Loading...
CS Charter Bus Services 2019AGREEMENT FOR PROFESSIONAL SERVICES WITH FIRST STUDENT FOR CHARTER BUS SERVICES This Agreement is made and entered into this 15 day of May, 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and First Student, Inc. (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY's Community Services Department provides youth summer camp programs for children in the community; and WHEREAS, field trips to various locations in the Bay Area are activities provided as part of the summer camp programs; and WHEREAS, the CITY requires a means to transport the summer camp participatins and staff to and from the field trip activities; and WHEREAS, CONTRACTOR provides safe, reliable and on-time charter bus rentals for summer camp activities. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Community Services Director and her Senior Childcare Supervisor are hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. LUKE BARBOSAis hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. US CONTRACTOR shall perform the duties and/or provide services as follows: • Use appropriately trained personnel to peform the charter bus services safely and in a professional manner subject to the terms and conditions of this Contract; and • Provide safe, reliable and on-time charter bus rentals for the City's Community Services al R ni lft3nBNAL Department youth summer camp field trips and summer camp activities as outlined in Exhibit 1; and • Bus drivers are expected to arrive on time at the center locations and be familiar with directions to field trip destinations; and • To issue a full refund to the CITY when the charter bus services are cancelled by CONTRACTOR upon less than 48 hours notice. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as follows: CITY will pay invoice upon receipt; CITY shall give CONTRACTOR not less than 48 hour advance notice prior to the departure time of trip cancellation. No cancellation fee shall be due if such notice is given. If such notice is not timely given by CITY, CITY shall pay a $100.00 cancellation fee for each bus that was reserved. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR the rates attached as Exhibit 2. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. The total contract amount shall not exceed forty thousand dollars ($40,000.00). 5. TERM OF AGREEMENT. The term of this Agreement shall be for one (1) year commencing on April 1 , 2019 and ending on March 31, 2020. Upon mutual written agreement of the parties, and subject to the written approval of the City Manager the term of this Agreement may be extended for an additional period of up to one (1) year. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of five million dollars ($5,000,000) per occurrence/ten million dollars ($10,000,000) aggregate, for death, bodily injury, personal injury, including sexual abuse and molestation, and property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of five million dollars ($5,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, as additional insureds (for both ongoing and completed operations) under the policies for claims specifically arising under this Agreement. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and non contributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional insurance, the insurance policies shall include, contractual liability and personal injury. liability insurance or worker's compensation in their text or by endorsement, coverage for 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements H for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the CONTRACTOR under this agreement. