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PW Albert Park Play Area Project Completion____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-1-730 Council Meeting: 06/03/2019 Disposition: Accepted Report Agenda Item No: 4.j Meeting Date: June 3, 2019 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: __________ File No.: 22.04.45 TOPIC: ALBERT PARK PLAY AREA SUBJECT: ACCEPT COMPLETION OF THE ALBERT PARK PLAY AREA IMPROVEMENTS PROJECT (CITY PROJECT NO. 11299), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Accept completion of the Albert Park Play Area Improvements Project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In 1937, Jacob and Annie Albert conveyed nine acres of property by deed to the City of San Rafael for use as a neighborhood park. Over the years, Albert Park has been improved and added to, and includes the following amenities, among others: two ball fields, a stadium, four tennis courts, two playgrounds, a picnic area, the San Rafael Community Center, a formal park entry, the Marin Bocce Complex, Parkside Children’s Center, and parking facilities. In 2015, the San Rafael Park and Recreation Commission held nine months of outreach meetings asking residents to identify their priorities for neighborhood parks. More than 60 suggestions were made for Albert Park, but the highest priority was recognized as the need for the replacement of equipment for the small children’s play area. From December 2016 to March 2017, the City hosted three community meetings and collected feedback through an online and phone-based platform. Meetings were led by local landscape architect, Phil Abey, supported by members of the B-Team (a group of residents and business owners in the area), the Gerstle Park Neighborhood Association, and City staff from the Community Services Department and Public Works. On August 7, 2017 the City Council authorized the City Manager to execute a professional services agreement with Abey Arnold Associates for the design and construction support services related to the Albert Park playground. Subsequently, Abey Arnold Associates developed construction documents for the play area improvements. In addition to their effort of gathering consensus to influence the design of the play area, the B-Team has been instrumental in the public outreach process and has helped raise more than $40,000 in donations for Albert Park Playground Improvements. This element of community participation, including all those who donated funds, has been extremely important to this SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 project. The collective community’s efforts relating to the Albert Park playground can be found on the City’s website. On September 17, 2018 the City council authorized the City Manager to execute a construction agreement with M3 Integrated Services, Inc. for the Albert Park Play Area Improvements Project, in the amount of $558,420.00 with a contingency of $55,880, after a deductive change order and award of bid alternates. Construction commenced October 22, 2018 and all work was completed on April 18, 2019. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. FISCAL IMPACT: A total of $614,254.04 was utilized for the construction which is within the approved amount. The total project cost of $745,016.72 includes design services, construction, utility relocations, inspection services and supplies. RECOMMENDED ACTION: Accept completion of the Albert Park Play Area Improvements Project and authorize the City Clerk to file the Notice of Completion. ATTACHMENT: Notice of Completion Record Without Fee, Per GC 27383 and When recorded mail to: When recorded mail to: City of San Rafael Lindsay Lara, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 COPi' of Docuaient Recorded 12:03PM 14 -Jun -2019 2019 0020879 hlas not Leen compared with original MARIIN COUN-n' RECORDLR SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 18"' day of April, 2019 and accepted the 3rd day of June, 2019; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ALBERT PARK PLAY AREA IMPROVEMENTS PROJECT CITY PROJECT #11299 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file at the Department of Public Works of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is M3 Integrated Services, Inc. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on � "n k- S , 20tcl. CITY OF SAN RAFAEL A Municipal Corporation By & BILL GUERIN Director of Public Works q- I --73rl A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this 5 day of 3une. , 20 jq, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature Lindsay Lara San Rafael City Clerk File: 22.04.45 Assessor -Recorder -Co Clerk County of Marin SHELLY SCUT? Assessor -Recorder -Co Clerk 2019 W20619 00/1.1/19 12_03110 Rt( IH 0.00 i. DNI01iMt Ci ( DPy 0.00 lUta I Charges 000 NO I H (1 00 loldll,:udetc:d O.DU Clidiige 0 0/14/2019 t2.ii3.5fs PM m 190b 11100016 Iliillted. lull 14 2019 12:041,10 by a Alit G4UIJ12 Ihdokyuui Online Anytime www nniiounnity.uig 1lequc;sted 11y Ihtbhc