HomeMy WebLinkAboutCCSA Minutes 2019-01-22
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In the Council Chambers of the City of San Rafael, Monday, January 22, 2019
Regular Meeting
San Rafael City Council Minutes
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Present: Mayor Phillips
Councilmember Bushey
Councilmember Colin
Councilmember Gamblin
Absent: Vice Mayor McCullough
Also Present: City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Lindsay Lara
OPEN SESSION – COUNCIL CHAMBERS, CITY HALL
1. None.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL
2. Closed Session: None.
OPEN TIME FOR PUBLIC EXPRESSION 7:00 PM
• Miguel Rodriguez addressed the City Council regarding an emergency moratorium on rent
increases and evictions
• Simon Vansintjan addressed the City Council regarding an emergency moratorium on rent
increases and evictions
• Ingrid Oronez addressed the City Council regarding an emergency moratorium on rent increases
and evictions
• Mayor Phillips
• Mayor Phillips / City Attorney Robert Epstein
• Mayor Phillips / Councilmember Colin
CITY MANAGER’S REPORT:
3. City Manager’s Report:
• City Manager Jim Schutz:
o U.S. Census 2020;
▪ Discussed possible impact of Census results on City of San Rafael districts for the
November 2022 election;
▪ Commented on action San Rafael will take in preparation of the Census: Mayor
Phillips and Councilmember Colin to serve on the Complete Count Committee;
▪ Announced Board of Supervisors consideration to accept a Census Office grant
on February 5, 2019;
o Announced the Homelessness Point-in-Time Count on Monday, January 28, 2019;
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o Announced the Get-Ready Class, a 1 hour disaster preparation class on Saturday,
February 2, 2019 at Terra Linda Community Center at 10am;
Mayor Phillips
CONSENT CALENDAR:
4. Consent Calendar Items:
Councilmember Bushey moved and Councilmember Colin seconded to approve Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of City Council / Successor Agency Regular Meetings of December 3, 2018 and
December 17, 2018 and Special City Council Meeting of December 17, 2018 (CC)
Regular Meeting Minutes 2018-12-03
Regular Meeting Minutes 2018-12-17
Special Meeting Minutes 2018-12-17
Approved as submitted
b. Bicycle and Pedestrian Advisory Committee Youth Member Reappointment
Reappoint Youth Member Shoshana Harlem to the San Rafael Bicycle and Pedestrian Advisory
Committee for a Two-Year Term to Expire at the End of December 2020 (CC)
BPAC Youth Member Reappointment
Approved staff recommendation
c. Design Review Board Vacancy
Call for Applications to Fill One Unexpired Four-Year Term on the San Rafael Design Review Board
to the End of June 2020, Due to Retirement of Term of Robert ‘Bob’ Huntsberry (CC)
Design Review Board Vacancy
Approved staff recommendation
d. Legislative Advocacy Services
Resolution Authorizing the City Manager to Execute an Agreement with Emanuels Jones &
Associates for Legislative Advocacy Services, for a Period Beginning January 1, 2019 and Ending
December 31, 2020, in an Amount Not-to-Exceed $83,650 (CM)
Legislative Advocacy Services
RESOLUTION 14621 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH EMANUELS JONES & ASSOCIATES FOR LEGISLATIVE ADVOCACY
SERVICES, FOR A PERIOD BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2020,
IN AN AMOUNT NOT-TO-EXCEED $83,650
e. Affordable Housing Agreement - 1200 Irwin Street Project
Twelve-Month Review of Below Market Rate (BMR) Agreement Addressing Rent/Lease Options for
the Mission/Irwin Carriage Houses Residential Development at 1200 Irwin Street; APN 014-013-
05 (CD)
Affordable Housing - 1200 Irwin Street Project
Accepted report
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f. City Quarterly Investment Report
Accept the City of San Rafael Quarterly Investment Report for the Quarter Ending December 31,
2018 (Fin)
City Quarterly Investment Report
Accepted report
g. FY 2018-19 Fleet Vehicle Purchases: Two Fire Engines
Resolution Authorizing the City Manager to Purchase One Type 1 and One Type 6 Engine for the
Fire Department for a Not-to-Exceed Amount of $900,000 (PW)
FY 2018-19 Fleet Vehicle Purchases
RESOLUTION 14622 – RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE
TYPE 1 AND ONE TYPE 6 ENGINE FOR THE FIRE DEPARTMENT FOR A NOT-TO-EXCEED
AMOUNT OF $900,000
h. Essential Facilities Consultants Contract Amendments
1) Resolution Authorizing the City Manager to Allocate Design Contingencies Previously
Approved in the Essential Facilities Strategic Plan Budget to Amend the Professional Services
Agreements with Mary McGrath Architects for Additional Services Related to Phase 1
Essential Facilities Projects (Fire Station 52 and the Fire Station 57) As Necessary for
Additional Services in An Amount Not to Exceed $60,324 (PW)
2) Resolution Authorizing the City Manager to Allocate Design Contingencies Previously
Approved in the Essential Facilities Strategic Plan Budget to Amend the Professional Services
