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PW Grand Avenue Pathway Connector Project; Amendment 4FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SIEGFRIED ENGINEERING, INC. FOR PROFESSIONAL SERVICES FOR THE GRAND AVENUE PATHWAY CONNECTOR PROJECT THIS FOURTH AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SIEGFRIED ENGINEERING, INC., (hereinafter "CONSULTANT"), is made and entered into as of the o\ day of AtA@lJ.S-\: , 2018. RECITALS WHEREAS, pursuant to City Council Resolution No. 13198, the CITY and CONSULTANT entered into a Professional Services Agreement dated July 18, 2011 for design services associated with the Grand A venue Pathway Connector Project (the "Project") in an amount not-to-exceed $158,984 (the "Agreement"); and WHEREAS, pursuant to City Council Resolution No. 13391, on August 6, 2012 the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement for design services for the Project, expanding the scope of work and increasing the not-to-exceed amount by $21,700 for a total not-to-exceed amount of$180,684; and WHEREAS, pursuant to City Council Resolution No. 13837, on November 3, 2014 the CITY and CONSULTANT entered into a Second Amendment of the Professional Services Agreement for the Project, expanding the scope of work and increasing the not-to-exceed amount by $59,528 for a total not-to-exceed amount of $240,212; and WHEREAS, pursuant to City Council Resolution No. 14052, on January 22, 2016 the CITY and CONSULT ANT entered into a Third Amendment of the Professional Services Agreement for the Project, and increasing the not-to-exceed amount by $68,525 for a total not-to-exceed amount of$308,73 7; and WHEREAS, CITY requires construction support services from the CONSULTANT, and the CONSULTANT is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Paragraph 2 of the Agreement, entitled "DUTIES OF THE CONTRACTOR," is hereby amended to include the additional services set forth in CONSUL TANT's 1 ORIGINAL proposal entitled "Proposal for Construction Suppo1t Services" dated June 25, 2018, attached to this Fomth Amendment as Exhibit "A" and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this Fourth Amendment, on a time and materials basis in a not-to-exceed amount of $40,000, and to change the total not-to-exceed amount under the Agreement to $348,737.00. Such additional compensation shall be paid at the hourly rates for CONSULTANT and CONSULTANT'S subcontractor set forth in Exhibits "B" and "C", respectively, attached to this Fourth Amendment and incorporated herein by reference. 3. Except as specifically amended herein, all of the other provisions, tenns and obligations of the Agreement betv,reen the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Fourth Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JI ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: FE 2 SIEGFRIED ENGINEERI~G, l~.1/ By /lv/k7 /2._ Name: PA.,\ ~. -s~~rtt-' J,, Title of Corporate Officer: Vf lcr:o and ,. By:__.__&~~---Name: Ac(.Q.,IY'\ M.#!.~C: \. \ Title of Corporate Officer: 5~t...r~ ~'-( -■• EXHIBIT A ■ SIEGFRIED June 25, 2018 Hunter Young, P.E. City of San Rafael, Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: GRAND AVENUE PATHWAY CONNECTOR PROJECT SAN RAFAEL, CALIFORNIA PROPOSAL FOR CONSTRUCTION SUPPORT SERVICES Dear Hunter; We appreciate the opportunity to assist you with the construction of the Grand Avenue Pathway Connector Project. Our scope of work, based on previous emails, meetings and phone conversations, is as follows. I. Scope of Work TASK 1 -CONSTRUCTION SUPPORT SERVICES Siegfried shall perform the following services as directed by the City of San Rafael. • Assist contractor with plan interpretation during construction. • Prepare minor addendums to clarify plan intent or respond to RFls. • Review site development submittals and shop drawings related to the design scope of work. • Attend construction meetings with the contractor in person or by phone at the City's direction. Siegfried will provide assistance during construction. This generally consists of field reviews and up to ten (10) meetings, as requested by the City, responding to requests for information (RFI), and reviewing contractor submittals. Siegfried and, if necessary, appropriate design team members will attend the following meetings: • Pre-construction meeting • Post-construction meeting • Construction coordination meetings in the field when necessary • Provide site review at project completion to aid City in developing a final site punch list Construction management will be provided by the City or a firm selected by the City. Siegfried will provide to the City all engineering records, survey information and data and other information required to construct the project. Corporate Office 3244 Brookside Rd., Ste. 100 Stockton, CA 95219 t: 209.943.2021 f: 209.942.0214 San Jose 111 N. Market St., Ste. 300 San Jose, CA 95113 t: 408.754.2021 Sacramento 111 Scripps Drive Sacramento, CA 95825 t: 916.520.2777 F:\11cad\11176 Grand Avenue Bridge\win-doc\Siegfried Agreements and Contracts\11176 Grand Avenue Bridge CA Scope and Fee Ver 1.docx ( ■ ■ Page 2 of2 -~ SIEGFRIED If questions arise during construction over the intent of the design, Siegfried and appropriate design team members will respond to such questions in a timely fashion. Siegfried will review, comment, and make recommendations on the contractor's material submittals and shop drawings. Approval of the traffic handling plans for construction (provided by the contractor) will be performed by the City however Siegfried will assist in the review. Siegfried will prepare record drawings and as-built revisions for the project. The scope of RGH's services is based on knowledge of the soil conditions gained from their study for the project and experience obtained during construction of similar projects. As recommended in the supplemental services section of RGH's report, RGH will provide intermittent on-site observation with field and laboratory testing during the following work items: a. Placement and compaction of sidewalk subgrade; b. Placement and compaction of sidewalk aggregate; c. Excavation of site retaining wall footings; d. Installation of bridge piles; and e. Engineering support during construction. The results of the observations and testing will be made available to the contractor(s) on the job site so that timely corrective action might be taken, if required. Upon completion, we will summarize the results of our work in a letter report, including field and laboratory data. II. Fee Proposal Task I ::::~p~:g