IMPACT REVEW (EIR) AND
ENGINEERING AND INFRASTRUCTURE TECHNICAL CONSULTANT FOR THE
GENERAL PLAN 2040, WITH A TWO-YEAR TERM AND TWO OPTIONAL ONE-YEAR
EXTENSIONS FOR A TOTAL CONTRACT AMOUNT UP TO $569,069.
(Term of Agreement: from January 22, 2019 to January 22, 2021)
WHEREAS, on March 5, 2018, the City Council adopted Resolution No. 14478, which
initiated the preparation of General Plan 2040 and accepted the Final Work Program ; and
WHEREAS, on August 9, 2018, the City issued a competitive Request for Proposals for
General Plan 2040 Technical Support and Downtown Precise Plan; and
WHEREAS, a selection committee comprised of staff and a General Plan 2040 Steering
Committee member was formed to review submitted proposals; and
WHEREAS, the City received five proposals on or before the September 5th, 2018 filing
deadline for the Environmental Impact Report (EIR) scope for General Plan 2040 Technical Support
and Downtown Precise Plan; and
WHEREAS, the selection committee conducted a thorough and objective review of the
received EIR proposals and interviewed four applicants on November 16th, 2018; and
WHEREAS, the selection committee recommended the proposal submitted by PlaceWorks,
Inc. as the most responsive to the City’s requirements after consideration of both the review of EIR
proposal and in-person interview; and
WHEREAS, the City did not receive any proposals for the Engineering and Infrastructure scope
of work and PlaceWorks, Inc. agreed to expand their scope of services to include the Engineering and
Infrastructure analysis due to their familiarity with the work and the similarities in the analysis with the
Environmental Impact Report; and
WHEREAS, the City does not have existing staff persons dedicated to long range planning
efforts or the staffing capacity amongst exiting staff to conduct an Environmental Impact Report or
Engineering/Infrastructure analysis for the General Plan 2040; and
WHEREAS, the City was awarded grant funding from the Metropolitan Transportation
Commission to provide financial support for the creation of a Downtown Precise plan as part of this
contract; and;
WHEREAS, the City has sufficient funds in the General Plan Special Revenue Fund #218 to
be appropriated for FY18/19 to support this contract for the duration of the contract; and;
Page 1 of 2
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael
hereby authorizes as follows:
1.An amount of $233,625 shall be appropriated for FY18/19 from the General Plan Special
Revenue Fund #218.
2.The City Manager to sign the Professional Services Agreement with PlaceWorks, Inc. attached
hereto as Exhibit 1, subject to final approval as to form by the City Attorney, for services as
EIR Technical Consultant, including the Engineering/Infrastructure Scope of work, for the San
Rafael General Plan 2040 Update project, with a Term of January 22, 2019 to January 22,
2021, with up to two optional one (1) year extensions, for a total base contract amount up to
$541,970 and an additional five (5) percent of the total base contract, or $27,099, available
upon approval of the City Manager for a total contract amount not to exceed $569,069.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of said City he ld on
Tuesday, the 22nd day of January 2019, by the following vote, to wit:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS: Bushey, Colin, Gamblin & Mayor Phillips
COUNCILMEMBERS: None
COUNCILMEMBERS: McCullough
______________________________
LINDSAY LARA, City Clerk
Exhibit 1: Professional Services Agreement between City of San Rafael and
PlaceWorks, Inc., with
Exhibit A to Exhibit 1 San Rafael General Plan 2040 – Environmental Impact Review and
Engineering and Infrastructure Technical Consultant Scope of Work for
PlaceWorks, Inc., January 22, 2019.
1
AGREEMENT FOR PROFESSIONAL SERVICES
FOR GENERAL PLAN 2040 ENVIRONMENTAL IMPACT REPORT AND
ENGINEERING AND INFRASTRUCTURE TECHINCAL CONSULTING SERVICES
This Agreement is made and entered into this _____ day of __________________, 2019, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PLACEWORKS, INC.
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on February 6, 2017, CITY’S City Council adopted Resolution No. 14276,
which accepted the Preliminary Work Program and initiated the preparation of General Plan 2040;
and
WHEREAS, the CITY does not have existing staff persons dedicated to long range
planning efforts or the staffing capacity amongst existing staff to conduct an Environmental Impact
Report for the General Plan 2040, and CONTRACTOR has the expertise to do so;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1.PROJECT COORDINATION.
A.CITY’S Project Manager. Barry Miller is hereby designated the PROJECT
MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress
and execution of this Agreement.
B.CONTRACTOR’S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Steve Noack is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2.DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide technical services for the General
Plan 2040, as specified in the “CEQA Scope of Services and Cost” attached hereto as Exhibit “A-1”
and incorporated herein by reference, and in the “Engineering Services Scope of Work and Cost”
attached hereto as Exhibit “A-2” and incorporated herein by reference.
2
3.DUTIES OF CITY.
CITY shall pay the compensation as provided in Section 4 of this Agreement. CITY shall
also provide a work space for CONTRACTOR, background information, oversight and direction,
network computer access and other materials necessary for CONTRACTOR to perform their duties.
4.COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as follows:
1.For the services set forth in Exhibits A-1 and A-2, CITY shall pay CONTRACTOR a
Total Base Contract Amount of $541,970 allocated as follows:
a.For the services set forth in Exhibit A-1, CITY shall pay CONTRACTOR on a
time and materials basis as set forth in “Table A-Cost Proposal- EIR” included in
Exhibit A-1, in an amount not to exceed $500,261; and
b.For the services set forth in Exhibit A-2, CITY shall pay CONTRACTOR on a
time and materials basis as set forth in “Table A-Cost Proposal-Engineering
Services” included in Exhibit A-2, in an amount not to exceed $41,709.
2.Additional compensation not to exceed five percent (5%) of the Total Base Contract
Amount, or $27,099, may be paid upon approval of the City Manager. In no event shall
the compensation payable to CONTRACTOR under this Agreement exceed $569,069.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5.TERM OF AGREEMENT.
The term of this Agreement shall be for 2 year(s) commencing on approval of this contract
and ending on January 22nd, 2021. Upon mutual agreement of the parties, and subject to the approval
of the City Manager the term of this Agreement may be extended for two additional periods of up to
one year.
6.TERMINATION.
A.Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B.Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C.Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
3
of the other.
D.Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7.OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY once payment
has been received by CONSULTANT. CITY may use said property for any purpose, including
projects not contemplated by this Agreement. If CITY desires to reuse any documents or other
deliverables, including electronic media, pertaining to the project prepared by CONTRACTOR,
CITY may do so, but if such documents or other deliverables are reused by CITY for any purpose
other than that for which such documents or deliverables were originally prepared, or if CITY causes
such documents or deliverables to be altered without CONTRACTOR’s written consent, such reuse
shall be at CITY’s risk.
8.INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9.ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10.INSURANCE.
A.Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1.A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2.An automobile liability (owned, non-owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3.If any licensed professional performs any of the services required to be
4
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4.If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR’s worker’s compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1.Except for professional liability insurance or worker’s compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2.The additional insured coverage under CONTRACTOR’S insurance policies
shall be “primary and non contributory” with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
“primary and noncontributory” coverage in CONTRACTOR’S policies shall be at least as broad as
ISO form CG20 01 04 13.
3.Except for professional liability insurance or worker’s compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4.By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5.If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6.The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7.The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
5
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8.It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D.Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY’S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11.INDEMNIFICATION.
A.Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the “City
Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively “CLAIMS”), arising out of CONTRACTOR’S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
6
of the CONTRACTOR’s work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR’s indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR’S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY’S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in
defense of such claims.
B.Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney’s fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused b y the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C.Indemnity Obligations for Professional Liability. With respect to the Services
performed in connection with the Agreement, CONTRACTOR shall indemnify, defend, and hold
harmless City Indemnitees from and against any and all liability, claims, actions, causes of action,
demands or charges whatsoever against any City Indemnitee for professional liability of any
nature, to the extent that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR. Such costs and expenses shall include reasonable attorney fees
for legal counsel of CITY's choice, expert fees, and all other costs and fees of litigation.
