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PW 2018 Pump Station Repair & Replacement. ' City of San Rafael -California Form of Agreement for Informal Bids 2018 Pump Station Repair & Replacement This Agreement is made and entered into as of the _1.~ day of Oe,. , 2018 by and between the City of San Rafael (hereinafter called City) and Pump Repair Service Company, (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows: 1. Scope of the Work. The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the routine weekly and monthly landscape maintenance work for the project entitled "2018 Pump Repair & Replacement," all in accordance with the scope of work and requirements outlined in the Exhibits A, B, and C dated July 30, 2018, July 25, 20 l 8, and July 20, 2018 respectively, and attached hereto. 2. Prevailing Wages. Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.180 (C), the general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the contract, shall be followed. 3. Time of Completion (a) The work to be performed under this Contract shall be commenced within Ninety (90) WORKING DAYS after the date of written notice by the City to the Contractor to proceed. (b) All work shall be completed, including all punchlist work, within the time period as specified in the SCHEDULE in Section III hereafter, with such extensions of time as are provided for in the General Provisions. 4. The Contract Sum. The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each of the units of work in the following schedule completed, at the unit price stated. BID ITEMS Item Description Schedule Quantity Unit Unit Cost Total Cost I. 2. 3 . 4. 5. Peacock Pump Station: Prime Propeller Pump and 125 HP 580 RPM Motor 8weeks LS @ $115,072 $115,072 North Francisco Pump Station: Pump #3 12weeks LS @ $93,999 $93,999 Montecito Pump Station, Pump #2 12weeks LS @ $99,831 $99,831 15% Contingency $46,335 Grand total $355,237.00 5. Payments. Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed during the invoice period. Agreement • 1 ORIGINAL 6. Insurance. (a). Scope of Coverage. During the term of this Agreement, Contractor shall maintain, at no expense to City, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount ofone million dollars ($1,000,000) dollars per occurrence. 3. Ifit employs any person, Contractor shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits ofno less than one million dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against City. (b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section above shall also meet the following requirements: 1. The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under Contractor's insurance policies shall be primary with respect to any insurance or coverage maintained by City and shall not call upon City insurance or self-insurance coverage for any contribution . The "primary and noncontributory" coverage in Contractor's policies shall be at least as broad as ISO form CG20 01 04 13. 3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, Contractor hereby grants to the City a waiver of any right to subrogation which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years . 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City or any other additional insured party . Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. (c) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to and approved by the City, and shall not reduce the limits ofliability. Policies containing any self-insured retention (SIR) Agreement • 2 provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shall be reduced or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. ( d) Proof of Insurance. Contractor shall provide to the City all of the following: (1) Certificates ofinsurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by City. 7. Indemnification. (a) Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and hold harmless City, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit,judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of Contractor's performance of its obligations or conduct of its operations under this Agreement. The Contractor's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the City Indemnitees' share ofliability for the active negligence or willful misconduct. In addition, the acceptance or approval of the Contractor's work or work product by the City or any of its directors, officers or employees shall not relieve or reduce the Contractor's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor's performance of or operations under this Agreement, Contractor shall provide a defense to the City Indemnitees or at City's option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. (b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 8. Nondiscrimination. Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 9. Compliance with All Laws. Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 10. No Third Party Beneficiaries. City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 11. Notices. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: Agreement • 3 To City: Public Works Director City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 To Contractor: Pump Repair Service Co. P.O. Box 34327 San Francisco, CA 94134-0327 12. Independent Contractor. For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City. 13. Entire Agreement; Amendments. (a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. (b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the Contractor and the City. (c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. (d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the Contractor and the City. ( e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 14. Waivers. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 15. City Business License; Other Taxes. Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 16. Warranty. Any plants installed and maintained by Contractor are under warranty for a one-year period against defects and will be replaced at no additional charge. This warranty is void if plants die or are in permanent decline due to causes outside of Contractor's control such as, but not limited to: acts of God, or vandalism or other damage caused by wrongful acts of third parties. IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the day and year first written above. Agreement • 4 CITY OF SAN RAFAEL: ATTEST: --Eszhe, C. Bei111e Li hd.S ~'( l,t:1.rt.l., City Clerk File No .: 03.01.180.06 Pump Repair Service Company. ~ rcAer and Printed Officer Name: Title : Agreement • 5 ~I~ PUMP REPAIR SERVICE CO. CC> July 30, 2018 San Rafael Sanitation District 111 Morphew Street San Rafael, CA 94915-1560 Attn: Mark Wright SUBJECT: PEACOCK GAP PUMP STATION: Dear Mark, We are pleased to provide you with two replacement estimate options: Option 1: Replace Peerless 42PL Pump and 125 HP 514 RPM Motor Per original S/N 188109-10 1 -Peerless 42PL 1 stage propeller pump with 36" column pipe, below ground discharge bronze propeller, 3 ½" oil tubes, 416 SS shaftings with 48" high motor stand epoxy coated ................................................. $131,150.00 1 -GE 125 HP 514 RPM 460 volts VHS motor premium efficiency ................................................................... 31,500.00 1 -36" Dresser pipe coupling ............................................................................ 1,175.00 Misc. hardware ................................................................................................ 250.00 Materials ................................................................................................... 164,075.00 Factory freight (estimated) ............................................................................ 5,000.00 Sales tax 9% .............................................................................................. 15,216.75 Estimated field labor ..................................................................................... 5,616.00 Estimated 40 Ton crane truck/flatbed ........................................................... 4,500.00 Estimated Total ..................................................................................... $194,407.75 Delivery ...................................................................................................... 30 Weeks Option 2: Prime Propeller Pump and 125 HP 580 RPM Motor 1 -Prime 36P26-24 1 stage propeller Pump with 36" column pipe, below Ground discharge, bronze propeller, 3 ½" oil tubes, 416 SS shafting 48" High motor stand epoxy coating ............................................................... $70,560.00 1 -GE 125 HP 580 RPM 460 volts VHS motor premium efficiency ................................................................... 21,805.00 1 -36" Dresser pipe coupling ............................................................................ 1,175.00 Misc. hardware ................................................................................................ 250.00 Materials ..................................................................................................... 93,790.00 Waynea-18/San Rafael Sanitation Peacock 073018 ESTABLISHED 1941 PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415 .467.2150 FAX 415.467.7442 www.pumprepoirservice .co m Exhibit A Page 2 City of San Rafael July 30, 2018 Factory freight (estimated) ............................................................................ 2,500 .00 Sales tax 9°/o ................................................................................................ 8,666.10 Estimated field labor ..................................................................................... 5,616.00 Estimated 40 Ton crane truck/Flatbed .......................................................... 4,500.00 Estimated Total ..................................................................................... $115,072.10 Delivery ...................................................................................................... 14 Weeks Note: The new motor will require new electrical conduit and wires. To be completed by others . If you have any questions on the above options, please give me a call. Sincerely, t:~, WA/dm W ayne a-1 8/S an Rafae l S anitatio n Pea c ock 07 30 18 ~PR3~ PUMP REPAIR SERVICE CO. C::C:t July 25, 2018 City of San Rafael 111 Morphew Street San Rafael, CA 94915-1560 Attn: Mark Wright SUBJECT: NORTH FRANCISCAN STATION PUMP #3 Dear Mark, We are pleased to provide you with an estimate to remove, repair and reinstall the Cascade 48AP, 1 stage propeller pump with 250 HP 440 RPM motor using the parts and labor that are listed below . 1-Suction bowl bushing, bronze ......................................................................... $915.00 1 -Discharge bowl bushing, bronze ..................................................................... 815.00 1 -Discharge bowl bushing, bronze ..................................................................... 815.00 1 -Bowl shaft, 416 SS ....................................................................................... 5,790.00 4 -Line shaft coupling CFS@ $510.00 each .................................................... 2,040.00 5 -Line shaft bearing, bronze@ $1,440 .00 each ............................................. 7,200.00 1 -Bottom line shaft, CFS ................................................................................. 4,300.00 1 -Bottom enclosing tube, steel ........................................................................ 3,000.00 1 -Top line shaft, CFS ...................................................................................... 2,300.00 5-Top enclosing tube, steel@ $1,450 .00 each ............................................... 7,250.00 1 -Head shaft, CFS .......................................................................................... 1,575.00 1 -Impeller half rings ............................................................................................ 