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CM Illegal Dumping Mitigation Project; Amendment 1r T 1^l t:�U.!_W IJ011_ul\! llolk ■ Is I Do +4WET" TTNA / � v[ MAlii/ Y Y . I GIGANTIC IDEA STUDIO, INC. FOR ILLEGAL DUMPING OUTREACH CAMPAIGN DEVELOPMENT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and GIGANTIC IDEA STUDIO, INC. (hereinafter "CONSULTANT"), is made and entered into this Ci day of M , 2019. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated January 20, 2018 to perform illegal dumping outreach campaign development as described in CONTRACTOR's Proposal, dated December 12, 2017, for an amount not to exceed $20,000.00 (the "Agreement"); and WHEREAS, additional outreach assistance is necessary in order to execute portions of the campaign that were developed, and to further develop materials in conjunction with new opportunities that have arisen; and WHEREAS, an adjunct project regarding waste diversion resources and outreach is desired by the CITY and the CONSULTANT is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposals entitled "San Rafael Illegal Dumping Mitigation Project" dated September 1, 2018 and January 30, 2019, attached to this First Amendment as Exhibit "A" and incorporated herein by reference. 2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this First Amendment, on a labor fee plus expense basis in a not -to -exceed amount of $22,955.00, and to change the total not -to - exceed amount under the Agreement to $42,955.00. I y-3-ul �a REGBiiiAfL 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the termination date of the Agreement from October 31, 2018 to December 31, 2019. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL By: JI SCH TZ, 't Manager ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: La jw-r,- FE ROBERT F. EPSTEIN, Uity A torrtey E CONTRACTOR, GIGANTIC IDEA STUDIO, INC. By: z.�— (41— Name: ���2S�J� 1 7E (CIL Title: P2 ,'' ( I PA [if Contractor is a corporation, add signature of second corporate officer] By: Name: Title: 3, Section S of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the termination date of the Agreement from October 31, 2018 to December 31, 2019. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONTRACTOR, GIGANTIC IDEA STUDIO, INC. By: By: JIM SCHUTZ, City Manager Name: 1- E X ST / 1'-J PF TE C t Title: A ATTEST: [If Contractor is a corporation, add signature of second corporate officer] LINDSAY LARA, City Clerk By: APPROVED AS TO FORM: Name - Title: r ROBERT F. EPSTEIN, City Attorney 2 &If -) GIGANTIC IDEA STUDIO OUTREACH With IMPACT City of San Rafael Cory Bytof 1125 B St San Rafael, CA 94901 USA Date: Delivery Date: Project Name: Project Number. Project Description: Estimate Name: Estimate Number: Estimate 911/2018 10/1/2019 San Rafael Illegal Dumping Mitigation Project 18-SANRAFAEL-0025 Assist City of San Rafael mitigate illegal dumping in the Canal District through research, outreach and marketing efforts. San Rafael Illegal Dumping Mitigation Project Additional $14K 190023 Rev: 0 Estimate Description: Additional funds of $14,000. To be used for for San Rafael Illegal Dumping marketing and outreach needs. Task 2: CBSM Support Content Task 3: Concept & Message Development Content Task 4: Design & Production Content Graphic Design Task 5: Final Report Approved By 32.00 Qty Rate Task 0: Project Management 10.00 130.00 Content 10.00 13000 130.00 10.00 Labor Subtotal Task 1: Discovery, Research & Strategic Planning 5.00 130.00 Content 5.00 130.00 Task 2: CBSM Support Content Task 3: Concept & Message Development Content Task 4: Design & Production Content Graphic Design Task 5: Final Report Approved By 32.00 130.00 32.00 130.00 32.00 130.00 5.00 130.00 5.00 130.00 55.00 130.00 30.00 130.00 25.00 130.00 55.00 0.00 0.00 Labor Subtotal Expenses Subtotal Total Total $1,300.00 $1,300.00 $4,160.00 $4,160.00 $650.00 $650.00 ,83.900.00 $0.00 $13,910.00 $0.00 $13,910.00 Page: t of 3 Exhibit A f GIGANTIC IDEA STUDIO OUTREACH with IMPACT City of San Rafael Cary Bytof 1125 B St San Rafael, CA 94901 USA Date: Delivery Date: Project Name: Project Number: Project Description: Estimate Name: Estimate Number: Estimate Description: Task 0: Project Management Content Estimate 1/3012019 10/1/2019 San Rafael Illegal Dumping Mitigation Project 18SANRAFAEL-0025 Assist City of San Rafael mitigate illegal dumping in the Canal District through research, outreach and marketing efforts. AB1826 Outreach 190024 Rev: 0 Gigantic will work with Cory and staff at City of San Rafael to deliver an outreach pilot project in support of AB1826. Our outreach staff will conduct an audit and gather data exploring obstacles to proper composting at San Rafael businesses. Gigantic to design collateral needed for outreach team. At minimum one flyer. Qty Rate Total 10.00 130.00 Task 1: Discovery, Research & Strategic Planning Task 2: CBSM Support Content Outreach services Task 3: Concept & Message Development Task 4: Design & Production Content Graphic Design Task 5: Final Report Content Approved By Page: 1 01, 1 10.00 130.00 $1,300.00 10.00 $1,300.00 0.00 0.00 $0.00 50.00 112.00 20.00 130.00 $2,600.00 30.00 100.00 $3,000.00 50.00 $5,600.00 0.00 0.00 $0.00 11.50 130.00 6.00 130.00 $780.00 5.50 130.00 $715.00 11.50 $1,495.00 5.00 130.00 5.00 130.00 $650.00 5.00 $650.00 Labor Subtotal $9,045.00 Expenses Subtotal $0.00 Total $9,045.00 3. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the termination date of the Agreement from October 31, 2018 to December 31, 2019. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONTRACTOR, GIGANTIC IDEA STUDIO, INC. By: By: _ � 1�e,4-� P -_ � :�6t JIM SCHUTZ, City Manager Name: 9E XZ T/nQ PF TE CE (L, Title: A / ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney 2 [If Contractor is a corporation, add signature of second corporate officer] By: zt"I�j�-- Name: Title: r e5 IQ Yl -e hQ,NA RAFq�` Z y0 WITH N CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager Project Manager: Cory Bytof Extension: 3407 Contractor Name: Gigantic Idea Studio, Inc. Contractor's Contact: Kas Neteler Contact's Email: kas@gigantic-idea.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial ❑X CB 1 12/19/2017 8/23/2018 b. Email contract (in Word) & attachments to City City Attorney Atty c/o Laraine.Gittens@cityofsanrafael.org NCB 2 a. Review, revise, and comment on draft agreement 3/13/2019 ❑X LG and return to Project Manager 3/13/2019 ❑X LG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 3/29/2019 ❑x contractor for their signature CB 4 Project Manager When necessary, * contractor -signed agreement ❑x N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Click here to Date of Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement / ! 7 City Attorney Review and approve insurance in PINS, and bonds City Manager/ Mayor City Clerk (for Public Works Contracts) ✓ r 8 Agreement executed by Council authorized official I 9 Attest signatures, retains original agreement and forwards copies to Project Manager tJ