HomeMy WebLinkAboutCC Resolution 14701 (Stormwater Pump Station Repairs FY 2019-20)RESOLUTION NO. 14701
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL WAIVING
COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR FY 2019-20 PUMP REPAIR AND REPLACEMENT, IN THE AMOUNT OF
$210,289.10, AND AUTHORIZING CONTINGENCY FUNDS IN THE AMOUNT OF $49,710.90,
FOR A TOTAL PROJECT AMOUNT OF $260,000
WHEREAS, the City of San Rafael has 12 storm water pump stations that
serve as a vital and central component of the City’s flood control system during winter
storm events; and
WHEREAS, most of the City’s storm water pump stations were
constructed in the 1950’s and 1960’s and therefore require routine maintenance due to
their age, normal wear and tear, and the presence of garbage, rocks and other forms of
debris that damage pump mechanisms; and
WHEREAS, while the majority of the City’s 33 storm water pumps are
functioning, there are three individual pumps in immediate need of replacement; and
WHEREAS, due to the highly specialized nature of pump repair, there are
few companies that are able to perform the required maintenance on the City’s pumps;
therefore, the use of formal competitive bidding procedures is unlikely to produce an
advantage for the City; and
WHEREAS, Pump Repair Service Company is familiar with the City’s
storm water pump system, and has provided reasonable pricing and high quality service
to the pump stations in the past; and
WHEREAS, pursuant to staff’s informal request for proposals to perform
the necessary work, Pump Repair Service Company submitted a competitive proposal
and was the only bidder that submitted a complete proposal to repair or replace the
storm water pumps; and
WHEREAS, there are sufficient funds in the City’s Storm Water Fund
(#205) to accommodate this proposed expenditure, and the Capital Improvement
Program budgeted funds for the purpose of pump repair and replacement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of San Rafael hereby waives the requirement for formal competitive bidding, and
authorizes the City Manager to enter into a maintenance contract with Pump Repair
Service Company for the required pump repair and replacement services, in the amount
of $210,289.10, and authorizing contingency funds in the amount of $49,710.90 for a
total project amount of $260,000, subject to final approval as to form by the City
Attorney.
IT IS FURTHER ORDERED AND RESOLVED, that the City Manager is
hereby authorized to take any and all such actions and make changes as may be
necessary to accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 15th day of July 2019, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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LINDSAY LARA, City Clerk
File No.: 08.03.15