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PW Assessment District Administration FY2019-20AGREEMENT FOR PROFESSIONAL SERVICES FOR FY 2019-20 ADMINISTRATION OF BAYPOINT LAGOON ASSESSMENT DISTRICT, POINT SAN PEDRO MEDIAN ASSESSMENT DISTRICT AND LOCH LOMOND MARINA COMMUNITY FACILITIES DISTRICT This Agreement is made and entered into this 2.t, day of MQ,rC,�l , 20_L61, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STRUBER-STROEH ENGINEERING GROUP, INC. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the Baypoint Lagoon Landscaping and Lighting Assessment District, Point San Pedro Road Median Landscaping Assessment District, and the Loch Lomond #2 (Marina) Community Facilities District all require annual financial administration including the development of an Engineer's Report in the levying of the annual assessment; and WHEREAS, CONTRACTOR has localized knowledge and expertise on assessment districts in San Rafael and has provided satisfactory financial oversight and administration in the past for the Baypoint Lagoon Assessment District and Loch Lomond Marina Community Facilities District; and WHEREAS, CITY and resident representatives of the Pt. San Pedro Road Coalition were supportive of seeking a local financial consultant of an equivalent cost, and therefore the City sought to contract financial services for the Point San Pedro Median Assessment District with CONTRACTOR; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Public Works Director is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Al Cornwell is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. �-3-S12 CONTRACTOR shall perform the duties and/or provide services as described in "Scope of Services" in CONTRACTOR'S proposals dated February 22, 2019, attached as Exhibits A, B and C, hereto and incorporated herein by reference.. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in the section called "Client to Provide" in each of Exhibits A, B and C attached. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on a time and materials basis at the rates set forth in CONTRACTOR'S "Hourly Rates and Billing Policy" dated May 1, 2018, included with Exhibits A, B, and C, with a total contract amount not to exceed the following: FY 2019-20 Financial Administration Services Fee Baypoint Lagoon Landscaping and Lighting Assessment District Y $5,800 Loch Lomond #2 (Marina) Community Facilities District $4,900 Point San Pedro Road Median Landscaping Assessment District $9,700 Total FY 2019-20 Fees $20,400 Payment will be made in full upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for 1 year(s) commencing on April 1, 2019 and ending on March 31, 2020. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended on the same terms for an additional period of up to 1 year. b. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or 4 limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONTRACTOR under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin, Public Works Director City of San Rafael Department of Public Works 1 I 1 Morphew Street San Rafael, CA 94901 Al Cornwell CSWI'Stuber-Stroeh Engineering Group, Inc. 45 Leveroni Court Novato, CA 94949 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other tern, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL J SC Z, City ana er ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO NORM: ROBERT F. EPSTEINACity tVomey CONTRACTOR Name: Al Cornwell Title: Vice President (If Contractor is a corporation, add signature of second corporate officer] 1Al By: J'c-ekD --- Name: Robert Stevens Title: President CSW ST2 CSWIStuber-Stroeh Engineering Group, Inc Date: February 22, 2019 File: 4.900.00 Talia Smith Senior Management Analyst Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 45 Leveroni Court 415 883 9850 Berkeley ftvatc, CA 94949 Fax 415 883 9835 Novato \vvnv.cs;vst2.com Petaluma Redacod City Sacramento Ergineers I Land Planners I Surveyor, ( Landscaee Architects Sent via Email: Talia.Smith@cityofsanrafael.org RE: BAYPOINT LAGOONS — LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT — ANNUAL ENGINEER'S REPORT Dear Talia: CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to present our proposal for preparation of the Annual Engineer's Report for the Baypoint Lagoons Lighting and Landscape Assessment District. As you know, CSW I ST2 has consistently provided this service to the City of San