D.The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12.NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13.COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
7
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14.NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15.NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY’s Project Manager: Barry Miller
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR’s Project Director: Steve Noack
PlaceWorks, Inc.
1625 Shattuck Ave., Suite 300
Berkeley, CA 94709
16.INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17.ENTIRE AGREEMENT -- AMENDMENTS.
A.The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
8
B.This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C.No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D.The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E.If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18.SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19.WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20.COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21.CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
PLACEWORKS 1
JANUARY 4, 2019
EXHIBIT A-1:
CEQA SERVICES SCOPE OF WORK AND COST
This exhibit describes the scope of services and products for the CEQA Services supporting both the General Plan Update
and Downtown Precise Plan to be conducted by PlaceWorks for the City of San Rafael. This summarized scope is based on
the detailed scope provided by the City of San Rafael in the Request for Proposals (RFP) Appendix A, Scope 1:
Environmental Review.
SCOPE OF SERVICES
Task 1. Reconnaissance
1.1. Kick-Off Meetings
As part of this sub-task, the PlaceWorks team will work with the consulting project manager to organize and attend two
kick-off meetings on the project.
Deliverables:
List of supplemental data needs
Task 2. Participation in Community Engagement Program
This task addresses meetings with the General Plan Steering Committee and the general community.
2.1. Attend General Plan Steering Committee Meetings
PlaceWorks will attend at least four (4) meetings of the General Plan Steering Committee
2.2. Participate in Community Workshops
PlaceWorks will participate in at least three (3) community-wide workshops. The PlaceWorks team has included a reserve
of 54 hours (Task 8.4) to attend unanticipated public stakeholder meetings. The PlaceWorks Team is prepared, if needed,
to provide content for the project website and any on-line engagement program. As discussed in Tasks 3.6 and 5.1, the
consultant team will attend public hearings before the Planning Commission and City Council.
Task 3. Data Collection and Analysis to Support General Plan and EIR “Setting”
Data collection and analysis for the General Plan Update and the Downtown Precise Plan will be a collaborative effort
between all consultants and City staff. City staff and the lead consultant for the Downtown Precise Plan will be responsible
for providing and analyzing the existing conditions and baseline data for the following CEQA-related topics:
a.Aesthetics
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 2
JANUARY 4, 2019
b.Land Use
c.Population and Housing
d.Public Services
e. Recreation
Other consultants retained by the City will prepare existing conditions sections for their sections, including the
transportation and engineering sections. The PlaceWorks Team will prepare the following sections, as “White Papers”,
which will be formatted as stand-alone existing conditions sections that will include a description of the regulatory
environment (Federal, state, regional and local) and of the “on the ground” conditions pertinent to the specific topic.
These reports will be distributed to the General Plan and Downtown Precise Plan teams, and will be made available to the
public.
As part of this task, PlaceWorks will prepare a template and rough content outline for all of the topic areas that will be
used in the EIR, in order to ensure that the reports include the requisite information needed to conduct the impact
analysis in the EIR.
All reports will be prepared in draft and final versions, pending review by the managing consultant and City staff.
3.1. Prepare Natural Resources Inventory Maps and Reports
The PlaceWorks team will prepare a Natural Resource Inventory document, supported by extensive mapping, that will
provide baseline data necessary to complete the Conservation Element of the General Plan, and related sections of the
EIR. The majority of this work will be completed through examination of existing City documents, database review, and
field verification, as needed, to ensure all information used is up- to-date.
This sub-task will include a summary of all existing federal, State, and local regulations addressing biological, hydrological,
and mineral resources. This data may include maps, tables, and summaries of the following data:
a.Vegetation types.
b.Natural communities and wildlife habitats.
c.Special status species designated on the California Natural Diversity Data Base.
d.Hillside preservation.
e.Tree protection and planting.
f.Invasive plant control.
g.Predatory animal control.
h.Local soil types.
i.Agricultural resources including Farmland of Statewide Significance.
j.Water resources (discusses creek and shoreline access, creek daylighting, and bank protection).
k.Wetlands management and preservation, restoration, and mitigation.
l.Consideration of rising sea level and need for adaptation.
This sub-task will also assess existing 2020 General Plan policies regarding the above mentioned environmental sections as
needed.
3.2. Prepare Environmental Hazard Maps and Report
PlaceWorks will provide the baseline data needed to update the General Plan Safety Element, and prepare the Hazards
and Hazardous Materials EIR Section. We will provide information on, seismic hazards, landslide potential, flooding, dam
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 3
JANUARY 4, 2019
failure, wildfire hazards, aviation hazards, hazardous materials, emergency preparedness, and potential impacts of global
climate change. This information will be gathered from existing federal, state, regional, and local resources and programs,
as well as the 2020 General Plan EIR, the updated Climate Change Action Plan, the Local Hazard Mitigation Plan, and
recent studies regarding sea level rise and climate change vulnerability, including Marin Bay Waterfront Adaptation
Vulnerability Evaluation (BayWAVE). PlaceWorks will compile information and maps for the downtown area and the
community. Each section of the report is described below.
Geologic Hazards a.
PlaceWorks will document hazards including ground shaking, liquefaction, fault rupture, differential settlement, and
earthquake-induced landslides. We will include maps showing regional fault lines and earthquake probabilities, along with
related hazards induced by earthquakes. The report will include documentation of specific hazards within the city such as
unreinforced masonry and soft-story buildings in the downtown.
Flood Hazards b.
PlaceWorks will document the flood hazards in the City, using the FEMA-designated 100-year and 500-year flood zones,
along with other applicable flooding sources regarding the City of San Rafael. We will address the following topics in the
report Associated maps and summaries will cover the following topics:
a. Sea level rise.
b. Coastal bay flooding.
c. Adaptation strategies for flooding.
d. Dam failure maps.
e. Tsunami inundation maps and data.
f. Watershed maps.
g. Flood control efforts and flood hazard mitigation.
h. Location and function of pump stations.
Wildfire Hazards c.
Wildfire hazards will include mapping of fire hazard severity zones as required by Senate Bill (SB) 1241 and will suggest
ways to reduce wildfire risk in the San Rafael Planning Area. We will consult with the California Department of Forestry
and Fire Prevention, as well as with the City and Marin County Fire Departments. This section will also discuss wildfire
hazard mitigation measures such as defensible space, vegetation management, emergency vehicle access, street sign
visibility, and availability of water in the event of a fire.
Hazardous Materials d.
PlaceWorks will prepare the hazardous materials section that will identify areas within San Rafael where hazardous
materials are either stored or handled. Hazards associated with the following will be discussed:
a. Leaking of underground storage tanks.
b. Groundwater contamination.
c. Spill prevention and accidental releases.
d. Hazardous waste clean-up.
e. Hazardous waste transportation.
f. Demolition or renovation near sites with asbestos, lead-based paint, and universal wastes.
Additional Topics (Airport Safety and Emergency Preparedness) e.
PlaceWorks will provide mapping and reporting on aviation hazards that could potentially occur at or near the San Rafael
Airport, and any potential influences on existing or future operations. This section will also summarize San Rafael’s
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 4
JANUARY 4, 2019
emergency preparedness programs, including community-focused programs, City-focused programs, and automated
notification systems, in addition to identifying evacuation routes per State General Plan guidelines. We will also include
information on post-disaster recovery.
3.3. Prepare Air and Water Quality Report
Air Quality Report a.
PlaceWorks will prepare a white paper describing the existing federal, state, BAAQMD, and local regulations and plans
governing criteria air pollutants and toxic air contaminants (TACs). To establish existing conditions, PlaceWorks will
document air quality information for the City of San Rafael compiled by the California Air Resources Board (CARB).
PlaceWorks will also coordinate with BAAQMD to identify major stationary sources of emissions and utilize data from the
Traffic Engineer to identify high volume roadways in the City (e.g., US 101 and I-580) that have the potential to generate
elevated concentrations of air pollutants. PlaceWorks will summarize the recommendations of CARB and the California Air
Pollution Control Officer’s Association regarding siting new sensitive receptors proximate to major sources of air pollution.
