HomeMy WebLinkAboutDS Server Administration Support Services 2019
1
“EXHIBIT A”
to Agreement with INsite Networks, Inc. for Server Administration Support Services
SCHEDULES AND RATES
For billing purposes, normal service hours are 8:00 a.m. to 6:00 p.m. Monday through Friday
except holidays. CONTRACTOR’s normal service response time will be 8 hours or better. For
service calls requested before 12:00 p.m. on a weekday, CONTRACTOR will make every effort to
respond on the same business day. For service requested after 12:00 p.m., service may occur on the
next business day. CONTRACTOR will do everything possible to perform emergency service
which is deemed necessary and cannot wait until the next day.
In the event that emergency service is required which is not part of the selected service level,
CONTRACTOR’s technician time will be billable from portal to portal. A premium rate of 1.5
times the standard hourly rate will apply if service is provided outside of the 8:00 a.m. to 6:00 p.m.
window at the request of CITY. Work performed on Saturdays and Sundays at the request of
CITY will also be billed at the premium rate. Work requested by CITY to be performed on
Holidays will be billed at a special holiday rate of 2 times the standard hourly rate.
For the term of this agreement, CITY shall pay CONTRACTOR at the following agreed upon
standard hourly rates:
Network Administrator - $125 per hour
Desktop Technician - $65 per hour
Upon mutual agreement of the CITY and CONTRACTOR, the standard hourly rates may be
renegotiated at the start of each optional extension period of the Agreement.
CONTRACTOR RESPONSIBILITIES
CONTRACTOR will provide technicians to assist the CITY’s Department of Digital Service and
Open Government (DSOG) with handling server administration and day-to-day help desk service
requests. This will include the following tasks:
- Respond to DSOG requests for support by scheduling the appropriate technician(s) to work on-
site at CITY facilities or off-site with remote access to the CITY’s computer network.
- Advise DSOG staff and/or assigned project managers of any issues that come up which may
impact CONTRACTOR’s ability to complete support requests within desired timelines.
- Maintain a record of hours worked per technician and per day, including enough detail to correlate
work performed on tasks assigned by DSOG.
- Provide CITY with detailed timesheets at least once per month on the hours worked and work
performed by technicians during the course of providing help desk support.
2
- Ensure technicians document work performed in the DSOG help desk management software
system, with enough detail to allow customers and other technicians to understand status of each
request.
- Assist DSOG staff with documenting standard support procedures and advise DSOG when
changes to procedures may help improve CITY’s business practices.
- Adhere to the City’s network security and configuration control guidelines as required.
CITY RESPONSIBILITIES
Provide CONTRACTOR with current network configuration information, as available.
Provide CONTRACTOR technicians with remote access to CITY network for monitoring and
troubleshooting when not working on-site.
Provide CONTRACTOR technicians with suitable workspace and direct network access when
working on-site.
Assign help desk work requests to CONTRACTOR, establish procedures for self-assigning
requests from help desk software system queues, and advise on priorities for accomplishing work.
Participate in meetings with CONTRACTOR as needed to manage support services and/or
projects.
Review CONTRACTOR timesheets for help desk support and project work hours in preparation
for processing invoices for payment.