Rafael for over 20 years, and we look forward to continuing our work on this project until the District expires. SCOPE OF SERVICES Specifically, CSW I ST2 will prepare the Annual Engineer's Report in accordance with the 1972 Landscape and Lighting Assessment District Act. Work will include: Part A. — Engineer's Report Text We will review available information provided by the City of San Rafael to create a text summary of the work performed during the past fiscal year, and the tasks anticipated and contemplated by the Baypoint Lagoons Homeowner's Association. This information will be presented in text form. 2. Part B. — Financial Disclosure The revenue and expense information will be updated based on input from the City of San Rafael's Finance Department. The annual accounting will be updated and a projection of the next year's funds will be provided. Part E. — Property Owner's Roll — Mailing Information Using data from the Marin County Assessor's office, we will review each of the 193 parcels that fall within the bounds of the District limits to determine which properties \VAD \UP\\\'11\4\47111100\2017 21120\Cnntc¢ts\2017 02 22 Baypoint 1_Igoon lImposal (49011-00).dl— Exhibit A CSW ST Talia Smith City of San Rafael February 22, 2019 Page 2 have transferred ownership since preparation of last year's Report. The roll will be updated with the new owner's name, mailing address, and other pertinent information. During this task, we will also review the property boundary lines as shown on the Assessor's Parcel Maps for each Page. If alterations are found (i.e., lot mergers, lot splits, lot line adjustments, or other changes), we will also update Parts C (Assessment Roll), D (Method of Assessment), and F (Assessment Diagrams) Upon completion of Tasks 1 through 3, above, assuming no changes need to be made to Parts C, D and F, we will generate eleven (11) copies of the completed document, including Assessment District diagrams for delivery to the City of San Rafael. Ten (10) of the sets will be for City Council Review and, upon approval and issuance of the various Council Resolutions, the 11 th copy will be returned to us, for our records. FEES As we have in the past, CSW I ST2 will provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. Based on our history in preparing the Report, we expect the City will be invoiced approximately $5,800 for labor and materials. Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days from the date of the invoice. Late payments are subject to interest charges at the rate of 18% per annum. Reimbursable costs for printing, supplies, agency submittal/permit fees, travel and other miscellaneous or incidental expenses are included in the amount shown above. CLIENT TO PROVIDE In order for CSW I ST2 to prepare the Annual Engineer's Report as outlined in Scope of Services, above, the City shall provide the following items prior to commencement of work: Written Authorization to Proceed Executed Contract (two original copies for counter -signature) Complete Revenue and Expense data for F/Y 2019-2020, including District Account Balance for inclusion in Part B of Annual Report SCHEDULE CSW I ST2 is prepared to begin work immediately after receiving the City's Authorization to Proceed with the Work. Delivery of the Annual Report will follow receipt of the fully executed contract documents, revenue and expense data and account balances. W:', Uu NOV\%V1,1.4l190000\2010 2020\Qtntn¢ts\2019 02 22 Kiypamt lagoon I'mposal ',4.900.00).d-.% .% CSW ST2 Talia Smith City of San Rafael February 22, 2019 Page 3 We anticipate that it will take approximately two (2) weeks for research and report preparation. Providing that the work authorization is provided in a timely manner, the final copies of the Report will be delivered to the City of San Rafael no later than Monday June 3, 2019 and we anticipate having the item heard on the July 151 and July 15`h Council dates. If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and initial at the bottom of each of the following pages to acknowledge that you have received and read them. Once signed and fully initialed, please return both complete sets of documents to my attention for counter -signature. Once fully executed, we will return a set to you, for your records. If you have any questions or wish to modify the Scope of Services, please call/email me. CSW i ST2 provides services for a variety of agencies and clientele in this vicinity. To our knowledge, none present a conflict of interest to our serving on this project team. If you have specific concerns, please call and I will provide any additionally required information. Talia, thank you for considering CSW I ST2 to continue to work on the preparation of this Report. We look forward to working with you and your team. Sincerely, CSW/STUBER-STROEH ENGINEERING GROUP, INC. Al Cornwell R.C.E. #27577 AGC:keh Enclosures a AAD NOX' WIA4\4700(101 2017 2020\(amtraos'•.2017 (12 22 Baypomt lagoon I'mpos:l (4.900.