HomeMy WebLinkAboutCM Climate Change Action Plan Coordination; Amendment 1FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
CHRISTINE O' ROURKE COMMUNITY PLANNING
FOR CLIMATE CHANGE ACTION PLAN COORDINATION
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and CHRISTINE O'ROURKE DOING
BUSINESS AS CHRISTINE O'ROURKE COMMUNITY PLANNING (hereinafter
"CONTRACTOR") is made and entered into as of the Z-1 day of 00VCrA'0U , 2018.
RECITALS
WHEREAS, the CITY and CONTRACTOR entered into a Professional Services
Agreement dated August 7, 2017 for CONTRACTOR to conduct the CITY'S greenhouse gas
inventory and assist with the process of updating the CITY'S Climate Change Action Plan, for
an amount not to exceed $19,710.00 (the "Agreement"); and
WHEREAS, additional environmental, agency, and City Council and Planning
Commission review assistance is necessary in order to finalize the Climate Change Action Plan
and incorporate it into the City's General Plan, therefore CITY and CONTRACTOR mutually
desire to amend the Agreement to include this additional work; and
WHEREAS, funding for this additional work is being provided through the CITY's
General Plan Fund;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby
amended to include the additional services set forth in the "Scope of Work" in
CONTRACTOR's proposal entitled "Amendment to Contract to Update the San
Rafael Climate Change Action Plan" dated October 22, 2018, attached to this First
Amendment as Exhibit "A" and incorporated herein by reference.
2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONTRACTOR for the services
1
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ORIGINAL
described in Exhibit "A" to this First Amendment, on a labor fee plus expense
basis in a not -to -exceed amount of $20,055.00, and to change the total not -to -
exceed amount under the Agreement to $39,765.00.
3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby
amended to extend the termination date of the Agreement to May 10, 2019.
4. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
JIM C TTZ, Ci Ma ager
ATTEST:
LINDSAY LARA, City Clerk
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ROBERT F. EPSTEIN, Pity AftUrney
CONTRACTOR
By:
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Ndr-t---If&ST ROURKE, Principal
TO: Cory Bytof, Volunteer and Sustainability Coordinator
FROM: Christine O'Rourke Community Planning
RE: Amendment to Contract to Update the San Rafael Climate Change Action Plan
DATE: October 22, 2018
This proposal is an amendment to Professional Service Agreement between the City of San Rafael and
Christine O'Rourke Community Planning ("Consultant") dated August 7, 2017 for an update of the 2009
City of San Rafael Climate Change Action Plan. The proposed amendment includes the following
activities:
SCOPE OF WORK
TASK 1. CITY COUNCIL REVIEW OF THE DRAFT CLIMATE CHANGE ACTION PLAN
The consultant will prepare and present an overview of the draft Climate Change Action Plan (CCAP) to
the City Council to receive initial feedback on the draft plan.
TASK 2. REVISE DRAFT CLIMATE CHANGE ACTION PLAN
Based on input from the City Council and public comments, the consultant will work with staff to finalize
the measures to include in the draft CCAP. The consultant will then finalize GHG reduction calculations
and work with staff to prepare the plan's appendix, including an implementation matrix, calculations for
the CCAP measures, and a review of the 2009 plan results.
TASK 3. BAAQMD REVIEW OF THE CLIMATE CHANGE ACTION PLAN
The consultant will submit the draft Climate Change Action Plan to the Bay Area Air Quality
Management District (BAAQMD) for review and comment and will work with BAAQMD staff to revise
programs as necessary to earn BAAQMD approval for a Qualified Greenhouse Gas Reduction Strategy.
TASK 4. CEQA REVIEW AND PREPARATION OF ENVIRONMENTAL REVIEW DOCUMENTS
The consultant will conduct environmental review of the project utilizing the General Plan 2020 certified
Environmental Impact Report ("General Plan 2020 FEIR") as a base for environmental review and
determine if "tiering" is appropriate and consistent with CEQA Guidelines Section 15152. The review will
include: a) review of the General Plan 2020 FEIR to determine if it adequately assesses the
environmental impacts of the project; and b) the preparation of an Initial Study to determine if the
project would result in new significant impacts, an increase in the severity of the impacts, or new or
expanded mitigation measures from those analyzed and determined in the General Plan 2020 FEIR. As
appropriate, the consultant will prepare an Addendum to the General Plan 2020 FEIR.
TASK 5. PLANNING COMMISSION REVIEW
The consultant will assist staff in presenting the draft Climate Change Action Plan and Addendum to the
General Plan 2020 FEIR to the Planning Commission for review and recommendation to the City Council
Exhibit A
for adoption. The task includes preparation of draft resolutions and attendance at one Planning
Commission meeting.
TASK 6. CITY COUNCIL REVIEW AND ADOPTION
The consultant will assist staff in presenting the draft Climate Change Action Plan and Addendum to the
General Plan 2020 FEIR to the City Council for review and adoption. The task includes preparation of
draft resolutions and attendance at one City Council meeting.
TASK 7. WEBSITE ADAPTATION OF THE ADOPTED CLIMATE CHANGE ACTION PLAN
The consultant will assist staff in adapting the Climate Change Action Plan to a web -based platform and
developing a user-friendly content hierarchy. The task assumes staff and/or other consultants will be
responsible for website design and development.
PROJECT BUDGET
The budget is an estimate of the time and costs required to complete the scope of work outlined in this
proposal. The number of meetings includes one Planning Commission meeting and two City Council
meetings, with additional meetings billed at an hourly rate of $105.
1
City Council Review of the Draft CCAP
25
$105
$2,625
2
Revise Draft CCAP
16
$105
$1,680
3
BAAQMD Review
20
$105
$2,100
4
CEQA Review
60
$105
$6,300
5
Planning Commission Review
25
$105
$2,625
6
City Council Review and Adoption
25
$105
$2,625
7
Website Adaptation of the CCAP
20
$105
$2,100
TOTAL
$20,055
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager
Project Manager: Cory Bytof
Extension: 3407
Contractor Name: Christine O'Rourke
Contractor's Contact: Christine O'Rourke
Contact's Email: christine.o@comcast.net
❑x FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
❑
1
Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
11/9/18
❑x
Atty c/o Laraine.Gittens@cityofsanrafael.org
CB
2
City Attorney
a. Review, revise, and comment on draft agreement
11/9/2018
❑X LG
and return to Project Manager
11/9/2018
❑x LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
11/9/2018
❑X
contractor for their signature
CB
4
Project Manager
When necessary, * contractor -signed agreement
❑X N/A
agendized for Council approval
❑
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
Date of Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
11/2-1 �$
6
City Attorney
Review and approve hard copy of signed
agreement
7
City Attorney
Review and approve insurance in PINS , and bonds
City Manager/ Mayor
City Clerk
(for Public Works Contracts)
L\/Z I.
8
Agreement executed by Council authorized official
9
Attest signatures, retains original agreement and
forwards copies to Project Manager
24 -