Agreements with Kitchell CEM Inc. for Additional Services Related to Phase 1 Essential
Facilities Projects (Fire Station 52 and the Fire Station 57) As Necessary for Additional
Services in An Amount Not to Exceed $49,980 (PW)
Essential Facilities Consultants Contract Amendments
RESOLUTION 14623 – RESOLUTION AUTHORIZING THE CITY MANAGER TO ALLOCATE
DESIGN CONTINGENCIES PREVIOUSLY APPROVED IN THE ESSENTIAL FACILITIES
STRATEGIC PLAN BUDGET TO AMEND THE PROFESSIONAL SERVICES AGREEMENTS WITH
MARY MCGRATH ARCHITECTS FOR ADDITIONAL SERVICES RELATED TO PHASE 1
ESSENTIAL FACILITIES PROJECTS (FIRE STATION 52 AND THE FIRE STATION 57) AS
NECESSARY FOR ADDITIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $60,324
RESOLUTION 14624 – RESOLUTION AUTHORIZING THE CITY MANAGER TO ALLOCATE
DESIGN CONTINGENCIES PREVIOUSLY APPROVED IN THE ESSENTIAL FACILITIES
STRATEGIC PLAN BUDGET TO AMEND THE PROFESSIONAL SERVICES AGREEMENTS WITH
KITCHELL CEM INC. FOR ADDITIONAL SERVICES RELATED TO PHASE 1 ESSENTIAL
FACILITIES PROJECTS (FIRE STATION 52 AND THE FIRE STATION 57) AS NECESSARY FOR
ADDITIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $49,980
i. Engineering Services Associate with 2017 Storm Damage Repairs
Resolution Approving and Authorizing the City Manager to Execute a First Amendment to the
Agreement with Park Engineering for Engineering Support in Association with the 2017 Storm
Damage Repairs, In the Amount of $62,634.48, for a Total Contract Not-to-Exceed Amount of
$136,689.98 (PW)
2017 Storm Damage Engineering Services
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RESOLUTION 14625 – RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH PARK ENGINEERING FOR
ENGINEERING SUPPORT IN ASSOCIATION WITH THE 2017 STORM DAMAGE REPAIRS, IN
THE AMOUNT OF $62,634.48, FOR A TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF
$136,689.98
j. 2017 Storm Damage Repair - #21 San Pablo
Accept Completion of the 2017 Storm Damage Repair at 21 San Pablo Avenue (City Project No.
11330) and Authorize the City Clerk to File the Notice of Completion (PW)
2017 Storm Damage Repair - #21 San Pablo
Approved staff recommendation
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
SPECIAL PRESENTATION:
5. Special Presentation:
a. Marin County Major Crimes Task Force Update
Presentation on Marin County Major Crimes Task Force (PD)
Chief Bishop introduced Rudy Yamanoha, Marin County Sheriff Department, who gave a
presentation on the Marin County Major Crimes Task Force
Rudy Yamanoha
Nick Scottle, Detective with the Major Crimes Task Force, presented on fentanyl
Mayor Phillips / Nick Scottle
Mayor Phillips / Nick Scottle
Mayor Phillips / Nick Scottle
Mayor Phillips / Nick Scottle
Mayor Phillips / Nick Scottle
Mayor Phillips / Nick Scottle
Mayor Phillips
Nick Scottle
PUBLIC HEARING: 6. Public Hearing:
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a. “TEFRA” Public Hearing for Tax-Exempt Financing - 55 Fairfax Street
Resolution Approving Issuance of a Revenue Note by the California Municipal Finance Authority for
the Purpose of Providing Financing for a Residential Rental Housing Facility Known as Casa Vista
Apartments at 55 Fairfax Street, Pursuant to the Tax and Equity Fiscal Responsibility Act (“TEFRA”)
(CD)
TEFRA - 55 Fairfax Street
Paul Jensen, Community Development Director, presented the staff report
Mayor Phillips declared the public hearing opened; however, with no comment from the audience,
he closed the public hearing
Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 14626 – RESOLUTION APPROVING ISSUANCE OF A REVENUE NOTE BY THE
CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE PURPOSE OF PROVIDING FINANCING FOR
A RESIDENTIAL RENTAL HOUSING FACILITY KNOWN AS CASA VISTA APARTMENTS AT 55 FAIRFAX
STREET, PURSUANT TO THE TAX AND EQUITY FISCAL RESPONSIBILITY ACT (“TEFRA”)
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
OTHER AGENDA ITEMS: 7. Other Agenda Items:
a. Professional Service Agreements for General Plan 2040 Technical Support
Resolutions Authorizing the City Manager to Execute Professional Services Agreements for
Technical Support for Development of the General Plan 2040 and the Downtown Precise Plan
Totaling an Amount Not to Exceed $1,458,933 (CD)
1) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services
with Placeworks, Inc. to Serve as Environmental Impact Review (EIR) and Engineering and
Infrastructure Technical Consultant for the General Plan 2040, with a Two-Year Term and
Two Optional One-Year Extensions for a Total Contract Amount Up to $569,069
2) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services
with Opticos Design, Inc. to Serve as General Plan Community Design and Downtown Precise
Plan Technical Consultant for the General Plan 2040, With a Two-Year Term and Two
Optional One-Year Extensions for a Total Contract Amount Up to $493,500
3) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services
with BAE Urban Economics, Inc. to Serve as Economic and Fiscal Technical Consultant for the
General Plan 2040, with a Two-Year Term and Two Optional One-Year Extensions for a Total
