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CD General Plan 2040 Community Design and Downtown Precise Plan Technical Consulting ServicesAGREEMENT FOR PROFESSIONAL SERVICES FOR GENERAL PLAN 2040 COMMUNITY DESIGN AND DOWNTOWN PRECISE PLAN TECIDNCAL CONSUL TING SERVICES This Agreement is made and entered into this _3_L day of ja_nu 0. Y-).j , 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and OPTICOS DESIGN, INC. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on March 5, 2018, CITY'S City Council adopted Resolution No. 14478, which accepted the Final Work Program and initiated the preparation of General Plan 2040; and WHEREAS, the CITY does not have existing staff persons dedicated to long range planning efforts or the staffing capacity amongst existing staff to prepare Community Design and Downtown Precise Plan for the General Plan 2040, and CONTRACTOR has the expertise to do so; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. Barry Miller is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Stefan Pellegrini is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide technical services for the General Plan 2040, as generally specified in the "San Rafael General Plan 2040: Community Design + Downtown Precise Plan-Scope of Services", attached hereto as Exhibit "A" and incorporated herein by reference. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Section 4 of this Agreement. CITY shall also provide a work space for CONTRACTOR, background information, oversight and direction, network computer access and other materials necessary for CONTRACTOR to perform their duties. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: 1. For the services set forth in Exhibit A, CITY shall pay CONTRACTOR a Total Base Contract Amount of $470,000 allocated as follows: a. For the Downtown Precise Plan, CITY shall pay CONTRACTOR on a flat fee basis as set forth in "Table A-Cost Proposal-Downtown Precise Plan" included in Exhibit A, in an amount not to exceed $410,000; and b. For the Community Design Support, CITY shall pay CONTRACTOR on a flat fee basis as set forth in "Table B-Cost Proposal-Community Design Support" included in Exhibit A, in an amount not to exceed $60,000. 2. Additional compensation not to exceed five percent (5%) of the Total Base Contract Amount, or $23,500, may be paid upon approval of the City Manager. In no event shall the compensation payable to CONTRACTOR under this Agreement exceed $493,500. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for 2 year(s) commencing on approval of this contract and ending on January 22 nd , 2021. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for two additional periods of up to one year each. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. 2 D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The Final Deliverables prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, if any, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 3 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and non contributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 010413. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements 4 for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONTRACTOR under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof oflnsurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIM S"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. 5 B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perfonn all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be via email or in writing and given by personal 6 delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, if emailed, upon the date sent, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Barry Miller City of San Rafael 1400 Fifth A venue P.O. Box 151560 San Rafael, CA 94915-1560 Stefan Pellegrini Opticos Design, Inc. 2100 Milvia St., Suite 125 Berkeley, CA 94704 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. 7 CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any tern1, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE/ OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL J ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: 9 CONTRACTOR Iii 1 ·, Digitally signed by ,' '11' ir:·I, ,•) Stefan Pellegrini Date: 2019.01.1 S By:_ ~ ' __ 16_:4_2:_57_-_os_·o_o_' __ Name: Stefan Pellegrini Title: Vice President [If Contractor is a corporation, add signature of second corporate officer] Digitally signed by Dan Parolek Dan Parolek Date:2019.01.1516:50:02 By: -oa·oo' Name: Dan Parolek Title: President EXHIBIT A San Rafael General Plan 2040: Community Design+ Downtown Precise Plan San Rafael, CA Scope of Services: General Plan 2040 Community Design support (Service Category 5 per the City's RFP) Cost: Not to exceed $60,000 Task 1: Site Reconnaissance and Kick-Off Meeting Purpose: The Opticos team will attend a Kick-off Meeting and a Site Reconnaissance Tour with key City staff, members of the General Plan 2040 Steering Committee, representatives of major stakeholder groups and other parties identified by the