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CD General Plan 2040 EIR and Engineering and Infrastructure Technical ConsultingAGREEMENT FOR PROFESSIONAL SERVICES FOR GENERAL PLAN 2040 ENVIRONMENTAL IMP ACT REPORT AND ENGINEERING AND INFRASTRUCTURE TECIDNCAL CONSULTING SERVICES This Agreement is made and entered into this lJ_ day of Jo.nu O.vd, , 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PLA WORKS, INC. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on February 6, 2017, CITY'S City Council adopted Resolution No. 14276, which accepted the Preliminary Work Program and initiated the preparation of General Plan 2040; and WHEREAS, the CITY does not have existing staff persons dedicated to long range planning efforts or the staffing capacity amongst existing staff to conduct an Environmental Impact Report for the General Plan 2040, and CONTRACTOR has the expertise to do so; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. Barry Miller is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Steve Noack is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide technical services for the General Plan 2040, as specified in the "CEQA Scope of Services and Cost" attached hereto as Exhibit "A-1" and incorporated herein by reference, and in the "Engineering Services Scope of Work and Cost" attached hereto as Exhibit "A-2" and incorporated herein by reference. DRiGINAl 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Section 4 of this Agreement. CITY shall also provide a work space for CONTRACTOR, background information, oversight and direction, network computer access and other materials necessary for CONTRACTOR to perform their duties. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: 1. For the services set forth in Exhibits A-1 and A-2, CITY shall pay CONTRACTOR a Total Base Contract Amount of $541,970 allocated as follows: a. For the services set forth in Exhibit A-1, CITY shall pay CONTRACTOR on a time and materials basis as set forth in "Table A-Cost Proposal-EIR" included in Exhibit A-1, in an amount not to exceed $500,261; and b. For the services set forth in Exhibit A-2, CITY shall pay CONTRACTOR on a time and materials basis as set forth in "Table A-Cost Proposal-Engineering Services" included in Exhibit A-2, in an amount not to exceed $41,709. 2. Additional compensation not to exceed five percent (5%) of the Total Base Contract Amount, or $27,099, may be paid upon approval of the City Manager. In no event shall the compensation payable to CONTRACTOR under this Agreement exceed $569,069. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for 2 year(s) commencing on approval of this contract and ending on January 22nd , 2021. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for two additional periods of up to one year. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent 2 of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after tennination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY once payment has been received by CONSULT ANT. CITY may use said property for any purpose, including projects not contemplated by this Agreement. If CITY desires to reuse any documents or other deliverables, including electronic media, pe1taining to the project prepared by CONTRACTOR, CITY may do so, but if such documents or other deliverables are reused by CITY for any purpose other than that for which such documents or deliverables were originally prepared, or if CITY causes such documents or deliverables to be altered without CONTRACTOR's written consent, such reuse shall be at CITY's risk. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be 3 performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: I. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and non contributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall 4 contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONTRACTOR under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof oflnsurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates oflnsurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City lndemnitees, the CONTRACTOR's indemnification obligation shall be reduced in propmtion to the City lndemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval 5 of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City lndemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City lndemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. Indemnity Obligations for Professional Liability. With respect to the Services performed in connection with the Agreement, CONTRACTOR shall indemnify, defend, and hold harmless City Indemnitees from and against any and all liability, claims, actions, causes ofaction, demands or charges whatsoever against any City lndemnitee for professional liability of any nature, to the extent that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR. Such costs and expenses shall include reasonable attorney fees for legal counsel of CITY's choice, expert fees, and all other costs and fees of litigation. D. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this 6 Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Barry Miller City of San Rafael 1400 Fifth A venue P.O. Box 151560 San Rafael, CA 94915-1560 Steve Noack Place Works, Inc. 1625 Shattuck Ave., Suite 300 Berkeley, CA 94709 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. 7 B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18 . SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE/ OTHER TAXES . CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 8 22. SURVIVAL OF I ER.MS . Any terms of' this Agreement that b) their nature extend beyond the term ( or termination; of this Agreement shall remain in effect until fulfilled. and shall apply tu both Panie · re . pccti, e successors and assigns. ?"' _.,_ APPLICABLE LAW. The la\\ s of the State of California shall govern thi!, Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement ma) be executed in an) number or counterparts. each or which shall he deemed an original, but all of\\ hich together shall constitute one document. Counterpart signature pages may be delivered b) telecopier. email or other mean!. of electronic tnm!,mis!.iun. IN WITNESS WHEREOF. the patties have executed this Agreement as of the da). month and year first above written. CITY OF SAN RAFAEL JI ATTEST: LINDSAY LARA, Cit) Clerk APPROV ED AS TO FORfVI: CONTRACTOR Name:_Si-_1-='ruJ:::...:-.=lL:;._~A}J_A:...=.;c::.,~/'--G __ _ fitlc: fti1tJCIP. _ _;__::....:..:....:....:::...:..:.....i.=-:... _____ _ lffContra.:tor is a corp oration , a<ld ~ignature u l ~ccond corporate ofticer) lEXH~IB~l A 0 1: CIEQA SIERV~CIES SCO?IE OF WORK AND COST This exh ib it describes the scope of services and products for the CEQA Services supporting both the General Plan Update and Downtown Precise Plan to be conducted by PlaceWorks for the City of San Rafael. This summarized scope is based on the detailed scope provided by the City of San Rafael in the Request for Proposals (RFP) Appendix A, Scope 1: Environmental Review. SCOPE OF SERVICES Task 1. Reconna issance 1.1. Kick-Off Meetings As part of th is sub -task, the PlaceWorks team will work with the consulting project manager to organize and attend two kick-off meetings on the project. Deliverables. ■ List of supp lemental data ne eds Task 2. Participation in Community Engagement Program This task addre ss es meeti ngs w ith the Genera l Plan Steeri ng Committee and the general community. 2.1. Attend General Plan Steering Committee Meetings Pla ceWorks w i ll attend at least four (4) meetings of the General Plan Steering Committee 2.2. Participate in Community Workshops PlaceWorks w i ll partici pate in at least three (3) community-wide workshops. The PlaceWorks team has in cl uded a reserve of 54 hours (Task 8.4) to attend unanticipated public stakehol der meeti ngs. The Pl aceWorks Team is prepared, if needed, to provide content for the project website and any on -line engagement program. As discussed in Tasks 3.6 and 5.1, the consultant team w ill attend public hearings before the Planning Commission and City Council. Task 3. Data Collection and Analysis to Support General Plan and EIR "Setting" Data co ll ection and analys is for the General Plan Update and the Downtown Precise Plan will be a collaborative effort between all consultants and City staff. City staff and the lead consultant for the Downtown Precise Plan will be responsible for providing and analyzing the existing conditions and baseline data for the following CEQA-related topics: a. Aesthetics PLACEWORKS JANUARY 4. 