(1(1].docs 45 Leveroni Court 415.883.9850 Novato CSWCSWS Novato, CA 94949 Fax: 415.883.9835 Petaluma V www.cswst2.com Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Enginee-s I Lard Planners I Surveyors I Landscape Architects WORK CONFIRMATION File Number: 4.900.00 Client No.: CITSAN Contact: Talia Smith CLIENT NAME: CITY OF SAN RAFAEL Phone: (415) 485-3354 Address: 11 Nlorphew Street Fax: (415) 485-3334 City, State, Zip: San Rafael, CA 94901 Email:'1'alia.Smith@cityofsanrafacl.org BILLING INFO. (If Different from Client): Bill to Name: CLIENT Attn: Address: Phone: City, State, Zip: Fax: PROJECT NAME: BAYPOINT LAGOON ASSESSNIENT Project Address: Baypoint Lagoon Subdivision City: San Rafael Description of Work: Prepare Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). Client Will Provide: Revenue and Expense Data, per proposal letter dated February 22, 2019 (copy attached). Client to be Provided With: Prepared Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). Other Comments: BILLING INFORMATION: Work will be Invoiced: Monthly: Z Upon Completion: Fixed Fee: $ Budget Estimate: t 5,800.00 Billing Basis for Proposed Work (Check One): '.o Complete: Hourly Rates': t Other (Explain Below): Other Information: "Hourly rates will be in conformity with Hourly Rates and Billing Policy Schedule, effective June 1, 2016, a copy of which is attached and made an integral part of this Agreement. This proposal is valid for 30 days from the date of the attached Proposal Letter. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this agreement upon the terms, conditions, and provisions above stated and on the attached CSW/Stuber-Stroeh Engineering Group, Inc. Contract Terms and Conditions. Agreed to at Novato, California. CITY OF SAN RAFAEL CSW/STUBER-STROEH ENGINEERING GROUP, INC. By: By: Al Cornwell, R.C:.I;. #27577 Date: Date: PIC. Initials as\:\u NOV\\rrl4b49000012019 2020I(� ntrt[ts�\C'ork, (wmfirmanon q.900.)0).docs Date Yrcparcd 2/22/2019 45 Leveroni Court 415.883.9850 Novato C(� W (' Novato, CA 94949 Fax: 415.883.9835 Berkeley �+ v www.cswst2.com Petaluma Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors PROJECT NO.: 4.900.00 HOURLY RATES AND BILLING POLICY Effective May 1, 2018 the following hourly rates will be charged for services rendered. (Rates subject to change): CIVIL ENGINEERING HOURLY RATES Principal $ 235.00 Engineer Manager $ 235.00 Project Engineer V $ 205.00 Project Engineer IV $ 193.00 Project Engineer III $ 175.00 Project Engineer II $ 158.00 Project Engineer I $ 152.00 Senior Engineer $ 211.00-$ 222.00 Engineer V $ 163.00 Engineer IV S 140.00 Engineer III $ 128.00 Engineer II $ 110.00 Engineer I $ 100.00 Senior Designer $ 186.00 Designer V $ 153.00 Designer IV S 141.00 Designer III $ 128.00 Designer II $ 116.00 Designer I $ 110.00 Technician IV $ 110.00 Technician III $ 106.00 Technician II $ 100.00 Technician I $ 85.00 Project Coordinator/Office Manager $ 120.00 Project Assistant II S 88.00 Project Assistant I S 77.00 SURVEYING HOURLY RATES Survey Supervisor $ 198.00 Project Surveyor $ 175.00 Land Surveyor $ 153.00 Survey Technician $ 116.00 Two -Man Survey Party $ 275.00 Expert Witness / Arbitration Services are available at a negotiated rate. All expenses for transportation will be charged at cost plus service charges at the rate of 109•a. Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%. Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.5% per month commencing thirty (30) days after invoice date will be charged on delinquent accounts. CSW/Stuber Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within thirty (30) days after having been rendered. Client Initials Consultant Initials CSW ST2 CSWIStuber•Stroeh Engineering Group, Inc Date: February 22, 2019 File: 4.1161.24 Ms. Talia Smith Senior Management Analyst Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 45 _everon,Court 415 883:9850 Berke`e'j . Novato CA 94949 Fax 415 883.9835 Novato www cswst2 com Petaluma Redwood City Sacramento Engineer, I Land Planners I Surveyors I Landscape Architects Sent via Email: Talia.SmithQcityofsanrafael.org RE: COMMUNITY FACILITIES DISTRICT LOCH LOMOND #2 — ANNUAL ENGINEER'S REPORT Dear Talia: As per our discussion, CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to present our proposal for preparation of the Annual Engineer's Report for the Community Facility District Loch Lomond #2. The following comprises our scope of services, schedule, and fees. SCOPE OF SERVICES Specifically, CSW J ST2 will prepare the Annual Engineer's Report in accordance with the Mello. -Roos Community Facilities Act of 1982. Work will include: Part A. --- Engineer's Report Text We will prepare the initial Engineer's Report Narrative briefly describing the District and summarizing the activities and expenditures for the first year. This information will be presented in text form. 2. Part B. — Financial Disclosure The revenue and expense information for the first year will be tabulated and based on input from the City of San Rafael's Finance Department. The annual accounting will be stated and a projection of the next year's expenditures and revenue will be provided. Part E. — Property Owner's Roll — Mailing Information Using data from the Marin County Assessor's office, we will review each of the 104 parcels that fall within the bounds of the District limits to determine the ownership of each parcel. An Assessment Roll will be created with each owner's name, mailing address, and other pertinent information. Exhibit B PAW\4I16121NDOC12019 2020 Annual Lnlnnccrs licpunl(,antmcts\21117112 22 Community faalmee Uismet Inch Lumund N-' limon m. Report Proposal (4 -11(,1.21; -Jun CSW ST2 Talia Smith City of San Rafael February 22, 2019 Page 2 Upon completion of Tasks 1 through 3, above, assuming no changes need to be made to Parts C, D and F, we will generate eleven (11) copies of the completed document, including Assessment District diagrams for delivery to the City of San Rafael. Ten (10) of the sets will be for City Council Review and, upon approval and issuance of the various Council Resolutions, the 11 th copy will be returned to us, for our records. FEES As we have in the past, CSW I ST2 will provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. Based on our history in preparing the Report, we expect the City will be invoiced approximately $4,900 for labor and materials. Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days from the date of the invoice. Late payments are subject to interest charges at the rate of 18% per annum. Reimbursable costs for printing, supplies, agency submittal/permit fees, travel and other miscellaneous or incidental expenses are included in the amount shown above. CLIENT TO PROVIDE In order for CSW I ST2 to prepare the Annual Engineer's Report as outlined in Scope of Services, above, the City shall provide the following items prior to commencement of work: Written Authorization to Proceed Executed Contract (two original copies for counter -signature) Complete Revenue and Expense data for F/Y 2019-2020, including District Account Balance for inclusion in Part B of Annual Report SCHEDULE CSW I ST2 is prepared to begin work immediately after receiving the City's Authorization to Proceed with the Work. Delivery of the Annual Report will follow receipt of the fully executed contract documents, revenue and expense data and account balances. We anticipate that it will take approximately two (2) weeks for research and report preparation. Providing that the work authorization is provided in a timely manner, the final copies of the Report will be delivered to the City of San Rafael no later than Monday June 3, 2019 and we anticipate having the item heard on the July 151 and July 15`h Council dates. 