Loading...
CC Board of Library Trustees VacancyAgenda Item No: 4.a Meeting Date: February 4, 2019 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: Board of Library Trustees Vacancy SUBJECT: CALL FOR APPLICATIONS TO FILL THREE FOUR-YEAR TERMS TO THE END OF APRIL 2023, AND ONE UNEXPIRED ALTERNATE FOUR- YEAR TERM TO THE END OF APRIL 2021 ON THE SAN RAFAEL BOARD OF LIBRARY TRUSTEES DUE TO THE EXPIRATION OF TERMS OF MELANIE CANTARUTTI, DOUG VAN GESSEL AND JOSH LIBRESCO, AND THE RESIGNATION OF SCOTT HARROP RECOMMENDATION: It is recommended that the City Council approve the following actions: 1.Call for applications to fill three four-year terms to the end of April 2023, and one unexpired alternate four-year term to the end of April 2021 on the San Rafael Board of Library Trustees to April 30, 2021; 2.Set deadline for receipt of applications for Tuesday, February 26, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209; and BACKGROUND: The Board of Library Trustees is an advisory board that meets monthly with responsibility to provide support for the Library Director, support the Library Foundation in its quest for a new library, serve as advocates for the Library to the City Council, and help increase the visibility of the Library in the community. Meetings are held on the second Tuesday of each month at 6:00 p.m. at the Downtown San Rafael Library, Library Meeting Room, San Rafael, California 94901. ANALYSIS: The terms of Melanie Cantarutti, Doug Van Gessel and Josh Libresco are set to expire on April 30, 2019. On January 4, 2019 Scott Harrop submitted his resignation, and on January 9, 2019 Doug Van Gessel submitted his resignation to the Board of Library Trustees. Members of the Committee shall be at least 18 years of age and reside within ____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 02/04/2019 Disposition: Approved staff recommendation SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 the City limits. By approving this item, staff will be able to release a Call for Applications for eligible and interested community members to apply. Once applications are received and reviewed, the City Clerk’s Office will schedule a special City Council meeting where the City Council will interview candidates and make a selection to appoint candidates to the Board of Library Trustees. FISCAL IMPACT: There is no fiscal impact associated with this item. RECOMMENDED ACTION: Approve the following: 1.Call for applications to fill three four-year terms to the end of April 2023, and one unexpired alternate four-year term to the end of April 2021 on the San Rafael Board of Library Trustees to April 30, 2021; 2.Set deadline for receipt of applications for Tuesday, February 26, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209; and ATTACHMENT: 1.Application Materials Four Vacancies - City of San Rafael Board of Library Trustees APPLICATIONS to serve on the Board of Library Trustees, City of San Rafael, to fill three four-year terms to the end of April 2023 and one unexpired four-year term to the end of April 2021, may be obtained at the City Clerk’s Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at: https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing applications is Tuesday, February 26, 2019, at 5:00 p.m. in the City Clerk’s Office. There is no compensation paid to Library Trustees. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Board of Library Trustees regularly meets on the second Tuesday of every month at 6:00 p.m. in the Library Meeting Room. Interviews of applicants will be held at a Special City Council meeting on a date to be determined. An excerpt from the San Rafael Municipal Code re: Board of Library Trustees membership, terms of Board members, powers and duties, etc., is also attached. ________________________________ Lindsay Lara City Clerk City of San Rafael Dated: February 4, 2019 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF BOARD OF LIBRARY TRUSTEES NAME: ______________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: ________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: ______________________________________________________________________ NAME OF FIRM: ______________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________ *HOME & BUSINESS PHONE: ________________________________________________________________ *E-MAIL ADDRESS (optional): ________________________________________________________________ EDUCATION: _____________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: ______________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ____________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: ____________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS OF CONFLICT OF INTEREST: _______________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DATE: _________________________ SIGNATURE: ______________________________________ Filing Deadline : Mail or deliver to: Date: Tuesday, February 26, 2019 City of San Rafael, City Hall, Dept. of City Clerk Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * This information will be kept confidential, to the extent permitted by law SAN RAFAEL CHARTER ARTICLE IX Public Library, Section 1. BOARD OF LIBRARY TRUSTEES. There shall be a board of library trustees to be appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The members of the board shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the board shall be staggered in the manner provided by resolution of the council. The board of library trustees shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) 2.16.030 Board of library trustees. A board of library trustees is created. (Ord. 889 § 6, 1967) 2.16.031 Trustee membership--Compensation. The board of library trustees shall consist of five members appointed by the city council, one of whom may be a councilman. All members shall serve without compensation. (Ord. 889 § 7 (part), 1967) 2.16.032 Trustee term of office and removal. The members of the board of library trustees shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the city council. The terms of office of members of the board of library trustees shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 7 (part), 1967) 2.16.033 Trustee powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the board of library trustees shall be: To assess and evaluate current and long-range needs of the library; to formulate and adopt policies, rules and regulations with respect to programs and facilities to meet such needs of the community, including recommendations for sites and design of facilities. Such formulations and adoptions shall be made in conjunction with recommendations of the librarian; To review, comment and make recommendations regarding the annual operating budget of the library; To receive, and review periodic reports from the librarian concerning the general operations and functions of the library; To recommend ways to inform the citizens of San Rafael as to the various programs, services, and assistance which the library affords all citizens; To promote intergovernmental cooperation in the development of library services, patronage and usage; To perform such other duties as may be prescribed by the city council. (Ord. 1131 § 3, 1974: Ord. 889 § 7 (part), 1967). NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.