HomeMy WebLinkAboutCC Resolution 14713 (Citywide Budget, Capital Improvement Program and Legal Spending Limit FY 2019-20)1
RESOLUTION NO. 14713
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITY-WIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2019-2020 AND PROVIDING FOR
THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH
IN THE BUDGET IN THE AMOUNT OF $134,848,772
WHEREAS, on April 9, 2019, the City Council Finance Committee
discussed the proposed City-wide Operating budget for the fiscal year July 1, 2019 –
June 30, 2020; and
WHEREAS, on June 17, 2019, the San Rafael City Council conducted a
Study Session with public discussion of Goals and Strategies for the fiscal year
July 1, 2019 - June 30, 2020; and
WHEREAS, on June 17, 2019, the City Manager and Director of Public
Works submitted to the San Rafael City Council at its regular meeting a Preliminary
Capital Improvement Program for the fiscal year July 1, 2019 – June 30, 2020; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Strategies, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council and City Council
Finance Committee provided direction to the City Manager, and the City Manager has
submitted a Final, Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2019-2020; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2018-2019 to complete the balance of these
projects in the 2019-2020 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2018-2019 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2019-2020 fiscal
year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council
that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal
year July 1, 2019 through June 30, 2020, is hereby adopted, with net appropriations of
$134,848,772. General Fund operational uses total $84,958,189 as presented in
Exhibit II attached hereto and incorporated herein. A total of $1,405,333 is
2
appropriated for General Plan support, $24,054,074 is appropriated for special
revenue and grant activities, $5,165,257 for the parking enterprise, $27,235,200 for
capital projects, and $17,057,307 for internal service funds and asset replacement as
presented in Exhibit I attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for
expenditure during the fiscal year 2019-2020.
3. The Capital Improvement Program and projects presented for implementation in fiscal
year 2019-2020 are hereby approved.
4. The budget provides for a decrease of 4.85 Full Time Equivalent positions, of which
4.25 represents a decrease in regular positions; resulting in 407.73 full-time
equivalent, authorized positions, as presented in Exhibit III, attached hereto and
incorporated herein.
5. The following personnel actions will be implemented July 1, 2019 unless otherwise
stated:
A. Approve the reclassification of a 1.0 FTE GIS Analyst position to a 1.0 FTE Data
Analyst position, with a three-step series salary range of $6,090 to $8,957 monthly,
in the SEIU bargaining group; and
B. Approve the reclassification of a 1.0 FTE Mental Health Outreach Provider position
to a 1.0 FTE Mental Health Liaison position, with a salary range of $6,807 to
$8,687 monthly, in the SRPA bargaining group; and
C. Approve the reclassification of a 1.0 FTE Sustainability and Volunteer Coordinator
position to a 1.0 FTE Sustainability Program Manager position, with a salary range
of $6,916 to $8,406 monthly, in the mid-management unrepresented group; and
D. Add the classification of a 1.0 FTE Senior Project Manager, Effective April 1, 2019,
with a salary range of $8,644 to $10,507, in the mid-management unrepresented
group; and
E. Add the classification of a 1.0 FTE Sweeper Operator position, with a salary range
of $4,915 to $5,975, in the SEIU bargaining group; and
F. Eliminate a 1.0 FTE Planning Technician position; reduce the 1.0 FTE Building
Technician I position to a 0.75 FTE Building Technician I position; add the
classification of a 1.0 FTE Permit Services Coordinator, with a salary range of
$6,435 to $7,822, in the SEIU bargaining group; and
G. Eliminate 1.0 FTE Childcare Director position from the Authorized Positions
Budget; and
H. Eliminate 5.0 FTE Childcare Instructor positions from the Authorized Positions
Budget.
6. The City of San Rafael will carry forward unspent operational funds from fiscal year
2018-2019 encumbered through approved, active purchase orders, and reappropriate
these funds in fiscal year 2019-2020 to be used solely to pay for the remaining portion
of City Council authorized expenditures in the originating funds.
