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PW IDEA Grant Funding with MTCDocuSign Envelope ID. E58ACFEE-OAB8-4601-8045-119746748277 X1ETR 0P01,ITA N Nov krca.klcn•oCcolcr MT TRANSPORTATION 17i /reale Stlecr. Suitt, 8110 San Francisco, CA 9410; CO&ISIISS10N 415.778.6700 W 1,1 W. nttc.ca.gu,• Sake ,11arkeneie, Chair tin^mn CLurn and Chic Srntr Ibgg rty, (icr Chair A!a neaa C. n,y J Line 26, 2018 Alicia C. Aguirrr Lauren Davini Tum Atif—ido Traffic Engineer L 5 Ucmcnf of ll,r,ipaan,, m' Ud— hvcl"`""`"' City of San Rafael ]-acne Bnri- 1 I l Morphew St. ('.,w, of Sanu Clara (.:r„op. San Rafael, CA 94901 Dan,un Connulry ,1hn„ c,ann•,nJ .a., Daae Canrrr RE: Funding Agreement for Innovative Deployments to Enhance Arterials (IDEA) Category I Project — Local Niatch Contribution Carnr Dutrv-4enmri Cni..nf {hmnla C,ann Dear Ms. Davini: Donne AL Ginrapin, US Dcrynm<m n("I ian,ry,r,au m Frrlcral D. Glourr [his letter, effective as of June 1, 2018 ("Effective Date"), is the agreement between C-tr,(,macnnmy the City of San Rafael ("SAN RAFAEL") and the Metropolitan Transportation Aane l L' Helrrrr( Commission ("MTC") to cover SAN RAFAEL's local match contribution for the S:;;;, deployment of the Innovative Deployments to Enhance Arterials (IDEA) Category l M4.7 rej"arirz project ("the PROJECT"). Sm F,.t i,m \h)-, Aplvh,,cc Jane Kin, It is agreed that MTC and SAN RAFAEL shall lead the procurement of all (.,ty anJ <:mmry nl San F,an, n,., necessary equipment, systems, and/or services required to successfully deploy Sam Lirraala all elements of the PROJECT, as described in Attachment A, Scope of Work, attached hereto and incorporated by this reference and in SAN RAFAEL's V,�C.I,;-,edCIt" project application dated September 29, 2017, also incorporated herein by this Jr,lir rierrr reference. A'—inuoo If 11M Biiaasanipi It is agreed that SAN RAFAEL shall forward to MTC the agreed-upon amount of two t ,lif — , Snm hundred thirty nine thousand, one hundred seventy one dollars ($239,171), as set LihLykbmj forth in Attachment B, Project Budget, to meet its local match requirement under the [DEA Program. W -ca Sk a San than, l,m.ny fi—f P. Sprang Md,"n Q,untv,nJ Guns Awry B. if rib S'trte H—inger Ali% Borkcbaan Dcpmr F.—,— Di—"R.1 n Andrea B. Fremier DLI- C,cum r Di --r, Ofwr t,— Bred Punt Urmq L.acuri,c Direerur, y -3-Uqq NITC shall invoice SAN RAFAEL in the amount of two hundred thirty nine thousand, one hundred seventy one dollars ($239,171), billable in lump sum upon the start of the project. SAN RAFAEL shall pay MTC fully upon receipt of an invoice in the amount stated above within thirty (30) days of receipt. MTC's invoice shall be mailed to: Lauren Davini Traffic Engineer City of San Rafael I l 1 Morphew St. San Rafael, CA 94901 DocuSign Envelope ID: E58ACFEE-OAB8-4601-8045-119746748277 NITC/City of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category I Page 2 All notices and communications regarding interpretation of the terms of this Agreement and changes thereto shall be given to the other Party in writing and shall be deemed given when made in writing, and hand -delivered, mailed, or emailed, to such party at their respective addresses as follows: If to SAN RAFAEL: Attention: Lauren Davini Traffic Engineer City of San Rafael 1 1 I Morphew St. San Rafael, CA 94901 Email: lauren.davitii@cityofsanrafael.org If to MTC: Attention: Robert Rich Ylctropolitan Transportation Commission Bay Area Metro Center 375 Beale Street, Suite 800 San Francisco, CA 94105 Email: rrich@bayareametro.gov MTC's Project Manager shall be Robert Rich. SAN RAFAEL's Project Manager shall be Lauren Davini. The Project Managers will be responsible for all day-to-day communications between the Parties at any time. Either Party may designate another individual to serve as Project Manager, and shall give the other Party due notice. SAN RAFAEL agrees to retain all documents, working papers, records, accounts and other materials relating to its performance under this Agreement for four years following the fiscal year of the last expenditure under this Agreement, and MTC may inspect and audit such records during that period of time. Performance will begin on or atter June I, 2018 and be completed by June 30, 