1S\1611 11 16124\1)0(:\2019 2020 %nmol f npnccr's I(cpon\Contmcts\21117 02 22 Community I -hu" Dist—t Inch I—ond P2 I npnccrs Report Proposal .4 1161 24j.docs CSW ST Talia Smith City of San Rafael I- ebruary 22, 2019 Page 3 If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and initial at the bottom of each of the following pages to acknowledge that you have received and read them. Once signed and fully initialed, please return both complete sets of documents to my attention for counter -signature. Once fully executed, we will return a set to you, for your records. If you have any questions or wish to modify the Scope of Services, please call/email me. CSW I ST2 provides services for a variety of agencies and clientele in this vicinity. To our knowledge, none present a conflict of interest to our serving on this project team. If you have specific concerns, please call and I will provide any additionally required information. Talia, thank you for considering CSW I ST2 to continue to work on the preparation of this Report. We look forward to working with you and your team. Sincerely, CSW/STUBER-STROEH ENGINEERING GROUP, INC. a� 41X-11e�a Al Cornwell R.C.E. #27577 AGC:keh Enclosures 11:\V IN41IG124 DOC 2017 2020 Annual I?nti necr's Report\Cu r,.ms\_'019 02 22 Community pactlnus Uistnu 1—h Lomond #2 Fngtncers Report Proposal (4.1161? 1).docx CSW STZ 45 Leveroni Court 415.883.9850 Novato Novato, CA 94949 Fax: 415.883.9835 Petaluma www.cswst2.com Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors I Landscape Architects WORK CONFIRMATION File Number: 4.1161.24 Client No.: CITSAN Contact: Talia Smith CLIENT NAME: CITY OF SAN RAFAEL Phone: (415) 485-3354 Address: 111 NIorphew Street Fax: (415) 485-3334 City, State, Zip: San Rafael, CA 94901 Email: Talia.Smith@ cityofsanrafael.org BILLING INFO. (If Different from Client): Bill to Name: CLIENT Attn: Address: Phone: City, State, Zip: Fax: PROJECT NAME: CO,\L\fUNITY FACILI"I'IES DISTRICT LOCH LONIOND #2 Project Address: Description of Work: Client Will Provide: Loch Lomond Marina City: San Rafael Prepare Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). Revenue and Expense Data, per proposal letter dated February 22, 2019 (copy attached). Client to be Provided With: Other Comments: Prepared Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). BILLING INFORMATION: Work will be Invoiced: Monthly: t Upon Completion: Fixed Fee: $ Budget Estimate: 1 4,900 Billing Basis for Proposed Work (Check One): % Complete: Hourly Rates*: 1 Other (Explain Below): Other Information: Hourly rates will be in conformity with Hourly Rates and Billing Policy Schedule, effective June 1, 2016, a copy of which is attached and made an integral part of this Agreement. This proposal is valid for 30 days from the date of the attached Proposal Letter. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this agreement upon the terms, conditions, and provisions above stated and on the attached CSW/Stuber-Stroeh Engineering Group, Inc. Contract Terms and Conditions. Agreed to at Novato, California. CITY OF SAN RAFAEL CSW/STUBER-STROEH ENGINEERING GROUP, INC. By: By: Date: Date: Al Cornwell. R.C.[.. #27577 PIC. Inilialr VA4I\4 116121\1)O(.\2'019 2020 Annual I{nlnnccr's licport\Cuntr.¢ts\\Cork Confirmation (1.1161.2-1).docx Date Prepared 2/22/2019 45 Leveroni Court 415.883.9850 Novato CSWCSWS Novato, CA 94949 Fax: 415.883.9835 Berkeley ar www.cswst2.com Petaluma Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Eng neers I Land Planners I Surveyors PROJECT NO.: 7.776.477 HOURLY RATES AND BILLING POLICY Effective May 1, 2018 the following hourly rates will be charged for services rendered. (Rates subject to change): CIVIL ENGINEERING HOURLY RATES Principal $ 235.00 Engineer Manager $ 235.00 Project Engineer V $ 205.00 Project Engineer IV $ 193.00 Project Engineer III S 175.00 Project Engineer II $ 158.00 Project Engineer I $ 152.00 Senior Engineer 211.00-$ 222.00 Engineer V $ 163.00 Engineer IV $ 140.00 Engineer III $ 128.00 Engineer II $ 110.00 Engineer I $ 100.00 Senior Designer $ 186.00 Designer V $ 153.00 Designer IV $ 141.00 Designer III $ 128.00 Designer II $ 116.00 Designer I $ 110.00 Technician IV $ 110.00 Technician III S 106.00 Technician II S 100.00 Technician I $ 85.00 Project Coordinator/ Office Manager $ 120.00 Project Assistant II $ 88.00 Project Assistant I $ 77.00 SURVEYING HOURLY RATES Survey Supervisor $ 198.00 Project Surveyor $ 175.00 Land Surveyor $ 153.00 Survey Technician $ 116.00 Two -Man Survey Party $ 275.00 Expert Witness / Arbitration Services are available at a negotiated rate. All expenses for transportation will be charged at cost plus service charges at the rate of 10%. Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%. Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.5% per month commencing thirty (30) days after invoice date will be charged on delinquent accounts. CSW/Stuber-Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within thirty (30) days after having been rendered. Client Initials Consultant Initials CSW ST2 CSWIStuber-Stroeh Engineering Group, Inc Date: February 22, 2019 File: 2019-10 018 Ms. Talia Smith Senior Management Analyst Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 ,15 Leverom Court 415 883 9850 Berke-ey Novato CA 94949 Fax 415 883 9835 11c;aio www cswsl2 com Petaluma Redwood City Sacramento Engineers I _and P'anners I Surveyors I Landscape Architects Sent via Email: Talia.Smithtea�,cityofsanrafael.org RE: PT. SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT — ANNUAL ENGINEER'S REPORT Dear Talia: As per our discussion, CSW/S tuber- S troeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to present our proposal for preparation of the Annual Engineer's Report for the Pt. San Pedro Road Median Landscaping Assessment District. We understand that the original district was set up by Wildan Financial Services and Wildan has prepared the prior Engineer's Annual Report. Our proposal is based on reviewing the Wildan Report and adding it as an appendix to the 2019-2020 report which CSW I ST2 would prepare. CSW 1 ST2's work would be limited to preparing the new sections that are required by the annual update and utilizing, by reference, those items in the Engineers Annual Report that have been previously completed. The following comprises our scope of services, schedule, and fees. SCOPE OF SERVICES Specifically, CSW I ST2 will prepare the Annual Engineer's Report in accordance with the Landscape and Lighting Act of 1972 and appropriate sections of the Improvement Bond Act of 1915 as might be relevant. Work will include: Part A. -- Engineer's Report Text We will prepare the initial Engineer's Report Narrative briefly describing the District and summarizing the activities and expenditures for the year. This will rely on heavy reference to the prior year's report (2018-2019 Engineer's Annual Levy Report) prepared by Wildan. This information will be presented in text form. 2. Part B. — Financial Disclosure The revenue and expense information for the year will be tabulated and based on input from the City of San Rafael's Finance and Public Works Departments. The annual 11:\Projects\2019 10 018 Pt San Pedru lid Assessment OlstncODOC\1(10 Wmtmsmuum\101 Proposal\2019 02 22 Pt San Pedrn Road Median landscaping Assessment Utstm I•;nlnncers licpnrt Propns.d (2019 In 018).docs Exhibit C CSW ST2 Talia Smith City of San Rafael February 22, 2019 Page 2 accounting will be stated and a projection of the next year's expenditures and revenue will be provided. 3. Part C. — Assessment Roll We will include the Assessment Roll showing the Special Assessment number, amount of Assessment, Property Description, and Assessor's Parcel Number. The Assessment Roll will show all parcels including parcels with zero assessment. 4. Part D. — Rate and Method of Apportionment Using the information from the District formation (and included in the prior years Annual Report) we will reference the Method of Apportionment for and verify with the City staff that it remains appropriate.. 5. Part E. —Assessment Diagram The Assessment Diagram that Wildan Prepared as part of the District's formation will be included in the report by reference or as a direct copy within the body of the report. G. Meetings and Coordination CSW j ST2 will collaborate with City Staff to obtain the information required by the Annual Report, attend a working meeting and provide telephone discussions to check and confirm the accuracy of the report. We will attend City Council meeting setting the annual public hearing and one Council meeting for the public hearing. Upon completion of Tasks 1 through G, above, we will generate eleven (11) copies of the completed document, including Assessment District diagrams for delivery to the City of San Rafael. Ten (10) of the sets will be for City Council Review and, upon approval and issuance of the various Council Resolutions, the 11 th copy will be returned to us, for our records. FEES CSW I ST2 will provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. Based on our history in preparing such reports, the expect the City will be invoiced approximately $9,700 to accomplish this work. Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days from the date of the invoice. Late payments are subject to interest charges at the rate of 18% per annum. 