As part of the General Plan Update, PlaceWorks will consider General Plan policies and/or mitigation measures that
identify studies required for future development applications, and performance standards for the new sources of
emissions, to reduce emissions and ensure the City’s land use compatibility concerns are addressed.
Water Quality Report b.
PlaceWorks will summarize existing water quality information from published materials from the Regional Water Quality
Control Board and other sources related to water quality and sanitation, which will include summaries of federal, state,
county, and local jurisdictions governing water quality. Discussion of the countywide Stormwater Pollution Prevention
Program, associated permits, and clean water initiatives will be included. Current data on issues related to erosion,
sedimentation control, canal and nearshore sanitation, illegal dumping, and water quality education will also be discussed.
3.4. Prepare Noise Report
PlaceWorks will describe the regulatory environment addressing noise and vibration at the federal, State and local levels.
PlaceWorks will identify major sources of noise in the City and document existing noise levels that will be used for the
General Plan and Downtown Precise Plan EIR. PlaceWorks will conduct a noise measurement field survey of the City to
acquire ambient noise level data. The ambient noise measurement survey will consist of up to 20 short-term (15-minute)
locations and up to 10 long-term (48-hour) locations. These locations will be selected by PlaceWorks, in coordination with
City staff, and will take into consideration the major roadways, SMART train (with and without Quiet Zones), San Rafael
Airport, and stationary sources of noise. The field data will provide baseline noise levels and will be used to supplement
and validate traffic and rail modeling conducted for the EIR.
PlaceWorks will prepare a contour diagram and maps showing approximate noise levels throughout the city.
3.5. Prepare Sustainability, Energy, and Greenhouse Gas Report
PlaceWorks is prepared to work alongside the City’s Sustainability Manager and staff updating the City’s Climate Change
Action Plan. We understand that the CCAP update has included a recent inventory of greenhouse gas (GHG) emissions,
projections for 2020, 2030, and 2040, and new, quantified GHG reduction strategies to support the City’s achievement of
its 2030 GHG reduction target. PlaceWorks staff is prepared to summarize CCAP baseline energy and GHG emissions data
to be used in the General Plan and related EIRs where it may affect land use, transportation, and conservation planning.
This sub-task will include documentation of issues related to energy such as electricity and natural gas within the city.
Citywide data to be summarized includes the following:
a. Proposed City GHG reduction targets for 2020, 2030, and 2040.
b. Existing state reduction targets.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 5
JANUARY 4, 2019
c. Community-wide energy use, past, recent and projected.
d. Energy conservation and efficiency strategies, existing and proposed.
e. Renewable energy resources, existing and proposed.
f. Clean and renewable energy acquisition strategies, existing and proposed.
g. GHG reduction strategies, existing and proposed.
h. Vehicle miles traveled trend data.
i. Bicycle, pedestrian, and transit use data (if available).
j. Existing strategies to reduce VMT and increase alternative transportation modes.
PlaceWorks staff is prepared to complete any additional work needed to complement this sub-task.
3.6. Prepare Cultural Resources Report
TOA will prepare a summary of cultural resources in San Rafael both citywide, and with an emphasis on the downtown
area, including archaeological, prehistoric, and tribal resources, which will include compliance with AB 52 and SB 18
regulation. Once receiving summary of local preservation efforts, initiatives, and highlighted policy issues with historic
preservation, heritage, tourism, and urban design from the City, TOA will provide summary of existing laws, regulations
and rules related to cultural resource protection. For the purpose of the General Plan, data and regulation summary of the
Cultural Resources Report will focus on ways to strengthen existing preservation in the City, with a capability to proposed
new preservation techniques if determined necessary.
Deliverables:
White Paper template, and content outline for each topic
Draft and final white papers
Task 4. Participation in General Plan Alternatives and “Testing”
PlaceWorks is prepared to aid in any needed testing of General Plan alternatives needed from City staff and other
consultants. PlaceWorks will initially participate in this process by providing order of magnitude estimates regarding the
potential environmental impacts associated with different alternatives. Any additional testing assistance needed from
PlaceWorks will be completed upon request.
Task 5. Prepare Draft General Plan EIR
PlaceWorks will prepare an Administrative Draft EIR and submit it electronically to City staff for review and comment. The
impact analysis will be comprehensive and cover all CEQA requirements. Significance criteria will be identified for each
impact topic based upon thresholds of significance identified in Appendix G, Environmental Checklist Form, of the State
CEQA Guidelines and identified in the scoping process.
Impacts and mitigation measures will be organized and discussed by topic. For each identified environmental impact, a set
of feasible mitigation measures will be recommended. Pertinent calculations and technical information will be provided in
attached appendices.
The ADEIR will cover the following topics:
Executive Summary. PlaceWorks will create a summary in a form consistent with CEQA Guidelines Section 15123,
Summary. This summary will facilitate a quick understanding of environmental issues and the actions required to
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 6
JANUARY 4, 2019
mitigate potential impacts. It will include a summary table of impacts, mitigation measures, and levels of significance
before and after mitigation.
Project Description. The Administrative Draft EIR will include the project description drafted for the project as part of
Task 5.3.
Setting, Impacts, and Mitigation Measures. The existing setting information, impact analyses, and mitigation measures
will be combined to create chapters describing environmental consequences for each CEQA-required topic.
Alternatives Evaluation. The alternatives evaluation chapter will include a tabular comparison of the alternatives
impacts, and a qualitative comparison in adequate detail to provide meaningful distinctions and conclusions.
CEQA-Mandated Sections. PlaceWorks will prepare assessment conclusions to meet CEQA Guidelines for the following
mandatory findings:
Cumulative Impacts
Growth Inducement
Unavoidable Significant Effects
Significant Irreversible Changes
Impacts Found Not to be Significant
Organizations and Persons Consulted. This chapter will include agencies and persons contacted and literature
reviewed.
Report Preparers. This chapter will identify the consultants and staff who prepared the EIR.
Potential significant impacts anticipated to occur as a result of the proposed General Plan and Downtown Precise Plan
shall be mitigated to be less than significant as much as possible. In the event that potential significant impacts remain,
new policies and programs will be proposed to further mitigate the potential impacts. PlaceWorks supports the City’s goal
of creating “self-mitigating” plans as frequently as possible.
The PlaceWorks team will complete the following tasks in preparing the EIR.
5.1. Notice of Preparation and Scoping Session
PlaceWorks will prepare a Notice of Preparation (NOP) of an EIR pursuant to CEQA Section 15082, Notice of Preparation
and Determination of Scope of EIR, and distribute it to the State Clearinghouse. In addition, Steve Noack of PlaceWorks
will attend a scoping meeting. PlaceWorks will prepare a presentation for the meeting. This scope assumes the scoping
meeting will occur at a regularly-scheduled Planning Commission meeting, and that City staff will be responsible for
noticing and outreach.
5.2 Confirm Thresholds of Significance
Each topical issue included in the DEIR will have corresponding significance criteria which will focus analyses provided in
the EIR. The significance criteria will be compiled from a number of sources, including CEQA guidelines, federal and State
regulatory agency standards, regional agency standards, General Plan 2020 and input from City staff and the public. The
significance criteria for transportation thresholds will depend on previously mentioned tasks regarding Vehicle Miles
Traveled (VMT) over Level of Service (LOS).
5.3 Prepare EIR Introduction and Project Description
The introduction of the EIR will discuss the purpose, intended use, tiering and streamlining process, the environmental
review process, organization of the EIR and its relation to other plans and regulations, actions required to implement the
General Plan, explanation of mitigation measures, and a description of agencies that may use the EIR.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 7
JANUARY 4, 2019
PlaceWorks will draft a project description for City staff to review and approve, with additional narrative discussing the
location, and regional context of the City. This section will also discuss the general components of General Plan 2040, as
well as the differences between General Plan 2020 and the new update, which will be discussed in a quantifiable manner,
as will the rest of the EIR document. When discussing the project description of the Downtown Precise Plan, PlaceWorks
will include summary of major policy recommendations, zoning changes, circulation proposals that have potential to
impact the environment. The project description will expand on the purposes of the EIR for both the General Plan and the
Downtown Precise Plan, and will discuss the required permits and approvals needed to adopt each plan.