City, to initiate the project and establish a working knowledge of all relevant information. This task would also include discussion with City staff to finalize project objectives, tasks, and schedule; and establish protocols for sharing information, coordinating on project tasks and communication. Deliverables from Opticos Team: • Organize and participate in a Kick-off Meeting with key City staff • Organize and participate in a Site Reconnaissance Tour with key City staff • Finalized Project Schedule and list of tasks and deliverables Task 2: Participation in Community Engagement Program Purpose: To get an in-depth understanding of community issues, priorities and concerns, Opticos will participate in two meetings of the General Plan Steering Committee and three Community Workshops. As recommended by the RFP, Opticos is also reserving a total of 30 additional hours in our budget to allow for participation in future meetings and workshops as needed, over the next two years. Deliverables from Opticos Team: • Participate in two meetings of the General Plan Steering Committee • Participate in three Community Workshops, including meeting and/or presentation materials if required Task 3: Assess Existing Community Design Conditions Purpose: Opticos will collaborate with City staff in compiling existing baseline data in a Macroscale Study that will form the basis for the Community Design Element of the General Plan 2040. The Macroscale Study can be used to inform General Plan elements relating to Community Design, including community character, open space, and historic preservation. As part of this process, City staff will summarize existing design guidelines, policies, and design review processes; as well as documentation of public realm policies and civic beautification initiatives (such as tree planting, gateway improvements, undergrounding of utilities, street lighting and landscaping). The key role of Opticos in this effort will be to objectively evaluate the effectiveness of existing policies, processes and guidelines, using as a reference the "expectations for good design" resource prepared in 2017 by a group of local design professionals. The Macroscale Study will rely on analytical maps and other graphic techniques to summarize the base information and convey design ideas including community, district, and neighborhood form and character, natural landforms, features, and topography, and street and block patterns. Opticos will provide guidance to the City staff on design issues related to Community Design with the intent of ensuring that the General Plan is responsive to the City's design objectives and best practices. This work is anticipated to include commentary and guidance on design standards for private and public realm development, including guidance to address community concerns regarding building heights, massing, and density. Opticos will be available to support City staff in meetings and/or workshops with the General Plan Steering Committee, Design Review Board, Planning Commission, City Council, and stakeholder meetings with local architects, landscape architects, and urban design professionals. Opticos will also assist City staff in online community engagement, using tools such as visual preference surveys and online questionnaires to gather input from the larger community. Opticos' key role in this effort will be providing materials and support for the online tools. Opticos will also develop and participate in a Community Workshop focused on issues related to density, design, and the character of future development. Deliverables from Opticos Team: • Background information and GIS data request • Macroscale Study of existing physical conditions and regulatory situation • Evaluate the effectiveness of existing policies and guidelines and provide recommendations • Provide materials and support for community engagement tools • Participate in a Community Workshop, including workshop materials and a summary of the workshop results Task 4: Participate in General Plan Policy Development and Production Purpose: Opticos will assist City staff in the development of the Community Design Element of the General Plan 2040. This task will involve reviewing and evaluating existing General Plan policies, development standards and other aspects of the General Plan related to Community Design (such as land use, transportation, housing, historic preservation, etc); recommending changes, and developing new standards and accompanying policies that tie in with the future General Plan vision. 2 Deliverables from Opticos Team: • Evaluation of existing standards and policies related to Community Design • Assist City staff in developing new policies and/or standards • Assist City staff in developing General Plan guidelines and diagrams Task 5: Project Management and Administration Purpose: Regular coordination with the City's project manager and consultants as needed, to ensure efficient work flow and timely deliverables. 