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S negligent performance of its obligations or conduct of its operations under this Agreement. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S negligent performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 5 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: With a copy to: Kelly Albrecht City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Luke Barbosa First Student, Inc. 13200 Crossroads Parkway N. Suite #450 City of Industry, CA 91746 FirstGroup America 600 Vine Street, Suite 1400 Cincinnati, Ohio 45202 Attention: General Counsel 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. FORCE MAJEURE. In the event CONTRACTOR is unable to provide the transportation services as specified in this Agreement because of any act of God, civil disturbance, fire, riot, war, terrorism, picketing, strike, labor dispute, labor shortages, governmental action or any other condition or cause beyond CONTRACTOR'S control, CITY shall excuse CONTRACTOR from performance under this Agreement. 23. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective successors and assigns. 24. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 25. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. IN WITNESS WHEREOF, the patties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL IM SC IUTZ, Ct anagen ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: rf ROBLRT F. EPSTEIN, City Attorney 9 9 CONTRACTOR By: Name: Title: %l4&''tal 5,def Ayr` IIf Contractor is a corporation, add signature of second corporate of icer] By: / �] Name: ale", Title: C- A W N O N t0 N m N J N Ol N A N W N N N- O l0 00 J Q� lli d N O m J - d N 1� N N H N N N N F+ H H N H H H 1p l0 N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O N N N N N N N N N N N N N T O O O C O D •+ O O d O O O D r O O D O O O a O G O d 1+ O O a O O O d N O O d r O O a H O O a O G O r G O a O C O a O C O O O O C O N O O O O O O O a � O O a O O O a O H O D O G G N G O O D O O O a O a F+ C a 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 � n p ; m 3 m m c Gi d a p d Ci a m p m G N m a W p aNi N p d a G N of an d YI m uNi p Gi W a p Ori w- w p �i Obi u< y Oi u aNi p oNi a p N d C c<i N �. of obi of y 00 rp N A m A m m A m A m < m m N A m A m A m '3. 3 v+ '" a n N s a n �^ s a 3 v� n to a 3 in a n I^ a a a a a a a T a- ] o ] m a ? s ?c nr d o a D ]- �_ d�� �_ A_ wm m a m A m a m a A A e �_ A m m A m A� �o c A m A o. m o a m A ro a m c m O r{ nf1 n n o,� n n n n n n n n n n n f � o m o ,� D� D N o m D N D � m m � io n W] m n" n �o n u+ ° m n" n m n W° 1D n �n n ''' n �++ ]" n m n n w n o' ] ] ] ] ] ] ] ] O 7 ] O ] ] ] O ] ] C ] G ] m (l HO o O M+ O O 1+ o F+ o F+ O F+ m m 3 N c o c o O.a c c Z w D c c O .a c O D c o Z o c v v o mEr m c O c m m v o c c c m m x < � O o d x < � O o > N G j A o < � d x j d x A O < � d A � d < � d A O ? � < j A O < � d ? O A O N A a o a o D a D D <> m A x m A A -1 m 9 2 D a �+ v m c a v A o y as O x d O - a a O y d 3 f1 2 a O Z o d o a0 0 °N' a D o2i K n a 3 d 3 d o a m o m m p n o n3] d a m m f o m m m A o v, d A m m m io c m a J a o < a o v a a is m] v m f0 a n o �e v f a a o in o 4w m] v io v N a N 3 a. o o io 0 0 a o �o o a o in v< a Lo a a O O d m A C �O ^ tAO