Contract Amount Up to $123,365
4) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services
with Fehr & Peers Associates, Inc. to Serve as Transportation Technical Consultant for the
General Plan 2040, With a Two-Year Term and Two Optional One-Year Extensions for a Total
Contract Amount Up to $273,000
General Plan 2040 Agreements
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Raffi Boloyan, Planning Manager, presented the staff report
Mayor Phillips
Councilmember Bushey / Raffi Boloyan
Councilmember Colin / Barry Miller, General Plan 2040 Project Manager
Councilmember Colin / Barry Miller
Councilmember Colin / Raffi Boloyan
Councilmember Colin / Raffi Boloyan
Councilmember Colin / Raffi Boloyan
Mayor Phillips invited public comment; however, there was none
Mayor Phillips
Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 14627 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH PLACEWORKS, INC. TO SERVE AS
ENVIRONMENTAL IMPACT REVIEW (EIR) AND ENGINEERING AND INFRASTR UCTURE
TECHNICAL CONSULTANT FOR THE GENERAL PLAN 2040, WITH A TWO-YEAR TERM AND
TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL CONTRACT AMOUNT UP TO
$569,069
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 14628 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH OPTICOS DESIGN, INC. TO SERVE AS
GENERAL PLAN COMMUNITY DESIGN AND DOWNTOWN PRECISE PLAN TECHNICAL
CONSULTANT FOR THE GENERAL PLAN 2040, WITH A TWO-YEAR TERM AND TWO
OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL CONTRACT AMOUNT UP TO $493,500
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 14629 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH BAE URBAN ECONOMICS, INC. TO SERVE
AS ECONOMIC AND FISCAL TECHNICAL CONSULTANT FOR THE GENERAL PLAN 2040,
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WITH A TWO-YEAR TERM AND TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL
CONTRACT AMOUNT UP TO $123,365
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 14630 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH FEHR & PEERS ASSOCIATES, INC. TO
SERVE AS TRANSPORTATION TECHNICAL CONSULTANT FOR THE GENERAL PLAN 2040,
WITH A TWO-YEAR TERM AND TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL
CONTRACT AMOUNT UP TO $273,000
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
b. Wildfire Prevention and Protection Action Plan
Wildfire Prevention and Protection Action Plan Informational Report (FD)
Wildfire Prevention and Protection Action Plan
City Manager Jim Schutz commented on the item and introduced Fire Chief Chris Gray and
Emergency Management Coordinator Quinn Gardner who presented the staff report
Mayor Phillips
Chief Gray and Quinn Gardner presented the staff report
Mayor Phillips
Councilmember Gamblin / Chief Gray
Councilmember Colin / Chief Gray / Quinn Gardner
Councilmember Bushey
Mayor Phillips
Mayor Phillips invited public comment
Kelly London
Mayor Phillips / Kelly London
Mayor Phillips
Chris Petersen, Loch Lomond Homeowners Association
Jeff Rhoads
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Paul Minault, Dominican Firewise Committee
Mayor Phillips
Al Bar
Bill Carney, Sustainable San Rafael
Kingston Cole, Lincoln San Rafael Hill Neighborhood Association
Bell Cole, Organizing for Action Marin and Lead on Climate
Kate Powers
Rodger Buyers, Glenwood Homeowners Association and Get Ready Glenwood
Mayor Phillips
Public Speaker, Get Ready Glenwood
Mayor Phillips
Chief Gray
There being no further comment from the audience, Mayor Phillips closed the public comment
period
Mayor Phillips
City Manager Jim Schutz
Mayor Phillips
Councilmember Bushey moved and Councilmember Colin seconded to accept the report
Accepted informational report on draft Action Plan
AYES: Councilmembers: Bushey, Colin, Gamblin & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: McCullough
Mayor Phillips
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS:
8. Councilmember Reports:
• Councilmember Colin attended the League of California Cities North Bay meeting and the
Quarterly Climate Change Action Plan meeting
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• Mayor Phillips met with Bill Carney regarding Citizens Advisory Committee on Economic
Development and Affordable Housing; Met with State Senator Mike McGuire; reported on the
Facilities subcommittee; attended the SMART meeting
SAN RAFAEL SUCCESSOR AGENCY 1. Consent Calendar:
Member Bushey moved and Member Gamblin to approve the Consent Calendar items:
a. Successor Agency Quarterly Investment Report
Acceptance of the San Rafael Successor Agency Quarterly Investment Report for the Quarter
Ending December 31, 2018 (Fin)
Quarterly Investment Report
Accepted report
AYES: Members: Bushey, Colin, Gamblin & Chairman Phillips
NOES: Members: None
ABSENT: Members: McCullough
ADJOURNMENT:
Mayor Phillips adjourned the City Council meeting at 9:51 p.m.
___________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2019
_____________________________________
GARY O. PHILLIPS, Mayor