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS b. Land Use c. Population and Housing d. Public Services e. Recreation Other consultants retained by the City will prepare existing conditions sections for their sections, i ncluding the transportation and engineering sections. The PlaceWorks Team w i l l prepare the following sect ions, as "Wh ite Papers", which will be formatted as stand-alone ex isting conditions sect ions that will include a description of the regulatory environment (Federal, state, regional and local) and of the "on the ground" conditions pertinent to the specific topic. These reports will be distributed to the General Plan and Downtown Precise Plan teams, and will be made available to the public. As part of this task, PlaceWorks will prepare a template and rough content outline for all of the top ic areas that will be used in the EIR, in order to ensure that the reports include the requisite information needed to conduct the impact analysis in the EIR. All reports will be prepared in draft and final versions, pending review by the managing consultant and City staff. 3.1. Prepare Natural Resources Inventory Maps and Reports The PlaceWorks team will prepare a Natural Resource Inventory document, supported by extensive mapp i ng, that wi l l provide baseline data necessary to complete the Conservation Element of the General Plan, and related sections of the EIR. The majority of this work will be completed through examination of existing City documents, database review, and field verification, as needed, to ensure all information used is up-to-date. This sub-tas k wi l l include a summary of all existing federal, State, and local regulations addressing biological, hydro log i ca l, and minera l resources. This data may include maps, tab les, and summaries of the following data: a. Vegetat ion types. b. Natura l communities and wildl ife habitats. c. Spec ial status species designated on the California Natural Diversity Data Base. d. Hillside preservation. e. Tree protection and planting. f. Invasive plant control. g. Predatory animal control. h. Local soil types. i. Agricultural resources including Farmland of Statewide Significance. j. Water resources (discusses creek and shoreline access, creek daylighting, and bank protection). k. Wetlands management and preservation, restoration, and mitigation. I. Consideration of rising sea level and need for adaptation. This sub-task will also assess existing 2020 General Plan policies regarding the above mentioned environmental sections as needed. 3.2. Prepare Environmental Hazard Maps and Report PlaceWorks will provide the baseline data needed to update the General Plan Safety Element, and prepare the Hazards and Hazardous Materials EIR Section. We will provide information on, seismic hazards, landslide potential, flooding, dam PLACEWORKS 2 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS failure, wildfire hazards, aviation hazards, hazardous materials, emergency preparedness, and potential impacts of global climate change. This information will be gathered from existing federal, state, regional, and local resources and programs, as well as the 2020 General Plan EIR, the updated Climate Change Action Plan, the Local Hazard Mitigation Plan, and recent studies regarding sea level rise and climate change vulnerability, including Marin Bay Waterfront Adaptation Vulnerability Evaluation (BayWAVE}. PlaceWorks will compile information and maps for the downtown area and the community. Each section of the report is described below. a. Geologic Hazards PlaceWorks will document hazards including ground shaking, liquefaction, fault rupture, differential settlement, and earthquake-induced landslides. We will include maps showing regional fault lines and earthquake probabilities, along with related hazards induced by earthquakes. The report will include documentation of specific hazards within the city such as unreinforced masonry and soft-story buildings in the downtown. b. Flood Hazards PlaceWorks will document the flood hazards in the City, using the FEMA-designated 100-year and 500-year flood zones, along with other applicable flooding sources regarding the City of San Rafael. We will address the following topics in the report Associated maps and summaries will cover the following topics: a. Sea level rise. b. Coastal bay flooding. c. Adaptation strategies for flooding. d. Dam failure maps. e. Tsunami inundation maps and data. f. Watershed maps. g. Flood control efforts and flood hazard mitigation. h. Location and function of pump stations. c. Wildfire Hazards Wildfire hazards will include mapping of fire hazard severity zones as required by Senate Bill (SB) 1241 and will suggest ways to reduce wildfire risk in the San Rafael Planning Area. We will consult with the California Department of Forestry and Fire Prevention, as well as with the City and Marin County Fire Departments. This section will also discuss wildfire hazard mitigation measures such as defensible space, vegetation management, emergency vehicle access, street sign visibility, and availability of water in the event of a fire. d. Hazardous Materials PlaceWorks will prepare the hazardous materials section that will identify areas withjn San Rafael where hazardous materials are either stored or handled. Hazards associated with the following will be discussed: a. Leaking of underground storage tanks. b. Groundwater contamination. c. Spill prevention and accidental releases. d. Hazardous waste clean-up. e. Hazardous waste transportation. f. Demolition or renovation near sites with asbestos, lead-based paint, and universal wastes. e. Additional Topics (Airport Safety and Emergency Preparedness) PlaceWorks will provide mapping and reporting on aviation hazards that could potentially occur at or near the San Rafael Airport, and any potential influences on existing or future operations. This section will also summarize San Rafael's PLACEWORKS 3 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS emergency preparedness programs, including community-focused programs, City-focused programs, and automated notification systems, in addition to identifying evacuation routes per State General Plan guidelines. We will also include information on post-disaster recovery. 3.3. Prepare Air and Water Quality Report a. Air Quality Report PlaceWorks will prepare a white paper describing the existing federal, state, BAAQMD, and local regulations and plans governing criteria air pollutants and toxic air contaminants (TACs). To establish existing conditions, PlaceWorks wi ll document air quality information for the City of San Rafael compiled by the California Air Resources Board (CARB). PlaceWorks will also coordinate with BAAQMD to identify major stationary sources of emissions and utilize data from the Traffic Engineer to identify high volume roadways in the City (e.g., US 101 and 1-580) that have the potential to generate elevated concentrations of air pollutants. PlaceWorks will summarize the recommendations of CARB and the California Air Pollution Control Officer's Association regarding siting new sensitive receptors proximate to major sources of air pollution. As part of the General Plan Update, PlaceWorks will consider General Plan policies and/or mitigation measures that identify studies required for future development applications, and performance standards for the new sources of emissions, to reduce emissions and ensure the City's land use compatibility concerns are addressee;!. b. Water Quality Report PlaceWorks will summarize existing water quality information from published materials from the Regional Water Quality Control Board and other sources related to water quality and sanitation, which will include summaries of federal, state, county, and local jurisdictions governing water quality. Discussion of the countywide Stormwater Pollution Prevention Program, associated permits, and clean water initiatives will be included. Current data on issues related to erosion, sedimentation control, canal and nearshore sanitation, illegal dumping, and water quality education will also be discussed. 