N N u' O = A tA0 m A "' O H N^ D �^ 3 0 O 1p m O io N 10 ,< O ° s a m n D u+ � A m p� a< A fC O< ti A m n D� A rp �0 0 c Gf W a < m m o cl W a o m N m< < 0p o i"'„ S y� o 6) W a 0 m S o G) W a N N� A N m 3 n a J J o O W; V J o O W o G) W A p m rdr VI V W o tD o c) W a N o a m GI W ^ O m m a W 3 A Z D n J d V W a W m y O W ^ m lJ1 A Z V Gl d OWo d d f]9 O O d 7 m W m tL O V n a j m w j A m A o D O O O m V A O N m d l0 R o a a o T a o o n r o a 0 a 0 o oW Z m n o a o m ] ] o S n x N N o D x ,� in, H o D ] a ] O^ Z ] p F p Z w m O C m G m m O > m - a A m - G A O O A O O A O O A O O A O O A O O A O O A O O A O o A O O A O O W O O A O o W O O A O O A O O A O O A O O A O O A O O A O O W O O A O O A o O A O O A O O A O O A O O A O A A W A A 9 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 9 3 3 3 3 O 3 O 3 O 3 O 3 �c c � 3 o m d v a ^ 0 l!� to In N In to to to In to In UI N In In In N� In N� In l!� t!� Vf N� N O to O N� N� ll� lA U� U� tl� O 01 O Qi O to to lJi In Q� O lli O O� O Oi O O� O T O Oi O Vt O Oi lJ� 01 O Q� O � H C O. m 3 V V V V V V V V V V V J m Of V V V m J J V V V 01 Qi Q� J O1 Qt V Q� k D C c f.' N N N N N N N N N H H H H H H N H H H N F+ H H H A C � m < D x m < D x m < D x m < D x m < D � m < D x m < D x m < D x m < D x m < D x m < D x m < D Jc m < D JC m < D � m < D 7C m < D 7C m < D � m < D x m < D x m < D x m < D x m < D ac m < D 7f m < D x m < D x m < D x m < D x m < D Jc m < D 7C m < D x m < D lc m < D x m < D 0 a C' O' O' O' z Q C- C' v O' v v O' O' 7 Q C z O' O' O' P F O' C m m m m m m m m m m m m m m m m m m m m �i m S m S m m m m S m S m S m m m m S m S O ir n r�i rSi T _S H rSi ir rr VI A m VI W UI a m VI W In A m VI W VI A m VI W VI A m N W 111 A m VI W N d m UI W to A m UI W V1 A m lA VI A m UI W UI A m UI W U1 A m Ut W lA A m N W In m UI W VI Ia m VI W VI A m VI W l!1 b m l!1 W VI A m U1 W Vf A m Vt UI A m UI In A m lA lA A W N Ul A m ltd V1 d m Vl V1 a p] Vt VI a m l!I lA A m VI Vf A 00 Vf N A OJ VI In A m V1 Vt A m V1 VI d m V1 lA A m 111 n p W m a+ W m o+ W m m W m m W m a+ W m m W m m W m m W W m m W m m W m m W m m W m m W m m W m m W m m W m m W m m W W m m W W m m W W m a W W m m W W m m W W m m W W m m W W m ai W W m ai W W m m W W m m W W m m W W N m W W m m W W m ai (� Z a 3 m S 3 m Z 3 R m N m N m N m m p z o o: z o o x z o o: o y m < x D O c D p D Et O (n o o 6 0 o v o 5 0 oo m ] o < < < < < m < m m ] m ] m n n o d 0 E; A A 0 Er m C D o D o D o o o a va m m m a c c p' m c �• o is m 0 m 0 ic' m o io ] n 3 m -- N O t0 00 J Q• d N O l0 m J � Ut N O � Rf J � 77 01 In tl� A A WN N N N NN N N N N `+ N r N O O \ \ \ \ A A '+ O• N N N N N N N N N N N N O l0 O 1p O t0 O l0 O 1p O l0 O w O 1p O l0 O 1p O l0 H N N H N H N H N N N N N N K t0 tD lO l0 t0 l0 1p w to w tD �D w iD l0 l0 d A N T G Do C a l0 O 3 G 0 G 0 O 0 N O 0 G 0 O o GO O N o 1t N O O F+ N O o F+ O a a 1+ N 0 a 1+ N 0 s Ul iL O a H O O a N O O a H H O o lD Lu O 3 H C 0 N G 0 O O o tD W O a l0 LTJ O a H H O 0 y� c a a m m _y 3 ca m c m d p rii' w m !L d N a m 6i a d p d W 6i d O, :E y d y a n a m m N m n m< d n d -' m N a A a n m N m a m a m m' a ^ < m m N n m N a 9 3 a 9 m d n � 3 d a m x- N a P m d n a `-'' N m � m m x• < a? d>> m d? O o�'i m d? m d d? ami o m m a u?„> m d > m a? O d m a j a? in o s m ?� m a m n z^ m n o n a n m n y n m n m a n n n m m m ry m m n ^ D m _ w y D m d a a n n D m „ a m� _ ff1� D m s °� a d s W, a s a a n?