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PW Grand Avenue Pathway Connector Project; Amendment 5FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING, INC. FOR PROFESSIONAL SERVICES FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT THIS FIFTH AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SIEGFRIED ENGINEERING, INC., (hereinafter "CONSULTANT"), is made and entered into as of the�i _ day of Fc1or,.-,0,!2= , 2019. RECITALS WHEREAS, pursuant to City Council Resolution No. 13198, the CITY and CONSULTANT entered into a Professional Services Agreement dated July 18, 2011 for design services associated with the Grand Avenue Pathway Connector Project (the "Project") in an amount not -to -exceed $158,984 (the "Agreement"); and WHEREAS, pursuant to City Council Resolution No. 13391, on August 6, 2012 the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement for design services for the Project, expanding the scope of work and increasing the not -to -exceed amount by $21,700 for a total not -to -exceed amount of $180,684; and WHEREAS, pursuant to City Council Resolution No. 13837, on November 3, 2014 the CITY and CONSULTANT entered into a Second Amendment of the Professional Services Agreement for the Project, expanding the scope of work and increasing the not -to -exceed amount by $59,528 for a total not -to -exceed amount of $240,212; and WHEREAS, pursuant to City Council Resolution No. 14052, on January 22, 2016 the CITY and CONSULTANT entered into a Third Amendment of the Professional Services Agreement for the Project, and increasing the not -to -exceed amount by $68,525 for a total not -to -exceed amount of $308,737; and WHEREAS, pursuant to City Council Resolution No. 14559, on August 6, 2018 the CITY and CONSULTANT entered into a Fourth Amendment of the Professional Services Agreement for the Project, and increasing the not -to -exceed amount by $40,000 for a total not -to -exceed amount of $348,737; and WHEREAS, CITY requires additional construction support services from the CONSULTANT, and the CONSULTANT is willing to provide such services; UU5 U, i ull;�, i N A L AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Paragraph 2 of the Agreement, entitled "DUTIES OF THE CONTRACTOR," is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Proposal for Additional Construction Support Services" dated January 30, 2019, attached to this Fifth Amendment as Exhibit "A" and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this Fifth Amendment, on a time and materials basis in a not -to - exceed amount of $30,000, and to change the total not -to -exceed amount under the Agreement to $378,737.00. Such additional compensation shall be paid at the hourly rates for CONSULTANT set forth in Exhibit `B" attached to this Fifth Amendment and incorporated herein by reference. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Fifth Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JIM S HU Z, City Man e ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, CiAj Atto y 2 SIEGFRIED ENGINEERING, INC. Naive: Title of and By: Name: AAqei% Marc. ll Title of Corporate Officer: 5&—, �, 4 0.cY EXHIBIT A L --J ■ SIEGFRIED January 30, 2019 Hunter Young, P.E. City of San Rafael, Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: GRAND AVENUE PATHWAY CONNECTOR PROJECT SAN RAFAEL, CALIFORNIA PROPOSAL FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES Dear Hunter; We appreciate the opportunity to assist you with the construction of the Grand Avenue Pathway Connector Project. Our scope of work, based on previous emails, meetings and phone conversations, is as follows. Scope of Work TASK 1 — ADDITIONAL CONSTRUCTION SUPPORT SERVICES Siegfried shall perform the following additional services as directed by the City of San Rafael. • Assist contractor with plan interpretation during construction. • Prepare minor addendums to clarify plan intent or respond to RFIs. • Review site development submittals and shop drawings related to the design scope of work. • Attend construction meetings with the contractor in person or by phone at the City's direction. Siegfried will provide assistance during construction. This generally consists of field reviews and up to ten (10) meetings, as requested by the City, responding to requests for information (RFI), and reviewing contractor submittals. Siegfried and, if necessary, appropriate design team members will attend the following meetings: Construction coordination meetings in the field when necessary Provide site review at project completion to aid City in developing a final site punch