3
7. The City of San Rafael will carry forward unspent capital project funds from fiscal year
2018-2019 and reappropriate these funds in fiscal year 2019-2020 to be used solely
to pay for the remaining portion of City Council authorized expenditures for street,
facility, storm drain, traffic mitigation, park and other long-term capital projects started
in the 2018-2019 or prior fiscal years.
8. Transfers are authorized from the General Fund to the San Rafael Essential Facilities
capital project from Measure E revenues for the purpose of funding the San Rafael
Essential Facilities projects.
9. Drawdowns are authorized from the Lease Revenue Bonds, Series 2018 for the sole
purpose of funding the San Rafael Essential Facilities projects as necessitated by
actual authorized capital expenditures, including capitalized interest.
10. The following obsolete funds are hereby terminated as of June 30, 2019, with their
remaining, residual balances to be transferred to the Recreation Fund:
A. Falkirk Revolving Fund;
B. Falkirk Arts Program Fund;
C. Recreation Fiduciary Fund.
11. Funds set aside in the Emergency Medical Services Fund balance for the purpose of
funding future capital expenditures necessary to support the facilities used to deliver
emergency medical transportation and related paramedic services will be made
available to qualifying capital projects.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on Monday, the 15th day of July 2019, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
EXHIBIT I
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2019-2020 PROJECTED BUDGET Projected Operating Operating June 30, 2020
FUND FUND June 30, 2019 and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund Available Balance $151,794 $80,282,912 $4,701,350 $84,984,262 $78,881,189 $6,077,000 $84,958,189 $177,867
218 General Plan Special Revenue Fund 2,073,008 393,110 393,110 1,405,333 1,405,333 1,060,785
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 478,023 842,615 842,615 707,526 707,526 613,112
206 Gas Tax 442,281 4,915,907 4,915,907 1,385,000 900,000 2,285,000 3,073,188
207 Development Services 395,384 5,616 5,616 - 401,000 401,000 0
208 Child Care 1,605,842 3,424,116 3,424,116 3,631,668 3,631,668 1,398,290
210 Paramedic/EMS 733,632 7,927,157 7,927,157 7,808,579 71,000 7,879,579 781,210
216 Cannabis 50,000 120,000 120,000 122,380 122,380 47,620
217 State Lands Fund 221,839 38,707 38,707 1,000 1,000 259,546
222 Recreation Revolving 106,933 2,728,058 2,000,000 4,728,058 4,806,080 4,806,080 28,911
223 Household Haz. Waste Fund 267,102 176,577 176,577 182,491 182,491 261,188
228 Hazardous Materials Fund 55,251 - - 55,251
234 Pt. San Pedro A.D. Maintenance Portion 66,738 90,000 90,000 144,195 144,195 12,543
235 Baypoint Lagoons L & L Assessment District 279,517 27,896 27,896 146,400 146,400 161,013
236 Loch Lomond CFD #10 666,537 27,454 27,454 15,633 15,633 678,358
237 Loch Lomond Marina CFD #2 270,567 81,967 81,967 137,200 137,200 215,334
240 Parkland Dedication 255,440 5,416 5,416 100,000 100,000 160,856
241 Measure A Open Space (0) 501,487 501,487 487,180 487,180 14,307
495 Low and moderate Income Housing Fund 856,935 5,380 5,380 95,000 95,000 767,315
LIBRARY AND FALKIRK:
214 Library Revolving 177,431 17,120 17,120 60,000 60,000 134,551
215 Library Special Assessment Fund 598,704 1,082,648 1,082,648 1,123,928 1,123,928 557,424
Library Fund 776,134 1,099,768 - 1,099,768 1,183,928 - 1,183,928 691,974
PUBLIC SAFETY:-
200 Abandoned Vehicle 49,338 90,000 100,000 190,000 185,678 185,678 53,660
202 Asset Seizure 0 356 356 - 356
204 Crime Prevention 4,473 - - 4,473
230 Youth Services - Police 29,168 75,000 75,000 96,710 96,710 7,458
Public Safety Fund 82,979 165,356 100,000 265,356 282,388 - 282,388 65,947
TRAFFIC AND HOUSING:-
243 Affordable Housing in lieu 1,270,818 11,735 11,735 25,000 25,000 1,257,553
245 Housing & Parking In-lieu 349,906 2,829 2,829 - - 352,735
246 East S.R. Traffic Mitigation 4,628,850 145,097 145,097 100,000 100,000 4,673,947
Traffic & Housing Mitigation Funds 6,249,574 159,661 - 159,661 125,000 - 125,000 6,284,235
GRANT:-
201 A.D.A.. Access Projects - - - -
260 Pickleweed Childcare Grant 140,744 357,009 357,009 427,852 427,852 69,901
281 Public Safety Grants 793,888 422,791 422,791 761,569 761,569 455,110
283 Grant-Other 49,508 131,000 131,000 131,005 131,005 49,503
Grant Funds 984,140 910,800 - 910,800 1,320,426 - 1,320,426 574,514
SPECIAL REVENUE & GRANT FUND TOTAL 14,844,849 23,253,938 2,100,000 25,353,938 22,682,074 1,372,000 24,054,074 16,144,713
CONSOLIDATED FUNDS
W:\Accounting and Budgeting\Budget\18-19\Fund Sums FY18-19\Fund Sums FY19
I I
EXHIBIT I
CITY OF SAN RAFAEL
Total Total
and Capital and Capital
FY 2019-2020 PROJECTED BUDGET Projected Operating Operating June 30, 2020
FUND FUND June 30, 2019 and Capital Transfers Total and Capital Transfers to Total Projected
#NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
302 Financing Authority 1997 Bonds 149,874 1,377 1,377 - 151,251
304 Peacock Gap Assessment District 2,875 - - 2,875
306 Mariposa Assessment District 16,573 - - 16,573
Var.Assessment District Projects 301,511 - - 301,511
ASSESSMENT DISTRICT TOTAL 470,833 1,377 - 1,377 - - - 472,210
CAPITAL PROJECT FUNDS:
401 Capital Improvement 1,023,452 - - 1,023,452
405 Open Space Acquisition 116,642 1,072 1,072 - 117,714
406 Bedroom Tax 81,535 - - 81,535
407 Parks Capital Projects 10,764 - - - 10,764
420 Measure E - Pulbic Safety Facilities 26,621,874 4,148,000 4,148,000 25,000,000 2,235,200 27,235,200 3,534,674
CAPITAL PROJECT FUND TOTAL 27,854,267 1,072 4,148,000 4,149,072 25,000,000 2,235,200 27,235,200 4,768,139
ENTERPRISE FUND:
501 Parking Services 4,060,216 5,238,406 5,238,406 4,578,870 586,387 5,165,257 4,133,365
ENTERPRISE FUND TOTAL 4,060,216 5,238,406 - 5,238,406 4,578,870 586,387 5,165,257 4,133,365
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 2,822,448 2,822,448 2,822,448 2,822,448 -
600 Vehicle Replacement 937,203 1,213,439 1,213,439 420,000 420,000 1,730,642
601 P.C. Replacement 956,900 1,593,220 1,593,220 2,505,215 2,505,215 44,905
602 Fire Equipment Replacement 1,186,812 222,327 222,327 285,000 285,000 1,124,139
603 Building Improvement 452,585 900,000 900,000 280,000 280,000 1,072,585
604 Employee Benefits 301,369 714,988 714,988 950,000 950,000 66,357
605 Liability Insurance 40,961 1,687,077 1,687,077 1,687,898 1,687,898 40,140
606 Workers Compensation Insurance 439,014 2,217,825 2,217,825 2,000,000 2,000,000 656,839