5.4 Draft Setting, Impacts, and Mitigation Measures for CEQA Topics
PlaceWorks will prepare the setting section of the EIR by referencing existing conditions data compiled by City staff and
the consultant teams in Task 3. Each section will include a discussion of impacts and mitigation measures per CEQA
guidelines. Unlike previous sections, this analysis will be qualitative in nature, with a narrative discussion of potential
impacts supported by General Plan policies that will serve as mitigation. The applicable sections to be included are listed
below as sub-tasks.
i. Aesthetics and Visual Resources
The aesthetics analysis will review General Plan Update policies and programs that may impact scenic vistas and other
resources, such as views of the hills or the Bay. This section will determine whether the General Plan or the Downtown
Precise Plan will have a substantial adverse effect on any protected aesthetic or visual resources. The setting will include a
description of scenic views and corridors within and adjacent to the city. If necessary, mitigation measures to reduce
aesthetics impacts to a less-than-significant level will be recommended in the form of additional or revised policies.
ii. Agriculture
This section will catalog any local agricultural resources, including urban agriculture. Potential impacts to these resources
as a result of the proposed plans will be analyzed to determine if they pose a substantial adverse effect. These impacts
may occur through direct conversion of Important Farmland, conflicts with land protected under Williamson Act contracts,
or through potential indirect impacts on existing agricultural operations. In the event an impact is determined to be
significant, mitigation measures shall be included to reduce the impact to as minimally significant as possible.
iii. Air Quality
a) General Plan and Precise Plan – Air Quality Management Plan Consistency
The San Francisco Bay Area Air Basin (SFBAAB) is in nonattainment for particulate matter and for ozone. BAAQMD has
adopted the 2017 Clean Air Plan: Spare the Air, Cool the Climate, which is the air quality management plan (AQMP) for the
SFBAAB to ensure it can attain the long-term National and California ambient air quality standards. PlaceWorks will
analyze consistency with the strategies in BAAQMD’s AQMP. Additionally, PlaceWorks will analyze whether the proposed
General Plan and the Precise Plan would result in higher VMT growth per capita and per service population than under
existing conditions, per the BAAQMD’s CEQA Guidelines Plan-Level criteria.
b) General Plan and Precise Plan – Other Air Quality Impacts
The air quality impact analysis will also describe land uses in the City that have the potential to generate nuisance odors.
Buffer distances and/or control measures for sources listed in the BAAQMD’s guidelines will be incorporated. Because the
SFBAAB is designated as in attainment for carbon monoxide (CO), CO hotspots will be described qualitatively based on
BAAQMD’s CEQA Guidelines screening analysis. The General Plan and Precise Plan are plan-level documents; and
therefore, modeling of construction health risk is not proposed. However, policies and/or mitigation measures will be
incorporated, as needed, to ensure that project-level analyses achieve the BAAQMD performance standards.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 8
JANUARY 4, 2019
c) General Plan – Criteria Air Pollutant Emissions
PlaceWorks will quantity criteria air pollutants from on-road transportation, energy use, and area sources associated with
implementation of the General Plan Update. . VMT will be modeled using the California Air Resources Board’s (CARB)
latest emissions factor model (EMFAC) based on data provided by the City’s Traffic Engineer. Residential and non-
residential natural gas use will be based on the activity data being prepared for the Climate Change Action Plan CCAP)
provided by the City and/or the City’s consultant. Area sources of criteria air pollutants (e.g., off-road equipment, will be
based on data available from the California Air Resources Board’s (CARB) OFFROAD2017 model. While industrial sources in
the City generate emissions, these stationary sources are permitted sources of emissions and not under the direct or
indirect control of the City. If information is available for permitted sources from BAAQMD, these sources will be identified
within the inventory separately. Potential regional localized air quality impacts from construction activities associated with
implementation of the General Plan will be described qualitatively.
d) Precise Plan – Criteria Air Pollutant Emissions
Construction-Related Emissions. For the Precise Plan analysis, PlaceWorks will provide an estimate of short-term criteria
and GHG emissions generated from construction activities. Modeling will be based on the construction schedule,
preliminary list of construction equipment per construction phase, demolition quantities and duration, and soil export
volume, if necessary, provided by the City. Where information is unavailable, we will use CalEEMod defaults, as
appropriate, and work with City to develop the worst-case construction assumptions. Emissions will be compared to the
BAAQMD significance criteria. The EIR will identify additional performance standards and measures that future
development would need to consider will be identified to reduce potential construction-related impacts, including
construction risk impacts, of the Precise Plan.
Operational-Related Emissions. Emissions from the current and proposed land use designations within the Precise Plan will
be modeled based on the land use statistics (e.g., units and non-residential square feet) developed for the project. Trip
generation, vehicle miles traveled, and reductions in trips and VMT provided by City’s traffic engineer for the Precise Plan
only will be incorporated into the model. For the purpose of this scope and cost estimate, emissions associated with full
buildout of the Precise Plan will be quantified and are assumed to be consistent with the buildout horizon year modeled
for the General Plan (additional phasing and/or opening year modeling scenarios would require a contract amendment).
Emissions will be modeled with CalEEMod and incorporated into the environmental analysis. The total increase in criteria
air pollutant emissions compared to the existing land uses will be compared to the BAAQMD significance thresholds.
iv. Biological Resources
Environmental Collaborative will be responsible for collecting the existing conditions for the biological resource section,
which will discuss potential impacts the General Plan and Downtown Precise Plan may have on existing biological
resources. These impacts include those on federal or state protected sensitive environments or special status species. In
the event that a potential significant impact is foreseen on existing biological resources, mitigation measure will be drafted
to reduce the impact to be as minimally significant as possible.
v. Historic and Cultural Resources (Non-Tribal)
Based on the existing condition information compiled for historic and cultural resources, TOA will assess the potential of
the General Plan Update to impact prehistoric, historical, or built environment cultural resources, including the potential
for buried resources. This will include a recap of the prehistory and history of the city and a review of local, State, and
federal laws regarding the treatment of cultural resources. Mitigation measures will be prescribed as appropriate.
vi. Energy
a) General Plan – GHG Emissions and Energy Use
PlaceWorks will incorporate the baseline inventory and 2020, 2030 and 2040 community forecasts being prepared for the
Climate Change Action Plan (CCAP) Update. If needed, PlaceWorks can adjust the emissions and energy forecasts being
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 9
JANUARY 4, 2019
developed for the CCAP update to ensure that (1) the emissions forecast for General Plan buildout is consistent with the
demographic projections for the City being developed for the General Plan, (2) it includes the Sphere of Influence (SOI);
and (3) is based on the updated vehicle miles traveled data for the General Plan being prepared by the City’s traffic
consultant. PlaceWorks will coordinate with the CCAP consultant to obtain the activity data used for the baseline inventory
in order to avoid redundant work efforts. PlaceWorks has also included hours for assistance with GHG reductions for up to
four additional measures being considered for integration in the General Plan and/or CCAP.
b) Precise Plan – GHG Emissions and Energy Use
The BAAQMD CEQA Guidelines requires a project-level analysis of GHG emissions for a Precise Plan. PlaceWorks will
quantify emissions from the current and proposed land use designations based on the existing and planned land use
statistics (e.g., units and non-residential square feet) developed for the Precise Plan. Trip generation, vehicle miles
traveled, and reductions in trips and VMT provided by the City’s Traffic Engineer will be incorporated into the model. For
the purpose of this scope and cost estimate, emissions associated with full buildout of the Precise Plan will be quantified
and are assumed to be consistent with the buildout horizon year modeled for the General Plan (additional phasing and/or
opening year modeling scenarios would require a contract amendment). Emissions will be modeled with CalEEMod in a
manner consistent with the GHG inventory and forecast update, and incorporated into the environmental analysis. The
total increase in GHG emissions compared to the existing land uses will be compared to the BAAQMD significance
thresholds.
vii. Geology and Soils
PlaceWorks will prepare the “Setting” section of the EIR, relying on the existing conditions data collected. It is expected
that geologic impacts may relate to seismic shaking, liquefaction, erosion, expansive soils, and subsidence. Potential
seismic impacts, including ground shaking, surface rupture, liquefaction, and landslides will be described, as well as
impacts to potential paleontological resources. Additionally, potential impacts related to geotechnical soil properties, such
as erosion, expansive soils, and subsidence will be described. PlaceWorks will review the draft General Plan policies
pertaining to geology, soils, and seismicity, and suggest revisions to these policies or new policies, if necessary, in order to
mitigate potential geotechnical impacts.
viii. Greenhouse Gas Emissions
Implementation of the City’s General Plan Update and Downtown Precise Plan would be expected to increase GHG
emissions from energy use (natural gas and electricity), transportation sources, water use and wastewater generation, and
solid waste disposal. The EIR will evaluate the impact from the change in GHG emissions in the City compared to CEQA
baseline conditions, pursuant to BAAQMD’s thresholds.
