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HomeMy WebLinkAboutCC Resolution 14640 (Construction Support Services for Grand Avenue Pathway Connector Project)RESOLUTION NO. 14640 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIFTH AMENDMENT TO THE AGREEMENT WITH SIEGFRIED ENGINEERING, INC. FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES ASSOCIATED WITH THE GRAND AVENUE PATHWAY CONNECTOR PROJECT, IN THE AMOUNT OF $30,000, TO BE FUNDED BY TRAFFIC MITIGATION FUNDS, FOR A TOTAL CONTRACT NOT TO EXCEED AMOUNT OF $378,737 WHEREAS, pursuant to City Council Resolution No. 13198, the City of San Rafael entered into a Professional Services Agreement dated July 18, 2011 with Siegfried Engineering, Inc. (“Siegfried”), for design services associated with the Grand Avenue Pathway Connector Project (the “Project”) in an amount not-to-exceed $158,984; and WHEREAS, pursuant to City Council Resolution No. 13391, on August 6, 2012 the City and Siegfried entered into a First Amendment to the Professional Services Agreement for design services for the Project, expanding the scope of work and increasing the not-to-exceed amount by $21,700 for a total not -to-exceed amount of $180,684; and WHEREAS, pursuant to City Council Resolution No. 13837, on November 3, 2014 the City and Siegfried entered into a Second Amendment of the Professional Services Agreement for the Project, expanding the scope of work and increasing the not-to-exceed amount by $59,528 for a total not -to-exceed amount of $240,212; and WHEREAS, pursuant to City Council Resolution No. 14052, on January 22, 2016 the City and Siegfried entered into a Third Amendment of the Professional Services Agreement for the Project, and increasing the not-to-exceed amount by $68,525 for a total not-to-exceed amount of $308,737; and WHEREAS, pursuant to City Council Resolution No. 14559, on August 6, 2018 the City and Siegfried entered into a Fourth Amendment of the Professional Services Agreement for the Project, and increasing the not-to-exceed amount by $40,000 for a total not-to-exceed amount of $348,737; and WHEREAS, the City requires additional construction support services for the Project and Siegfried has submitted a proposal to provide such services; and WHEREAS, staff has reviewed Siegfried’s proposal and found it to be complete and within industry standards; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1.Funds totaling $30,000 are hereby appropriated for construction support services for City Project No. 11173 from the Traffic Mitigation Fund, #246. 2.The Council hereby approves and authorizes the City Manager to execute a Fifth Amendment to the Professional Services Agreement with Siegfried Engineering, Inc. for additional construction support services in the amount of $30,000 and a revised total contract value not to exceed $378,737, in the form attached hereto as Exhibit 1 and incorporated herein by reference, subject to final approval as to form by the City Attorney. 3.The Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 19th day of February 2019, by the following vote, to wit: AYES: NOES: ABSENT: COUNCILMEMBERS: Bushey, McCullough & Mayor Phillips COUNCILMEMBERS: None COUNCILMEMBERS: Colin & Gamblin _______________________________ LINDSAY LARA, City Clerk FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING, INC. FOR PROFESSIONAL SERVICES FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT THIS FIFTH AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SIEGFRIED ENGINEERING, INC., (hereinafter "CONSULTANT"), is made and entered into as of the ___ day of ______ _ 2019. RECITALS WHEREAS, pursuant to City Council Resolution No. 13198, the CITY and CONSULTANT entered into a Professional Services Agreement