3 Deliverables from Opticos Team: • Teleconferences and/or in-person progress meetings with City staff and other groups as required • Regular email coordination on project tasks and work progress with the City's project manager Scope of services: Downtown Precise Plan (Service Category 7 per the City's RFP) Cost: Not to exceed $410,000 Task 1: Site Reconnaissance, Kick-Off Meeting and Review of Background Data Purpose: To initiate the project and establish a working knowledge of all relevant information. This task would include kick-off meetings with City staff to discuss project objectives, tasks, and schedule; and establish protocols for sharing information, coordinating on project tasks and communication. This task would also include a review of existing background information, creating a set of base maps and finalizing the Precise Plan study area boundary. Deliverables from Opticos Team: ■ ■ ■ ■ Organize and participate in kick-off meetings ( up to four over the course of a day) with key City staff representing the Community Development, Economic Development, Public Works, and Community Services Departments and the City Manager's Office. Opticos would prefer to combine these meetings into one visit if possible, to get everyone on the same page and for more effective feedback and discussion representing all viewpoints Finalized Project Schedule and List of Tasks and Deliverables Background Info and GIS Request Memo Project Area base maps with finalized Precise Plan study area boundary Task 2: Community Engagement Purpose: To develop a collaborative and inclusive community engagement process that would result in a feasible plan with community and stakeholder support. Opticos and Plan to Place will collaborate to prepare the Community Engagement Strategy to highlight a range of accessible platforms designed to engage and give a voice to community groups typically under-represented in the planning process. The engagement strategy will build upon the strategy prepared for the General Plan update and will identify outreach tools and activities and the timing and responsibilities related to each. The strategy will help guide the outreach efforts but remain flexible to evolve through the planning process. Key components of the Community Engagement Strategy will be: General Plan 2040 Steering Committee Meetings The Opticos team will facilitate and attend five meetings of the General Plan and Downtown Precise Plan Steering Committee (Steering Committee). These would include two meetings in which Downtown will be the main focus, with Visioning and Downtown Profile as the suggested themes. Opticos will also participate in three other Steering Committee meetings 4 in which Downtown would be one of the agenda items. Suggested themes for these three meetings are Historic Resources, Downtown Options and the Draft Precise Plan. Focus Group Meetings Prior to the Design Charrette, the Opticos team will work with City staff to identify key Downtown stakeholder groups and plan a series of Focus Group meetings (up to four) representing a range of viewpoints on local issues and concerns. The intent is to get an in- depth understanding of key issues and discuss potential design solutions and policies to address those. Downtown Walking Tour Prior to the Design Charrette, and potentially on the same day as the Focus Group meetings, the Opticos team will work with City staff to plan and lead a Downtown Walking Tour with key City staff, members of the General Plan 2040 Steering Committee, representatives of major stakeholder groups and other parties identified by the City. Opticos would like to propose scheduling the Focus Group Meetings and Downtown Walking Tour as two tasks on the same day,Jollowed by the 3-day Design Charrette; to create a comprehensive 4-day community outreach event. In our opinion, this would not just be efficient use of staff and consultant time, but also encourage greater Charrette participation by the Focus Group and Walking Tour participants. 3-day Design Charrette The Opticos team will work with consultants and City staff to plan and lead a 3-day Design Charrette focused on Downtown San Rafael, to engage the community and stakeholders in the design process through a series of meetings or feedback loops. The Charrette schedule will be designed specifically to promote broad community participation. Sub-consultants will participate throughout the three days at designated milestones, and for meetings and presentations. The Design Charrette will focus on a range of key design and socio-economic issues related to Downtown, and will develop design solutions to address those, guided by community input. The Charrette will feature Opening and Closing Presentations, Brown Bag lunch-time Presentations on topics related to the Project Area as well as Open Studio, during which community members can observe the design team at work and share their ideas. The Opening and Closing presentations will include a PowerPoint presentation, followed by Q&A and informal break-out discussions with the design team. The Brown Bag Presentations will be information sessions on key topics such as