_n p1 D m n? 01 s w a m °1 m �_�_ w _n?n a d D m n? °1 _n d D m a d T v a r n •+ io A w n A m m m io N A m m n m n w A n m m nf•f w n A m w A n m n m m m (� > m m n(�> w °• A m �° A n w °• A m m m n A �„ �° nf� m n m m a m n �° o. A m �° A ^ �o °• A m m a m >^^n w N n n m c 0 o� f o m o N D in p m D N D in w O w° w m io ui �o �o ° io ° io w m n D N a v. A W ^ A w n w n" n �++ r n w^ w m w n io n •• n w° �, ^ o n 4+ ° w n w n o S �p m A m �o m w m A m A m �p m A m A m �p m A m w > > > o m w� is � n � o F+ 0 J o � o o 0 .• J o � 0 0 � N lVn m � Vi U � Vi ut m N In N N V V z z D D O ,� C D 0. Z D o •a p D Z D m O nmmm mAm O< Pmvd w md m<m dm 1° m nOd m9 Ay DC rL daN < m m O m m O O < m A O O. mm C m W 9 Q O <d m m O o. O m — A n 2 y d y Q d Q d d A d n A d n Q n 2 D K A m G 0- d o d n 0 z -I o w n A d i d n 2 D G V! d x A N D D o A 1 d n n D D m d n n 2 D A o M. n D D m n a D m A d 3 C N C N n� n = A 3 ° m O < a �^ N x N^ A 3 `°' W d N mm< J m m m O 01 w 9 m m m O1 01 m m l0 A° vlmi C d 0 O rme N d 0 00 d N a 0 w j tp .°i A C m Q O w p A 0 �^ w O A w O d m G 0 G a O lO O A W O A O w d < H n °' C n n C w 0 A O� " w w O D N w O W W d A d O A m O W W O w d d a D w m O ^ m O A O m O Gl N w O G1 O w O O 9 to O m D O' N w O O O A l0 O O A �" 9 6 W O {wll loll W W w d W V NO in S tll m •� m d O G1 W d n Gl W d N W N m < 0<O O W d W d N O m m d w A Z 01 o anao 3° awm 3d. o d � m amo 3 0'mo omdo 3 A O 3 Om0 m AA m $ - C m -' d m x n N o G < a A $ a m A $ a O m -' m a V c m O 0 oe a m m a O m - - m m m m P+ Z < N LI! d > da > N Z d m p v, d C to Z m �^ ; N :: to m �^ -� v a c > > 9 o o. d lD0 a it nw i m m m m o d m m d o a d o O O_ m A G A C to tY A C A G A O A O A G A G A O A O W O A C A C A O A G In W A O A O A O In A A A In to W A 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 x 3 • c � o 3 m v c +, d o x m 0 Ut U1 Ut U In U1 w UI W V7 to U1 N ul W N V7 ul w V7 ut N w O V1 Ul ut ut N N V7 U7 A V7 U Ut ut V1 w U1 In N N N N N In In N N N to In N � H C d m m V J V V V V V V J V J V V J V V J J J J J J J V V V V D C H N H N N N N N H H H - - - - N N - - - - - H - H tt C N x m D c x m D c x m D c � m D c � m D v � m D v )C m D c x m D c x m D c x m D c 7C m D v 7C m D c x m D v x m D c x m D c x m D c x m D c 7C m D v x m D v Jc m D v 7c m D 7c m D x m < D x m < D Jc m < D 7c m < D x m < D Q y m >• m s m m m m P m z m m m m P m m s m m m s m s m � m m s m s m P m m P m P m P m 0 A N A N A N .�. A 1+ .=. A H A A A A R A A A T A �T A r A A A A r A 111 ul U7 U7 w A N Ul A N Ul A N N b N V7 a N A Ul A N ut A H ul A N V7 A V7 A N A N dl ILb H VI UI d V7 A Vt d H ul A Fn A N A N A H N A 00 UI W QD V7 W 00 V7 W 00 U W m N W D7 U1 W 00 ul W 00 Ul W 00 U1 W O] Uf W m Ul W DD ul W 00 U1 W DO VI W m V7 W 01 U1 W W U1 W DO VI W Oi U W m N W m N W OD N 00 U 00 lT 00 N � N 00 lJi O W m W m W w W w w W w W W m W w W w W W W m W w W m W m W W W W W 00 w aG W m W DJ W N W W CO W W d) W W N W W W W W 00 W W N (»f Z d 3 A z m z 3 u m m m P m N P m m �n P m m in P n O 0 0 •" o •" o •" 3 o o -xQ' o o m F `u . D O D$ D 0 D o Er m c m _v •o O _c c O O �^ m p 0 m 0 m 0 rL O d d d N N d ❑ a s o d a o a o a o m °1 O d 0 a 0 0+ m ^ D o D o n o D 0 n o D o y o w o o A O 0 7 p w m D m c c d O' m m 0 m 0 m 0 A 0 m m — Exhibit 2 K .