780.00 1 -Set of motor bearings ................................................................................... 2,840 .00 Misc. Hardware ............................................................................................... 500 .00 Materials ..................................................................................................... 40,120 .00 Freight .......................................................................................................... 1,500.00 Sales tax 9% ................................................................................................ 3,745.00 Sandblast, devcon steel and machine Discharge bowl ............................................................................................. 1,850.00 Straighten and balance propeller .................................................................. 1,250.00 Clean, dip and bake stator ............................................................................... 540.00 Shop labor to repair motor ............................................................................ 4,212.00 Shop labor to repair pump .......................................................................... 17,550 .00 Waynea-18/City of San Rafael North Franciscan 01i~uSHED 1941 ---- PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415.467.2150 FAX 415.467.7442 www.pumprepa irserv i ce .com Exhibit B Page 2 City of San Rafael July 25, 2018 Estimated field labor ................................................................................... 11,232.00 Estimated 80 ton crane with rigger and 40 foot flatbed ............................................................................................. 12,000.00 Estimated Total ....................................................................................... $93,999.00 Delivery on Parts .......................................................................................... 5 Weeks Notes:The above rate to be based on Pump Installer. If this project requires a different wage classification, per DIR prevailing wage the field labor rate will be adjusted to match that classification. If you have any questions on the above estimate, please give me a call. Sincerely, ~/- Wayne Archer WA/dm Waynea-18/City of San Rafael North Franciscan 072518 • • • I ~~R3~ PUMP REPAIR SERVICE CO. c:c::::, July 20, 2018 City of San Rafael 111 Morphew Street San Rafael, CA 94915-1560 Attn: Mark Wright SUBJECT: MONTECITO PUMP STATION PUMP #2 Dear Mark, We are pleased to provide you with an estimate to replace the existing Peerless propeller pump and 75 HP motor with a Prime pump and 100 HP motor. Design Conditions: 23,600 GPM @ 11.4 TOH 1 -Prime 36P26-13 1 stage, bronze propeller, Under plate 36" discharge oil lube, 18"-6" Base to bell, epoxy coated propeller pump ......................................................... $61,514 .00 1 -GE 100 HP 700 RPM WP1 premium efficiency 460 volts with SRC motor ...................................................................... 18,865.00 1 -36" Dresser coupling epoxy coated .......................................................................... 1, 175.00 Factory freight (estimated) ...................................................................................... 2,500.00 Sales tax 9% .......................................................................................................... 7,564.86 Estimated field labor .............................................................................................. .4,212.00 Estimated crane truck/service truck/flatbed ............................................................ .4,000.00 Estimated Total ................................................................................................. $99,830.86 Estimated delivery ....................................................................................... 12 to 14 Weeks Notes: The existing motor conduit and wires may need to be modified to match the new motor. Work to be completed by others. The above rate to be based on Pump Installer. If this project requires a different wage classification, per DIR prevailing wage the field labor rate will be adjusted to match that classification. If you have any questions on the above, please give me a call. Sincerely, ~~ WA/dm Waynea-18/City of San Rafael Montecito #2 071818ESTABUSHED 1941 PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467-2150 www.pumprepairservice .com FAX 415.467.7442 Exhibit C CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. I TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER Contracting Department: _P_u_b_lic_W_o_r_k_s ______ _ Project Manager:_K_M ______ _ Extension: 3389 ------------------Project Name: 2018 Pump Station Repair Contractor's Contact: Contact's Email: ---------- Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER (Initials) 2 -I 6 7 a. Emai l PINS Introductory Notice to Contractor b. Email Contract (in Word) & anachments to City Allomey c/o Project Manager Laraine .Gi11ens @;ci1yofsanrafael.org City Anomey a. Re view. revise and comment on draft agreement and return to Project Manager b. Confirm insurance requirements , create Job on PINS . send PINS insura nce notice to contractor. Approval of final agreement form to send to contractor. //'rrH'idc /Jcpt . Department Director /Ji rector Fi11a11cial S11111111uT)' n-1 AKrccm••III) ________ ---+--- forward t~).-OFl'Jimrls of hnal agreenieiirtrreon ctor for their s~ ti PRINT CONTI NUE RO UTI NG PRO CESS WITH HARD COPY ---~ forward signed original agreement to City Anomey with printed copy of Project Manager this routmg form _C_it~y_A_t_lo_m_ey~-+Review and approve hard copy of signed ~cement Revie\\ and approve insurance in PINS, and bonds ( for public works City Attorney contracts_) ___ _ City _9_-+-_tv_la_n_a~ger/Mayor Agreement executed by Council authorized official Anesi signatures, retains original agreement and forwards copies to project ,__1_0_,__ __ C_it~y_C_lerk manager II Project Manager Forward Final Copy to Contractor 8/1/2018 TW 8/1/2018 TW 8/3/2018 LM 8/3/2018 LM