historical and cultural resources, social equity, mobility and parking, form-based codes, etc; to be determined after discussing with City staff. Pop-up Workshops The Opticos team will organize and participate in two Pop-up Workshops to gather community input in an informal setting. The first Pop-up would be held as a visioning exercise prior to the Design Charrette, and the second Pop-up would be organized after the Charrette (and prior to starting work on the draft the Precise Plan), to get feedback on the 5 Downtown Plan Options. The Opticos team will work with City staff to select appropriate venues for the Pop-up Workshops to make them highly accessible; and will work to schedule them around popular Downtown events, to get maximum participation. Online Engagement The Op ti cos team will work with City staff to create an online engagement exercise using the Neighborland platform, to get feedback from the broader community. Potential strategies can include an online questionnaire or visual preference survey for the community to give input on the Downtown Options resulting from the Design Charrette, or some other suitable content as decided by the City. Study Sessions Opticos will work with City staff to organize and participate in up to a total of eight study sessions on the Downtown Precise Plan; two with City Council and six with other City Boards and Commissions. We anticipate that the two study sessions with City Council will be scheduled at two critical stages of the process: one during the visioning stage, and the other when starting work on the draft Precise Plan. We recommend engaging with the boards and commissions during the charrette to gain their valuable feedback early in the process. The study sessions with other City Boards and Commissions will include two study sessions each with the Planning Commission and Design Review Board, and one study session each with the Parks and Recreation Commission and the Bicycle and Pedestrian Advisory Commission. These would be scheduled at appropriate times during the design process, with the assistance of City staff. 6 Deliverables from Opticos Team: • • • • • • • • • Community Engagement Strategy identifying important milestones Participate in five General Plan Steering Committee meetings, including preparation of meeting and/or presentation materials. Participate in up to four Focus Group meetings, including meeting materials and a summary of meeting notes Organize and lead the Downtown Walking Tour including a route map and a summary of notes from the walking tour Charrette materials including posters, maps and other graphics, presentations, etc . Charrette Opening and Closing Presentations and Brown Bag Presentations Plan and participate in two Pop-up Workshops, including workshop materials and a summary of the workshop results Online engagement exercise using the Neighborland platform, including a summary of results from the online exercise Participate in up to eight study sessions, two with City Council and six with other City Boards and Commissions, including preparation of meeting and/or presentation materials Task 3: Downtown Area Profile Report Purpose: To create a summary report of the Project Area's existing conditions and its surrounding context, the Opticos team will prepare the Downtown Area Profile Report. The report will provide a baseline analysis of socio-demographic characteristics and the existing context and physical conditions in and around the Downtown area. The information will be supported by visually representative and user-friendly maps and graphics; and will cover all relevant topics pertaining to the Project Area, including demographics, socio-economic characteristics, existing regulatory situation and policy framework, historical and cultural resources, and the physical condition of the built environment and public realm. The document will also cover a discussion of current programs and initiatives related to Downtown and identify key issues and opportunities. The report will be reviewed by the Advisory Committee and be an ongoing reference as the Precise Plan is prepared. The Opticos team will work with City staff and the other consultants working on related tasks, to incorporate content relevant to the Downtown work In particular, this will include information on the topics of transportation, infrastructure, environmental conditions, historic and cultural resources, and economics (see below). Deliverables from Opticos Team: • Downtown Area Profile Report (draft and final) Task 4: Historic and Cultural Resources Survey and Analysis Purpose: Garavaglia Architecture, as part of the Opticos team, will work on the analysis of historic and cultural resources, using the following steps. Please note that the suggested work plan and associated fees is based on the following assumptions: • A SO-year look back will be used regarding the age of studied potential historic resources. • DPR forms are the typical method for documenting historic resources. In a survey, we assume the existing forms are usable -only needing refinement. • Basic building information is available in a city provided searchable database including building construction dates • The number of historic districts considered for evaluation is based on existing designated districts and 1986 survey areas that may reasonably be included in the Downtown Precise Plan study area. If more districts are identified after the survey, additional services may be needed to further evaluation. Develop survey methodology with staff and advocacy groups. The methodology will describe evaluation methods and criteria, including observing and documenting each resource and evaluating historic and architectural integrity. Update historic structure survey. 