dated July 18, 2011 for design services associated with the Grand Avenue Pathway Connector Project (the "Project") in an amount not-to-exceed $158,984 (the "Agreement"); and WHEREAS, pursuant to City Council Resolution No. 13391, on August 6, 2012 the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement for design services for the Project, expanding the scope of work and increasing the not-to-exceed amount by $21,700 for a total not-to-exceed amount of $180,684; and WHEREAS, pursuant to City Council Resolution No. 13837, on November 3, 2014 the CITY and CONSULTANT entered into a Second Amendment of the Professional Services Agreement for the Project, expanding the scope of work and increasing the not-to-exceed amount by $59,528 for a total not-to-exceed amount of $240,212; and WHEREAS, pursuant to City Council Resolution No. 14052, on January 22, 2016 the CITY and CONSULT ANT entered into a Third Amendment of the Professional Services Agreement for the Project, and increasing the not-to-exceed amount by $68,525 for a total not-to-exceed amount of $308,737; and WHEREAS, pursuant to City Council Resolution No. 14559, on August 6, 2018 the CITY and CONSULTANT entered into a Fourth Amendment of the Professional Services Agreement for the Project, and increasing the not-to-exceed amount by $40,000 for a total not-to-exceed amount of $348,737; and WHEREAS, CITY requires additional construction support services from the CONSULTANT, and the CONSULTANT is willing to provide such services; 1 AMENDMENT TO AGREEMENT NOW, THEREFORE, the p arties hereby agree to amend the Agreement as follows: 1. Paragraph 2 of the Agreement, entitled "DUTIES OF THE CONTRACTOR," is hereby amended to include the additional services set forth in CONSULTANT's proposal entHled "Proposal for Additional Construction Support Services" dated January 30, 2019, attached to this Fifth Amendment as Exhibit "A" and incorporated herein by reference. 2. Paragraph 4 of the Agreement, enti tled "COMPENSATION," is h er eby amended to include additional compensation payable to CONSULT ANT for th e services describ ed in Exhibit "A" to this F ifth Amendment, on a time and materia ls basis in a not-to- exceed amount of $30,000, and to change th e to tal not-to-exceed amount under the Agreement to $378,737.00. Such ad dition a l compensation shall be paid at the hourly rates for CONSULTANT set forth in Exhibit "B" attached to thi s Fifth Amendment a nd incorporated h erein by reference. 3 . Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shaU remain valid and shall be in full force. IN WITNESS WHEREOF , the parties have executed this Fifth Amendment on the day, month, and year first a bove written. CITY OF SAN RAFAEL JIM SCHUTZ, City Manager ATTE ST: LINDSAY LARA, City C lerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, C ity Attorney 2 SIEGFRIED ENGINEERING, INC. /7 and ~ .nf},7 :. By:-,jf§:.~---'-,_ 'WA _____ _ Name: AtAo..'t'I'\. f-1\etr~ ~ \. ~ Title of Corporate Officer: 5~c c-~ k", "( ■•· EXH IBIT A ■■ SIEGFRIED Ja nua ry 30, 2019 Hunter Young , P.E. City of Sa n Rafael, Department of Public W orks 111 Mo rph ew St ree t San Raf ae l, CA 9 4901 RE: GRAND AVENUE PATHWAY CONN ECTOR PROJECT SAN RAFAEL, CALIFORNIA PROPOSAL FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES Dear Hunter; We a pprecia te th e opportunity to ass is t you with th e constructio n of th e Grand Avenue P athway Conn ector Proj ect. Our sco pe of work, based on previous email s , meetings and phon e co nversa t io ns, is as follows . I. Scope of Work TASK 1 -ADDITIONAL CONSTRUCTION SUPPORT SERVICES Siegfried sha ll perform the fo ll owing addition a l services as directed by th e City of San Rafael. • Assist contractor with plan