2021, unless this Agreement is terminated or extended by either SAN RAFAEL or MTC as provided below. SAN RAFAEL and MTC may by mutual written agreement extend the term of or make other changes to this Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any prior written or oral communication. Any amendment of the Agreement must be in writing, specifically identified as an amendment to the Agreement, and signed by both the City Manager of SAN RAFAEL, and the Executive Director of MTC, or their designated representatives. DocuSign Envelope ID E58ACFEE OABB-4601-8045-119746748277 NITC City of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category I Page 3 If you agree, please sign and date both copies of this letter in the space provided below and return to us. The other copy is for your files. Very truly yours, Uo u5iyned by T eve Heminger 1OA:2 -I/0-13-305 Steve Heminger Executive Director [Signature for SAN RAFAEL is on thefollowing page] DocuSign Envelope ID: E58ACFEE-DABS-4601-8045-119746748277 MTC/City of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category I Page 4 '111 Accept d and Agreed to this (�ay of v , 2018. CITY OF SA R FA L Jim ch tz, City Man r - SH: rr J CONTRACT\Contracls-New1CON 17-184-unding AgreementsllDEA Program\Cat 1ldrall IinalslSan Rafael Funding Agreement - IDEA Cat 1-match-drall final.duex DocuSign Envelope ID E58ACFEE-OAB8-4601-8045-119746748277 fvITC.!City of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category i Page 5 ATTACHMENT A SCOPE OF WORK SAN RAFAEL received a grant under MTC's Innovative Deployments to Enhance Arterials (IDEA) Program — an initiative that is designed to support cities, counties and transit agencies in the implementation of either mature, commercially -available technologies (Category I ) or new, higher -risk connected and automated vehicle technologies (Category 2). 'ihe IDEA Program aims to: i. improve travel time and travel time reliability along arterials for autos and transit vehicles; 2. Improve safety of motorists, transit riders, bicyclists, and pedestrians; 3. Decreasing motor vehicle emissions and fuel consumption; and 4. Improve knowledge of and proficiency in the use of advanced technologies for arterial operations. Specifically, SAN RAFAEL received a grant for a Category I project (Figure 1) to deploy Automated Traffic Signal Performance Measures (ATSPM) along various corridors throughout the City to improve arterial operations. Where appropriate and applicable, SAN RAFAEL shall lead the procurement to engage vendor(s), contractor(s), and/or consultant(s) to perform the work necessary to successfully complete the project. Such procurements could include, but are not be limited to, the following: - Capital (e.g., systems, software/hardware: firmware, equipment, etc.) - Design services - System integration services - Project construction services - Construction management/support services Some of the procurements For technical assistance services could be led and managed by MTC. During the course of the project, MTC Project Manager and SAN RAFAEL Project Manager shall work collectively to determine which agency will lead which procurement, based on what would be the most efficient and expeditious approach to meeting the project delivery schedule. SAN RAf AEL shall participate in regularly -scheduled calls to ensure project delivery goals are met. SAN RAFAEL shall provide an appropriate level of staff support and administration required for the successful completion of the project. SAN RAFAEL shall agree to share data collected as part of the project, if requested by MTC. MTC and SAN RAFAEL shall mutually agree upon what specific data can be shared. DocuSign Envelope ID: E58ACFEE-OAB8-4601-8045-119746748277 NI'rGCity of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category I Page 6 Figure l Project Area DocuSign Envelope ID E58ACFEE-OAB8-4601-8045-119746748277 MTC/City of San Rafael Innovative Deployments to Enhance Arterials (IDEA) Category I Page 7 ATTACHMENT B PROJECT BUDGET The following table provides the total estimated project budget, broken down by MTC's share and SAN RAFAEL's share (cash and in-kind match) of the total project cost. Under a separate flunding agreement, MTC shall reimburse SAN RAFAEL the agreed-upon amount of $912,535 to cover services led by SAN RAFAEL to deliver the PROJECT. i`ITC-led Work SAN RAFAEL4ed Work Total Project Cost MTC Share $125,309 $704,691 $830,000 SAN RAFAEL Share (cash match) $31,327 $207,844 $239,171 SUBTOTAL $156,636 $912,535 $1,069,171 SAN RAFAEL Share (in-kind match) n/a $126,685 $126,685 TOTAL $156,636 $1,039,220 $1,195,856 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Lauren Davini Extension: 3361 Contractor Name: MTC Contractor's Contact: Robert Rich Contact's Email: rrich@bayareametro.