7 1. Develop a simple historical context for the City, assembled from available information, and limited additional research (20 hours of additional research). To properly conduct the survey, a historical context statement should be used. As this is not part of the RFP, we recommend establishing a reasonable amount of context statement material to best establish the criteria for evaluation (without a reasonable context most building eligibility review might be limited to design style and eras). This is not a full Citywide historic context statement. 2. Re-evaluate structures deemed eligible in the 1986 survey (assume 100 properties within the Downtown Precise Plan study area, using the DPR 523 L update form), in accordance with National Register criteria. Update the 1986 inventory to include structures, which are now potentially historic (built between 1936 and 1968 - assume 40 properties requiring new evaluations using DPR 523 A & B forms, within the Precise Plan area). Prepare analysis of resources, districts, processes, and procedures. 1. Prepare an analysis after the survey has been completed. The analysis will provide quantitative and mapped information on historic resources, as well as a discussion on the distribution and character of these resources across the plan area and priorities for preservation. This will be presented in a report format. 2. Evaluate historic districts in the study area including the existing districts within the Downtown Precise Plan study area that are reasonable to evaluate (assume 5) and potential districts (assume 2). 3. This task will also include new processes and procedures for the protection of historic resources, documentation of the benefits of preservation, and ideas for cost mitigation of historic preservation actions. These types of activities will be considered as complying with ( as applicable) "The Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, & Reconstructing Historic Buildings". Deliverables from Opticos Team: • Working Paper on Historic Resource Evaluation Methodology • Materials for Conducting Survey (maps, forms, etc.) • Draft Inventory of Historic Resources ( data base and G IS files) • Narrative on Preservation Issues, Economic Benefits, Priorities, Potential Programs, (Note: Archaeological Resources by others) • Draft Downtown Preservation Report (final to be included as a chapter in the Precise Plan) Task 5: Downtown Transportation Strategy Purpose: Opticos will work with City staff and the Transportation and Parking Consultant(s) to advise on, review, and integrate two White Papers analyzing multi-modal 8 access and connectivity and parking issues in Downtown. The Multi-modal Access and Connectivity White Paper is anticipated to include documentation of existing Downtown conditions related to transportation and mobility for all modes, analyze transportation demands and trends, and consider the impacts of changing technology on travel behavior, traffic patterns and travel modes in the future. The Parking Analysis is anticipated to rely on the recently completed 'Downtown Parking and Wayfinding Study' for data, and will assess impacts of SMART service and bus transit on Downtown traffic, as well as parking and TDM strategies. Both White Papers will be incorporated into the relevant section of the Precise Plan document. Deliverables from Opticos Team: • Integration of the Downtown Multi-modal Access and Connectivity Strategy and Downtown Parking Analysis and Policy White Papers, including a summary of public input on Downtown transportation issues, into the Downtown Area Profile Report Task 6: Downtown Infrastructure Profile Purpose: Opticos will work with the Infrastructure Consultant to advise on, review, and integrate an Infrastructure Profile for Downtown. The Infrastructure Profile is anticipated to cover the existing condition and note key improvements needed for water, sewer, stormwater and other Downtown utility facilities, as well as an assessment of the suitability ofland for development based on existing capacities and soil conditions. The Profile will include planned or proposed capital improvement projects, and highlight issues that could affect the future Downtown, including the impacts of climate change; and identify strategies that support San Rafael's Climate Action goals. Deliverables from Opticos Team: • Integration of the