HomeMy WebLinkAboutCC Resolution 14695 (Server Administration Support Services)Page 1 of 2
RESOLUTION NO. 14695
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH INSITE NETWORKS, INC. TO PROVIDE SERVER
ADMINISTRATION SUPPORT SERVICES THROUGH OCTOBER 31, 2019, WITH AN
ADDITIONAL COMPENSATION AMOUNT OF $95,000; AND DELEGATING
LIMITED AUTHORITY TO EXTEND THE AGREEMENT ON A
MONTH-TO-MONTH BASIS THEREAFTER
WHEREAS, the City of San Rafael requires assistance with responding to technical
support requests as well as the administration and maintenance of its server computers
(“server administration support services”); and
WHEREAS, INsite Networks, Inc. (“INsite Networks”) is experienced in providing
server administration support and other technical services and has satisfactorily provided
those services to the City under an “Agreement for Server Support Services” dated
February 19, 2019 (the “Agreement”); and
WHEREAS, the term of the Agreement expires on June 30, 2019 and the City
desires to extend the term to authorize INsite Networks to continue to provide technical
support services to the City; and
WHEREAS, the City expects that services from MarinIT will only be required for four
additional months, through October 31, 2019; however, the City Council wishes to provide
staff with some flexibility to extend the term if necessary to ensure a successful transition to
a new support vendor; and
WHEREAS, City funds in the amount of up to $141,000 are budgeted and available
in the FY 2019-20 Department of Digital Service and Open Government operating budget,
in Technology Fund 601;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the
City Manager to execute an amendment to the Agreement for Server Support Services with
INsite Networks, Inc., subject to final approval as to form by the City Attorney, to extend the
term of the Agreement through October 31, 2019 with additional compensation payable in an
amount of $95,000.
BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to
further extend the Agreement for Server Administration Support Services on a month-by-
month basis through December 31, 2019 with additional compensation not to exceed
$23,500 per month, if he determines, in his discretion, that additional services are needed to
ensure a successful transition to a new support vendor.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San
Rafael City Council held on Monday, the 15th day of July 2019, by the following vote:
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AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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LINDSAY LARA, City Clerk