607 Dental Insurance 152,263 511,413 511,413 495,000 495,000 168,676
608 Radio Replacement 97,864 648,660 648,660 688,083 688,083 58,441
609 Telephone/Internet 257,373 439,486 439,486 437,900 437,900 258,959
611 Employee Retirement 1,267,366 1,307,305 1,307,305 4,000 678,763 682,763 1,891,908
612 Retiree Health Benefit OPEB 539,953 3,827,200 3,827,200 3,763,000 3,763,000 604,153
613 Police Equipment Replacement Fund 366,205 43,186 43,186 40,000 40,000 369,391
INTERNAL SERVICE FUND TOTAL 6,995,868 18,148,574 - 18,148,574 16,378,544 678,763 17,057,307 8,087,135
TRUST AND AGENCY FUNDS:
712 Library Fiduciary 2,156,245 19,852 19,852 2,176,097
TRUST & AGENCY FUND TOTAL 2,156,245 19,852 - 19,852 - - - 2,176,097
-
COMBINED FUNDS TOTAL 58,607,080 127,339,241 10,949,350 138,288,591 148,926,010 10,949,350 159,875,360 37,020,311
LESS:INTERFUND TRANSFER (10,949,350) (10,949,350) (10,949,350) (10,949,350)
LESS:INTERNAL SERVICE CHARGES (14,077,238) (14,077,238) (14,077,238) (14,077,238)
NET TOTALS FY2019-2020 58,607,080 113,262,003 - 113,262,003 134,848,772 - 134,848,772 37,020,311
W:\Accounting and Budgeting\Budget\18-19\Fund Sums FY18-19\Fund Sums FY19
GENERAL FUND
PROPOSED BUDGET FY 2019-2020
EXHIBIT II
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 20,913,000$
Sales Tax 21,589,000
Sales Tax -Measure E 12,233,000
Franchise Tax 3,967,000
Business Tax 2,904,000
Transient Occupancy Tax 3,273,000
Other Agencies
CSA #19 Fire Service 2,112,000
VLF Backfill 6,059,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) 1,279,000
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,629,170
Fine & Forfeitures (traffic, vehicle, etc.)383,000
Interest & Rents (investment earnings, rents, etc.)176,742
Charges for Services (includes dev't fees and plan review)2,150,000
Other Revenue (damage reimbursements, misc income)615,000
Sub-total: Revenues 80,282,912$
TRANSFERS IN
from Gas Tax 900,000
from Map Fund 401,000
from Parking Services Fund - Admin. cost 486,387
from Measure E for 2018 Lease Revenue Bond 2,235,200
from Employee Retirement Fund - POB debt payment 678,763
Sub-total: Transfers In 4,701,350$
TOTAL SOURCES 84,984,262$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 4,686,176
Non-Departmental 4,144,204
City Manager/City Council 2,692,216
City Clerk 482,646
Digital Services 1,785,913
Mgt Serv: Adm,HR 500,223
City Attorney 1,184,857
Community Development 4,144,195
Police 24,194,338
Fire 18,925,306
Public Works 12,021,259
Library 3,334,075
Economic Development 785,781
Sub-total: Expenditures 78,881,189$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,000,000
Sub-total: Transfers Out 2,000,000$
Non-Operating Transfers (Measure E / San Rafael Essential Facilities) 4,077,000
Allocation to Emergency and Cash Flow Reserve 130,000
TOTAL USES 85,088,189$
NET RESULTS (103,927)$
W:\Accounting and Budgeting\Budget\19-20\Council\Council 7-15-19\FY19-20 Gen Fund Proposed Budget-Exhibit II 7-15-19.xls
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT III
Midyear Proposed
Final Final Final Final Final Final Final Final Final Final Adopted Changes Final Changes Proposed
Staffing by Departments 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2018-2019 2018-2019 2019-2020 2019-2020