The GHG section in the EIR will also discuss the City’s commitment to reducing GHG emissions in accordance with the GHG
reduction goals of Assembly Bill 32 (AB 32) and Senate Bill 375 (SB 375). Project consistency with the California Air
Resources Board’s 2008 Scoping Plan and 2013 Scoping Plan Update and Plan Bay Area (as the region’s SCS) will also be
reviewed.
ix. Hazards and Hazardous Materials
PlaceWorks will evaluate potential impacts associated with the use of hazardous materials during construction and land
use operations. Potential impacts associated with development in areas with known or potential subsurface
contamination and associated with aviation hazards, wildland fires, and emergency response and evacuation procedures
will also be discussed. Potential public health and safety concerns in the city also may include demolition or renovation of
buildings containing hazardous materials, and the proper management of hazardous materials during construction and
land use operations. Mitigation measures will be described as appropriate.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 10
JANUARY 4, 2019
x. Hydrology and Water Quality
As part of this sub-task, PlaceWorks will analyze potential impacts related to flooding, hydrology, groundwater, and water
quality. Risks resulting from implementation of the proposed plans will be assessed for areas with a high flood risk, and
areas that may exacerbate downstream flood hazards and drainage issues. Other considerations will be accounted for
regarding risk of coastal floods, sea level rise, decrease of groundwater supplies, groundwater contamination, increases in
impervious surfaces and polluted runoff, and discharge of pollutants such as hydrocarbons and heavy metals. Special
attention will be given to the San Rafael Canal and the San Francisco Bay coastal regions. All mitigation measures proposed
as part of the General Plan update and the Downtown Precise Plan will comply with federal, State, regional, and local
regulations for water quality.
xi. Land Use and Planning
The land use and planning sub-task is meant to determine if the proposed General Plan or Downtown Precise Plan will
physically divide any existing community within San Rafael. Consistency between the proposed plans and existing plans,
regulations, and local and regional laws will be checked to ensure there are no conflicts. Analysis of the proposed plans
will address significant changes to policies or mapping that may alter the land use and planning sections of the preexisting
General Plan used in the City. Secondary land use impacts from any proposed changes will be measures in association to
an increase in traffic, noise, and emissions, and policies will be introduced in this sub-task that will help mitigate these
effects.
xii. Mineral Resources
PlaceWorks will work to gather an up-to-date list of all known mineral resources within the City by using City staff records
and related documents. These known mineral sources will be compared to areas of the General Plan and Downtown
Precise Plan that may impact the integrity of these resources. This may include any proposed land use changes that would
disturb or extract any mineral resources. In the event that a land use change is expected to disturb a mineral resource,
mitigation measures will be included to reduce the effect.
xiii. Noise and Vibration
PlaceWorks will prepare the noise and vibration technical analyses to support the General Plan Update and Downtown
Precise Plan. The EIR will discuss relevant standards and criteria for noise exposure, including those in the General Plan
Noise Element and Municipal Code. The results of this analysis will be summarized in the EIR and modeling will be
provided in an Appendix.
a) Existing Noise Conditions
Noise PlaceWorks will identify major sources of noise in the City and document existing noise levels that will be used for
the General Plan and Downtown Precise Plan EIR. PlaceWorks will conduct a noise measurement field survey of the City to
acquire ambient noise level data. The ambient noise measurement survey will consist of up to 20 short-term (15-minute)
locations and 10 long-term (48-hour) locations. These locations will be selected by PlaceWorks, in coordination with City
staff, and will take into consideration the major roadways, railroad, San Rafael Airport, and stationary sources of noise.
The field data will provide baseline noise levels and will be used to supplement and validate traffic and rail modeling
conducted for the EIR.
b) On-Road Transportation Noise
PlaceWorks will model existing and future traffic noise levels using a version of the U.S. Federal Highway Administration
(FHWA) Traffic Noise Model or SoundPLAN. PlaceWorks will develop noise contours based on the existing traffic data and
the future traffic forecasts. The noise contour map will identify areas along freeway and roadway segments that would be
exposed to noise increases above established significance criteria. Additionally, PlaceWorks will also work with the City to
identify transportation-related noise thresholds that future discretionary projects can utilize to evaluate if traffic noise
increases of the project are significant.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 11
JANUARY 4, 2019
c) Airport Noise
The noise assessment will address airport noise. Noise contours from aircraft overflights will be based on public data
available from the City. No new airport noise modeling is proposed.
d) Rail Noise
PlaceWorks will identify potential noise impacts to noise-sensitive uses in the City from railways, including SMART.
e) Stationary Noise
PlaceWorks will analyze noise impacts from non-transportation sources such as major commercial/ industrial uses in terms
of potential impacts to nearby noise-sensitive receptors and the noise limitations identified within the City’s Municipal
Code. PlaceWorks will also work with the City to identify stationary noise thresholds based on the City’s Municipal Code
that future discretionary projects can utilize to evaluate if stationary noise impacts of the project are significant.
f) Construction Noise and Vibration
PlaceWorks will provide a qualitative analysis for potential construction impacts associated with buildout of the General
Plan. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from
the U.S. Federal Transit Administration (FTA). Feasible mitigation measures will be identified to minimize future
construction-related noise within the City and SOI. Additionally, PlaceWorks will also work with the City to identify
construction-related noise and vibration thresholds that future discretionary projects can utilize to evaluate if construction
noise and vibration impacts of the project are significant.
xiv. Population and Housing
The City of San Rafael is a key housing, transportation, and recreational area for Bay Area residents. San Rafael is the
premiere economic, financial, cultural, and service center of the North Bay, offering a beautiful setting to live and work. As
such, the population of the City is expected to continue to increase, and the demand on housing must do the same to
accommodate those wanting to live in such a dynamic City. The population and housing sub-task is a critical element of
the EIR that will provide support and justification for the amount of housing proposed in the General Plan and Downtown
Precise Plan, the main purpose of these plans being to facilitate a smart growth objective to reach population, housing,
and employment goals.
This sub-task of the EIR will focus on ensuring that the housing and employment opportunities proposed in the plans will
meet the goals set forth locally and regionally, as well as addressing future imbalances between the jobs and housing
growth, commercial growth stimulating housing demand, and potential displacement.
xv. Public Services
PlaceWorks will use the existing public services conditions collected by City staff in Tasks 3 and 4 to complete an analysis
of the City as-is and in the future, accounting for changes proposed by each plan. Any concerns expressed by service
providers will be addressed and mitigated to the fullest extent possible. Secondary impacts associated with the
construction of new public facilities will be addressed, with mitigating policies and programs being identified when
needed.
xvi. Recreation
PlaceWorks staff will use City-collected parks and recreation data to determine the existing status and demand of parks.
