HomeMy WebLinkAboutCCSA Minutes 2019-02-19Page 1 of 5
In the Council Chambers of the City of San Rafael, Tuesday, February 19, 2019
Regular Meeting
San Rafael City Council Minutes
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Present: Mayor Phillips
Vice-Mayor McCullough
Councilmember Bushey
Absent: Councilmember Colin
Councilmember Gamblin
Also Present: City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Lindsay Lara
OPEN SESSION – COUNCIL CHAMBERS, CITY HALL 1.None.
CLOSED SESSION –THIRD FLOOR CONFERENCE ROOM, CITY HALL
2.Closed Session: - None.
OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM
None.
CITY MANAGER’S REPORT: 3.City Manager’s Report:
City Manager Jim Schutz reported on the Wildfire Prevention and Protection Plan and announced a staff
report tentatively scheduled for the March 18, 2019 City Council meeting.
Mr. Schutz reported that the Mandatory Mediation and Just Cause Eviction subcommittee would be
meeting in the next week and stated the item would be brought back to the City Council as soon as
possible.
Mayor Phillips
OTHER AGENDA ITEMS:
6.Other Agenda Items:
a.Detachment Request and Proposed Tax Sharing Agreement with Town of Ross for 400 Upper
Toyon Drive Presentation of Proposed Tax Sharing Agreement with Town of Ross (CA)
400 Upper Toyon
Mayor Phillips
City Attorney Robert Epstein
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Mayor Phillips invited public comment; however, there was none
Councilmember McCullough moved and Councilmember Bushey seconded to continue item 6.a to
a future City Council meeting
Continued Item 6.a to a future City Council meeting
AYES: Councilmembers: Bushey, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin & Gamblin
CONSENT CALENDAR:
4. Consent Calendar Items:
Councilmember Bushey moved and Councilmember McCullough seconded to approve Consent Calendar
Items:
a. Approval of Minutes
Approve Minutes of City Council / Successor Agency Regular and Special Meetings of Tuesday,
January 22, 2019 (CC)
Regular Minutes 2019-01-22
Special Minutes 2019-01-22
Approved as submitted
b. Conflict of Interest Code
Resolution Repealing Resolution 14566, Re-Adopting the Fair Political Practices Commission Model
Conflict of Interest Code as the City's Conflict of Interest Code, and Adopting a Revised List of
Designated Employee Positions and Disclosure Categories, to be Incorporated into the City's
Conflict of Interest Code (CC)
Conflict of Interest Code
RESOLUTION 14636 - RESOLUTION REPEALING RESOLUTION 14566, RE-ADOPTING THE
FAIR POLITICAL PRACTICES COMMISSION MODEL CONFLICT OF INTEREST CODE AS THE
CITY’S CONFLICT OF INTEREST CODE, AND ADOPTING A REVISED LIST OF DESIGNATED
EMPLOYEE POSITIONS AND DISCLOSURE CATEGORIES, TO BE INCORPORATED INTO THE
CITY’S CONFLICT OF INTEREST CODE
c. Server Administration Support Services
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with INsite
Networks, Inc. for Server Administration Support Services, in an Amount Not to Exceed $160,000
(Digital)
Server Administration Support Services
RESOLUTION 14637 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH INSITE NETWORKS, INC. FOR SERVER
ADMINISTRATION SUPPORT SERVICES, IN AN AMOUNT NOT TO EXCEED $160,000
d. Canine Ares Retirement
Resolution of Appreciation to Canine Ares, Retiring After 6 Years of Service (PD)
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Canine Ares Recognition
RESOLUTION 14638 - RESOLUTION OF APPRECIATION TO CANINE ARES, RETIRING AFTER 6
YEARS OF SERVICE
e. Grand Avenue Pathway Connector Project
Request for Approval of Project Changes to Address Unforeseen Conditions Discovered During
Construction of the Grand Avenue Pathway Connector Project Requiring Additional Engineering
Services and the Elevation of the Pedestrian Path (PW):