3.4. Prepare Noise Report PlaceWorks will describe the regulatory environment addressing noise and vibration at the federal, State and local levels. PlaceWorks will identify major sources of noise in the City and document existing noise levels that will be used for the General Plan and Downtown Precise Plan EIR. PlaceWorks will conduct a noise measurement field survey of the City to acquire ambient noise level data. The ambient noise measurement survey will consist of up to 20 short-term (15-minute) locations and up to 10 long-term (48-hour) locations. These locations will be selected by PlaceWorks, in coordination with City staff, and will take into consideration the major roadways, SMART train (with and without Quiet Zones), San Rafael Airport, and stationary sources of noise. The field data will provide baseline noise levels and will be used to supplement and validate traffic and rail modeling conducted for the EIR. PlaceWorks will prepare a contour diagram and maps showing approximate noise levels throughout the city. 3.5. Prepare Sustainability, Energy, and Greenhouse Gas Report PlaceWorks is prepared to work alongside the City's Sustainability Manager and staff updating the City's Climate Change Action Plan. We understand that the CCAP update has included a recent inventory of greenhouse gas (GHG) emissions, projections for 2020, 2030, and 2040, and new, quantified GHG reduction strategies to support the City's achievement of its 2030 GHG reduction target. PlaceWorks staff is prepared to summarize CCAP baseline energy and GHG emissions data to be used in the General Plan and related EIRs where it may affect land use, transportation, and conservation planning. This sub-task will include documentation of issues related to energy such as electricity and natural gas within the city. Citywide data to be summarized includes the fol lowing: a. Proposed City GHG reduction targets for 2020, 2030, and 2040. b. Existing state reduction targets. PLACEWORKS 4 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS c. Community-wide energy use, past, recent and projected. d. Energy conservation and efficiency strategies, existing and proposed. e. Renewable energy resources, existing and proposed. f. Clean and renewable energy acquisition strategies, existing and proposed. g. GHG reduction strategies, existing and proposed. h. Vehicle miles traveled trend data. i. Bicycle, pedestrian, and transit use data (if available). j. Existing strategies to reduce VMT and increase alternative transportation modes. PlaceWorks staff is prepared to complete any additional work needed to complement this sub-task. 3.6. Prepare Cultural Resources Report TOA will prepare a summary of cultural resources in San Rafael both citywide, and with an emphasis on the downtown area, including archaeological, prehistoric, and tribal resources, which will include compliance with AB 52 and SB 18 regulation. Once receiving summary of local preservation efforts, initiatives, and highlighted policy issues with historic preservation, heritage, tourism, and urban design from the City, TOA will provide summary of existing laws, regulations and rules re lated to cultural resource protection. For the purpose of the General Plan, data and regulation summary of the Cultural Resources Report will focus on ways to strengthen existing preservation in the City, with a capability to proposed new preservation techniques if determined necessary. Deliverables. ■ Wh ite Paper template, and content outline for each topic ■ Draft and final white papers Task 4. Participation in General Plan Alternatives and "Testing" PlaceWorks is prepared to aid in any needed testing of General Plan alternatives needed from City staff and other consu ltants. PlaceWorks will initially participate in th is process by providing order of magnitude estimates regarding the potential environmental impacts associated with different alternatives. Any additional testing assistance needed from PlaceWorks wi ll be completed upon request. Task 5. Prepare Draft General Plan EIR PlaceWorks will prepare an Administrative Draft EIR and submit it electronically to City staff for review and comment. The impact analysis will be comprehensive and cover all CEQA requirements. Significance criteria will be identified for each impact topic based upon thresholds of significance identified in Appendix G, Environmental Checklist Form, of the State CEQA Guidelines and identified in the scoping process. Impacts and mitigation measures will be organized and discussed by topic. For each identified environmental impact, a set of feasible mitigation measures will be recommended. Pertinent calculations and technical information will be provided in attached appendices. The ADEIR will cover the following topics: ■ Executive Summary. PlaceWorks will create a summary in a form consistent with CEQA Guidelines Section 15123, Summary. This summary will facilitate a quick understanding of environmental issues and the actions required to PLACEWORKS 5 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS mitigate potentia l impacts. It will include a summary table of impacts, mitigation measures, and levels of significance before and after mitigation. ■ Project Description. The Administrative Draft EIR will include the project description drafted for the project as part of Task 5.3. ■ Setting, Impacts, and Mitigation Measures. The existing setting information, impact analyses, and mitigation measures will be combined to create chapters describing environmental consequences for each CEQA-required topic. ■ Alternatives Evaluation. The alternatives evaluation chapter will include a tabular comparison of the alternatives impacts, and a qualitative comparison in adequate detail to provide meaningful distinctions and conclusions. ■ CEQA-Mandated Sections. PlaceWorks will prepare assessment conclusions to meet CEQA Guidelines for the following mandatory findings: • Cumulative Impacts • Growth Inducement • Unavoidable Significant Effects • Significant Irreversible Changes • Impacts Found Not to be Significant ■ Organizations and Persons Consulted. This chapter wil l include agencies and persons contacted and literature reviewed. ■ Report Preparers. Th is chapter will identify the consultants and staff who prepared the EIR. Potential significant impacts anticipated to occur as a result of the proposed General Plan and Downtown Precise Plan shall be mitigated to be less than significant as much as possib le. In the event that potential significant impacts remain, new policies and programs will be proposed to further mitigate the potential impacts. PlaceWorks supports the City's goal of creating "self-mitigating" plans as frequently as possible. The PlaceWorks team will complete the following tasks in preparing the EIR. 5.1. Notice of Preparation and Scoping Session PlaceWorks will prepare a Notice of Preparation (NOP) of an EIR pursuant to CEQA Section 15082, Notice of Preparation and Determination of Scope of EIR, and distribute it to the State Clearinghouse. In addition, Steve Noack of PlaceWorks will attend a scoping meeting. PlaceWorks will prepare a presentation for the meeting. This scope assumes the scoping meeting will occur at a regularly-scheduled Planning Commission meeting, and that City staff will be responsible for noticing and outreach. 5.2 Confirm Thresholds of Significance Each topical issue included in the DEIR will have corresponding significance criteria which will focus analyses provided in the EIR. The significance criteria will be compiled from a number of sources, including CEQA guidelines, federal and State regulatory agency standards, regional agency standards, General Plan 2020 and input from City staff and the public. The significance criteria for transportation thresholds will depend on previously mentioned tasks regarding Vehicle Miles Traveled (VMT) over Level of Service (LOS). 5.3 Prepare EIR Introduction and Project Description The introduction of the EIR will discuss the purpose, intended use, tiering and streamlining process, the environmenta l review process, organization of the EIR and its relation to other plans and regulations, actions required to implement the General Plan, explanation of mitigation measures, and a description of agencies that may use the EIR. PLACEW0RKS 6 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS PlaceWorks will draft a project description for City staff to review and approve, with additional narrative discussing the location, and regional context of the City. This section will also discuss the general components of General Plan 2040, as well as the differences between General Plan 2020 and the new update, which will be discussed in a quantifiable manner, as will the rest of the EIR document. When discussing the project description of the Downtown Precise Plan, PlaceWorks wil l include summary of major policy recommendations, zoning changes, circulation proposals that have potential to impact the environment. The project description will expand on the purposes of the EIR for both the General Plan and the Downtown Precise Plan, and will discuss the required permits and approvals needed to adopt each plan. 5.4 Draft Setting, Impacts, and Mitigation Measures for CEQA Topics PlaceWorks will prepare the setting section of the EIR by referencing