11:\Projects\2117 10 018 [It San Pedro lid Assessment UtstnetlU(1(;\I[ID;\dmmistmuonVol 11raposal\2019 02 22 Pt San Pedro Ruud Median I;tndscapmg Assessment Utstnet ICnlnn— Ikporr Proposal (201710-018).d— CSW ST2 Talia Smith City of San Rafael February 22, 2019 Page 3 Reimbursable costs for printing, supplies, agency submittal/permit fees, travel and other miscellaneous or incidental expenses are included in the amount shown above. CLIENT TO PROVIDE In order for CSW i ST2 to prepare the Annual Engineer's Report as outlined in Scope of Services, above, the City shall provide the following items prior to commencement of work: Written Authorization to Proceed Executed Contract (two original copies for counter -signature) Complete Revenue and Expense data for F/Y 2019-2020, including District Account Balance for inclusion in Part B of Annual Report SCHEDULE CSW E ST2 is prepared to begin work immediately after receiving the City's Authorization to Proceed with the Work. Delivery of the Annual Report will follow receipt of the fully executed contract documents, revenue and expense data and account balances. We anticipate that it will take approximately six (6) weeks for research and report preparation. Providing that the work authorization is provided in a timely manner, the final copies of the Report will be delivered to the City of San Rafael no later than Monday May 6, 2019 and we anticipate having the item heard on the July 1" and July 15th Council dates. If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and initial at the bottom of each of the following pages to acknowledge that you have received and read them. Once signed and fully initialed, please return both complete sets of documents to my attention for counter -signature. Once fully executed, we will return a set to you, for your records. If you have any questions or wish to modify the Scope of Services, please call/email me. CSW f ST2 provides services for a variety of agencies and clientele in this vicinity. To our knowledge, none present a conflict of interest to our serving on this project team. If you have specific concerns, please call and I will provide any additionally required information. P:\Projects\2017 10 01H Pt S. Pedro lid Ass 55—t District\UDC\100 AdM-Strenon\101 Proposal\2019 02 22 Pt San Pedro Road \Icdian I.mdscapmg Assessment Dism[t HnWn— Rcpori Proposal (2019 10 018).&o ,, CSW ST Talia Smith City of San Rafael February 22, 2019 Page 4 Talia, thank you for considering CSW, ST2 to continue to work on the preparation of this Report. We look forward to working with you and your team. Sincerely, CSW/STUBER-STROEH ENGINEERING GROUP, INC. a4� ve��-6a Al Cornwell R.C.E. #27577 AGC:keh Enclosures PAPmiw.,\2119 III 111 Pt San Pedro Rd Assessment Utstnct\U0C\I00 Admmtstunun\ 101 Proposal\2017 02 22 Pt San Pedro Road ,Median Landscaping Assessment Uistnct F.pnecrs Report Proposal {2017 10 MIA— 45 Leveroni Court 415.883.9850 Novato C(� W (� T Novato, CA 94949 Fax: 415-883.9835 Petaluma V ■■ V www.Gswst2.com Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Eng nears I Land Planners I Surveyors I Landscape Architects WORK CONFIRMATION File Number: 2018-10-018 Client No.: CITSAN Contact: Talia Smith CLIENT NAME: CITY OF SAN RAFAEL Phone: (415) 485-3354 Address: 111 Nlorphew Street Fax: (415) 485 3334 City, State, Zip: San Rafael, CA 94901 Email: Talia.Smitha cityofsanrafacl.org BILLING INFO. (If Different from Client): Bill to Name: CLIENT Attn: Address: Phone: City, State, Zip: Fax: PROJECT NAME: PT SAN PEDRO ROAD MEDIAN LANDSCAPING DISTRICT ANNUAL ENGINEER'S REPORT Project Address: Pt. San Pedro Rd and Third Street east of Union Street City: San Rafael Description of Work: Prepare Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). Client Will Provide: Revenue and Expense Data, per proposal letter dated February 22, 2019 (copy attached). Client to be Provided With: Prepared Annual Engineer's Report, per proposal letter dated February 22, 2019 (copy attached). Other Comments: BILLING INFORMATION: Work will be Invoiced: Monthly: t Upon Completion: Fixed Fee: S Budget Estimate: t $ 9,700 Billing Basis for Proposed Work (Check One): % Complete: Hourly Rates*: Z Other (Explain Below): Other Information: *I Iourly rates will be in conformity with Hourly Rates and Billing Policy Schedule, effective June 1, 2016, a copy of which is attached and made an integral part of this Agreement. This proposal is valid for 30 days from the date of the attached Proposal Letter. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this agreement upon the terms, conditions, and provisions above stated and on the attached CSW/Stuber-Stroeh Engineering Group, Inc. Contract Terms and Conditions. Agreed to at Novato, California. CITY OF SAN RAFAEL CSW/STUBER-STROEH ENGINEERING GROUP, INC. By: By: Al Cornwell, R.C.F- #27577 Date: Date: PIC Inilialr PAllroiccts\2019 10 018 Pt San Pcdro Rd Asscssmcnt Dt5tnctlD0C\l00 Admtmstrtnon\101 PropnsaINWork Confirmation (2019-10 01H).docs Date Prepared 2/22/2019 45 Leveroni Court 415.883.9850 Novato C(' W (� Novato, CA 94949 Fax: 415.883.9835 Berkeley �+ V www.cswst2.com Petaluma Sacramento Redwood City CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors PROJECT NO.: 7.776.477 HOURLY RATES AND BILLING POLICY Effective May 1, 2018 the following hourly rates will be charged for services rendered. (Rates subject to change): CIVIL ENGINEERING HOURLY RATES Principal S 235.00 Engineer Manager S 235.00 Project Engineer V $ 205.00 Project Engineer IV $ 193.00 Project Engineer III $ 175.00 Project Engineer II $ 158.00 Project Engineer I $ 152.00 Senior Engineer $ 211.00-$ 222.00 Engineer V $ 163.00 Engineer IV $ 140.00 Engineer III $ 128.00 Engineer II $ 110.00 Engineer I $ 100.00 Senior Designer $ 186.00 Designer V $ 153.00 Designer IV $ 141.00 Designer III $ 128.00 Designer II S 116.00 Designer I S 110.00 Technician IV $ 110.00 Technician III $ 106.00 Technician II $ 100.00 Technician I $ 85.00 Project Coordinator/ Office Manager $ 120.00 Project Assistant II $ 88.00 Project Assistant I S 77.00 SURVEYING HOURLY RATES Survey Supervisor $ 198.00 Project Surveyor $ 175.00 Land Surveyor $ 153.00 Survey Technician $ 116.00 Two -Man Survey Party $ 275.00 Expert Witness / Arbitration Services are available at a negotiated rate. All expenses for transportation will be charged at cost plus service charges at the rate of 10°40. Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%. Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.50'o per month commencing thirty (30) days after invoice date will be charged on delinquent accounts. CSW/Stuber-Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within thirty (30) days after having been rendered. Client Initials Consultant Initials RAF,q�! y 2 yo r�rY WITH P eA`Gi CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER Contracting Department: DPW Project Manager: TS Extension: 3354_ Project Name: FY2 14-20 Assessment District Administration Contractor's Contact: Al Cornwall Contact's Email: acornwell@cswst2.com RESPONSIBLE Step I DEPARTMENT DESCRIPTION COMPLETED DATE I REVIEWER (Initials) Final Copy to Contractor a F.mail PINS Introductory Notice to Contractor -. ... ...... _.. b- Email Contract (in Word) & attachments to City Attorney c/o I Project Manager Laraine.Gittens,ce,'cityofsanrafael.org 3/18/2019 TS a- Review, revise and comment on draft agreement and return to Project Manager 3/18/2019 LG b- Confirm insurance requirements, create Job on PINS, send PINS 2 City Attorney Department insurance notice to contractor. Approval of final agreement form to send to contractor. (Provide Dept. 3/18/2019 LG 3.:...,., ...,. Director Director Financial Summar}, it Agreement) Forward three (3) originals of final agreement to contractor for their 3/18/2019 TS 4 Project Manager signature. _........................ 3/18/2019 TS When necessary, contractor -signed agreement agendized for Council approval City Council approval requiredfir Pro/essional Services Agreements and purchases q/goods and services that exceed 575,000 and for Public {Yorks 5 Project Manager ("ontracts that exceed S 175,000 (l.nier dale o%('ouncil Nteettng) N/A PRI'.T CONTINUE ROUTING PROCESS WITH HARDCOPY Forward signed original agreement to City Attorney with printed copy of 6.. Project Manager City Attorney this routing form Review and approve hard copy of signed agreement 3/20/2019 QTS L 1 iq •"�1- 7 Review and approve insurance in PINS, and bonds (for public works 8 City Attorney contracts) �#L� �J — City_ 9 Manager/Mayor Agreement executed by Council authorized official _ Attest signatures, retains original agreement and forwards copies to project 1 l 10 City Clerk manager Final Copy to Contractor