S-eNice~ durin:Cons~~ciion I TOTAL NOT TO EXCEED Fee for Task 1 . i!:)cludin_g reimbursable exQenses _$40,000 $40.000 We look forward to working with you and your team. If you have any questions regarding this proposal, please do not hesitate to call me directly. We will commence work upon your authorization to proceed and the execution of your contract documents. /i:_ 1rM;JJ Adam K. Merrill, QSD, QSP, P.E. SIEGFRIED Corporate Office 3244 Brookside Rd., Ste. 1 DD Stockton, CA 95219 t: 209.943.2021 f: 209.942.0214 San Jose 111 N. Market St., Ste. 300 San Jose, CA 95113 I: 408.754.2021 Sacramento 111 Scripps Drive Sacramento, CA 95825 t: 916.520.2777 F:\ 11 cad\ 11176 Grand Avenue Bridgelwin-doc\Siegfried Agreements and Contracts\11176 Grand Avenue Bridge CA Scope and Fee Ver 1.docx ■ ■ ■■ SIEGFRIED Contact Information Stockton 3244 Brookside Road, Ste. 100 Stockton, CA 95219 209.943.2021 Sacramento 109 Scripps Drive Sacramento, CA 95825 916.520.2777 San Jose 111 North Market Street, Ste. 300 San Jose, CA 95113 408.754.2021 Modesto 100 Sycamore Ave, Ste. 100 Modesto, CA 95354 209.762.3580 » siegfriedeng.com EXHIBIT B Charge Rate Schedule Professional Classification Managing Principal Principal Senior Associate Associate Project Engineer Engineer II Engineer I Project Landscape Architect Landscape Architect II Landscape Architect I Project Land Surveyor Surveyor II Surveyor I Survey Crew, 2 Person Survey Crew, 1 Person 1 nstru me ntma n Chainman/Rodman Senior Technician Technician Ill Technician II Technician I Expert Witness Clerical Reimbursable Expenses Printing, Copying, Materials, Etc. Mileage Notes Hourly Rate $245 $219 $193 $172 $163 $149 $133 $161 $139 $114 $163 $147 $129 $265 $175 $188 $129 $129 $114 $99 $84 $400 $77 Cost+ 10% In accordance with Federal Standard Mileage Reimbursement Rates 1. lnstrumentman and Chainman rates apply to services requiring Prevailing Wage Rates for worl< periormed at the job site. 2. These rates are effective May 28, 2018 and are subject to periodic adjustments. Santa Rosa Office 1305 North Dutton Ave Santo Roso. CA 95401 P: 707-544-l 072 F: 707-544-1082 Napa Office 1041 Jefferson St, Suite 4 Napa. CA 94559 P: 707-252-8105 F: 707-544-1082 PREVAILING WAGE SCHEDULE OF CHARGES Effective March 1, 2018 EXHIBIT C Middletown Office P.O. Box 85211 Middletown, CA 95461 P: 707-987-4602 F: 707-987-4603 Unless agreed otherwise, work is charged for on a time and expense basis in accordance with the following schedule of charges: PERSONNEL Principal .................................................................................................................................................. $195/hour Senior Associate ..................................................................................................................................... $185/hour Associate ................................................................................................................................................. $175/hour Senior Engineer ...................................................................................................................................... $145/hour Project Engineer/Geologist ..................................................................................................................... $125/h our Staff Engineer/Geologist ......................................................................................................................... $11 0/h our Field Engineer ......................................................................................................................................... $110/hour Graphics .................................................................................................................................................... $80/hour Report Typing/Reproduction ..................................................................................................................... $60/hour EQUIPMENT Vehicle ..................................................................................................................................................... $15/hour Nuclear Density Gauge .............................................................................................................................. $12/test Water Level Indicator ................................................................................................................................. $35/day Slope Inclinometer Instrument ....................................... ,. ....................................................................... $150/day Pachometer .............................................................................................................. , ................................. $25/day Coring Machine ........................................................................................................................................ $300/day Stormwater Sampling Equipment ............................................................................................................... $50/day Specialty Software (i.e. SLOPEIW, EZ-FRISK, VolFlo) ............................................................................ $25/hour CONCRETE Compression Testing -Set of 4 Cylinders ....................................................................................................... $115 Each Additional Cylinder Break ......................................................................................................................... $35 Coring Charge ................................................................................................................................................. $125 OTHER Travel time is charged at regular rates. Vehicle mileage is charged at the current federal rate. For court appearance, expert witness testimony, or deposition the charge is $275 per hour for the principal, associate, and project level professional and $175 per hour for all others, payable in advance. Four and eight hour minimums apply for court appearance. Time worked in excess of 8 hours per day and Saturday/night work will be charged at 1.5 times the hourly rate. Time worked in excess of i2 hours per day and Sundays/holidays will be charged at 2 times the hourly rate. Outside services including laboratory analysis, consultants, subcontractors, equipment not listed above, outside reproduction, aerial photographs, meals, lodging, shipping and special equipment or services not listed above are charged at cost plus 20 percent. Geotechnicat, Geological and Laboratory Services