Proposed population changes and housing distribution as part of the proposed plans will be compared to the existing
conditions to determine if additional park facilities are needed.
xvii. Transportation and Traffic
PlaceWorks is prepared to incorporate the transportation and traffic studies and existing conditions documented by the
transportation consultant into the EIR. San Rafael serves as a major transportation hub for those living and working in the
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 12
JANUARY 4, 2019
city and elsewhere in the Bay Area. PlaceWorks will ensure the data collected, and any changes to the transportation
element of the General Plan and Downtown Precise Plan are adequate to address the transportation needs anticipated in
the future. Thresholds of significance will be based on a VMT model as required by SB 743, ensuring there are several
alternatives presented by the transportation consultant that will adequately represent the dynamic needs of the San
Rafael transportation system.
xviii. Tribal Cultural Resources
TOA will identify any tribal cultural resources within the City, as well as areas where there may potentially be tribal cultural
resources that have not been documented. The types of resources documented will range from sites and sacred places, to
features and landscapes, and any object that may be of cultural value to a California Native American tribe. As required by
AB 52, TOA will consult with Native American tribe representatives to ensure locations of proposed land use and planning
changes will not conflict with known or potential tribal cultural resources. Mitigation measures will be identified and
included as needed.
xix. Utilities and Service Systems
The utilities and service system sub-task will address any potential impacts the General Plan and Downtown Precise Plan
may have on water, water systems, wastewater, stormwater, drainage, electric power, natural gas, or telecommunication
facilities. Although the engineering consultant will have the lead role in collecting data and analyzing for this task,
PlaceWorks will ensure consistency with local regulations, and incorporate any needed discussion and mitigation
measures into the EIR.
5.5. Document Project Alternatives and CEQA-Required Conclusions and Findings
The PlaceWorks team will evaluate alternatives in the EIR that focus on citywide General Plan alternatives, with included
alternatives for the Downtown Precise Plan area. A “No Project” alternative will be included for both proposed plans,
while other alternatives will be produced through the planning process and various community engagement strategies
throughout the process, ensuring discussion of the benefits and drawbacks of each cited alternative. Additionally, each
alternative will be consistent with the objectives outlined in the project description.
Cumulatively, the EIR will address the overall impacts and implications the projects may have on regional growth for Marin
County and the Bay Area as a whole. This analysis will consider the potential growth-inducing elements of each plan and
appropriate conclusions will be prepared to fulfill CEQA requirements related to unavoidable significant impacts,
significant irreversible changes, short and long-term productivity, and effects believed to be insignificant.
5.6. Prepare Summary of Impacts
A summary of all impacts will be included as a matrix which will briefly describe the level of impact the projects would
have on each CEQA topic. Mitigation measures will be noted in the table.
5.7. Produce Administrative Draft EIR
An Administrative Draft EIR will be prepared, and will include additional sections such as the List of Persons Contacted,
Bibliography, Technical Appendices, and a Table of Contents. The purpose of the Administrative Draft EIR is to give City
staff a chance to review and comment, circulating the document to all relevant City staff, and compiling a list of comments
for PlaceWorks to revise.
5.8. Revise Administrative Draft and Produce Screencheck Draft EIR
Once staff comments have been received, PlaceWorks will revise the EIR to reflect comments and concerns expressed on
the Administrative Draft. A Screencheck Draft will be prepared as a second copy in which City staff will once again review
and provide redlined comments and revise formatting.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 13
JANUARY 4, 2019
5.9. Publish Draft EIR and Prepare Notices
Revisions to the Screencheck Draft will be incorporated by PlaceWorks to prepare an official Draft EIR to be circulated for
public review and comment. The revised document will be known as the Public Review Draft EIR (DEIR). PlaceWorks will
provide City staff with 25 hard-copies of the DEIR, as well as a PDF version for easy access online.
PlaceWorks will complete a Notice of Completion, and send 15 copies of the DEIR to the State Clearinghouse, which will
begin the public review period. Other responsible agencies will be notified of the availability of the DEIR and contacts
listed on the project mailing list will be notified of the document’s availability.
Task 6. Prepare Final EIR
After the close of the public review period, PlaceWorks will revise the EIR to incorporate comments into what will
constitute the Final EIR.
6.1. Prepare Documents
As per CEQA guidelines, the public review period shall be open for a minimum of 45-days. Comments will be annotated
and entered into a spreadsheet as they are received, and will be scanned and organized as they are received. A minimum
of one Planning Commission hearing should take place before the conclusion of the public review period.
Once the public review period has ended, PlaceWorks will prepare a Response to Comments, collaborating with other
related consultants to ensure all public comments are addressed in the respective plans they are related to. PlaceWorks is
prepared to lead the effort in responding to public comments and delegating the information to City staff and other
project team members.
The Final EIR will include a compilation of the public comments received, as well as any clarifications or corrections
expressed in the DEIR phase. The Final EIR will also include the Mitigation and Monitoring Reporting Program, a Statement
of Overriding Considerations, and the overall Findings of the EIR. A Screencheck Draft of the Final EIR will be provided to
City staff for final revisions. Once revisions are completed, PlaceWorks will prepare a Notice of Determination for
signature by the City, and will file in both the County Clerk office and the State Clearinghouse.
6.2. Public Hearings
After the Final EIR has been released, PlaceWorks will attend one public hearing of the Planning Commission as part of the
Plan adoption and the EIR Certification process. PlaceWorks is available to attend any additional public hearings that may
be necessary.
Additionally, PlaceWorks will attend up to two noticed public hearings of the City Council in which the Council will consider
the recommendation made by the Planning Commission to adopt the proposed plan and EIR. PlaceWorks is prepared to
prepare supplemental responses to comments made by the Planning Commission, and is available to assist City staff in the
presentation and answering Council questions regarding the EIR. Editing of the Final EIR per Council directions will be
completed if necessary.
Task 7. General Plan Mapping Support
1. Prepare General Plan Maps
PlaceWorks staff will prepare miscellaneous maps for the General Plan, as directed by City staff and consultant.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 14
JANUARY 4, 2019
Task 8. Project Management and Administration
8.1. Work Progress Meetings
To ensure the projects stays on-time and on-budget, PlaceWorks will coordinate and attend regular project management
and work progress meetings. Depending on ease and availability, these meetings may be held in person or as a conference
call.
8.2. Project Management
PlaceWorks staff will attend regular project management and work progress meetings as directed. We will work with our
subcontractors, to regulate quality assurance and control, and maintain email correspondence and communication with
members of the project team, whenever needed.
8.3. Meeting Reserve
PlaceWorks will attend additional meetings, at the direction of City staff and consultant.
COSTS
A detailed cost estimate is attached as Table A, and the 2019 Standard Fee Schedule is shown in Table 1. We recommend
including a contingency fee, to only be used with authorization of the City Manager.
TABLE 1 PLACEWORKS – 2019 STANDARD FEE SCHEDULE
STAFF LEVEL HOURLY BILL RATE
Principal $200–$300
Associate Principal $180-$215
Senior Associate/Senior Scientist $150-$185
Associate/Scientist $115–$155
Project Planner/Project Scientist $95–$125
Planner/Assistant Scientist $80–$100
Graphics Specialist $60–$130
Clerical/Word Processing $40–$115
Intern $55-$75
Notes: Other direct costs and subconsultants are billed at cost plus 10%.
Mileage reimbursement rate is the standard IRS-approved rate.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 15
JANUARY 4, 2019
ASSUMPTIONS
This scope of work and cost estimate assumes that:
Billing rates for this project are guaranteed through December 2020. Billing rates would be subject to an increase of
up to 6 percent on January 1, 2021, and in each subsequent year thereafter. A budget increase would be necessary to
cover costs incurred after January 1, 2021.
PlaceWorks will send an invoice for work completed each month. The invoice will show hours worked by labor
category, billing rate, and total by labor category plus subconsultants and reimbursable expenses. Special invoicing
requirements may necessitate an additional fee.
All products will be submitted to the City of San Rafael in electronic format (Word and PDF). PlaceWorks will bill at
our actual cost.
PLACEWORKS 1
JANUARY 4, 2019
EXHIBIT A-2:
ENGINEERING SERVICES SCOPE OF WORK AND
COST
This exhibit describes the scope of services and products for the Engineering Services supporting both the General Plan
Update and Downtown Precise Plan to be conducted by PlaceWorks for the City of San Rafael. This summarized scope is
based on the detailed scope provided by the City of San Rafael in the Request for Proposals (RFP) Appendix A, Scope 3:
Engineering Services.