list If questions arise during construction over the intent of the design, Siegfried and appropriate design team members will respond to such questions in a timely fashion. Siegfried will review, comment, and make recommendations on the contractor's material submittals and shop drawings. Corporate Office San Jose Sacramento 3244 Brookside Rd., Ste. 100 111 N. Market St., Ste. 300 111 Scripps Drive Stockton, CA 95219 San Jose, CA 95113 Sacramento, CA 95825 t: 209.943.2021 f: 209.942.0214 t: 408.754.2021 t: 916.520.2777 F:\11cad\11176 Grand Avenue Bridge\win-doc\Siegfried Agreements and Contracts\11176 Grand Avenue Bridge CA Scope and Fee Ver 2.docx r Page 2of2 �.. SIEGFRIED Fee Proposal Task � Description Total .... . . .. . . ..... 7 1 Additional Engineering Services during $30,000 Construction TOTAL NOT TO EXCEED Fee for Task 1 including reimbursable expenses We look forward to working with you and your team. If you have any questions regarding this proposal, please do not hesitate to call me directly. We will commence work upon your authorization to proceed and the execution of your contract documents. Sincerely, Adam K. Merrill, QSD, QSP, P.E. SIEGFRIED Corporate Office San Jose Sacramento 3244 Brookside Rd., Ste. 100 111 N. Market St., Ste. 300 111 Scripps Drive Stockton, CA 95219 San Jose, CA 95113 Sacramento, CA 95825 t: 209.943.2021 f: 209.942.0214 t: 408.754.2021 t: 916.520.2777 F:\11cad\11176 Grand Avenue Bridge\win-doc\Siegfried Agreements and Contracts\11176 Grand Avenue Bridge CA Scope and Fee Ver 2.docx u.• MC.) SIEGFRIED Contact Information Stockton 3244 Brookside Road, Ste. 100 Stockton, CA 95219 209.943.2021 Sacramento 109 Scripps Drive Sacramento, CA 95825 916.520.2777 San Jose 111 North Market Street, Ste. 300 San Jose, CA 95113 408.754.2021 Modesto 100 Sycamore Ave, Ste. 100 Modesto, CA 95354 209.762.3580 Charge Rate Schedule Professional Classification Managing Principal Principal Senior Associate Associate Project Engineer Engineer II Engineer I Project Landscape Architect Landscape Architect II Landscape Architect I Project Land Surveyor Surveyor II Surveyor I Survey Crew, 2 Person Survey Crew, 1 Person Instrurnentman Chainman/Rodman Hourly Rate $245 $219 $193 $172 $163 $149 $133 $161 $139 $114 $163 $147 $129 $265 $175 $188 $129 Senior Technician $129 » siegfriedeng.com Technician III $114 Technician II $99 Technician 1 $84 Expert Witness Clerical Reimbursable Expenses Printing, Copying, Materials, Etc. Mileage $400 $77 Cost + 10% In accordance with Federal Standard Mileage Reimbursement Rates Notes 1. Instrumentman and Chainman rates apply to services requiring Prevailing Wage Rates for work performed at the job site. 2. These rates are effective May 28, 2018 and are subject to periodic adjustments. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Hunter Young Extension: 3408 Contractor Name: Siegfried Engineering, Inc. Contractor's Contact: Adam Merrill Contact's Email: amerrill@siegfriedeng.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Click here to ❑ 2/11/2019 0 HY enter a date. City Attorney Attorney with printed copy of this routing form b. Email contract (in Word) and attachments to City 7 Review and approve hard copy of signed2 Attorney c/o Laraine.Gittens@cityofsanrafael.org 1/31/2019 ❑X HY 2 City Attorney a. Review, revise, and comment on draft agreement 1/31/2019 0 LG and return to Project Manager 8 City Attorney b. Confirm insurance requirements, create Job on 1/31/2019 0 LG _ PINS, send PINS insurance notice to contractor (for Public Works Contracts) 0 BG 3 Department Director Approval of final agreement form to send to 1/31/2019 contractor Agreement executed by City Council authorized 4 Project Manager Forward three (3) originals of final agreement to 1/31/2019 0 HY contractor for their signature ��� ✓ ❑ N/A City Clerk 5 Project Manager When necessary, contractor -signed agreement agendized for City Council approval * *City Council approval required for Professional Services forwards copies to Project Manager ❑X HY Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Or 2/19/2019 Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY PRINT 6 Project Manager Forward signed original agreements to City 2/11/2019 0 HY City Attorney Attorney with printed copy of this routing form 7 Review and approve hard copy of signed2 /� 'aA ! -1 ILA agreement 8 City Attorney Review and approve insurance in PINS , and bonds �$- (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official ��� ✓ 10 City Clerk Attest signatures, retains original agreement and 2.1111 forwards copies to Project Manager Jq