Downtown Infrastructure White Paper (including a summary of public input on Downtown infrastructure issues) into the Downtown Area Profile Report Task 7: Downtown Economic and Market Profile Purpose: Opticos will work with the Economic Consultant to advise on and review an Economic and Market Profile for Downtown, including parcel-level analysis to understand the current and future value of existing Downtown assets and its economic relevance within the region, to provide a basis that could inform future economic development strategies for Downtown. In particular, the study will focus on the potential market demand for Transit-Oriented Development and mixed-use in Downtown. The study will include feasibility analysis of various development types, development incentives and the provision of affordable housing in Downtown. 9 Deliverables from Opticos Team: • Integration of the Downtown Economic and Market Profile (including a summary of public input on economic issues) into the Downtown Area Profile Report Task 8: Downtown Alternatives Purpose: The Opticos team will utilize the design concepts developed during the charrette to prepare three Plan Options. The Plan Options will address key issues and test various combinations of building types and intensity, using a form-based approach. Graphics such as maps, renderings and visualizations will be used to create 'before-and-after' scenarios to highlight the design moves. The Opticos team will work with the larger consultant team to evaluate and consider the Plan Options for feasibility, to understand and evaluate the impacts related to mobility and infrastructure and develop strategies accordingly. The results of this task will be summarized in the form of a Downtown Options report and will include recommendations to aid policy decisions. Deliverables from Opticos Team: • Downtown Options Report including a memo on recommended options (draft and final) Task 9: Affordable Housing and Anti-Displacement Strategy Purpose: Plan to Place, as part of the Opticos team, will prepare the Affordable Housing and Anti-Displacement Strategy. Dave Javid's experience managing the preparation of the City's 2015-2023 Housing Element will be effective in providing a thorough understanding of housing conditions in the area and potential strategies to address local and regional issues. As a hub for homeless services in the County, Downtown San Rafael faces a difficult challenge in addressing the affordable housing crisis and providing continued support for the growing homeless population. The Strategy will evaluate existing programs and provide a comprehensive set of strategies and recommendations for the Precise Plan. Deliverables from Opticos Team: • Draft Downtown Affordable Housing and Anti-Displacement Strategy (final version will be a chapter in the Precise Plan) Task 10: Downtown Design Guidelines and Placemaking Strategy Purpose: The Opticos team will adopt a form-based approach in developing design guidelines/ standards that will help to implement the vision for Downtown's built environment and public realm. The Form-based Code will focus on private realm components guiding the form and character of new buildings and frontages, as well as 10 public realm components that create a walkable and bike-friendly environment. The Form- based Code can be incorporated into the Precise Plan as a chapter, and be integrated into the Zoning Ordinance. Deliverables from Opticos Team: • Draft Downtown Form-based Code (final version will be a chapter in the Precise Plan) Task 11: Prepare Downtown Precise Plan Purpose: The Opticos team will coordinate and work with City staff and other consultant teams to prepare the Downtown Precise Plan. Opticos will first prepare an Approach Memo highlighting the Table of Contents, a Style Sheet and sample layout pages, and submit to the City for review and discussion. After the Approach Memo has been discussed and finalized, the Opticos Team will prepare chapters addressing the topics identified in the Final Precise Plan Approach Memo's Table of Contents, project goals and objectives previously drafted, and the visioning and planning content from the Design Charrette. During this process, the Opticos team will work with City staff to request the larger consultant team to provide key technical content relating to their scope of work; and critical to include in the appropriate sections of the Precise Plan; as well as research a question or solution proposed by the Opticos Team, if needed. The Precise Plan will incorporate all key findings from the Downtown Area Profile report and will have design recommendations as well as project goals, policies and expected outcomes for the Downtown districts. It will incorporate relevant content from preceding tasks in the form of chapters, including (but not limited to) the topics of economic development, historic and cultural resources, mobility, infrastructure, affordable housing and anti-displacement strategy, and implementation. The Design Guidelines and Placemaking Strategy (Form-Based Code) developed