existing conditions data compiled by City staff and the consultant teams in Task 3. Each section will include a discussion of impacts and mitigation measures per CEQA guidelines. Unlike previous sections, this analysis will be qualitative in nature, with a narrative discussion of potential impacts supported by General Plan policies that will serve as mitigation. The applicable sections to be included are listed below as sub-tasks. i. Aesthetics and Visual Resources The aesthetics analysis will review General Plan Update policies and programs that may impact scenic vistas and other resources, such as views of the hills or the Bay. This section will determine whether the General Plan or the Downtown Precise Plan will have a substantial adverse effect on any protected aesthetic or visual resources. The setting will include a description of scenic views and corridors within and adjacent to the city. If necessary, mitigation measures to reduce aesthetics impacts to a less-than-significant level will be recommended in the form of additional or revised policies. ii. Agriculture This section will catalog any local agricultural resources, including urban agriculture. Potential impacts to these resources as a result of the proposed plans will be analyzed to determine if they pose a substantial adverse effect. These impacts may occur through direct conversion of Important Farmland, conflicts with land protected under Williamson Act contracts, or through potential indirect impacts on existing agricultural operations. In the event an impact is determined to be significant, mitigation measures shall be included to reduce the impact to as minimally significant as possible. iii. Air Quality a) General Plan and Precise Plan -Air Quality Management Plan Consistency The San Francisco Bay Area Air Basin (SFBAAB) is in nonattainment for particulate matter and for ozone. BAAQMD has adopted the 2017 Clean Air Plan: Spare the Air, Cool the Climate, which is the air quality management plan (AQMP) for the SFBAAB to ensure it can attain the long-term National and California ambient air quality standards. PlaceWorks will analyze consistency with the strategies in BAAQMD's AQMP. Additionally, PlaceWorks will analyze whether the proposed General Plan and the Precise Plan would result in higher VMT growth per capita and per service population than under existing conditions, per the BAAQMD's CEQA Guidelines Plan-Level criteria. b) General Plan and Precise Plan -Other Air Quality Impacts The air quality impact analysis will also describe land uses in the City that have the potential to generate nuisance odors. Buffer distances and/or control measures for sources listed in the BAAQMD's guidelines will be incorporated. Because the SFBAAB is designated as in attainment for carbon monoxide (CO), CO hotspots will be described qualitatively based on BAAQMD's CEQA Guidelines screening analysis. The General Plan and Precise Plan are plan-level documents; and therefore, modeling of construction health risk is not proposed. However, policies and/or mitigation measures will be incorporated, as needed, to ensure that project-level analyses achieve the BAAQMD performance standards. PLACEW0RKS 7 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERA L PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS c) General Plan -Criteria Air Pollutant Emissions PlaceWorks w ill quantity cr iteria air pollutants from on-road transportation, energy use, and area sources associated with implementation of the General Plan Update .. VMT will be modeled using the California Air Resources Board's (CARB) latest emissions factor model (EMFAC) based on data provided by the City's Traffic Engineer. Residential and non - residential natural gas use will be based on the activity data being prepared for the Climate Change Action Plan CCAP) provided by the City and/or the City's consultant. Area sources of criteria air pollutants (e.g., off-road equipment, will be based on data available from the California Air Resources Board's (CARB) OFFROAD2017 model. While industrial sources in the City generate emissions, these stationary sources are permitted sources of emissions and not under the direct or indirect control of the City. If information is available for permitted sources from BAAQMD, these sources will be identified within the inventory separately. Potential regional localized air quality impacts from construction activities associated with implementation of the General Plan will be described qualitatively. d) Precise Plan -Criteria Air Pollutant Emissions Construction-Related Emissions. For the Precise Plan analysis, PlaceWorks will provide an estimate of short-term criteria and GHG emissions generated from construction activities. Modeling will be based on the construction schedule, preliminary list of construction equipment per construction phase, demolition quantities and duration, and soil export volume, if necessary, provided by the City. Where information is unavailable, we will use CalEEMod defaults, as appropriate, and work with City to develop the worst-case construction assumptions. Emissions will be compared to the BAAQMD significance criteria. The EIR will identify additional performance standards and measures that future development would need to consider will be identified to reduce potential construction-related impacts, including construction risk impacts, of the Precise Plan. Operational-Related Emissions. Emissions from the current and proposed land use designations within the Precise Plan will be modeled based on the land use statistics (e.g., units and non-residential square feet) developed for the project. Trip generation, vehicle miles traveled, and reductions in trips and VMT provided by City's traffic engineer for the Precise Plan only will be incorporated into the model. For the purpose of this scope and cost estimate, emissions associated with full buildout of the Precise Plan will be quantified and are assumed to be consistent with the buildout horizon year modeled for the General Plan (additional phasing and/or opening year modeling scenarios would require a contract amendment). Emissions will be modeled with CalEEMod and incorporated into the environmental analysis. The total increase in criteria air pollutant emissions compared to the existing land uses will be compared to the BAAQMD significance thresholds. iv. Biological Resources Environmental Collaborative will be responsible for collecting the existing conditions for the biological resource section, which will discuss potential impacts the General Plan and Downtown Precise Plan may have on existing biological resources. These impacts include those on federal or state protected sensitive environments or special status species. In the event that a potentia l significant impact is foreseen on existing biological resources, mitigation measure will be drafted to reduce the impact to be as minimally significant as possible. v. Historic and Cultural Resources (Non-Tribal) Based on the existing condition information compiled for historic and cultural resources, TOA will assess the potential of the General Plan Update to impact prehistoric, historical, or built environment cultural resources, including the potential for buried resources. This will include a recap of the prehistory and history of the city and a review of local, State, and federal laws regarding the treatment of cultural resources. Mitigation measures will be prescribed as appropriate. vi. Energy a) General Plan -GHG Emissions and Energy Use PlaceWorks will incorporate the baseline inventory and 2020, 2030 and 2040 community forecasts being prepared for the Climate Change Action Plan (CCAP) Update. If needed, PlaceWorks can adjust the emissions and energy forecasts be i ng PLACEW0RKS 8 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS developed for the CCAP update to ensure that (1) the emissions forecast for General Plan buildout is consistent with the demographic projections for the City being developed for the General Plan, (2) it includes the Sphere of Influence (SOI}; and (3) is based on the updated vehicle miles traveled data for the General Plan being prepared by the City's traffic consultant. PlaceWorks will coordinate with the CCAP consultant to obtain the activity data used for the baseline inventory in order to avoid redundant work efforts. PlaceWorks has also included hours for assistance with GHG reductions for up to four additional measures being considered for integration in the General Plan and/or CCAP. b) Precise Plan -GHG Emissions and Energy Use The BAAQMD CEQA Guidelines requires a project-level analysis of GHG emissions for a