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CM Climate Change Action Plan Coordination; Amendment 1FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHRISTINE O' ROURKE COMMUNITY PLANNING FOR CLIMATE CHANGE ACTION PLAN COORDINATION THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CHRISTINE O'ROURKE DOING BUSINESS AS CHRISTINE O'ROURKE COMMUNITY PLANNING (hereinafter "CONTRACTOR") is made and entered into as of the Z-1 day of 00VCrA'0U , 2018. RECITALS WHEREAS, the CITY and CONTRACTOR entered into a Professional Services Agreement dated August 7, 2017 for CONTRACTOR to conduct the CITY'S greenhouse gas inventory and assist with the process of updating the CITY'S Climate Change Action Plan, for an amount not to exceed $19,710.00 (the "Agreement"); and WHEREAS, additional environmental, agency, and City Council and Planning Commission review assistance is necessary in order to finalize the Climate Change Action Plan and incorporate it into the City's General Plan, therefore CITY and CONTRACTOR mutually desire to amend the Agreement to include this additional work; and WHEREAS, funding for this additional work is being provided through the CITY's General Plan Fund; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in the "Scope of Work" in CONTRACTOR's proposal entitled "Amendment to Contract to Update the San Rafael Climate Change Action Plan" dated October 22, 2018, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONTRACTOR for the services 1 Li-�-1053 ORIGINAL described in Exhibit "A" to this First Amendment, on a labor fee plus expense basis in a not -to -exceed amount of $20,055.00, and to change the total not -to - exceed amount under the Agreement to $39,765.00. 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the termination date of the Agreement to May 10, 2019. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JIM C TTZ, Ci Ma ager ATTEST: LINDSAY LARA, City Clerk /:I»:Z61T/11I7:Vy 1103 Iffl 9LTAI a F� ROBERT F. EPSTEIN, Pity AftUrney CONTRACTOR By: �-- Ndr-t---If&ST ROURKE, Principal TO: Cory Bytof, Volunteer and Sustainability Coordinator FROM: Christine O'Rourke Community Planning RE: Amendment to Contract to Update the San Rafael Climate Change Action Plan DATE: October 22, 2018 This proposal is an amendment to Professional Service Agreement between the City of San Rafael and Christine O'Rourke Community Planning ("Consultant") dated August 7, 2017 for an update of the 2009 City of San Rafael Climate Change Action Plan. The proposed amendment includes the following activities: SCOPE OF WORK TASK 1. CITY COUNCIL REVIEW OF THE DRAFT CLIMATE CHANGE ACTION PLAN The consultant will prepare and present an overview of the draft Climate Change Action Plan (CCAP) to the City Council to receive initial feedback on the draft plan. TASK 2. REVISE DRAFT CLIMATE CHANGE ACTION PLAN Based on input from the City Council and public comments, the consultant will work with staff to finalize the measures to include in the draft CCAP. The consultant will then finalize GHG reduction calculations and work with staff to prepare the plan's appendix, including an implementation matrix, calculations for the CCAP measures, and a review of the 2009 plan results. TASK 3. BAAQMD REVIEW OF THE CLIMATE CHANGE ACTION PLAN The consultant will submit the draft Climate Change Action Plan to the Bay Area Air Quality Management District (BAAQMD) for review and comment and will work with BAAQMD staff to revise programs as necessary to earn BAAQMD approval for a Qualified Greenhouse Gas Reduction Strategy. TASK 4. CEQA REVIEW AND PREPARATION OF ENVIRONMENTAL REVIEW DOCUMENTS The consultant will conduct environmental review of the project utilizing the General Plan 2020 certified Environmental Impact Report ("General Plan 2020 FEIR") as a base for environmental review and determine if "tiering" is appropriate and consistent with CEQA Guidelines Section 15152. The review will include: a) review of the General Plan 2020 FEIR to determine if it adequately assesses the environmental impacts of the project; and b) the preparation of an Initial Study to determine if the project would result in new significant impacts, an increase in the severity of the impacts, or new or expanded mitigation measures from those analyzed and determined in the General Plan 2020 FEIR. As appropriate, the consultant will prepare an Addendum to the General Plan 2020 FEIR. TASK 5. PLANNING COMMISSION REVIEW The consultant will assist staff in presenting the draft Climate Change Action Plan and Addendum to the General Plan 2020 FEIR to the Planning Commission for review and recommendation to the City Council Exhibit A for adoption. The task includes preparation of draft resolutions and attendance at one Planning Commission meeting. TASK 6. CITY COUNCIL REVIEW AND ADOPTION The consultant will assist staff in presenting the draft Climate Change Action Plan and Addendum to the General Plan 2020 FEIR to the City Council for review and adoption. The task includes preparation of draft resolutions and attendance at one City Council meeting. TASK 7. WEBSITE ADAPTATION OF THE ADOPTED CLIMATE CHANGE ACTION PLAN The consultant will assist staff in adapting the Climate Change Action Plan to a web -based platform and developing a user-friendly content hierarchy. The task assumes staff and/or other consultants will be responsible for website design and development. PROJECT BUDGET The budget is an estimate of the time and costs required to complete the scope of work outlined in this proposal. The number of meetings includes one Planning Commission meeting and two City Council meetings, with additional meetings billed at an hourly rate of $105. 1 City Council Review of the Draft CCAP 25 $105 $2,625 2 Revise Draft CCAP 16 $105 $1,680 3 BAAQMD Review 20 $105 $2,100 4 CEQA Review 60 $105 $6,300 5 Planning Commission Review 25 $105 $2,625 6 City Council Review and Adoption 25 $105 $2,625 7 Website Adaptation of the CCAP 20 $105 $2,100 TOTAL $20,055 P� RAFq� % 2 �, yo ,TJ, WITH I" CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager Project Manager: Cory Bytof Extension: 3407 Contractor Name: Christine O'Rourke Contractor's Contact: Christine O'Rourke Contact's Email: christine.o@comcast.net ❑x FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City 11/9/18 ❑x Atty c/o Laraine.Gittens@cityofsanrafael.org CB 2 City Attorney a. Review, revise, and comment on draft agreement 11/9/2018 ❑X LG and return to Project Manager 11/9/2018 ❑x LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 11/9/2018 ❑X contractor for their signature CB 4 Project Manager When necessary, * contractor -signed agreement ❑X N/A agendized for Council approval ❑ *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 11/2-1 �$ 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS , and bonds City Manager/ Mayor City Clerk (for Public Works Contracts) L\/Z I. 8 Agreement executed by Council authorized official 9 Attest signatures, retains original agreement and forwards copies to Project Manager 24 -