�.elly Albrecht From: Barbosa, Luke <Luke.Barbosa@firstgroup.com> Sent: Friday, March 01, 2019 4:09 PM To: Kelly Albrecht Cc: Raygoza, David; Hernandez, Angela Subject: RE: Summer Transportation - City of San Rafael - JDE#1164401 Importance: High Kelly, No problem at all! Below I have listed the cost breakdown for summer 2018 with each summer program listed. I hope this helps! (In the description line, we listed the most notable community center as a point of reference) r e .ID _ Mp. ry ersonf= rr :.... COaSgt d,ontt 80317637 1 Date: 06/20 - 29/18 VLCT JUN $3,761.04 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80318603 Date: 07/06 - 27/18 VLCTJUL $6,471.57 Kelly Albrecht / San Rafael CA 94915-1560 7/3/2 80318602 Date: 08/01- 17/18 VLCT AUG $5,026.09 Kelly Albrecht / San Rafael CA 94915-1560 7/3/2 80327433 Date: 08/10/18 TR VLCT NEW AUG $564.54 Kelly Albrecht / San Rafael CA 94915-1560 8/9/2 80290746 Date: 06/19 - 28/18 GLWD WK 1-2 $3,757.96 Kelly Albrecht / San Rafael CA 94915-1560 4/5/2 80317359 Date: 07/05/18 GLWD WK 3 $657.56 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317374 Date: 07/10 - 12/18 GLWD WK 4 $1,142.42 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317377 Date: 07/17 - 19/18 GLWD WK 5 $1,142.42 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317380 Date: 07/24 - 26/18 GLWD WK 6 $1,300.42 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317382 Date: 07/31/18 - 08/02/18 GLWD WK 7 $1,142.42 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317391 Date: 08/07 - 09/18 GLWD WK 8 $1,957.98 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80317402 Date: 08/14 -16/18 GLWD WK 9 $1,221.42 Kelly Albrecht / San Rafael CA 94915-1560 6/29/2 80290742 Date: 06/21- 28/18 CLMN JUN $1,713.25 Kelly Albrecht / San Rafael CA 94915-1560 4/5/2 80318559 Date: 07/05 - 26/18 CLMN JLY $4,132.87 Kelly Albrecht / San Rafael CA 94915-1560 7/3/2 80318580 Date: 07/31/18 - 08/09/18 CLMN AUG $2,308.86 Kelly Albrecht / San Rafael CA 94915-1560 7/3/2 Vallecito Grand Total Cost: Glenwood Grand Total Cost: Coleman Grand Total Cost: TOTAL GRAND COST: $15,823.24 $12,322.60 $8,154.98 1$36,300.82 Please see 2018's rates below: $432.86 @ 4 HR MIN - $73.65 ADDITIONAL HRLY // THURSDAY & FRIDAY PRICING: $484.36 @ 4 HR MIN - $78.80 ADDITIONAL HRLY As I said below, 2019's pricing would be based off of this model. No price increase. As we highly value your business, we want to make sure you know that we are willing to be flexible to your needs. If you have any questions, or if anything else is needed, please don't hesitate to reach out to me and I'm more than happy to be of assistance! P� RAF,q� yo /Ty WITH N CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community Services Project Manager: Susan Andrade -Wax and Kelly Albrecht Extension: 3340; 3386 Contractor Name: First Student, Inc. Contractor's Contact: Luke Barbosa Contact's Email: Luke.Barbosa@firstgroup.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION T COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 3/13/2019 3/13/2019 b. Email contract (in Word) and attachments to City E Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 3/19/2019 and return to Project Manager 3/25/2019 b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to C. tick or to ❑ contractor to ente, date 4 Project Manager Forward three (3) originals of final agreement to 5/7/2019 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement Z N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 5/10/19 Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed 1 aa _ agreement 8 City Attorney Review and approve insurance in PINS, and bonds i I (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager ��° l