Community Development 27.50 21.75 20.75 18.25 18.25 17.80 17.80 19.80 20.00 21.00 21.00 1.00 22.00 (0.25) 21.75
Community Services 64.20 61.40 61.83 59.82 59.02 60.25 60.82 60.84 60.94 60.94 60.94 1.47 62.41 (6.00) 56.41
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 - 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 - 2.00
City Manager/Council 8.70 7.70 7.70 8.50 8.50 9.56 9.56 11.56 13.56 13.56 13.56 (1.00) 12.56 - 12.56
Economic Development ( includes former RDA) 6.00 6.00 6.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 (1.00) 2.00 - 2.00
Finance 11.00 10.00 10.00 10.00 10.72 10.72 11.72 12.72 12.72 11.72 11.72 - 11.72 - 11.72
Fire 77.00 75.00 76.00 75.00 76.00 79.00 81.75 81.75 81.75 82.35 82.35 - 82.35 0.40 82.75
Library 24.20 22.09 27.99 21.74 21.74 23.41 23.41 23.41 23.41 23.41 23.41 - 23.41 - 23.41
Management Services 33.68 31.68 31.15 28.23 26.23 26.33 27.33 27.83 27.33 29.33 29.33 2.00 31.33 - 31.33
Police 104.00 90.00 90.00 87.00 87.00 89.00 90.00 92.00 92.80 92.00 92.00 1.30 93.30 93.30
Public Works 75.80 60.80 62.80 62.00 60.00 61.00 62.00 62.00 63.00 66.67 66.67 (0.67) 66.00 1.00 67.00
Total Budgeted Positions 437.58 391.92 399.72 379.04 375.96 385.57 392.89 400.41 404.01 409.48 409.48 3.10 412.58 (4.85) 407.73
Change from previous year (7.50) (45.66) 7.80 (20.68) (3.08) 9.61 7.32 7.52 3.60 5.47 - 3.10 (4.85)
Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 1.00 1.00 (1.00) - -
Total Authorized Positions 437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 406.01 410.48 410.48 2.10 412.58 (4.85) 407.73
437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 406.01 410.48 410.48
General Notes:
2019-2020 Proposed changes (from above)
2018-2019 Mid-Year changes (from above)
CDD - Added 1.00 FTE Fixed-Term Professional Analyst
CS - Eliminate 1.00 FTE Office Assistant & 1.00 FTE Administrative Assistant; Increased Program Coordinator by 0.4667 FTE & Added 1.00 FTE Program Coordinator; Added 1.00 FTE Events Coordinator & 1.00
FTE Fixed-Term Advanced Professional Temp
CM - Eliminated 1.00 FTE Senior Mgmt Analyst
ED - Moved 1.00 FTE Events Coordinator to Community Services
MS - Added 1.00 each Director of DSOG, GIS Analyst, Civic Design Manager; Eliminated 1.00 FTE Fixed-Term Business Systems Analyst
PD - Added 0.80 FTE Property & Evidence Technician for FY 18/19 & 19/20; Add 0.50 FTE Police Dispatcher through 6/30/19 (both Fixed-Term)
PW - Increased Fixed-Term Junior Engineer from 0.67 FTE to 1.00 FTE. Transfered 1.00 GIS Analyst to DSOG.
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by department reflect a combination of
full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals
reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year.
CDD - Eliminate 1.00 FTE Planning Tech; Add 1.00 FTE Permit Services Coordinator; Reduce Building Tech I from 1.00 to 0.75 FTE.
CS - Eliminate 1.00 FTE Childcare Director & 5.00 FTE Childcare Instructors
Fire - Delete Fixed-Term Admin Specialist (0.60); Add Fixed-Term Management Analyst (1.00)
PW - Add 1.00 FTE regular Sweeper Operator; Add 1.00 FTE Senior Project Manager; Delete 1.00 Fixed-term Project Manager
W:\Accounting and Budgeting\Budget\19-20\1-Personnel\Authorized Positions FY19-20\Budgeted Positions FY19-20