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor O ci< 11-r" i;) ❑ ;'H tcl* fl &111,, b. Email contract (in Word) & attachments to City 6/26/2018 Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement (. li-k I1crc: to and return to Project Manager cntL:r a date. b. Confirm insurance requirements, create Job on lwrc_ III PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to ❑ Project Manager contractor for their signature 4 When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval 'PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 5/21/2018 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 6/26/18 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed / 6/17 4- agreement Review and approve insurance in PINS , and bonds 7 City Attorney for Public Works Contracts IV 8 City Manager/ Mayor Agreement executed by Council authorized official 16 7 t 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager DocuSign Envelope ID: E58ACFEE-OAB8-4601-8045-119746748277 NI 6:TR0P01.[TA N H•tv kreaMelmCente, M T TRANSPORTATION 37,Beale Stiecr,SuitcH00 tiara rrenciscn, CA Q -4 10i C O A11•I I S S I O N 41i 77H 6700 W I% W.natc.ca.yruv lake :Mackenzie, Cbair S.."vm Cbnnn• —1 Cirien Scott lluu;erty, 1 srr Cbair • n"d.0-q June 26, 2018 Aacia C. Aguirre C irim rat San ,;late, (bong Lauren Davini L S Dep' m ;�E'ia dF Traffic Engineer "' CO- D'"e`'4"`"' City of San Rafael �•fdnd- 1 I I Morphew St. Cm—rS,- cbn0 ng San Rafael, CA 94901 Daman C—Wly JLrin Cnv--,a C,ic, Dave Carre.eRE: Funding Agreement for Innovative Deployments to Enhance Arterials (IDEA) S - C-("'.. Category I Project - Local Match Contribution Carol Dame-Veenrari CirioafdL'—F C"• nn Dear Nis. Davini: Darn- D1. Cfnrnpiw l . Ekpvunrna nf'liamp m, w Cin„ c['his letter, effective as of June I, 2018 ("Effective Date"), is the agreement between C"..- c Frdnan. Clover the City of San Rafael ("SAN RAFAEL") and the Metropolitan Transportation ,.,..... :Inn. tlr 11wo - Commission ("MTC") to cover SAN RAFAEL's local match contribution for the deployment of the Innovative Deployments to Enhance Arterials (IDEA) Category I r.,. Ucvrinpuunr f m i ,,tkTnrrfw, v Project ("the PROJECT"). s,n erana.,n a,hr.; 1p,a,i ]arre Kim It is agreed that MTC and SAN RAFAEL shall lead the procurement of all ci,y,na Lnnn,tnl+,a r,an,i.,,, necessary equipment, systems, and/or services required to successfully deploy sv,%%prya^'° Sa,JN,p.rt pall elements of the PROJEC F, as described in Attachment A, Scope of Work, uu•.rano. Affrcdn Pedrou, attached hereto and incorporated by this reference and in SAN RAFAEL's \.y,r.nnnardc„ ' project application dated September 29, 2017, also incorporated herein by this 7„l;r.la;�re reference. n.un,, t,e,an—nr. 8ljan s-wii It is agreed that SAN RAFAEL shall forward to M I C the agreed-upon amount of two "'ifi—i, tion 1 °1111"•tg hundred thirty nine thousand, one hundred seventy one dollars ($239,171), as set cibl{ysrbaaf forth in Attachment B, Project Budget, to meet its local match requirement under the IDEA Program. Kirnrrt slvrum sora a„„ cnnry Jame; P. Spring MTC shall invoice SAN RAFAEL in the amount of two hundred thirty nine SO— C.nu--d(I'm thousand, one hundred seventy one dollars ($239,171), billable in lump sum upon the J B. 11 unb start of the project. SAN RAFAEL shall pay MTC fully upon receipt of an invoice in `rn"``.- the amount stated above within thirty (30) days of receipt. MTC's invoice shall be mailed to: save Herainger Lauren Davini Aliz.Uarkelman Dep—Favn,e Di, -„,,Nig Traffic Engineer Andrew 8. Fmnicr City of San Rafael Drpvry F u,m Dv—".Operni"nc Brad Paul I t 1 Morphew St. De`"'0 " ”""'r• Loral <:n,vmnan Scn,a� San Rafael, CA 94901