Precise Plan. PlaceWorks will quantify emissions from the current and proposed land use designations based on the existing and planned land use statistics (e.g., units and non-residential square feet) developed for the Precise Plan. Trip generation, vehicle miles traveled, and reductions in trips and VMT provided by the City's Traffic Engineer will be incorporated into the model. For the purpose of this scope and cost estimate, emissions associated with full buildout of the Precise Plan will be quantified and are assumed to be consistent with the buildout horizon year modeled for the General Plan (additional phasing and/or opening year modeling scenarios would require a contract amendment). Emissions will be modeled with CalEEMod in a manner consistent with the GHG inventory and forecast update, and incorporated into the environmental analysis. The total increase in GHG emissions compared to the existing land uses will be compared to the BAAQMD significance thresholds. vii. Geology and Soils PlaceWorks will prepare the "Setting" section of the EIR, relying on the existing conditions data collected. It is expected that geologic impacts may relate to seismic shaking, liquefaction, erosion, expansive soils, and subsidence. Potential seismic impacts, including ground shaking, surface rupture, liquefaction, and landslides will be described, as well as impacts to potential paleontological resources. Additionally, potential impacts related to geotechnical soil properties, such as erosion, expansive soils, and subsidence will be described. PlaceWorks will review the draft General Plan policies pertaining to geology, soils, and seismicity, and suggest revisions to these policies or new policies, if necessary, in order to mitigate potential geotechnical impacts. viii. Greenhouse Gas Emissions Implementation of the City's General Plan Update and Downtown Precise Plan would be expected to increase GHG emissions from energy use (natural gas and electricity}, transportation sources, water use and wastewater generation, and solid waste disposal. The EIR will evaluate the impact from the change in GHG emissions in the City compared to CEQA baseline conditions, pursuant to BAAQMD's thresholds. The GHG section in the EIR will also discuss the City's commitment to reducing GHG emissions in accordance with the GHG reduction goals of Assembly Bill 32 (AB 32} and Senate Bill 375 (SB 375}. Project consistency with the California Air Resources Board's 2008 Scoping Plan and 2013 Scoping Plan Update and Plan Bay Area (as the region's SCS) will also be reviewed. ix. Hazards and Hazardous Materials PlaceWorks will evaluate potential impacts assoc iated with the use of hazardous materials during construction and land use operations. Potential impacts associated with development in areas with known or potential subsurface contamination and associated with aviation hazards, wildland fires, and emergency response and evacuation procedures will also be discussed. Potential public health and safety concerns in the city also may include demolition or renovation of buildings containing hazardous materials, and the proper management of hazardous materials during construction and land use operations. Mitigation measures will be described as appropriate. PIACEWORKS 9 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS x. Hydrology and Water Quality As part of this sub-task, PlaceWorks will analyze potenti al impacts related to flooding, hydrology, groundwater, and water quality. Risks resulting from implementation of the proposed plans will be assessed for areas with a high flood risk, and areas that may exacerbate downstream flood hazards and drainage issues. Other considerations will be accounted for regarding risk of coastal floods, sea level rise, decrease of groundwater supplies, groundwater contamination, increases in impervious surfaces and polluted runoff, and discharge of pollutants such as hydrocarbons and heavy metals. Special attention will be given to the San Rafael Canal and the San Francisco Bay coastal regions. All mitigation measures proposed as part of the General Plan update and the Downtown Precise Plan will comply with federal, State, regional, and local regulations for water quality. xi. Land Use and Planning The land use and planning sub-task is meant to determine if the proposed General Plan or Downtown Precise Plan will physically divide any existing community within San Rafael. Consistency between the proposed plans and exist i ng plans, regulations, and local and regional laws will be checked to ensure there are no conflicts. Analysis of the proposed plans will address significant changes to policies or mapping that may alter the land use and planning sections of the preexisting General Plan used in the City. Secondary land use impacts from any proposed changes will be measures in association to an increase in traffic, noise, and emissions, and policies will be introduced in this sub-task that will help mitigate these effects. xii. Mineral Resources PlaceWorks will work to gather an up-to-date list of all known minera l resources within the City by using City staff records and related documents. These known mineral sources will be compared to areas of the General Plan and Downtown Precise Plan that may impact the integrity of these resources. This may include any proposed land use changes that would disturb or extract any mineral resources. In the event that a land use change is expected to disturb a mineral resource, mitigation measures will be included to reduce the effect. xiii. Noise and Vibration PlaceWorks will prepare the noise and vibration techn ical analyses to support the General Plan Update and Downtown Precise Plan. The EIR will discuss relevant standards and criteria for noise exposure, including those in the General Plan Noise Element and Municipal Code. The results of this analysis w il l be summarized in the EIR and modeling will be provided in an Appendix. a) Existing Noise Conditions Noise PlaceWorks will identify major sources of noise in the City and document existing noise levels that will be used for the General Plan and Downtown Precise Plan EIR. PlaceWorks will conduct a noise measurement field survey of the City to acquire ambient noise level data. The ambient noise measurement survey will consist of up to 20 short-term (15-minute) locations and 10 long-term (48-hour) locations. These locations will be selected by PlaceWorks, in coordination with City staff, and will take into consideration the major roadways, railroad, San Rafael Airport, and stationary sources of noise. The field data will provide baseline noise levels and will be used to supplement and validate traffic and rail modeling conducted for the EIR. b) On-Road Transportation Noise PlaceWorks will model existing and future traffic noise levels using a version of the U.S. Federa l Highway Admin istration (FHWA) Traffic Noise Model or Sound PLAN. PlaceWorks will develop noise contours based on the existing traffic data and the future traffic forecasts. The noise contour map will identify areas along freeway and roadway segments that would be exposed to noise increases above established significance criteria. Addit iona l ly, PlaceWorks wi l l also work w ith the City to identify transportation-related noise thresholds that future discretionary projects can util ize to evaluate if traffic noise increases of the project are significant. PLACEW0RKS 10 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS c) Airport Noise The noise assessment will address airport noise. Noise contours from ai rcraft overflights w ill be based on public data available from the City. No new airport noise mode li ng is proposed. d) Rail Noise PlaceWorks will identify potential noise impacts to noise-sensitive uses in the City from railways, including SMART. e) Stationary Noise PlaceWorks will analyze noise impacts from non-transportation sources such as major commercial/ industrial uses in terms of potential impacts to nearby noise-sensitive receptors and the noise limitations identified within the City's Municipal Code. PlaceWorks will also work with the City to identify stationary noise thresholds based on the City's Municipal Code that future discretionary projects can utilize to evaluate if stationary noise impacts of the project are significant. f) Construction Noise and Vibration PlaceWorks will provide a qualitative analysis for potential construction impacts associated with buildout of the General Plan. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from the U.S. Federal Transit Administration (FTA}. Feasible mitigation measures will be identified to minimize future construction-related noise within the City and SOI. Additionally, PlaceWorks will also work with the City to identify construct ion-related noise and vibration thresholds that future discretionary projects can utilize to evaluate if construction noise and vibration i mpacts of the project are significant. xiv. Population and Housing The City of San Rafae l is a key housing, transportation, and recreational area for Bay Area residents. San Rafael is the prem iere economic, financial, cultural , and service center of the North Bay, offering a beautiful setting to live and work. As such, the popu lat ion of the City is expected to continue to increase, and the demand on housing must do the same to accommodate those wanting to live in such a dynamic City. The population and housing sub-task is a critical element of the EIR that wil l provide support and justification for the amount of housing proposed in the General Plan and Downtown Prec ise Plan, the main purpose of these plans being to facilitate a smart growth objective to reach population, housing, and emp loyment goa ls. This sub-task of the EIR wi ll focus on ensuring that the housing and employment opportunities proposed in the plans will meet the goa ls set forth loca ll y and regionally, as well as addressing future imbalances between the jobs and housing growth, commercial growth stimulating housing demand, and potential displacement. xv. Public Services PlaceWorks will use the existing public services conditions collected by City staff in Tasks 3 and 4 to complete an analysis of the City as-is and in the future, accounting for changes proposed by each plan. Any concerns expressed by service providers will be addressed and mitigated to the fullest extent possible. Secondary impacts associated with the construction of new public facilities will be addressed, with mitigating policies and programs being identified when needed. xvi. Recreation PlaceWorks staff will use City-collected parks and recreation data to determine the existing status and demand of parks. Proposed population changes and housing distribution as part of the proposed plans will be compared to the existing conditions to determine if additional park facilities are needed. xvii. Transportation and Traffic PlaceWorks is prepared to incorporate the transportation and traffic studies and existing conditions documented by the transportation consultant into the EIR. San Rafael serves as a major transportation hub for those living and working in the PLACEW0RKS 11 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS city and elsewhere in the Bay Area. PlaceWorks will ensure the data collected, and any changes to the transportation element of the General Plan and Downtown Precise Plan are adequate to address the transportation needs anticipated in the future. Thresholds of significance will be based on a VMT model as required by SB 743, ensuring there are severa l alternatives presented by the transportation consultant that will adequately represent the dynamic needs of the San Rafael transportation system. xviii. Tribal Cultural Resources TOA will identify any tribal cultural resources within the City, as well as areas where there may potentia lly be tri bal cultural resources that have not been documented. The types of resources documented will range from sites and sacred places, to features and landscapes, and any object that may be of cultural value to a California Nat ive American tribe. As required by AB 52, TOA will consult with Native American tribe representatives to ensure locations of proposed land use and planning changes will not conflict with known or potential tribal cultural resources. Mitigation measures w il l be identified and included as needed. xix. Utilities and Service Systems The utilities and service system sub-task will address any potential impacts the General Plan and Downtown Precise Plan may have on water, water systems, wastewater, stormwater, drainage, electric power, natural gas, or telecommunication facilities. Although the engineering consultant will have the lead role in collecting data and ana lyzing for this task, PlaceWorks will ensure consistency with local regulations, and incorporate any needed discuss ion and mitigation measures into the EIR. 5.5. Document Project Alternatives and CEQA-Required Conclusions and Findings The PlaceWorks team will evaluate alternatives in the EIR that focus on citywide General Plan alternatives, w ith included alternatives for the Downtown Precise Plan area. A "No Project" alternative wil l be included for both propose d plans, while other alternatives will be produced through the planning process and various community engagement strategies throughout the process, ensuring discussion of the benefits and drawbacks of each cited alternative. Additiona ll y, each alternative will be consistent with the objectives outlined in the project description. Cumulatively, the EIR will address the overall impacts and implications the projects may have on regional growth for Marin County and the Bay Area as a whole. This analysis will consider the potential growth-inducing elements of each plan and appropriate conclusions will be prepared to fulfill CEQA requirements related to unavoidable significant impacts, significant irreversible changes, short and long-term productivity, and effects believed to be insignificant. 5.6. Prepare Summary of Impacts A summary of all impacts will be included as a matrix which will briefly describe the level of impact the projects would have on each CEQA topic. Mitigation measures will be noted in the table. 5.7. Produce Administrative Draft EIR An Administrative Draft EIR will be prepared, and will include additional sections such as the List of Persons Contacted, Bibliography, Technical Appendices, and a Table of Contents. The purpose of the Admin istrative Draft EI R is to give City staff a chance to review and comment, circulating the document to all relevant City staff, and comp i ling a list of comments for PlaceWorks to revise. 5.8. Revise Administrative Draft and Produce Screencheck Draft EIR Once staff comments have been received, PlaceWorks will revise the EIR to reflect comments and concerns expressed on the Administrative Draft. A Screencheck Draft will be prepared as a second copy in which City staff will once again review and provide red lined comments and revise formatting. PLACEWORKS 12 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS 5.9. Publish Draft EIR and Prepare Notices Revisions to the Screencheck Draft will be incorporated by PlaceWorks to prepare an official Draft EIR to be circulated for public review and comment. The revised document will be known as the Public Review Draft EIR (DEIR). PlaceWorks will provide City staff with 25 hard-copies of the DEIR, as well as a PDF version for easy access online. PlaceWorks will complete a Notice of Completion, and send 15 copies of the DEIR to the State Clearinghouse, which will begin the publ ic review period. Other responsible agencies will be notified of the availability of the DEIR and contacts listed on the project mailing list will be notified of the document's availability. Task 6. Prepare Final EIR After the close of the public review period, PlaceWorks will revise the EIR to incorporate comments into what will constitute the Final EIR. 6.1. Prepare Documents As per CEQA guidelines, the public review period shall be open for a minimum of 45-days. Comments will be annotated and entered into a spreadsheet as they are received, and will be scanned and organized as they are received. A min i mum of one Planning Commission hearing should take place before the conclusion of the public review period. Once the public review period has ended, PlaceWorks will prepare a Response to Comments, collaborating with other related consultants to ensure all public comments are addressed in the respective plans they are related to. Pl aceWorks is prepared to lead the effort in responding to public comments and delegating the information to City staff and other project team members. The Final EIR will include a compilation of the public comments received, as well as any clarifications or corrections expressed in the DEIR phase. The Final EIR w il l also include the Mitigation and Monitoring Reporting Program, a Statement of Overriding Cons iderations, and the overall Findings of the EIR. A Screencheck Draft of the Final EIR will be provided to City staff for fina l revisions. Once revisions are completed, PlaceWorks will prepare a Notice of Determination for signature by the City, and will file in both the County Clerk office and the State Clearinghouse. 