SCOPE OF SERVICES
Task 1. Reconnaissance
PlaceWorks will determine the data needs, resources, and identify points of contact with City staff and public agencies.
This task also includes review of project-related documents, including the 2020 General Plan, Marin Municipal Water
District’s (MMWD) 2015 Urban Water Management Plan, MMWD Draft Water Resources Plan 2040, and other plans and
programs to support utility and infrastructure analyses. PlaceWorks will attend initial meetings with City Staff, review
documents, and initiate public agency data requests and interviews.
Task 2. Participation in Community Engagement Program
PlaceWorks staff will attend one (1) meeting of the General Plan Steering Committee, and at one (1) community-wide
workshop. The PlaceWorks team has included a reserve of 22 hours (Task 6.2) to attend unanticipated public stakeholder
meetings.
Task 3. Data Collection and Analysis to Support General Plan and EIR “Setting”
3.1 Citywide Analysis
PlaceWorks will work with City staff in the Planning Division and Public Works Department to prepare a “White Paper” on
the utility infrastructure in San Rafael. The White Paper would incorporate information collected through research and
direct interviews with service providers, including the San Rafael Sanitary District, MMWD, and PG&E, among others. The
utility systems to be addressed include water, wastewater, storm drainage, and privately-operated services such as
electric, gas, and telecommunication.
For each topic above, PlaceWorks will focus on constraints or deficiencies that may impact land use and environmental
policies, and the status (and funding) of any plans to expand, adapt or rebuild facilities. Impacts associated with new
technologies and sea level rise will be addressed, as well as issues related to capital improvements, and operations and
maintenance costs.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 2
JANUARY 4, 2019
The scope assumes no field work, facility evaluations, or modeling relating to the adequacy of individual systems and will
rely primarily on information provided by the service providers through interviews, correspondence, systems master
plans, and technical reports.
3.2 Downtown Precise Plan Analysis
PlaceWorks will prepare an Infrastructure Profile for Downtown San Rafael. This will supplement the citywide analysis to
be completed for the General Plan (Task 3.1), and also provide the “Environmental Setting” content for the EIR discussion
of Downtown utilities.
The Infrastructure Profile will describe water, sanitary sewer, storm drainage, and other utility facilities (gas, electric,
cable, telecommunication) in the Downtown area. Key improvement needs will be noted, including a summary of existing
planned or proposed capital improvement projects. Issues affecting future maintenance and operation costs, such as
flooding, infrastructure age and condition, and technology will be highlighted. The suitability of land for development and
particular uses (based on available utilities) will be addressed, and Downtown infrastructure strategies will be identified
that support the City’s climate action goals.
Deliverable(s):
White Paper: Citywide Analysis
White Paper: Infrastructure Profile for Downtown Precise Plan
Task 4. Evaluation of Growth Impacts on Utilities
PlaceWorks will assist the project team in the development of land use alternatives, including potential utility and
infrastructure constraints to different development scenarios or options for specific sites, neighborhoods, or districts of
the city. Once a Draft Land Use Map has been developed and sub-area projections finalized, PlaceWorks will evaluate
future needs for infrastructure to support preparation of the Utilities and Services Systems section of the EIR and the
General Plan Infrastructure Element, which will be authored by City staff. Consideration would be given to the adequacy of
existing supplies, the need for additional facilities, and consideration of sea level rise and flood control protection.
Task 5. Participate in Drafting General Plan Infrastructure Element and EIR Utilities
Chapter
PlaceWorks will prepare the Utilities and Services Systems section of the General Plan and Precise Plan EIR, including
documentation of impacts and mitigation measures. Additionally, PlaceWorks will assist City staff in developing policies
and action programs, reviewing draft documents, and providing guidance on issues such as emerging technologies and
resilience for the Infrastructure Element of the General Plan (to be authored by City staff).
Task 6. Plan Adoption
6.1 Response to Comments
PlaceWorks will prepare responses to EIR comments directly relating to utilities and coordinate with team members on
other EIR comments which may indirectly relate to infrastructure.
C ITY OF S AN R AFAEL
S AN R AFAEL G ENERAL P LAN 2040 T ECHNICAL S UPPORT: P ROGRAM EIR E NGINEERING S ERVICES
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 3
JANUARY 4, 2019
6.2 Public Hearings
It is not anticipated the PlaceWorks Engineers will need to attend public hearings for Plan Adoption. However, PlaceWorks
team has included a reserve of 22 hours to attend unanticipated public stakeholder meetings (as mentioned in Task 1) if
specific issues relating to infrastructure need to be addressed at the hearings.
Task 7. Project Management and Administration
PlaceWorks’ Engineers will attend periodic project management and work progress meetings, either by conference call or
in person. This task includes time for general email correspondence and communication with members of the project
team.
COSTS
A detailed cost estimate is attached as Table A, and the 2019 Standard Fee Schedule is shown in Table 1.
TABLE 1 PLACEWORKS – 2019 STANDARD FEE SCHEDULE
STAFF LEVEL HOURLY BILL RATE
Principal $200–$300
Associate Principal $180-$215
Senior Associate/Senior Scientist $150-$185
Associate/Scientist $115–$155
Project Planner/Project Scientist $95–$125
Planner/Assistant Scientist $80–$100
Graphics Specialist $60–$130
Clerical/Word Processing $40–$115
Intern $55-$75
Notes: Other direct costs and subconsultants are billed at cost plus 10%.
Mileage reimbursement rate is the standard IRS-approved rate.
PLACEWORKS
The PlaceWorks Team
San Rafael General Plan 2040 Technical Support: Program EIR
COST PROPOSAL
Noack McCracken Seale Vermilion Pfannenstiel Carmen Mena Bush Vang Krispi Watson Garcia
Technical
Staff Wilson
Graphics/
Mapping Clendening
TECH.
