HomeMy WebLinkAboutPW Albert Park Play Area Project Completion____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-730
Council Meeting: 06/03/2019
Disposition: Accepted Report
Agenda Item No: 4.j
Meeting Date: June 3, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 22.04.45
TOPIC: ALBERT PARK PLAY AREA
SUBJECT: ACCEPT COMPLETION OF THE ALBERT PARK PLAY AREA
IMPROVEMENTS PROJECT (CITY PROJECT NO. 11299), AND AUTHORIZE
THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the Albert Park Play Area Improvements Project
and authorize the City Clerk to file the Notice of Completion.
BACKGROUND: In 1937, Jacob and Annie Albert conveyed nine acres of property by deed to
the City of San Rafael for use as a neighborhood park. Over the years, Albert Park has been
improved and added to, and includes the following amenities, among others: two ball fields, a
stadium, four tennis courts, two playgrounds, a picnic area, the San Rafael Community Center,
a formal park entry, the Marin Bocce Complex, Parkside Children’s Center, and parking
facilities.
In 2015, the San Rafael Park and Recreation Commission held nine months of outreach
meetings asking residents to identify their priorities for neighborhood parks. More than 60
suggestions were made for Albert Park, but the highest priority was recognized as the need for
the replacement of equipment for the small children’s play area.
From December 2016 to March 2017, the City hosted three community meetings and collected
feedback through an online and phone-based platform. Meetings were led by local landscape
architect, Phil Abey, supported by members of the B-Team (a group of residents and business
owners in the area), the Gerstle Park Neighborhood Association, and City staff from the
Community Services Department and Public Works.
On August 7, 2017 the City Council authorized the City Manager to execute a professional
services agreement with Abey Arnold Associates for the design and construction support
services related to the Albert Park playground. Subsequently, Abey Arnold Associates
developed construction documents for the play area improvements.
In addition to their effort of gathering consensus to influence the design of the play area, the
B-Team has been instrumental in the public outreach process and has helped raise more than
$40,000 in donations for Albert Park Playground Improvements. This element of community
participation, including all those who donated funds, has been extremely important to this
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
project. The collective community’s efforts relating to the Albert Park playground can be found
on the City’s website.
On September 17, 2018 the City council authorized the City Manager to execute a construction
agreement with M3 Integrated Services, Inc. for the Albert Park Play Area Improvements
Project, in the amount of $558,420.00 with a contingency of $55,880, after a deductive change
order and award of bid alternates. Construction commenced October 22, 2018 and all work was
completed on April 18, 2019.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of
Completion upon City acceptance of the improvements. This acceptance initiates a time period
during which project subcontractors may file Stop Notices seeking payment from the City from
the funds owed to the Contractor for the project work.
FISCAL IMPACT: A total of $614,254.04 was utilized for the construction which is within the
approved amount. The total project cost of $745,016.72 includes design services, construction,
utility relocations, inspection services and supplies.
RECOMMENDED ACTION: Accept completion of the Albert Park Play Area Improvements
Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENT: Notice of Completion
Record Without Fee,
Per GC 27383 and
When recorded mail to:
When recorded mail to:
City of San Rafael
Lindsay Lara, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
COPi' of Docuaient Recorded
12:03PM 14 -Jun -2019 2019 0020879
hlas not Leen compared with
original
MARIIN COUN-n' RECORDLR
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 18"' day of April, 2019 and accepted the 3rd day of June, 2019;
that the name, address and nature of the title of the party giving this notice is as follows: The City of
San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of
Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
ALBERT PARK PLAY AREA IMPROVEMENTS PROJECT
CITY PROJECT #11299
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file at the Department of Public Works of said City, and said
plans and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
M3 Integrated Services, Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on � "n k- S , 20tcl.
CITY OF SAN RAFAEL
A Municipal Corporation
By &
BILL GUERIN
Director of Public Works
q- I --73rl
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this 5 day of 3une. ,
20 jq, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature
Lindsay Lara
San Rafael City Clerk
File: 22.04.45
Assessor -Recorder -Co Clerk
County of Marin
SHELLY SCUT?
Assessor -Recorder -Co Clerk
2019 W20619 00/1.1/19 12_03110
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