6.2. Public Hearings After the Final EIR has been released, PlaceWorks will attend one public hearing of the Planning Commission as part of the Plan adoption and the EIR Certification process. PlaceWorks is available to attend any additional public hearings that may be necessary. Additionally, PlaceWorks will attend up to two noticed public hearings of the City Council in which the Council will consider the recommendation made by the Planning Commission to adopt the proposed plan and EIR. PlaceWorks is prepared to prepare supplemental responses to comments made by the Planning Commission, and is available to assist City staff in the presentation and answering Council questions regarding the EIR. Editing of the Final EIR per Council directions will be completed if necessary. Task 7. General Plan Mapping Support 1. Prepare General Plan Maps PlaceWorks staff will prepare miscellaneous maps for the General Plan, as directed by City staff and consultant. PLACEWORKS 13 JANUARY 4, 2019 CITY OF SAN RAFAE L SAN RAFAEL GENERA L PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS Task 8. Project Management and Administration 8.1. Work Progress Meetings To ensure the projects stays on-time and on-budget, PlaceWorks will coord i nate and attend regular project management and work progress meetings. Depending on ease and availability, these meetings may be held in person or as a conference call. 8.2. Project Management PlaceWorks staff will attend regular project management and work progress meetings as directed. We will work with our subcontractors, to regulate quality assurance and control, and maintain email correspondence and communication with members of the project team, whenever needed. 8.3. Meeting Reserve PlaceWorks will attend additional meetings, at the direction of City staff and consultant. COSTS A detailed cost estimate is attached as Table A, and the 2019 Standard Fee Schedule is shown in Table 1. We recommend including a contingency fee, to only be used with authorization of the City Manager. TABLE 1 PLACEWORKS-2019 STANDARD FEE SCHEDULE STAFF LEVEL Principal Associate Principa l Senior Associate/Senior Scientist Associate/Scientist Project Planner/Project Scientist Planner/Assistant Scient ist Graphics Spec i alist Clerical/Word Processing Intern Notes: Other di rect costs and subconsu ltants are billed at cost p lus 10%. M il eage re i mbursement rate is the standard IRS -approved rate. PLACEWORKS HOURLY BILL RATE $200-$300 $180-$215 $150-$185 $115-$155 $95-$125 $80-$100 $60-$130 $40-$115 $55-$75 14 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS ASSUMPTIONS This scope of work and cost estimate assumes that: ■ Billing rates for this project are guaranteed through December 2020. Billing rates would be subject to an increase of up to 6 percent on January 1, 2021, and in each subsequent year thereafter. A budget increase would be necessary to cover costs incurred after January 1, 2021. ■ PlaceWorks will send an invoice for work completed each month. The invoice will show hours worked by labor category, billing rate, and total by labor category plus subconsultants and reimbursable expenses. Special invoicing requirements may necessitate an additional fee. ■ All products will be submitted to the City of San Rafael in electronic format (Word and PDF). PlaceWorks will bill at our actual cost. PLACEWORKS 15 JANUARY 4, 2019 [EXH~Bn A=2: [ENG~NIE!E~~NG SIE~V~C[ES SCO?IE Of WORK AND COSl Th is exh ibit descri bes the scope of services and products for the Engineering Services supporti ng both the General Pl an Update and Downtown Precise Plan to be conducted by PlaceWorks for the City of San Rafae l. Th is summari zed scope is based on the detailed scope provided by the City of San Rafael in the Request for Proposa ls (RFP ) Appendix A, Scope 3: Engineering Services. SCOPE OF SERVICES Task 1. Reco nna issanc e PlaceWorks wil l determine the da t a needs, resources, and identify points of contact with City staff and public agencies. This task also includes review of project-related documents, including the 2020 General Plan, Marin Municipal Water District's (MMWD) 2015 Urban Water Management Plan, MMWD Draft Water Resources Plan 2040, and other plans and programs to support utility and infrastructure analyses. PlaceWorks will attend initial meetings with City Staff, review documents, and initiate public agency data requests and interviews. Task 2. Participation in Community Engagement Program PlaceWorks staff will attend one (1) meeting of the General Plan Steering Committee, and at one (1) community-wide workshop. The PlaceWorks team has included a reserve of 22 hours (Task 6.2) to attend unanticipated public stakeholder meeti ngs. Task 3. Data Co ll ection and Analysis to Support General Plan and EIR "Setting" 3. 1 Citywide Analysis PlaceWorks w il l work w ith City staff in the Planning Division and Public Works Department to prepare a "Wh ite Paper" on the uti lity infrastructure in San Rafael. The White Paper would incorporate i nformation co ll ected through research and direct interviews with service providers, including the San Rafael San itary District, MMWD, and PG&E, among others. The util ity systems to be addressed include water, wastewater, storm dra i nage, and private ly-operated services such as electric, gas, and telecommunication. For each topic above, PlaceWorks will focus on constraints or deficiencies that may impact land use and env i ronmental policies, and the status (and funding) of any plans to expand, adapt or rebuild fac ilities. Impacts associated w ith new technologies and sea leve l rise will be addressed, as well as issues related to capital improvements, and operations and maintenance costs. PLACEWORKS JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEER I NG SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS The scope assumes no field work, facility evaluations, or modeling relating to the adequacy of individual systems and will rely primarily on information provided by the service providers through interviews, correspondence, systems master plans, and technical reports. 3.2 Downtown Precise Plan Analysis PlaceWorks will prepare an Infrastructure Profile for Downtown San Rafael. This will supplement the citywide analysis to be completed for the General Plan (Task 3.1), and also provide the "Environmental Setting" content for the EIR discussion of Downtown utilities. The Infrastructure Profile will describe water, sanitary sewer, storm drainage, and other utility facilities (gas, electric, cable, telecommunication) in the Downtown area. Key improvement needs will be noted, including a summary of existing planned or proposed capital improvement projects. Issues affecting future maintenance and operation costs, such as flooding, infrastructure age and condition, and technology will be highlighted. The suitability of land for development and particular uses (based on available utilities) will be addressed, and Downtown infrastructure strategies will be identified that support the City's climate action goals. Deliverable(s): ■ White Paper: Citywide Analysis ■ White Paper: Infrastructure Profile far Dawn town Precise Plan Task 4. Evaluation of Growth Impacts on Utilities PlaceWorks w ill ass ist the project team in the development of land use alternatives, including potential utility and infrastructure constraints to different deve lopment scenarios or opti ons for specific sites, neighborh oo ds, or districts of the city. Once a Draft Land Use Map has been developed and sub -area projections fina lized, PlaceWorks will evaluate future needs for infrastructure to support preparation of the Utilities and Services Systems section of the EIR and the General Plan Infrastructure El ement, which will be authored by City staff. Consideration would be given to the adequacy of existing supplies, the need for add itional facilities, and consideration of sea level rise and fl ood control protection. Task 5. Participate in Drafting General Plan Infrastructure Element and EIR Utilities Chapter PlaceWorks will prepare the Utilities and Services Systems section of the General Plan and Precise Plan EIR, including documentation of impacts and mitigation measures. Additionally, PlaceWorks will assist City staff in developing policies and action programs, review ing draft documents, and providing guidance on issues such as emerging technologies and resilience for the Infrastructure Element of the General Plan (to be authored by City staff). Task 6. Plan Adoption 6. 