in Task 10 will also be included as a chapter. With the intent to create a concise and readable document, the Precise Plan will rely on graphics and succinct narratives; with lengthier explanations, analysis and background information provided in the form of appendices. An 'Administrative Draft' of the Precise Plan will be submitted to City staff for review. Comments and edits will be requested from the City in the form of a single set of non- conflicting comments in the form of a 'Consolidated Comments' memo, to enable efficient tracking of edits and timely delivery of the Public Review Draft Precise Plan. Deliverables from Opticos Team: 11 • Downtown Precise Plan Approach Memo, including a Table of Contents and a Style Sheet for the document (draft and final) • Downtown Precise Plan -Administrative Draft • Downtown Precise Plan -Public Review Draft incorporating Consolidated Comments received from City staff Task 12: Environmental Review for the Downtown Precise Plan Purpose: The Opticos team will work with City staff to assist the CEQA consultant in the preparation of the Program EIR for the Downtown Precise Plan. This will include advising City staff and the Environmental consultant with regards to the project description, the Downtown program, and the review of relevant sections of the EIR, including Downtown Aesthetics, Land Use, Population/ Housing, Public Services, Recreation, and Historic and Cultural Resources. Deliverables from Opticos Team: • None Task 13: Adoption of the Precise Plan Purpose: Opticos will participate in the Plan Adoption process, attending two public hearings, one each with the Planning Commission and City Council; and two presentations to other City Commissions and/or Boards. The Opticos team will work with City staff to revise the Precise Plan document in response to comments received during the public hearing process. Depending on the extent of the requested edits, Opticos will prepare an Addendum listing the changes to be includP.d to the Precise Plan after adoption. Deliverables from Opticos Team: • Participation in two public hearings, one each for the Planning Commission and City Council, including presentation materials and a summary of key meeting comments • Draft Precise Plan Addendum • List of zoning amendments and other Code amendments to be made concurrent with the adoption of the Precise Plan • Final Precise Plan, including transfer of document files Task 14: Project Management Purpose: Regular coordination with the City's project manager and consultants as needed, to ensure efficient work flow and timely deliverables. 12 Deliverables from Opticos Team: • Regular teleconferences or Go To Meetings with City's project manager • Preparation and distribution of monthly project status reports to the City's project manager San Rafael Downtown Precise Plan Scope Cit.gory 7 ar th ■ Clty'I RFP PropoMd Budg.c Table· Optlco1 0-lgn Inc. UPOATED 21 December 2018 San Rafael Downtown Precise Plan Talk 1 an. Raconn■t-nm. KJck.-off Meat.Ing ind Bactgraund Data Talk 2 PllrUalpatlon In ComrrwJnlty Engtge1M11t PrDgrwim T■U: 3 Downtown ArN Prani. bport T■K 4 Hlatarlo and CUIWral Ra:iun:. Su,wy and Analyal• T■1k 6 Downtown Tran,portatlon StflUGY (Not ,n our sa:pe; incorpo,1110 ma1cti11/c-+ coadin■rlai) Talk II Downtown lnfrntn&ctura Prani. (Nof In cu sccpe, ln capanuo malw/■ls + caord/n■rfooJ T•lk 7 Downtown £:canolftO and M11bt Praflle lNot ln a, IC(pO. fncapor■le m■rerl.r,-+ coord/natlc•d Talk: B Downtown Altamadval T■ak D Affordablti Hauling and AntJ-dlsptac.n.nt Stm:egy Tak 'JD Downtown DellQn OJldttln• and Plammlk!na sim.gy T■atn Prapllr.DowntawnPradlaPlln Talr:12 Envfronnwital Ravi.wfarth■Downtown Pracl•Plan Tllllr:13 AdopUonarth■PraoiaePltn Tall:14 Pro}ec:IMlnaganwnt [TOTAL FEES Tora/Hour, Add!Ua nal Tam,a, 1 Budget doe1 not Include rental or pu1ch111lng lee1 !Dr 1paca or equlpn.:111 !or worlc1hopr., ch11rret1e1 and othur meeting,. (Consultant to bring compute'5ancJ drafting ,upplles.) Co111uhant wlll not be 1e1p(>n1ibla for any wch planning 01 expunM:t.. 2 lludget does not Include, !cod ror panlclpant1 other than the design team !or worli:1hop1, charrclle and working WlUlon1. 3 Budget does nol Include postage a,sc,clnted wlth public outreach and m111ketlng. 4 lludgql doa1 nol Include ln1t11ll111inn nl any and all puhlic outrcnth medl11 Including bu! nol llmllnd to bann1111 and 1ign11gn. 5 In 1h11 lnteresi or envlronmantal con1ldcrnllonc. the ccnwlrant wlll provlda o PDF file ol eath dellverable unleis olherwlMJ 1peclllcd. 6 Cllenl 1h111I bo paid on 11. feo b111!1 for pe1fo1mance ol 1ervlce1 under this 11grcemen1 In accordance with lhe t11blo above. 7 Any add!llonal lo1h perlo11netl out1!dool 1ho1e 1peclll1.-d abovo. wch 11111.nundlng 11ddlllonal mooting, or completing addl!lonal 1uv!1lon1 buyond the hours or number ol ruvl1lo111 1pt.