interpreta tion durin g constructi o n . • Prepare mino r addendums to clarify pla n intent or respond to RF ls. • Review site developme n t submitta ls a nd shop drawings related to th e design scope of work . • Atte nd cons truction m ee tin gs wi th th e contractor in pe rso n or by phone at the City's d irecti o n . Siegfri ed wi ll provide ass is ta nce dur ing constructi o n . This gene rally consists of fie ld reviews and up to ten (10) meetings, as requested by th e City, respondi ng to req uests for information (RFI ), and reviewi ng contractor submitta ls. Siegfried a nd , if necessary, appropriate d es ign team mem bers will attend the followi ng mee ti ngs: • Constru c ti on coordination meetin gs In the fie ld when necessary • Provide si te review at proj ect comp leti on to aid C ity in deve lopi ng a fin a l site punch li st If questions ari se during constru ction over th e intent of th e design, S ieg fried a nd appropriate design tea m me mbers will respond to such q uestio ns i n a t ime ly fas hion. Siegfri ed wi ll review, co mm ent, a nd make recommend ati ons on th e contracto r's materia l submittals and shop drawing s. Corporate Office 3244 Broo k si d e Rd., Ste. 100 Stockton, CA 95219 t: 209.943.2021 f : 209.942.021 4 San Jose 11 1 N. Marke t St., Ste. 300 Sa n Jose, C A 951 13 t: 408.754.2021 Sacramento 11 1 Scripps Drive Sacramento, CA 95825 t: 916.520.2777 F:\ 11 cad\ 11176 Gran d Avenue Bridge\win-doc\Siegfrled Agreemen ts and Contracts\ 11176 G rand Avenue Bridge CA Scope and Fee V er 2.docx ■-· Page 2 o f 2 ■■ SIEGFRIED 11. Fee Proposal Task Descrigtion Total 1 Additional Engineering Services during $30,000 Construction TOT AL NOT TO EXCEED Fee for Task 1 $30,000 includina reimbursable expenses We look forward to working wi th you and your team . If you have any questions regarding this proposal, please do not hesitate to ca ll me directl y. We will commence work upon your authorization to proceed and t he execu tion of you r contract docum e nts. if f}'M;)J Adam K. Merrill , QSD, QSP, P.E. S IEGF RIED Corporate Office 3244 Brooksi de Rd., Ste. 100 Stockton, CA 952 19 t: 209_943_2021 r: 209.942.0 214 San Jose 11 1 N . Market St., Ste. 300 San Jose, CA 95113 t: 408.754 .2021 Sacramento 111 Scripps Drive Sacramento, CA 95825 t: 916.520.2777 F:\ 11 ca d\ 11176 Grand Avenue Bridge\wln-doc\Siegfried Agreements and Contracts\ 11 176 Grand Avenue Bridge CA Scope and Fee Ver 2.docx ■•• ■■ SIEGFRIED Contact Information Stockto n 3244 Bro oks id e Road, Ste . 100 Sto ckton, CA 95219 209 .94 3.202 1 Sacramento 109 Sc ripp s Drive Sac ramento, CA 95825 9 16.520.2777 San Jose 111 North Market Street, Ste. 300 San Jose, CA 95113 408 .754.202 1 Modesto 100 Sycamore Ave, Ste. 100 Mod esto, CA 95354 209.762.3580 » siegfri edeng .com EX HI BIT B Charge Rate Schedule Professional Classification Managin g Princ i pal Prin ci pal Se nior Associa te Assoc iate Projec t Engineer Engineer II Engine er I Project Lands cape Architect Landscape Arc hitec t 11 Land sca pe Arc hitec t I Projec t Land Sur veyo r Su rveyor II Surveyor I Survey Crew, 2 Person Su rv ey Crew, 1 Person lnstrumentman Chainman/Rodman Senior Technician Tec hnici an Ill Technician II Techni cian I Expert Witness Cleri cal Reimbursable Expenses Pr i nting, Copy i ng, Materials, Etc. Mil eage Notes Hourly Rate $2 4 5 $219 $193 $172 $163 $149 $133 $161 $139 $114 $163 $147 $129 $265 $175 $188 $129 $129 $114 $99 $84 $400 $77 Cost + 10% In accordance with Federal Stand ard Mil eage Reimbursement Rates 1. lnstrumen tman and Cha inm an rates apply to se rv ices req uiring Prevailing Wage Rates for wo rk performed at the job site. 2. Tl1ese rates are effect ive May 28, 2018 and are subject to peri odic adj ustments.