1) Resolution Authorizing an Additional Contingency Amount of $130,000 for the Grand Avenue
Pathway Connector Project Using $78,725 in Federal Funds and Authorizing the Use of
$48,275 in Traffic Mitigation Funds Toward this Project
2) Resolution Approving and Authorizing the City Manager to Execute a Fifth Amendment to the
Agreement with Siegfried Engineering, Inc. for Additional Construction Support Services
Associated with the Grand Avenue Pathway Connector Project, In the Amount of $30,000, to
be Funded by Traffic Mitigation Funds, for a Total Contract Not-to-Exceed Amount of
$378,737
Grand Avenue Pathway Connector Project
RESOLUTION 14639 - RESOLUTION AUTHORIZING AN ADDITIONAL CONTINGENCY
AMOUNT OF $130,000 FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT USING
$78,725 IN FEDERAL FUNDS AND AUTHORIZING THE USE OF $48,275 IN TRAFFIC
MITIGATION FUNDS TOWARD THIS PROJECT
RESOLUTION 14640 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A FIFTH AMENDMENT TO THE AGREEMENT WITH SIEGFRIED ENGINEERING,
INC. FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES ASSOCIATED WITH THE
GRAND AVENUE PATHWAY CONNECTOR PROJECT, IN THE AMOUNT OF $30,000, TO BE
FUNDED BY TRAFFIC MITIGATION FUNDS, FOR A TOTAL CONTRACT NOT-TO-EXCEED
AMOUNT OF $378,737
AYES: Councilmembers: Bushey, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin & Gamblin
SPECIAL PRESENTATION:
5. Special Presentation:
a. Retirement Ceremony Celebrating the Retirement of Canine Ares (PD)
Mayor Phillips
Police Chief Diana Bishop presented the Resolution of Appreciation to Canine Ares
After a short recess the City Council Meeting resumed.
b. Presentation of Northgate Mall Pop-up Library Collaborative Project (Lib)
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Henry Bankhead, Interim Library Director, provided a presentation and introduced Jamie Poirier,
Circulation Supervisor and Bonny White, Deputy County Librarian with Marin County Free Library
Jaime Poirier, Circulation Supervisor
Bonny White, Deputy County Librarian with Marin County Free Library
Mayor Phillips / Henry Bankhead
Mayor Phillips
Mayor Phillips invited public comment; however, there was none
Bonny White
Mayor Phillips
OTHER AGENDA ITEMS:
6. Other Agenda Items:
b. Short-term Rentals
Informational Report on Short-Term Rental Approaches, Regulations, Best Practices and Options (CD)
Short-term Rentals
City Manager Jim Schutz introduced recently hired Ethan Guy, Professional Analyst, who would
assist Paul Jensen in the presentation of the staff report
Paul Jensen, Community Development Director, presented the staff report along with Ethan Guy
Ethan Guy
Mayor Phillips
Councilmember McCullough / Ethan Guy
Mayor Phillips / Paul Jensen
Mayor Phillips / Paul Jensen
Mayor Phillips / Paul Jensen / Ethan Guy
Mayor Phillips invited public comment
Kelly London
Charlie Comella
Sean Turheyden
Linda Kruger
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Jennifer
Member of the public
Mayor Phillips closed the public comment period
Mayor Phillips / Paul Jensen
Mayor Phillips / Paul Jensen
Councilmember McCullough
Councilmember Bushey
Mayor Phillips
Mayor Phillips / Paul Jensen
Paul Jensen
Mayor Phillips
Councilmember Bushey
Mayor Phillips
Councilmember McCullough moved and Councilmember Bushey seconded to accept the report
and provide direction to staff
Accepted report and provided direction to staff
AYES: Councilmembers: Bushey, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin & Gamblin
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS:
7. Councilmember Reports: None.
SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: None.
ADJOURNMENT:
Mayor Phillips adjourned the meeting at 8:23 p.m.
___________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2019
_____________________________________
GARY O. PHILLIPS, Mayor