-cillt:d above. wl!I bttcompensatt:d al thu hourly rates listed In thu tabla alwva (wb]ecl lo lm;i~w by flva percent(~~) 011 January I of each calentJor year occurlng during lhc tc1mol this a[jlL"lllllC/11 ,) 01111coao.1icn.1rc f>rlnclpal Senior Aswcla\11 Auociata S275 S210 $1B4 eh, Oh, eh, DO hr Oh, nohr 2h, Oh, 4h, eh, oh, 12hr 4h, Oh, eh, 2h• oh, eh, 2h< oh, eh, &h, Oh, 32 hr 4h, oh, eh, 32hr Ohr 44hr 26 hr Oh, 88hr 4h, Oh, eh, 20hr Ohr 40hr 16hr Oh, 08hr I S58,850 so I seg,240 214hr Oh, 485hr Table A-Cost Proposal-Downtown Precise Plan to Exhibit A Optka1 D.ign, Inc. PllntaPhlce Dlnrnglla Architecture Senior Ocalgner Analy1t 0-• Designer sub101■I r-Subtotal o.Jgn,lno. U:pen• Total $168 S152 Sl52 Prlnclpal Auoclato Subtolal Subtot&I Plan·ta•Plllce , ... .. ....... Tola! SlBO S130 Sr.Arch Arch. Principal Hi1t0rlan/ Hi110rlan Subtotal Subtotal Olrenglll PM , ... Expense.s Total S225 S130 $115 Total 12hr 16hr Oh, $8,120 so $0.120 4h, oh, $720 so 1720 Oh , Oh, Oh, so so 10 114hr 53hr oh, $71.104 $5,475 f71!1,57D 12h, 4h, $2,GOO so $2.8110 12h• '"' 32hr so S600 S7,500 12hr Oh, Oh, $3,302 so '3,302 48hr 34hr $13,060 so $13,080 oh, Oh, Oh, so so so Oh, oh, Oh, $4,408 so $4,4011 Oh, oh, so so so 34 hr 42hr OJ!Jhr $81U:i95 $750 $87,346 eh, Oh, oh, SJ,916 $0 $3,8111 Oh, Oh, so so $0 Oh, Oh, Oh, so so so eh, oh, oh, SJ,361!i so $3,3811 oh, oh, so so so oh, Oh, oh, so so so eh, Oh, oh, SJ,366 so $3,389 Oh, Oh, so so $0 Oh, Oh, Oh, so so so 48hr 48hr Oh, S22,89B so $22,,1118 oh, oh, so so so Oh, Oh, Oh< so so $0 4h, Oh, Oh, $3,244 so .,., .. 24 hr 18hr $6,660 so $11,680 Oh, Oh, Oh, so so so 52hr 20hr Ohr $28.672 so 121,172 Ohr Ohr so so $0 Ohr Ohr Oht so so so 172hr 160hr Oh, S76,558 S274 :.078,832 16hr 16hr $4,960 $0 $-t,HO Oh, Oh, Oh, so so so 4h, Oh, Oh, SJ.244 so ,,., .. Oh, Oh, so so $0 Oh, Oh, Oh, so so $0 32hr 12hr Ohr $20,000 s,oo $2Q.3ll0 Ohr Ohr so so 10 O hr Ohr Oh, so so $0 IBhr Oh, 14hr $28,788 so $21,7111 Oh, oh, so so so Oh, Oh, Oh< so so $0 $82,320 $4D,DDB SJ.648 $281.025 $0,049 $287,117& I s":no::::J s•."a I s,e.aea I so I ,211.aaa 11 s10.,so I s, .• ea s11.,., I se•.••• I .,.,so I , ...... I 1 .,,a.ooo I 490hr 309hr 24hr 104 hr 72 ht 176 ht 46 hr 46 ht 671 ht 763 ht Pie,. I IJ I San Rafael General Plan 2040 -Community Design Scope Category 5 of the City's RFP Proposed Budget Table -Optlcos Design Inc. UPDATED: 21 December 2018 San Rafael General Plan 2040 Community Design Support Teak1 Sita Raconnal-nca and Kick-off Meeting Taak2 Participate In Community Engagement Program Taak3 Alleaa Exlatlng Community Dealgn Condltlona Task4 Partlcipata in General Plan Policy Development and Production Tasks Project Management and Administration !roTALFEES Total Hours Additional Terms, 1 Budget does not include rental or purchasing fees for space or equipment for workshops, charrettes and other meetings. (Consultant to bring computers and drafting supplies.) Consultant will not be responsible for any such planning or expenses. 2 Budget does not include food for participants other than the design team for workshops, charrette and working sessions . 3 Budget does not include postage associated with public outreach and marketing. 4 Budget does not include installation of any and all public outreach media including but not limited to banners and signage. 5 In the interest of environmental considerations, the consultant will provide a PDF file of each deliverable unless otherwise specified. 6 Client shall be paid on a fee basis for performance of services under this agreement in accordance with the table above. 7 Any additional tasks performed outside of those specified above, such as attending additional meetings or completing additional revisions beyond the hours or number of revisions specified above, will be compensated at the hourly rates listed in the table above (subject to increase by five percent (5%) on January 1 of each calendar year occuring during the term of this agreement.) Optlcos Design, Inc. Principal $275 $2,200 $7,700 $1,650 $3,150 $1,100 $15,800 57hr Senior Associate $210 $0 $0 $0 $0 $0 $0 Ohr Table B-Cost Proposal-Community Design Support to Exhibit A Optlcos Design, Inc. Associate Senior D~signer Analyst Adm in Optlcos Designer Subtotal Subtotal Dealgn, Inc. Fees Expenses Total $184 $168 $152 $152 $100 $1.472 $1,344 $0 $0 $0 $5,016 $0 $5,016 $6,992 $6,384 $0 $0 $0 $21,076 $600 $21,676 $3,680 $5,376 $3,648 $0 $0 $14,354 $0 $14,354 $2,944 $3,696 $2.432 $0 $0 $12,222 $0 $12,222 $4,416 $0 $0 $1.216 $0 $6,732 $0 $6,732 $19,504 $16,800 $6,080 $1.216 $0 $59,400 $600 $60,000 106 hr 100hr 40hr B hr Ohr 311 hr Page 1 of 1 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Development Project Manager: Ethan Guy Extension: x2392 Contractor Name: Opticos Design, Inc Contractor's Contact: Mitali Ganguly Contact's Email: mitali.ganguly@opticosdesign.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b . Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b . Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA > $75,000; or Purchase> $75,000; or Publ ic Works Contract> $175,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 1/4/2019 1/4/2019 1/8/2019 1/8/2019 1/10/2019 □ N/A Or 1/22/2019 \ /1-B/10, 1/~1t/ 1/~7f r--1 ,✓,c, ,,~11,~ REVIEWER Check/Initial ~ EBG ~ ~ LG ~ LG ~ EBG ~ EBG ~~ ~ )Jr ~ 1~-'IZ ., ..