EDITOR
WP/
CLERICAL TOA Environmental
Collaborative
PIC PM
Associate
Principal Air Quality
Senior
Associate Noise
Assistant
PM
HRA/
Hydro AQ Associate Associate Noise
Staff
Planner Intern
Hourly Rate:$230 $190 $215 $195 $190 $180 $170 $165 $165 $140 $135 $115 $115 $115 $100 $70 $125 $125
TASK 1. Reconnaissance
1.1 Kick Off Meetings 6 12 8 8 1 35 $121 $6,161 170 0 $17 $187 $6,348
Task 1. Subtotal 6 12 0 0 0 0 8 0 0 0 0 0 0 8 1 0 0 0 35 $121 $6,161 $170 $0 $17 $187 $6,348
TASK 2. Participation in Community Engagement Program
2.1 Steering Committee Meetings (4)8 16 8 32 $116 $5,916 0 0 $0 $0 $5,916
2.2 Community Workshops (3)12 12 24 $73 $3,733 0 0 $0 $0 $3,733
Task 2. Subtotal 8 28 0 0 0 0 0 0 0 0 0 0 0 20 0 0 0 0 56 $189 $9,649 $0 $0 $0 $0 $9,649
TASK 3. Data Collection and Analysis to Support General Plan and EIR Setting
3.1 Prepare Natural Resources Inventory Maps and Reports 2 4 8 2 2 18 $52 $2,642 0 7,260 $726 $7,986 $10,628
3.2 Prepare Environmental Hazard Maps and Report 2 4 16 24 8 4 32 6 60 8 40 204 $541 $27,571 0 0 $0 $0 $27,571
3.3 Prepare Air and Water Quality Report 2 8 4 4 4 8 1 31 $102 $5,222 0 0 $0 $0 $5,222
3.4 Prepare Noise Report 2 6 50 4 50 30 142 $401 $20,431 0 0 $0 $0 $20,431
3.5 Prepare Sustainability, Energy, and Greenhouse Gas Report 2 8 24 4 32 60 130 $384 $19,584 0 0 $0 $0 $19,584
3.6 Prepare Cultural Resources Report 1 4 1 6 $23 $1,183 4,020 0 $402 $4,422 $5,605
Task 3. Subtotal 11 34 40 4 24 50 21 8 0 64 6 50 128 8 41 40 0 2 531 $1,503 $76,633 $4,020 $7,260 $1,128 $12,408 $89,041
Task 4. Participation in General Plan Alternatives and Testing
General Plan Alternatives and Testing 8 16 2 16 2 2 2 16 64 $215 $10,955 0 0 $0 $0 $10,955
Task 4. Subtotal 8 16 0 0 0 2 16 2 2 2 0 0 0 16 0 0 0 0 64 $215 $10,955 $0 $0 $0 $0 $10,955
TASK 5. Prepare Draft General Plan EIR
5.1 Notice of Preparation and Scoping Session 6 8 4 18 $67 $3,427 0 0 $0 $0 $3,427
5.2 Confirm Thresholds of Significance 8 16 24 $98 $4,978 0 0 $0 $0 $4,978
5.3 Prepare EIR Introduction and Project Description 1 4 8 218 8 6 8 253 $599 $30,539 0 0 $0 $0 $30,539
5.4 Draft Setting, Impacts, and Mitigation Measures for CEQA Topics 12 60 33 16 52 120 17 55 160 40 16 581 $1,730 $88,230 2,300 5,000 $730 $8,030 $96,260
5.5 Project Alts. and CEQA-Required Conclusions and Findings 8 32 40 60 140 $432 $22,052 0 0 $0 $0 $22,052
5.6 Prepare Summary of Impacts 1 2 6 12 21 $60 $3,070 0 0 $0 $0 $3,070
5.7 Produce Administrative Draft EIR 6 20 40 40 4 8 118 $360 $18,340 0 0 $0 $0 $18,340
5.8 Revise Admin Draft and Produce Screencheck Draft EIR 4 12 16 24 2 8 66 $198 $10,078 0 0 $0 $0 $10,078
5.9 Publish Draft EIR (DEIR) and Prepare Notices 2 4 6 8 20 $63 $3,223 0 0 $0 $0 $3,223
Task 5. Subtotal 48 158 0 33 16 52 236 0 0 17 0 55 218 316 52 0 40 0 1,241 $3,607 $183,937 $2,300 $5,000 $730 $8,030 $191,967
TASK 6. Preparation of Final EIR
6.1 Prepare Documents 16 40 80 100 8 16 260 $784 $39,964 340 360 $70 $770 $40,734
6.2 Public Hearings 12 12 16 40 $138 $7,018 0 0 $0 $0 $7,018
Task 6. Subtotal 28 52 0 0 0 0 80 0 0 0 0 0 0 116 8 0 16 0 300 $922 $46,982 $340 $360 $70 $770 $47,752
TASK 7. General Plan Mapping Support
7.1 Prepare General Plan Maps 127 127 $254 $12,954 0 0 $0 $0 $12,954
Task 7. Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 127 0 0 0 127 $254 $12,954 $0 $0 $0 $0 $12,954
TASK 8. Project Management and Administration
8.1 Work Progress Meetings 24 40 40 40 144 $490 $25,010 0 0 $0 $0 $25,010
8.2 Project Management 28 80 48 156 $596 $30,396 0 0 $0 $0 $30,396
8.3 Meeting Reserve 30 60 40 130 $458 $23,358 0 0 $0 $0 $23,358
Task 8. Subtotal 82 180 0 0 0 0 88 0 0 0 0 0 0 140 0 0 0 0 490 $1,682 $85,802 $0 $0 $0 $0 $85,802
Labor Hours Total 191 480 40 37 40 104 449 10 2 83 6 105 346 624 229 40 56 2 2,844
Labor Dollars Total $43,930 $91,200 $8,600 $7,215 $7,600 $18,720 $76,330 $1,650 $330 $11,620 $810 $12,075 $39,790 $71,760 $22,900 $2,800 $7,000 $250 $8,493 $433,073 $6,830 $12,620 $21,395 $454,468
PlaceWorks Percent of Total Labor 7%17%1%1%1%4%16%0%0%3%0%4%12%22%8%1%2%0%
EXPENSES
PlaceWorks Reimbursable Expenses $1,492
Subconsultants' Reimbursable Expenses $0
EXPENSES TOTAL $1,492
GRAND TOTAL $455,960
10% CONTINGENCY $44,301
GRAND TOTAL WITH CONTINGENCY $500,261
PLACEWORKS
Subconsultant
Total
Total
Task Budget
PlaceWorks
Hours
PlaceWorks
Total
SUBCONSULTANTS
Cultural
Resources
Biological
Resources
PlaceWorks
2% Office
Expenses
10%
Subconsultant
Markup
Table A- Cost Proposal- EIR to Exhibit A-1
Table A- Cost Proposa
PLACEWORKS
The PlaceWorks Team
San Rafael General Plan 2040 Technical Support: Program EIR
TABLE A: COST PROPOSAL - ENGINEERING SERVICES
Noack McCracken Fitzgerald Bush
El
Chammas Wilson
PIC
Associate
Principal
Principal
Engineer
Senior
Engineer-PM
Project
Scientist
Staff
Planner
Hourly Rate:$230 $190 $230 $165 $115 $105
TASK 1. Reconnaissance
1.1 Kick Off Meetings 3 3 $10 $505 $505
1.2 Document Review 3 3 16 22 $61 $3,086 $3,086
1.3 Agency Requests and Interviews 8 16 24 $60 $3,060 $3,060
Task 1. Subtotal 0 0 3 14 16 16 49 $131 $6,651 $6,651
TASK 2. Participation in Community Engagement Program
2.1 Steering Committee Meeting (1)4 4 $13 $673 $673
2.2 Community Workshop (1)4 4 8 $22 $1,102 $1,102
2.3 Additional Public Meeting Reserve (included in Task 6.2)0 $0 $0 $0
Task 2. Subtotal 0 0 0 8 0 4 12 $35 $1,775 $1,775
TASK 3. Data Collection and Analysis to Support General Plan and EIR Setting
3.1 Citywide Analysis 8 8 40 56 $155 $7,915 $7,915
3.2 Downtown Analysis - Precise Plan Infrastructure 4 4 20 28 $78 $3,958 $3,958
Task 3. Subtotal 0 0 12 12 60 0 84 $233 $11,873 $11,873
Task 4. Evaluation of Growth Impacts on Utilities
4.1 Development of Land Use Alternatives 1 4 5 $18 $908 $908
4.2 Evaluate Future Infrastructure Needs 4 8 12 $45 $2,285 $2,285
Task 4. Subtotal 0 0 5 12 0 0 17 $63 $3,193 $3,193
TASK 5. Draft General Plan Infrastructure Element & Utilities EIR
5.1 EIR Utilities Sections of the General Plan/Precise Plan 4 2 40 46 $117 $5,967 $5,967
5.2 EIR Section Revisions (Admin Draft/Screencheck Draft)4 2 4 10 $34 $1,744 $1,744
5.3 Assist with Infrastructure Element Development 4 4 8 $32 $1,612 $1,612
Task 5. Subtotal 0 0 12 8 44 0 64 $183 $9,323 $9,323
TASK 6. Plan Adoption
6.1 Response to Comments 4 8 12 $37 $1,877 $1,877
6.2 Public Hearings (included in Task 2.3)2 20 22 $75 $3,835 $3,835
Task 6. Subtotal 0 0 6 20 8 0 34 $112 $5,712 $5,712
TASK 7. Project Management and Administration
7.1 Work Progress Meetings 3 6 9 $31 $1,591 $1,591
7.2 Team Communications 3 6 9 $31 $1,591 $1,591
Task 7. Subtotal 0 6 0 12 0 0 18 $62 $3,182 $3,182
Labor Hours Total 0 6 38 86 128 20 278
Labor Dollars Total $0 $1,140 $8,740 $14,190 $14,720 $2,100 $819 $41,709 $41,709
PlaceWorks Percent of Total Labor 0%2%14%31%46%7%
EXPENSES
PlaceWorks Reimbursable Expenses $0
Subconsultants' Reimbursable Expenses $0
EXPENSES TOTAL $0
GRAND TOTAL $41,709
PLACEWORKS
Total
Task Budget
PlaceWorks
Hours
PlaceWorks
Total
PlaceWorks
2% Office
Expenses
Table A- Cost Proposal- Engineering Services to Exhibit A-2