1 Response to Comments PlaceWorks will prepare responses to EIR comments directly relating to utilities and coordinate with team members on other EIR comments which may indirectly relate to infrastructure. • PLACEWORKS 2 JANUARY 4, 2019 CITY OF SAN RAFAEL SAN RAFAEL GENERAL PLAN 2040 TECHNICAL SUPPORT: PROGRAM EIR ENGINEERING SERVICES EXHIBIT A: SCOPE OF WORK AND COSTS 6.2 Public Hearings It is not anticipated the PlaceWorks Engineers will need to attend public hearings for Plan Adoption. However, PlaceWorks team has included a reserve of 22 hours to attend unanticipated public stakeholder meetings (as mentioned in Task 1) if spec ific issues relating to infrastructure need to be addressed at the hearings. Task 7. Project Management and Administration PlaceWorks' Engineers will attend periodic project management and work progress meetings, either by conference cal l or in person. This task includes time for general email correspondence and communication with members of the project team. COSTS A detailed cost estimate is attached as Table A, and the 2019 Standard Fee Schedule is shown in Table 1. TABLE 1 PLACEWORKS-2019 STANDARD FEE SCHEDULE STAFF LEVEL Principal Associate Princ ipal Senior Associate/Senior Scientist Associate/Scient ist Project Planner/Project Scientist Planner/Assistant Scientist Graphics Specialist Clerical/Word Processing Intern Notes: Other d irect costs and subconsultants are billed at cost plus 10%. Mileage re imbursement rate is the standard IRS-approved rate. PLACEWORKS HOURLY BIL L RATE $200-$300 $180-$215 $150-$185 $115-$155 $95-$125 $80-$100 $60-$130 $40-$115 $55-$75 3 JANUARY 4, 2019 ;;v.i i'l-1.::~~,·,,:l:i rt•c::. Table A-Cost Proposal-EIR to Exhibit A-1 San lo!oel General l'lon :?O<:O kc:hnic:cl ~uppc,!: Pre)(Jram BR COST PIOPOSA1 Table A-Cost Pi'oposa TKhnlul Graphics/ TECH. WP/ TCA ~:i::·::1 i Hoack MtCrukcn .... Vmnlllon Pfanncmtlel Cam11n MHI 1111h V1n1 "''~ Wi.tn,n ..... , ... WIiton M1ppln1 Cknd1nln1 EDITOR °"""" Anodate Senlar Aubbnt HRA/ , ... PlaR:Worb ""' '" PM ,....,., AltQui.llty Auodatf Noll• PM Hydra .. Aiudi.ti A11oc:latf Nol11 Pli.nner lntfm Pl1t1Worb "'"""' Pli.CIWorkl Cllltur1I llolcl11A 1 Subc:onsulbnt Subcontuttant Total Hourly Rate:! _sno s ... Sm $19S S1'0 SUD $170 sw sw __}1~-s~s~ __ s11•---~swa_._s~ _sw _sw Ho11n hp!IRIH Total Rnouru, Rnouru1 Mukup -12 -I 1 " SW S~lill 17D ,1 S17 ,I S117 TltkL511btotal ' u ' ' ' I ' 0 0 . ' SU! Sl1Uill $170 So l Sn sm ------2.1 SIHMI Co mm1nn MHll",11 (41 I " SUI $5,91&! 0 --ai ___ so--·-.,---u.su 2.2Commum!y_Worl.shoinl~ ll 1) ,. sn SJ.7lll D s:L so " $3,7ll Tll~2.5UbtDbl a ,. a 0 0 0 0 0 0 0 0 0 0 20 0 0 0 ,r " Sin -_!!"1..sc,1 --s, -so so SU49 Ii--..,;,,;. ..,_--~~-_j;C;}~"f ------ l.1 PIIINII tlltul'lll llnourcn ln'tl'ntory Maps and Repo,u ,---. -,r 11 $!2 s ... 2r ,--1.2111-i--sn, 51,911--sio,m 3.2 Ptep1teEnl1ronmenUIH,r1,UM1ps1nd Rfp art 2 . 16 " • J2 • " . ., .,. S541 $27,5711 0 0 $0 " $27,571 3.3 Prep1reA1r1n::IW111rQ.1,1~1yR1port 2 I I 1 " s102 s~'::I 0 :1 $0 " $5,222 3.• Prep.arellouR,pcrt " .. 30 142 5401 0 $0 " $20,411 l.5 Pre p.a reSuno1,11o1 bollly,Ene rrt,111d(ireenh0111'GnRtport I . .. "" SJM SU,5141 0 ,1 so " SU,514 l.6 Prep1teCuil:lr1lllnourtesRep0rt 1 . 1 ' SU $1,WI '·"' $1.2:I ,.,, $4,422 $5,605 T11kl.Sulrtatal u .. .. • ,. " 21 I 0 .. • " w I " .. 0 21 Sl,SQJ $7&.DJ ~.ma $1,UI SU,COI Sl!,041 c::::: '·:ttt ' +z :: ten:IF) -~ --,- 1fil--3~ Gener1tPl.lnAlttm1t1ve11ndTntu~-I 16 2 " ' 2 " .. $215 $1D,955f-0 _,, ___ $_10,955 TnkC.Sulrtatal I 1i 0 0 0 2 11 2 2 2 ' 0 0 1i 0 ' 0 0 .. ·szu -siii~?ss -s-, -so $10,955 ~,r::::e 1'-'Ct' ------~ ~ --~ ------,-:T -S.11lot1e1olPrepuo111on11\11Scap11'1Sn1 10n . . 11 S'7 $1,427 so so $1,427 5.2 ConlirmThrnl\ol.d1olS111ni1"1Co1nca I 16 ,. ... S•.m 0 so " 54'71 5.3 Pr1 p.a r1ElAln1roductlOn111l1Pro1«tDncnpt1011 1 . a m • • I 25J S599 s111.sul 0 01 so " $JD,5J9 5 4 Drat! Settlfll, lmpacll, 111d M1 bfi ll10n Mu1u1n forCEW. Topia "' " 120 " " '"' ., 16 511 .. ,.. SU.2301 2,300 5,1! s,sa SI.DID SK.2a:t 5.5 ProJKIAll!o 1ndCEQA•R1qu11edCondinD!S1ndF~,f111 . 32 ., "' 1,0 5412 $22.0!21 0 so " $22,0Sl 5.6 Prep111Summ1r,,cllmp1ni 1 2 • 12 21 ,., SJ.a,ol 0 so " $3,070 5.7 Produc:eAdmin,nro11iv1Dr.ilt(IR • 20 ., .. 211 .,., S11.540I 0 ol so " $11,340 5.1 R1Y111Adm,nDr1it1ndProduceSereend,eekDr1!1EIR . 12 16 .. SW SlD.an i 0 DI so " $10,071 5.9Pubt11hDro1ftEIR/DEIR)1ndPrepueNollcn 2 . . " .• su sfu~I 0 •I so " SJ.2ll T11kS,Subtatlll .. 151 0 " 16 52 2n 0 ' 17 0 " 211 m 52 ' .. ol 1,m SJ,'°7 $2,JOD $5,IXIOL sm $1,0lD $111,967 _ ___;,,.l. ------------ 6.1 Prep.areDoa,mel\l!. -" .. .. -"" . " 20, ~.164 1 "' --JS,j --,,,--s,,,---$40,734 6.JPutloc:Hnnngs 12 16 ., __ s_w $7.011 0 ,, so " 57,011 Tuk&.Subtvbl ,. 52 0 0 0 0 .. 0 0 0 a ' 0 UI-I a 16 ,, ,., sou -sq;,,u SJ40 Um l s1o sno $47,752 .... ___. -~ ~ ::::i::=.::.::: ---- l .1Pr~re(iener,1IPllnM~ 1?1 127 J 154 _lW54 0 ~f----so _so ___ s~54 Tak7.SUbt:otal ' 0 0 0 0 0 0 0 0 0 ' 0 0 0 U7 0 0 D U7 $Z54 SU,95-4 so -so so Sll,154 ~1,i ' r> -. --------~ ------~-- l.1Wo1kProa;rn1l.1erlinp ,. ., .,;;-.. "' .... $25,010 0 :T so " $:l5,01D 11.J Prq1ttLl1n11emenl 21 " .. 151 SSH $30,J!I& 0 so " $!0,3!1& l.3t.1eeun11tnr1"111 30 "' " "" 5451 .,,..,. 0 ol so .s, "'-'" Taki.Subtotal 12 1IO 0 0 ' 0 .. 0 0 0 0 0 0 1,0 0 0 0 0 ... SLW $15,IDl so _!91_ so so -~~~ LabarHaut"ITatal 111 "' .. .. 104 ... .. .. .. , ... "' m .. " 2 , .... UbarDobr1TotaJ !!!,910 Sl!zZOO suoo $7,215 171600 Su.no S7UJD $1,650 sno SlUlD Sm SU.075 $J9,790 $7L750 S22."' SL"' "·"" S250 s■.m $4lJ,D7J S6.ll0 Sl21'2o $Z!t!95 $45-41-461 ,. ' ' P11aWorh Rrirnburuble &:pen1n $1.492 Submmul~nl!.' R11mbur11ble E:rpenses EXPEffiDTOTA°L -------,, $ -t!fZ 10%COIHINGEIICY '" PLACEWORKS The PloceWorks Team Table A-Cost Proposal-Engineering Services to Exhibit A-2 San Rafael General Plan 2040 Technical Support: Program EIR TABLE A: COST PROPOSAL -ENGINEERING SERVICES r---- Hourly Rate:j 1.2 Document Review 1.3 Agency Requests and Interviews Task 1. Subtotal I iW:tJ,G@lt;!@:!;t®lli@Milii\J!'iffi'2l®fmjnrui,@•1i;@ 2.1 Steenng Committee Meeting {1) 2.2 Community Workshop (1) 2.3 Add1t1onal Pubhc Meeting Reserve (inc luded m Task 6 .2) Task 2. Subtotal Noack PIC $230 itJ:i;<k£L®® 9;11®@.ID.;mjgjlwt,:ri:¢"il@i®IL!@jmiGj§lilff1ii!if:i 3.1 Citywide Analysis 3 .2 Downtown Analysis -Precise Plan Infrastructure Task 3. Subtotal McCracken Associate Principal $190 0 0 0 PLACEWORKS Fitzgerald Principal Engineer $230 0 0 8 4 0 ---12 El Bush Chammas Senior Engineer-PM $165 8 14 8- 8 4 Project Scientist $115 16 16 40 20 Wilson Staff Planner I Place Works PlaceWorks 2% Office Place Works $105 -~~ --~,_.:penses Total 16 1 16] ~ 3 22 24 49 4 8 0 12 56 28 $10 $505 $61 $3,086 $60 $3,060 $131 ~651 - $13 $673 $22 $1,102 $0 $0 $35 --$1,775 $155 -$7,915 $78 $3,958 ~ ~ ____Q_[ 84 $233 -$11,873 ---- 4 5 $18 $908 Total $505 $3,086 $3,060 $6,651 $673 $1,102 $0 $1,775 $7,915 $3,958 $11,873 $908 I I 12 $45 $2,285 $2,285 12 $45 $2,285 2 o ol 11 $63 $3,193 _ $3,193 -ii 17 $63 $3,193 iW3iw!tii.!lil®t$EJi~t:Iii1m,Em..·•y@!1@.m11Q,iicJW,•10@UP -------------------------.- $117 -ss:967 $5,967 $1,744 $1,612 $9,323 s.1 EIR Utilities Sections of the General Plan/Precise Plan 5.2 EIR Section Revisions {Admin Draft/Screencheck Draft) 5.3 Assist with Infrastructure Element Development ~ffi®4$:lU:$ 6.1 Response to Comments 6.2 Public Hearings (,nclu_cj_ed ,n Task 2.3) i@Wi/hiiJ@.!.till$•@uWDi.illfill.'!!ttl@:!@i@i 7.1 Work Progress Meetmgs 7.2 Team Com munrcations Task 5. Subtotal Task 6. Subtotal L Task 7. Subtotal Labor Hours Total Labar Dollars Total uc~Works Percent of Total Labor PlaceWorks Reimbursable Expenses Subconsultants' Reimbursable Expenses EXPENSES TOTAL 0 0 0 0 $0 0'' ,. 0 0 6 6 $1,140 21, 4 12 0 38 $8.740 140:i, 4 8 20 20 6 6 12 86 $14.190 3 1% 40 4 44 0 8 I 8 :_qt 0 O_L 128 20 $14.720 $2,100 46% 1~• 46 10 $34 8 $32 64 $183 12 $37 22 $75 -34 ___ $112 9 $31 9 $31 18 $62 278 $819 $1,744 $1,612 $9,323 $1,877 $3,835 $5,712 $1,591 $1,591 $3,182 $41,709 $1,877 $3,835 ss:r12 $1,591 $1,591 $3,182 $41,709 $0 $0 $0 GRAND TOTAL $41,709 PLACEWORKS CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development Project Manager: Ethan Guy Extension: x2392 Contractor Name: PlaceWorks, Inc. Contractor's Contact: Steve Noack Contact's Email: snoack@placeworks.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Wo r d) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Proje ct Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA > $75,000 ; or Pu rc ha s e > $75,000; or Pu blic Wo rks Co ntract > $175,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, reta i ns original agreement and forwards copies to Project Manager COMPLETED DAT E 1/4/2019 1/4/2019 1/8/2019 1/8/2019 1/10/2019 □ N/A Or 1/22/2019 \ I Z.B) l'i , l I 'J.!rh 'I . - 1/,i,q/1~ . ' /-'!>{-/1 \ ) ~\ I I ll REVIEWER Check/Initial [g] EBG [g] [g] LG [g] LG [gj EBG [gj EBG £-t~ ~ i& '~ ~.~